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HomeMy WebLinkAboutReso 99-180RESOLUTION NO.99-W<() A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO MAKE APPLICATION FOR THE STATE OF FLORIDA BLOCK GRANT FROM THE BUREAU OF COMMUNITY ASSISTANCE LAW ENFORCEMENT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, a Block Grant from the Bureau of Community Assistance Law Enforcement is available in the sum of $1000 to further the goals of the organization; and WHEREAS, a Commission approval is necessary to apply for that grant; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: 1. Authorization to apply for grant. The Chief of Police and/or the City Manager is hereby authorized to make application for a Block Grant from the Bureau of Community Assistance Law Enforcement in the sum of $1000. 2. Effective Date. This Resolution is effective upon passage. PASSED AND ADOPTED this 9' day of December, )J99. David Samson, ATTEST: Richard Brown-Morilla, City Clerk Block Grant Application - Police Res. APPROVED AS TO FORM AND LEGAL SUFFICIENCY Aeprgvcam. '4� —.4 A __ LYA M. Dannheisser, City Attorney Moved by: a 'Xy . V,&�T'tv-,� Seconded by: Cz,_--.� to^,w ksg" Vote: 4� -u Mayor Samson Z(Yes) (No) Vice Mayor Morrow (Yes) (No) Commissioner Iglesias (Yes) (No) Commissioner Kauffinan (Yes) (No) Commissioner Turetsky (Yes) (No) STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS "Dedicated to making Florida a better place to call home" JEB BUSH STEVEN M. SEIBERT Governor Secretary JAN 31 2000 The Honorable David Samson Mayor of Sunny Isles Beach 17070 Collins Avenue, Number 250 Sunny Isles Beach, Florida 33160 Re: 00-CJ-G3-11-23-02-082/Procedural Manual Project Dear Mayor Samson: The Department of Community Affairs is pleased to award a Local Law Enforcement Block grant in the amount of $1,000 to your unit of government. These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the approved subqrant application with the above referenced project number and title is enclosed for your file. All correspondence with the Department should always refer to the project number and title. Your attention is directed to Section F of the subgrant which is the "Acceptance and Agreement." These conditions should be reviewed carefully by those persons responsible for project administration to avoid delays in project completion and cost reimbursements. The enclosed Certification of Acceptance/Request for Payment should be completed and returned to the Department within 30 calendar days from the date of award. This certificate consti- tutes official acceptance of the award and must be received by the Department prior to the lump sum payment/subgrant award. 2555 SHUMARD OAK BOULEVARD • TALLAHASSEE, FLORIDA 32399-2100 Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781 Internet address: http://www.dca.state.f1.us FLORIDA KEYS Area of Critical State Concern Field Office 2796 Overseas Highway, Suite 212 Marathon, Florida 33050-2227 The Honorable David Samson Page Two We look forward to working with you on this project. If we can be of further assistance, please contact Robert Lakin, Planning Manager, at 850/488-8016. Sincerely, Clayton H. Wilder Community Program Administrator CHW/mb Bureau of Community Assistance Enclosures State of Florida Department of Community Affairs Division of Housing and Community Development Bureau of Community Assistance 2555 Shumard Oak Boulevard Tallahassee, Florida 32399 CERTIFICATION OF ACCEPTANCE/ REQUEST FOR PAYMENT OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 00-CJ-G3-11-23-02-082, in the amount of $1,000, for a project entitled: Procedural Manual Project for the period of 03/01/2000 through 08/31/2000 , in accordance with the Project Budget Schedule and Project Budget Narrative contained in the subgrant application, and subject to the Department of Community Affairs' Conditions of Agreement and any special conditions governing this subgrant. By execution of this Certification of Acceptance/Request for Payment, the subgrantee requests a lump sum payment of the subgrant. (Signature of Authorized Official) (Date of Acceptance) (Typed Name and Title of Official) DCA-CJ Form 1 (June, 1985) t State of Florida Department of Community Affairs Division of Housing and Community Development Bureau of Community Assistance The Sadowski Building 2555 Shumard Oak Boulevard Tallahassee, Florida 32399 SUBGRANT AWARD CERTIFICATE Subgrantee: City of Sunny Isles Beach Date of Award: JAN 31 2000 Grant Period: From:03/01/2000 To: 08/31/2000 Project Title: Procedural Manual Project Grant Number: 00-CJ-G3-11-23-02-082 Federal Funds: $1,000.00 BGMTF Funds: State Agency Match: Local Agency Match: $112.00 Total Project Cost: $1,112.00 Program Area: 01b The Omnibus FY 1996 Appropriations Act, (Public Law 104-134), authorizes the Director of the Bureau of Justice Assistance (BJA) to make funds available to units of local government under the Local Law Enforcement Block Grants Program, or Block Grants, for the purposes of reducing crime and improving public safety. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and Administrative Guide for Grants, Guideline Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local Governments and A-87, or OMB Circulars A-110 and A-21, in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100-690. SUBGRANT AWARD CERTIFICATE (CONTINUED): This grant shall become effective on the beginning date of the . grant period provided that within 30 days from the date of award, a properly executed Certification of Acceptance/Request for Payment of Subgrant Award is returned to the department. Authorized Official Clayton H. Wilder Community Program Administrator Bureau of Community Assistance Date BCA Revised 2/17/97 L al Law Enforcement Block Gra...s Program Florida Department of Community Affairs DCAContractNumber: 2000-CJ-G3-11-23-02-082 FederalCFDANumber 16.592 County Name Dade A. Names R Addresses 1. Subgrant Recipient. City of Sunny Isles Beach Name of Chief Elected Official: David Samson Title: Mayor Address: 17070 Collins Ave1250, Sunny Isles Beach Zip Code: 33160 Area Code and Telephone Number: (305) 947_0606 SUNCOM Number: Area Code and Fax Phone Number: (305) 949_3113 2. Chief Financial Officer. Name of Chief Financial Officer: Jean Watson Title: Finance Director Address: 17070 Collins Ave 1250 Sunny Isles Beach Zip Code: 33160 Area Code and Telephone Number: (305 )947-Q606 SUNCOM Number: Area Code and Fax Phone Number: (305 ) 949-3113 3. Implementing Agency. Sunny Isles Beach Police (Government Agency Responsible for Project) Name of Chief Executive Official: Fred Maas Title: Chief of Police Address: 17070 Collins Avenue 1255 Sunny Isles Beach Zip Code: 33160 Area Code and Telephone Number: ( 305) 947 -4440 SUNCOM Number: Area Code and Fax Phone Number: ( 305 ) 947 =4680 4. Project Director. (Employee of Governmental Implementing Agency) Name of Project Director: Nannette Murray Title: Commander Mailing Address: 17070 Collins Ave 1255 Sunny Isles Beach Street Address: Zip Code: 33160 Area Code and Telephone Number: (305 )947-4440 SUNCOM Number: Area Code and Fax Phone Number: (305) 947-080 E-Mail Address: nan6209@aol.com Sub. -rant Application Package SFY 2000 Revised 911199 Section H- I Local Law Enforcement Block Grants Program Florida Department of Community Affairs B. Administrative Data 1. Project Title (Not to exceed 36 characters, including spaces). Procedural Manual Project 2. Project Period. Period Month Day Year Beginning March 01 2000 Ending August 31 2000 C. Fiscal Data 1. A warrant for the lump sum grant award will be sent directly to the Chief Financial Officer identified by the recipient in Section A.2. Unless otherwise stated. 2. Vendor # (Enter Federal Employer Identification Number of Subgrantee): 65-0784647 3. SAMAS # (Enter if you are a state agency): D. Program Purpose Areas and Project Budget Schedule Local Law Enforcement Block Grants Program funds may be used for one or more of the Program Purpose Areas below. In the Project Budget Schedule that follows. indicate the Program Purpose Areas you plan to implement by specifying the dollar amounts required to fund each activity. Local Match must be cash and must represent no less than ten (10) percent of the project's cost. All or any portion of finds allocated under this title may be used to contract with private, nonprofit entities or community -based organizations to carry out the purposes of this Program. 1. Law Enforcement Support for: a. Hiring, training, and employing on a continuing basis, new additional law enforcement officers and necessary support personnel (if fiends are used to hire law enforcement officers, there must be a net gain over the unit of local government's current appropriated budget, in the number of law enforcement officers who perform non -administrative public safety service). Subgrant Application Package SFY2000 Revised 911199 Section H - 2 Local Law Enforcement Block Grants Program Florida Department of Community Affairs b. Paying overtime to presently employed law enforcement officers and necessary support personnel for the purpose of increasing the number of hours worked by such personnel. C. Procuring equipment, technology, and other material directly related to basic law enforcement functions. 2. Enhancing security measures in and around schools, and in and around any other facility or location that the unit of local government considers a special risk for incidents of crime. 3. Establishing or supporting drug courts. To be eligible for funding, a drug court program must include the following: a. Continuing j udicial supervision over offenders with substance abuse problems, but who are not violent offenders; b. Integrating administration of other sanctions and services, which shall include: mandatory periodic testing of each participant for the use of controlled substances or other addictive substances during any period of supervised release or probation; ii. substance abuse treatment for each participant; iii. probation or other supervised release involving the possible prosecution, confinement, or incarceration because of noncompliance with program requirements or failure to show satisfactory progress; and iv. programmatic, offender management and aftercare services such as relapse prevention, vocational job training, and job and housing placement. 4. Enhancing the adjudication of cases involving violent offenders, including cases involving violent juvenile offenders. For the purposes of this program, violent offender means a person charged with committing a Part I violent crime under the Uniform Crime Reports. 5. Establishing a multi jurisdictional task force, particularly in rural areas, composed of law enforcement officials representing units of local government. This task force will work with Federal law enforcement officials to prevent and control crime. 6. Establishing crime prevention programs involving cooperation between community residents and law enforcement personnel to control, detect, or investigate crime or the prosecution of criminals. 7. Defraying the cost of indemnification insurance for law enforcement officers. SubsrantApplication Package SFY1000 Revised 911199 Section H - 3 Local Law Enforcement Block Grunts Progratir Florida Department of Community Affairs Ineligible Use of Funds. The following items may not be purchased, leased, rented or acquired with funds provided under the Local Law Enforcement Block Grants Program: Tanks or armored vehicles Yachts Fixed -wing aircraft Real Estate Limousines Consultants Vehicles not primarily used for law enforcement PROJECT BUDGET SCHEDULE (Tyy)e or Print Dollar Amounts in Applicable Categories and Leave Others Blank.) Program Purpose Area/ Federal Local Budget Category Ftrnrlirrg Government Total Cash Match I La. Salaries and Benefits I I I I Indirect Costs l.b. Salaries and Benefits 1000 112 1112 Contractual Services Indirect Costs I.e. Expenses Operating Capital Outlay Indirect Costs 2. Salaries and Benefits Contractual Services Expenses Operating Capital Outlay Indirect Costs Subgrant Application Package Sr3'2000 Revised 9/1/99 Section II - 4 l I Local Law Enforcement Block Grants Program Florida Department of Community Affairs Program Purpose Areal Federal Local Budget Category Funding Government Total Cash Match 3. Salaries and Benefits Contractual Services Expenses Operating Capital Outlay Indirect Costs 4. Salaries and Benefits Contractual Services Expenses Operating Capital Outlay Indirect Costs 5. Salaries and Benefits Contractual Services Expenses Operating Capital Outlay Indirect Costs 6. Salaries and Benefits Contractual Services Expenses Operating Capital Outlay Indirect Costs 7. Expenses Indirect Costs Subgrant Application Package SFY 2000 Revised 911199 Section H - 5 Local Law Enforcement Block Grants Program Florida Department of Community Affairs II Contractual Services 11 Expenses Operating Capital Outlay Indirect Costs Totals Subg rant Application Package 1000 112 1112 SFY2000 Revised 911199 Section 11- 6 1 t Local Law Enforcement Block Grants Program Florida Department of Community Affairs E. Project Budget Narrative ou must describe line items for each applicable Budget Category for which you are .questing subgrant funding. Provide sufficient detail to show cost relationships to project ;tivities. In addition, describe your specific sources of matching funds. [Source of match lust be cash and represent no less than ten (10) percent of the project's cost.] Start below and use continuation pages as necessary. Subgrant Application Package SFY 2000 Revised 911199 Section II - 7 ,r t Procedural Manual Project D.Lb. The Sunny Isles Beach Police Department began serving the community in August of 1998. To date we are without a proper, accredited police procedural manual. The process of disseminating a manual is tedious as best and the man hours needed to write, print, and research this huge document are far beyond the normal scope of what can be deemed reasonable during the workday. We do not have the additional staff in order to facilitate this fiinction and, as you can imagine, working without a manual is not in the best interest of the agency or the officers employed here. We require fiends for overtime in order to complete writing and disbursing a manual for personnel. We have estimated that we will require 39.68 hours in addition to scheduled time, to complete this project. The Administrative Corporal's overtime rate is $28.024 dollars per hour for a total of $1112.00. The project purpose area is quite clear in D. Lb., Paying overtime to presently, employed law enforcement officers and necessal3• .support personnel for the purpose ofincreas* the numher ofhours worked by such personnel. The matching funds brill he coming from the General Fund. The completion of this manual will enhance our operations and our ability to serve the community through standardized, efficient procedures. This is the beginning in the long process of creating a professional, ethical, proficient law enforcement agency. Local Law Enforcement Block Grants Program Florida Department of Community Affairs EEO Certification Letter - Implementing Agency Mr. Clayton H. Wilder Community Program Administrator Bureau of Community Assistance Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Re: Compliance with Equal Employment Opportunity (EEO) Program Requirements -- Implementing Agency Dear Mr. Wilder: I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that I have read the ACT criteria set forth in the Subqrant Application Package and Instructions. I understand that if the Implementing Agency meets these criteria, it must participate in the subgrant recipient's EEO Program or formulate, implement and maintain its own written EEO Program relating to employment practices affecting minority persons and women. I also affirm that the Implementing Agency (Initial one of the following): Does meet Act Criteria and does have a current EEO Program Plan. Does meet Act Criteria and does not have a current EEO Program Plan. Does not meet Act Criteria. I further affirm that if the implementing agency rtleets the Act criteria and does not participate in the subgrant recipient's EEO Program or does not have its own written EEO Program, federal law requires it to participate in such a program or formulate, implement, and maintain its own program within 120 days after a subgrant application is approved or face loss of federal funds. Requires signature of authorized official: Type Name and Title: Fred Maas, Chief of Police By: 1-0 Date: ZLZ fl y' Name of Implementing Agency: Sunny Isles Beach Police Department '- LLEBG Subgrant Application Package EEO Certification Letters Revised 9/1/99 Appendix I - Page Local Law Enforcement Block Grants Program Florida Department of Community Affairs EEO Certification Letter - Subgrant Recipient Mr. Clayton H. Wilder Community Program Administrator Bureau of Community Assistance Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Re: Compliance with Equal Employment Opportunity (EEO) Program Requirements -- Subgrant Recipient Dear Mr. Wilder: - I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that I have read the Act criteria set forth in the Subgrant Application Package and Instructions. I understand that if the subgrant recipient meets these criteria, it must formulate, implement and maintain a written EEO Program relating to employment practices affecting minority persons and women. I also affirm that the subgrant recipient nitial one of the following): Does meet Act Criteria and does have a current EEO Program Plan. Does meet Act Criteria and does not have a current EEO Program Plan. Does not meet Act Criteria. I further affirm that if the recipient meets the Act criteria and does not have a current written EEO Program, federal law requires it to formulate, implement, and maintain such a program within 120 days after a subgrant application for federal assistance is approved or face loss of federal funds. Requires signature of authorized official: TYI :m Name of Subgrantee Organization: City of sunny Isles Beach LLEBG Subgrant Application Package EEO Certification Letters Revised 9/1/99 Appendix I - Page d Local Law Enforcement Block Grants Program Florida Department of Community Affairs G. Signature Page In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Corrections including strikeovers, whiteouts, etc., on this page are not acceptable. MUST SUBMIT 2 ORIGINAL SIGNATURE PAGES State of Florida Department of Community Affairs Bureau of Community Assistance Type Name and Title" Clayton H. Wilder, Communit Date: /- 2-6 - L o o c) Subgrant Recipient Authorizing Official of Governmental Unit ission Chairman, Mayor, or Designated Representative) hn Type Name and Title: David Samson, Mayor Date:_ 12-09-99 FEID Number: 65-0784647 Implementing Agency Official, Administrator or Designated Representative By: 4kL& Type Name and Title:_ Fred Maas. Chi f of Poliep Date: 12-09-99 Subgrant Application Package SFY 2000 Revised 911199 Section H- 20 for SUNNY ISLES BEACH POLICE DEPARTMENT �f 11�4 MEMORANDUM To: Mayor and City Commission Date: November 29, 1999 From: Fred Maas, Subject: Grant Application Approval Chief of Police RECOMMENDATION: It is recommended that the City Commission approve a resolution to approve the application of a Block Grant from the Bureau of Community Assistance Law Enforcement. REASONS: The State of Florida is offering a Block Grant for our city for the sum of $1,000 to further the goals of the organization in law enforcement. ADDITIONAL INFORMATION: This money will be used for overtime worked in the development of our new police procedural manual. SUNNY ISLES BEACH POLICE DEPARTMENT INTER -OFFS To: Richard Brown, Date: February 10, 2000 City Clerk I- City of 5 From: Nannette Murray, Subject: Department of Commander Block Grant VED 112000 Isles Beach We have been notified that we have received the block grant from the state. A certification requires a signature and needs to be mailed back to them. Will you please get the necessary documents signed and advise me as to anything else required of me other than administering this small but helpful grant allowance. Thank you for your assistance.