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Home My WebLink AboutReso 99-140RESOLUTION NO.99 -_L4(0 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER IN ACCORDANCE WITH ORDINANCE 97- 10 TO PURCHASE COMPUTER NETWORK UPGRADE EQUIPMENT AND SERVICE MAINTENANCE ACCORDING TO THE SPECIFICATIONS ATTACHED HERETO AS EXHIBIT "A", IN THE AMOUNT OF $21,822.00 FROM VML ENTERPRISES, INC.,; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City wishes to purchase a computer network upgrade and service maintenance in order to improve and enhance the efficiency of various departments of the City to better serve the citizens of Sunny Isles Beach; and WHEREAS, the City has duly advertised for Requests for Proposals which were received and reviewed by a Committee consisting of the City Manager and several staff members; and WHEREAS, the Committee has agreed to select the lowest responsible bidder that best fulfills the City's request; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: 1. Authorization to purchase. The City Manager, as chief purchasing agent and in accordance with the terms of Ordinance 97-10, is hereby authorized to purchase computer network upgrade equipment and service maintenance, according to the specifications attached hereto as Exhibit "A", in the amount of Twenty -One Thousand Eight Hundred and Twenty Two Dollars ($21,822.00) from VML Enterprises, Inc.. 2. Effective Date. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 13t`' day of May, 1999 David Samson, ATTEST: Richard Brown-Morilla, City Clerk Computer Purchase Res. -1- APPROVED AS TO FORM AND LEGAL SUFFICIENCY: LjAn M. Dannheisser, City Attorney Moved by: �uL"A 1 Seconded by: C o,M,.,,,,;,�.,,; �,,.,... .,rc.o Vote: L(_ C Mayor Samson /(Yes) Vice Mayor Turetsky t/(Yes) Commissioner Iglesias ✓ (Yes) Commissioner Kauffinan (Yes) Commissioner Morrow JzYes) Computer Purchase Res. -2- (No) (No) (No) VN/JLEi�je2!�s�s? Inc. Microsoft lh21Century. May 12. 1999 Michael Grandinetti City of Sunny Isles Beach 17070 Collins Avenue Sunny Isles Beach, FL 33160 Dear Mr. Grandinetti, As per your conversation today with Michael Volovitz of VML Enterprises, the following corresponds to changes requested for our proposal on bid #99-03-01. The first area discussed regarded the upgrade of the scanning workstation from pentium Ir 350MHz to Pentium 11 400M 4z. As we look forward to embarking on a lasting relationship with the City of Sunny Isles, we are able to provide you with this upgrade at no additional charge. The second area we have addressed centers around they server. It is able to accomtnod Pentium II or Pentium III processors. An additional Pentium II 400MR1 processor at this tin a would'e6st$'0. It has 61od beeii'6`coug t to my attention that you have requested that we furnish a telephone support desk for your cad users. We arc agrocable to this as long as VML Management deems the volume and nature of the calls reasonable. Reasonable calls would include, but not be limited to. locating missing icons, changing punter options, or checking for network connectivity. Calls may be deemed unreasonable if they regard reloading drivers or files deleted by the end user, are repeat calls from the same end user, or in the event that the calls become excessive in volume. These are not strict guidelines, but are intended to provide you with an idea of what is meant by "reasonable". Plcasc do not hesitate to contact Michael or me at (305) 361-6103 to discuss these revisions or if you should require anything further. Beat Regards, Jason Kutz King of all bong smokers 033 8rlekell Boy Drlvo, quite 1047, Miami, Flotida 33131, (3ots) 381.6103 1 (306) 350-4434 f" I MAY-06-99 11:48 AM VMLENTERPRISES 3053509131 P.01 r VT�CEnterprises, Inc. Technology for the 21 Century. 825 Brickell Bay Drive Suite 1847 1 Miami, FL 33131 Phone (305) 381-6103 Fax (305) 350-9131 FAX To: James DiPietro @ City of Sunny Isles Beach Phone: (305) 947-0606 Fax hone: 305 949-3113 CC: Date: May 6, 1999 Number of pages including cover sheet: From: VML Enterprises, Inc. Phone: (305)381-6103 Fax phone: (305) 350-9131 REMARKS: [a . Urgent ® For your review ❑ Reply ASAP ❑ Please comment To � I J-C r _� MAY-06-99 11:48 AM VMLENTERPRISES 3053509131 P-02 Enterprises, Inc. Technology for the 21" Century. 825 Brickeil Bay Drive Suite 1847 Miami, Florida 33131 (305) 381-8103/ (305) 350-9131 fax e-msl I llsates0vm lenterprlses.com WWW.vtnienterprises.com Quote: 3293 (revised) To: City of Sunny Islas Beach Attn: Michael S. Berkman 17070 Collins Ave. Sunny Isles Beach, FL 33160 (305)947-0606PH (305)949-3113FAX Date:05/06/99 ITEM DESCRIPTION UNIT PRICE TY AMOUNT Item I•Server 1. Pentium II 400MH2 Processor (up to 2 rocessors $6 590.00 1 $61 590.00 256MB SDRAM (up to 1GB ID-5 Controller w/ 16MB onboard RAM 9GB Hot 3wa able U/W SCSI Drives ntel 10/100 Network Interface Card Sure Store 24GB DAT Ta Drive externalMedia I Cartrid a for Ta Drive CD-ROM 1.44MB Flo Drive v.90 data/fax Modem 2 Redundant 350watt dual hot swappable power supply Ke board/Mouse SVGA Video card IS" Color Monitor APC SMART -UPS 1000 VA NET 2. CA InocuLAN Antivirus 4.0 for NT Server S579.00 1 $579.00 SUBTOTAL SALES TAX SHIPPING & HANDLING TOTAL DUE • A 20% deposit. Is required prior to product orders, with the balance due upon installation. VML Enterprises, Inc. uses only the finest quality parts, to ensure optimum system performance. MAY-06-99 11:49 AM VMLENTERPRISES 3053509131 P-03 AVIVU_, Enterprises, Inc. Technology for the 2 1 " Century. 825 Brickell Bey Drive Suite 1847 Mlaml, Florlda 33131 (305) 381-6103/ (305) 350-9131 fax s-+nall.salest?vmlenterprlses.com www.vmlenterprlses.com Quote: 3293 (revised) To: City of Sunny Isles Beach Attn: Michael S. Berkman 17070 Collins Ave, Sunny Isles Beach, FL 33160 (305)947-0606PH (305)949-3113FAX Date:05/06/99 ITEM DESCRIPTION UNIT PRICE TY AMOUNT . ` 'Item 1: Server coat. 3. D-Link Office 8- rt 10/100 Switch $556.00 1 $556.00 4. Labor for Item 1: Server -Consult w/ Accounting proz=Support contractor $95.00 25 S2 375.00 -Back Uv ME Drive -Integrate Server -Format/Partition HD's- Setup RAID Couft uratioa -Install MS Windows NT 4.0/SP4 -MAP Clients -Install Antivirus Software -Install Backup -Configure 2 Hubs to switch -Install Switch -Transfer all existing data & a lieations to new server -Setup print services -SetuP Internet access for all users via Outlook -Configure in-house e-mail SUBTOTAL SALES TAX SHIPPING & HANDLING TOTAL DUE $10,100.00 NA $149.00 $10,249.00 • A 20% deposit Is required prior to product orders, with the balance due upon Installation, VML Enterprises, Inc. ages only the Gnat quality parts, to ensure optimum system performance. MAY-05-99 11:49 AM VMLENTERPRISES Enterprises, Inc. Technology for the 21" Century, 825 Brickell Bay Drive Suite 1847 Miami, Florida 33131 (305) 381.6103/ (305) 350-9131 fax e-ma11180IesO mIenterprises.com wwwovmlenterprises.c om Quote: 3293 (revised) To: The City of Sunny Isles Beach Attn: Michael S. Berkman 17070 Collins Ave. Miami Beach, FL 33160 (305)947.0606PH (305)949-3113FAX 3053509131 Date:05/06/99 P-04 ITEM DESCRIPTION UNIT PRICE TY AMOUNT Item 2: NtS NT Workstation 1. MS Windows NT 4.0 Workstation $165.00 14 S2 310.00 2. Labor for Proposal Item 2: MS NT Workstation: -Backe Data $95.00 43 $4 085.00 -Install 22erating Svstem -Restore Data -Reinstall applications -Reconfigure to Network and all peripherals — SUBTOTAL SALES TAX SHIPPING & HANDLING TOTAL- DUE $6,395.00 NA $37.00 $6,432.00 A 20% deposit is required prior to product orders, with the balance'due upon Installation. VML Enterprises, Inc. uses only the flnest quality parts, to ensure optimum system performance. MAY-06-?? 11:50 AM VMLENTERPRISES 3053509131 P.05 '%7A/jLEnte1Prises, Inc. Technology for the 21" Century. 825 Brickell Bey Drive Suite 1847 Mlami, Florida 33131 (305) 381-6103/ (305) 350-9131 fax s-MOlitsalss*vmlenterprlsss.cam WWW.Vmlonterprises.com Quote: 3293 (revised) To: The City of Sunny isles Basch Attn: Michael S. Berkman 17070 Collins Ave. Miami Beach, FL 33160 (305)947-0606PH (305)949-3113FAX Date:05/06/99 ITEM DESCRIPTION Item 4: Scanning Workstation UNIT PRICE QTY AMOUNT 1. Pentium II 350MHz Processor 256MB 100MHz SDRAM $1,942.00 1 S 1942.00 9GB U/w SCSI HD Ada tec 2940 U/W SCSI Controller 8MB AGP Video Card 32 x CD-ROM 3.5" 1.44MB F1222y Drive Intel 10/100 Network Card MS Windows NT Workstation 4.0 Mid Tower Case 17" .28 SVGA Monitor 2. Iotne a 100MB External zip Drive w/ cartridge $123.00 1 $123.00 3. Media for Iomo a 1000B Zip Drive 3- ack $58.00 1 $58.00 4. AGFA DuoScan T1200 Twin Plate Flat Bed Scanner $628.00 1 $628.00 5. AGFA DuoScan T1200/50-sheet Auto Document Feeder $238.00 1 S238.00 6. RJ45 CAT V Network Cable Drop $85.00 1 S85.00 SUBTOTAL SALES TAX SHIPPING & HANDLING TOTAL DUE A 20% deposit Is required prior to product orders, with the balance due upon Installation. V4IL Enterprises, Inc. uses only the Baest quality parts, to ensure optimum system performanee. MAY-06-99 11:50 AM VMLENTERPRISES Enterprises, Inc. Technology for the 2 1 a Century, 825 Brickell Bay Drive Suite 1847 Miami, Florida 33131 (305) 381-6103/ (305) 350-9131 fax a-maillsales*vmlenterprlsos.corn www.vmlonterprloos.com Quote: 3293 (revised) To: The City of Sunny isles Beach Attn: Michael S. Berkman 17070 Collins Ave, Miami Beach, FL 33160 (305)947-0606PH (305)949-3113FAX 3053509131 Date:05/06/99 P-06 ITEM 7. DESCRIPTION Item 4: Scanner Workstation coat. Labor for Provosal Item 4: Scanner Workstation -ConfI a Iome a ZipDrive UNIT PRICE $95.00 2TY 2 AMOUNT $190.00 -Confliture AGFA DuoScan T 1200 Flat Bed Scanner -Install RJ45 Cable drop SUBTOTAL SALES TAX SHIPPING & HANDLING TOTAL DUE $3,264.00 NA $118.00 $3,382.00 • A 20% deposit Is required prior to product orders, with the balance dtie upon installation. VML Enterpriser, Inc. uses only the finest quality parts, to ensure optimum system performance. VMLEh!nerprises, Inc. logy ror the 2 1 " Century, 825 Brickeil Bay Drive Suite 1847 Miami, Florida 33131 (305) 381.6103/ (306) 350-9131 fax ameli:salssC�vmlenterprisos.com W W W. Vmlentorprlses. com Quote: 3293 Date:05/06/99 To: The City of Sunny Isles beach Attn: Michaels. Berkman 17070 Collins Ave. Miami Beach, FL 33160 (305)947-0606PH (305)949-3113FAX rrEM DESCRIPTION Item 5: Secretarial Workstation UNIT PRICE QTY AMOUNT 1 Pentium II 350MHz Processor 32MB RAM $1 205.00 1 $1 245.00 6.40B Ultra ATA HD 32 x CD-ROM 3.5" 1.44MB FloppX Drive Intel 10/100 Network Card MS Windows NT Workstation MS Office Professional Bdition'97 Mid Tower Case IV .28 SVGA Monitor. 2. RJ 45 CAT V Network Cable Drop $85.00 1 $85.00 3. Labor for proposal Item 5: Secretarial Workstation -install RJ45 Cable dro $95.00 1 $95.00 SUBTOTAL SALES TAX SHIPPING & HANDLING TOTAL DUE $1,386.00 NA $89.00 $1,474.00 • A 20% deposit Is required prior to product orders, with the balance due upon installation, VKL Enterprises, Inc. uses only the finest quality psrts, to easure optimum system perrormance. JPpY IS�FS City of Sunny Isles Beach O P n 17070 Collins Avenue. Suite 250 x -� Sunnv Isles Beach. Florida 33160 'F s �, FCpP�Np (305) 947-0606 phone (305) 949-3113 fax ems' OF SUP� David Samson Alavor To: City Commission In-ing Turetsky Vice hfay°r From: City Manager Commissioners Danny Iglesias Date: May 13, 1999 Lila 6aufTman ConnieDlorroe Subject: COMPUTER EQUIPMENT PURCHASE James DiPietro City Manager Lynn M. Dannheisser Cin•Alrome}' RECOMMENDED , It is recommended that the City Commission, by motion, adopt the attached resolution authorizing computer related items totaling S21,537, from VML Enterprises, 825 Brickell Bay Drive, Suite 1847, Miami, Florida 33131. REASONS A Request For Proposals was legally advertised and competitive prices were obtained. VML Enterprises, Inc. was deemed the lowest responsible bidder, providing the necessary backup material for the proposal (one competitor's bid was lower, but determined to be incomplete). Other valid proposals were of higher costs. Having determined VML Enterprises, Inc. to be the lowest responsible bidder, the City (City Manager, Commander Nannette Murray, and Officer Mike Grandinetti) negotiated a lower price on several items. Located in the packet are the final results, which we feel to be a fairly priced package of substantial computer improvements. ADDITIONAL INFORMATION Approximately %2 of the cost of this proposal relates to a new server to run the 16 station City Hall computer network. Other costs include 14 copies of Microsoft Windows NT, a speed -scanning workstation system for copying and editing of large documents, and an additional secretarial workstation. Respectfull bmitted, James DiPietro, City Manager JD:pw Memorandum To: James DiPietro, City Manager CC: From: Michael S. Berkman, Building Official Date: 04/28/99 Re: Computer RFP Recommendation Recommendation: It is recommended that the City Commission accept the proposal of V.M.L. Enterprises, Inc. as revised with regard to items 1, 2, 4 and 5. This proposal was obtained in response to the City of Sunny Isles Beach RFP # 99-03-01. Reasons: V.M.L's proposal has been evaluated by staff as being the lowest cost proposal deemed to be fully responsive to the City's request. Each of the items are discussed individually below. Item 1: This item consists of the provision and installation of a secure server that has redundant capabilities so that the City will not loose mission critical computing ability simply due to the failure of a storage device or a power supply. Additionally, the computer specified meets the RAID 5 specification which will enable us to mirror all of the storage drives. Should any of the 3 internal storage drives on the machine fail, the remaining two have the capability of restoring the data from the defective drive to a new drive thus maintaining the integrity of the system and our critical public data. The proposed machine is scalable (i.e. we can add a second CPU unit to it) and fully expandable should we need to upgrade it in the future. The proposed machine should serve the City well for many years. Item 2: This item consists of the conversion of the operating systems on 14 existing City computers from Windows 95 to Windows NT Workstation. This is necessary to L GZ,4^ April 1999 J implement system security services and to improve the operational quality of the network as a whole. The Windows NT environment is more stable than either Windows 95 or Windows 98's and will provide us with far more flexible services than either of these other options. This will also bring all of the workstations into line with the server operating system. Item 4: The scanning workstation is designed to permit the automatic scanning and storage of large printed documents into the digital environment. The scanner is designed for high speed, high resolution scanning. It is proposed to fit it with an automatic document feeder which will enable the City to batch scan documents. This configuration will allow the City to save labor (both cost and time) in the scanning of large documents as an employee will not have to be dedicated to performing the task of inserting each page individually. The labor savings on a 250 page document would be approximately 8 man hours. This purchase will undoubtedly increase organizational efficiency. Item 5: This is a workstation necessary for the expanded general administrative services staff. The machine will be a shared machine utilized by two part time employees. 3 BID NOTICE CITY OF SUNNY ISLES BEACH REQUEST FOR PROPOSAL #99-03-01 COMPUTER NETWORK UPGRADE AND ON -GOING MAINTENANCE NOTICE IS HEREBY GIVEN THAT THE CITY OF SUNNY ISLES BEACH IS REQUESTING PROPOSALS FOR COMPUTER NETWORK UPGRADE AND ON -GOING MAINTENANCE. BIDS WILL BE RECEIVED UNTIL 11:00 A.M., WEDNESDAY, APRIL 14, 1999) AT WHICH TIME THEY WILL BE PUBLICLY OPENED AND READ IN THE CITY HALL COMMISSION CHAMBERS, 17070 COLLINS AVENUE, SUITE 250, SUNNY ISLES BEACH, FL 33160. SPECIFICATIONS, INSTRUCTIONS TO BIDDERS AND PROPOSAL FORMS ARE AVAILABLE FROM THE BUILDING OFFICIAL (SAME ADDRESS) OR BY CALLING (305) 947-0606. NO BIDDER MAY WITHDRAW HIS/HER BID FOR A PERIOD OF SIXTY (60 DAYS) AFTER THE DATE OF OPENING OF BIDS. THE CITY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS AND MAY WAIVE FORMALITIES. James DiPietro City Manager Page 2 of 10 G O z= — AV C N x O C O — n c • O O O C O O J — n In J -• JC W In =. � O O O O O O rn O O O O O O 69 'A di c � � A � i N VNi bAc O y' O O O O C O n O O O C C O bry � 69 to 69 'A C 69 N W ll� •..1 J th — A V O• ^ L O � � 7 A 69 64 69 N A W W O N v N O O + O N 5 -----------------r% SUNNY I5LE5 BEACH POLICE DEPARTMENT 17070 Collins Avenue Sunny Isles Beach, Florida 33160 M E M O R A N D U M Date: May 12, 1999 To: Chief R. Harrison From: OR. M. Grandinetti 'L'L--� Ref: VML Enterprises, Computer Quote At the request of the City Manager and with your permission I contacted Mr. Michael Volovitz of VML Enterprises. I negotiated and attempted to clarify a few items within the proposed computer quote. Below are the four issues that were discussed and the agreements made, pending the City's acceptance of their proposal. It was negotiated that VML Enterprises will upgrade the processor in the proposed Scanning workstation from an Intel Pentium II 350 MHz to a 400 MHz processor at no additional charge. It was agreed that VML Enterprises would utilize a reputable brand name motherboard with dual processor capabilities in the "Server" computer. This motherboard will support an Intel Pentium II or Pentium III processor for future upgrades. VML Enterprises has agreed to add the second (PII 400 MHz) processor to the server computer for a minimal cost of S 285.00 if desired. VML Enterprises has also agreed to provide a "reasonable" telephone support desk for our employees. (See attached letter). qf�f - 1 4t"fIrn C6l