HomeMy WebLinkAboutReso 2000-192
RESOLUTION NO. 2000- \ ~ :L
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FORA TOURIST
DEVELOPMENT COUNCIL GRANT AND A COMMUNITY GRANT FROM THE MIAMI-
DADE CULTURAL AFFAIRS COUNCIL FOR FOURTH QUARTER SUMMER
PROJECTS AND THEREAFTER IN ACCORDANCE WITH THE MATERIALS
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO
TAKE ANY ACTION NECESSARY WITHOUT FURTHER APPROVAL OF THIS
COMMISSION TO SUBMIT SUCH GRANT; FURTHER AUTHORIZING PROVISION OF
MATCHING FUNDS AS REQUIRED BY SAID GRANTS AND AUTHORIZING
DISTRIBUTION OF GRANT MONIES AS APPROPRIATE; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager wishes to submit materials relating to the Miami-Dade
County Cultural Affairs Council, FY1999-2000 Tourist Development Council Grants Programs and
FY1999-2000 Community Grants Program Guidelines and Application Forms and requests the City
to apply for said grant for promotional activities and cultural events and
WHEREAS, to the extent applicable the City Commission wishes to grant the Manager the
authorization of the City Commission to make such applications;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
1. The City Manager is hereby authorized to apply for a Tourist Development Council Grant
and Community Grant from the Miami-Dade Cultural Affairs Council for Fourth Quarter Summer
Projects and thereafter in accordance with the materials attached hereto as Exhibit "A". The City
Manager is further authorized to take any action necessary without further approval of this
Commission to submit such grants; and is authorized to provide matching funds as required by said
grants;
2. The City Manager is hereby authorized to provide matching funds as required by the grants
and directed to distribute such grant monies as appropriate.
3. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this \0 &day of
ATTEST:
rf7 .~..... rl.1 .A I
kJ-~ ~
Richard Brown-Morina, City Clerk
Tourist Development Grant Application
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
Vote: ~-O
Mayor Samson
Vice Mayor Morrow
Commissioner Iglesias
Commissioner Kauffman
Commissioner Turetsky
Tourist Development Grant Application
~(Yes)
--1L(Y es)
V (Yes)
7(Yes)
1(Yes)
Moved by:
Seconded by:
\J,'~~~M~
~~, \<~
_(No)
_(No)
_(No)
_(No)
_(No)
MIAMI-DADE COUNTY
CULTURAL AFFAIRS COUNCIL
~(t~
~ . .
OMI~';:~-~~1
TIC
FY 1999-2000 TOURIST DEVELOPMENT COUNCIL
GRANTS PROGRAM
GUIDELINES AND APPLICATION FORM
QUARTER FUNDING PROJECT ACTIVITIES APPLICATION PANEL MEETING.
WHICH OCCUR BETWEEN DEADLINE
I ST QUARTER OCTOBER I, 1999 - DECEMBER 31, 1999 SEPTEMBER 16, 1999 OCTOBER 28, 1999
FALL PROJECTS 4:00 PM 2:00 PM
2ND QUARTER JANUARY I, 2000 - MARCH 31, 2000 NOVEMBE~ 18, 1999 DECEMBER 16, 1999
WINTER PROJECTS 4:00 PM 2:00 PM
3"0 QUARTER APRIL I, 2000 - JUNE 30, 2000 FEBRUARY 3, 2000 MARCH ~ 6, 2000
SPRING PROJECTS 4:00 PM 2:00 PM
4TH QUARTER jUL Y I, 2000 - SEPTEMBER 30, 2000 APRIL 27, 2000 JUNE 8, 2000
SUMMER PROJECTS 4:00 PM 2:00PM
NOTE: All panel meeting dates and times are subject to change.
II
PLEASE READ ALL MATERIALS CAREFULLY
II
A CONSULTATION WITH COUNCIL STAFF IS A REOUIREMENT. PLEASE CALL
305-375-4634 NO LESS THAN 14 BUSINESS DAYS PRIOR TO THE DEADLINE DATE
TO SCHEDULE AN APPOINTMENT.
Submit complete appltation packages and all requ~red copies by 4:00 PM on the deadline date tl):
Ms. Sheila A. Austin
Tourist Development Council Grants Program Administrator
Miami-Dade County Cultural Affairs Council
III NW I st Street, Suite 625
Miami, Florida 33128
GUIDELINES AND APPLICATIONS ARE AVAILABLE ON
AUDIO CASSETTE OR IN LARGE PRINT UPON REQUEST
· For general information or assistance, call the Miami-Dade County Cultural Affairs Council at (305)
375-4634
. Para asistencia en espanol, lIame a nuestra oficina, (305) 375-4634.
. Pou plls enformasyon sil vou pie rele biwo nou nan numewo, (305) 375-4634.
· Pour informations supplementaires, contactez notre bureau au numero, (305) 375-463...
· Persons who are hearing impaired may request an interpreter for the required consultation and/or
panel meeting by giving seven (7) work days written notice prior to the scheduled meeting date to:
Miami-Dade County Cultural Affairs Council
III NW I st Street, Suite 625
Miami, Florida 33128
TOO: 1-800-955-8770
PROGRAM OBJECTIVE
The Miami-Dade County Cultural Affairs Council is pleased to announce the FY 1999-2000 funding cycle of the Miami-Dade
County Tourist Development Council (TDC) Grants Program. Through this program, the Tourist Development Council
provides support to promote Miami-Dade County's appeal as a tourist destination by sponsoring tourist-oriented sports
events, cultural and special events such as visual and performing arts, including theater. concerts. recitals. opera. dance, art
exhibitions. festivals and other tourist-related activities and television origination projects. Activities must take place within
the County's fiscal year. October I, 1999 -September 30, 2000. The Tourist Development Council, a nine member
volunteer advisory board established by Florida Statute, meets as a panel four times annually to review and make funding
recommendations to the Board of County Commissioners.
ELIGIBILITY
Eligible applicants must:
· be legally incorporated as a FOR-PROFIT CORPORATION or NOT-FOR-PROFIT corporation. with a designated tax
exempt status under section SO I (c)(3) of the United States Internal Revenue Code. or a unit of local government.
Proof of incorporation and IRS tax exempt designation is required at the time of application. Applications from not-for-
profit organizations designated tax exempt under other subsections of SO I (c) will be reviewed on a case-by-case basis.
Individuals and unincorporated groups may apply for program grants under the fiscal agency sponsorship of an eligible
not-for-profit, tax exempt organization. In such cases, the application must be submitted by the sponsoring
organization. (Priority will be given to Miami-Dade County-based organizations).
· present the project for which funding is being sought in Miami-Dade County for the benefit of Miami-Dade County
tourists and residents;
· utilize hotels located within the boundaries of Miami-Dade County as their "event hotels;"
. be fiscally and managerially solvent;
· be in compliance with grant agreement requirements of any previous grants provided through the Tourist
Development Council or other Miami-Dade County funding sources, including timely submission of any final reports.
H2.t.e: An organization may only apply once In a program funding year for the same project (October I _
September 30).
CA TEGORIES
The Tourist Development Council awards grants to nonprofit and for-profit organizations producing tourist- oriented
activities in three categories:
· Sporting events - including professional and amateur level national and international competitions.
· Special Events/Promotions - including national and international conferences with significant cultural and/or special
events components, major festivals, performances and programs attracting national and international attention.
· Television - telecast programs. syndicated productions. and documentaries promoting Miami-Dade County.
F'r 1999.2000 Tourist Development Council Grants Program Guidelines Page 2 of 7
....
\
FUNDING REQUEST CAPS
The TDC encourages applicant organizations to diversify financial support by securing other public and private funding
assistance in addition to the Tourist Development Council Grants Program. To this end. the TDC employs a policy of
recommending funds for events in a declining formula implemented over a multi-year period. In supporting tourist-oriented
activities. the TDC observes the following reduction formula when recomm~nding funding for a specific event:
YEAR NONPROFIT FOR-PROFIT
I Initial Grant Recommendation Initial Grant Recommendation
2 No more than 90% of initial frant award No more than 66% of initial B'2M award
3 No more than 80% of initial Bant award No more than 33% of initial ..-ant award
4 No more than 70% of initial Bant award $0 recommended
5 No more than 60% of initial Bant award $0 recommended
6 Project is considered for a new cycle of funding based, in $0 recommended
part, upon its demonstrated track record and the degree
to which the project has increased its tourism and
community imoact
It is also TDC policy to consider asa new project, any event which moves more than ten (10) miles from its original site.
The maximum amount of TDC funds that may be requested is $25,000.
MATCHING FUNDS
All applicants must meet the program's $1 :$1 grant match. Funding in one fiscal year does not guarantee multi-
year funding.
EVALUATION CRITERIA
I ) Tourism Impact/Marketing Plan as determined by:
· program content
· projected attendance figures
" tourism industry support including hotels. airlines, etc.
" comprehensive marketing strategies
· media coverage as evidenced by ads in travel publications or other outside publications/electronic media
2) QualityfTrack Record as determined by:
· suPPOrt material (reviews, articles, catalogues, etc.)
· reputation of the event
· reputation of organization and its programs and services
· history of organization and the event
· nature and scope of the organization's program
· impact and involvement of Miami-Dade's multicultural community in the program
3) Event Coordination/Management as determined by:
· brief resumes of key administrative staff
· project description and implementation
· feasibility of organizational structure in carrying out the event
" geographic location of program and project
· effective evaluation methods
· past events
4) Fiscal Feasibility/Accountability as determined by:
" financial stability of the organization
" broad base of fi~ancial support
· previous administration of Council grants
FY 1999-2000 T OUI ,51 Develop nent Council Gl'inu Progl'im Guidelires Page 3 of 7
11....
" capacity to attract financial support from other private and public sources as evidenced if! matching requirements
and in-kind services
" timely submission of final reports for applicants who have received previous TDC funding
5) Efforts to comply with and incorporate the Americans With Disabilities Act (ADA) into programs/projects including:
· efforts to market to persons with disabilities including use of logos or language
· organizational compliance assessml!nt of facilities used for programs
· efforts to identify and/or incorporate artists with disabilities ~n projects
· staff hiring practices, board member and volunteer recruitment of persons with Cfisabilities to work with the
organization/project
· use of available technology such as hearing assistance systems. audio description. etc.. to assist with prdgram
accessibility
· involvement of other community or governmental agencies such as Very Special Arts. The Hope Center. etc.. who
work with persons with disabilities in program planning or outreach programs
· Marketing and public relations
· Production costs related to proposed project
· Artistic salaries
· Publications
· Honoraria
. ,
· Remuneration of County employees for any services rendered as part of a projea receiving a grant from the
Tourist Development Council
· "Bricks and mortar" or permanent equipment (permanent equipment necessary for the proposed projea may be
purchased if the price is less than what it would cost to rent the equipment)
" Debt reduction
· Fundraising events
· Hospitality costs (food. decorations. catering services. etc.)
· Events not open to the public
The Tourist Development Grants Program shall not be considered the sole source offundlng for the proposed
project. Applicants should thoroughly explore other funding sources prior to seeking support from this program.
Applications must be received in the quarter corresponding to the dates of the proposed activity. Council ecaft' reserves the filht to
defer the review of applications to future panel meetings. Your original application and all required copies and sUpport documents IDIIJ.t
be received In the Councll's omce no later than 4:00 PM on the deadline date. Postmark dates or applications
submitted by fax or e-mail are not acceptable. Program quarterly deadlines are as follows:
'f QUARTER FUNDING PROJECT APPUCATION DUDUNE PANEL MfEnNG
ACnWnES
WHICH OCCUR BETWEEN
I ST QUARTER OCTOBER I, 1999- SEPTEMBER 16, 1999 4:00 PM OCTOBER 28, 1999
FALL PROJECTS DECEMBER 31 1999 2:00 PM
2ND QUARTER JANUARY I, 2000 - NOVEMBER 18, 1999 4:00 PM DECEMBER 16, 1999
WINTER PROJECTS MARCH 31, 2000 2:00 PM
3RD QUARTER APRIL I, 2000 - FEBRUARY 3, 2000 4:00 PM MARCH 16, 2000
SPRING PROJECTS JUNE 30. 2000 2:00 PM
4TH QUARTER JULY I, 2000- APRIL 27, 2000 4:00 PM JUNE 8, 2000
SUMMER PROJECTS SEPTEMBER 30. 2000 2:00PM
~ All panel meetlni dates and times are subject to change.
FY 1999-2000 T ounst Development C.o\>ncil Grar,u Prozram Guidelines Page 4 of 7
lIC-II
APPLICATION INSTRUCTIONS
A CONSULTATION WITH COUNCIL STAFF IS REQUIRED NO LESS THAN 14 BUSINESS
DAYS PRIOR TO SUBMISSION OF AN APPLICATION. CALL 305-375-4634 TO SCHEDULE
AN APPOINTMENT.
Cultural Affairs Council grant applications will be made available upon request via e-mail (culture @co.miami-
dade.f1.us) or on 3.5" IBM format diskette. Applicants must make arrangements with grants program
administrators and supply their own diskette(s). Application formats may not be altered or manipulated in any
way. Completed applications may not be e-mailed or submitted on diskette.
Submit the SIGNED ORIGINAL PLUS ONE (I) COPY of the completed application form and ten (10)
stapled copies of pages I, 3, 7 and 8.
The following should be attached to the original ONLY:
o Copy of Articles of Incorporation (ONE COpy WITH ORIGINAL ONLY)
o Copy of IRS letter of tax-exempt status (ONE COPY WITH ORIGINAL ONLY)
The following should be attached to the original and the one (I) complete copy:
o Organization's DETAILED TOTAL budgets estimated or completed final budget for FY 1998-
99. Organization's DETAILED PROJECTED TOTAL organizational budget for FY 1999-2000.
6!1 One page organizational history.
6!1 No more than five (5) support documents. maximum size 8V2" x I I" and/or letters of
recommendation, programs, articles, etc.
6!1 One page list of FY 1998-1999 schedule of programs and proposed programs and locations for FY
1999-2000.
6!1 Brief resumes of project director and principal staff.
6!1 Names and addresses of board members and Officers. Please identify any members of your board
who are Miami-Dade County government employees.
o For previous Tourist Development Council Grants Program (TDC) grantees. attach a final or interim
report summarizing projects and programs implemented with TDC funds during the last fiscal year in
which funds were awarded. Include a budget detail specifically reflecting use of grant funds.
o Copy of Sponsorship Package
PLEASE NOTE THE FOLLOWING TECHNICAL REQUIREMENTS:
6!1 ALL APPLICATIONS MUST BE TYPEWRITTEN AND LEGIBI.E IN A TYPE SIZE NO
SMlLLER THAN 12 POINT.
o DO NOT SUBSTITUTE WITH A COMPUTER GENERATED FORM.
6!1 DO NOT USE COVER PAGES, COVER LETTERS OR DIVIDER PAGES.
o THE CONTACT PERSON/GRANT WRITER MUST BE KNOWLEDGEABLE ABOUT
THE PROJECT, ORGANIZATION AND BUDGET AND MUST BE REACHABLE
DURING OFFICE HOURS (MON - FRI: 9:00 AM - 5:00 PM).
o ALL QUESTIONS MUST BE ANSWERED. IF AN ANSWER DOES NOT APPLY TO
YOUR ORGANIZATION, MARK "N/A" or "NOT APPLICABLE."
6!1 DO NOT B1ND APPLICATIONS IN NOTEBOOKS OR USE PAPER CLIPS.
FY 1999.2000 Tourist Development Council Grants Program Guidelines Page 5 of 7
1IH1
o STAPLE ALL PAGES AND SUPPORT MATERIALS TOGETHER AT UPPER LEFT
HAND CORNER.
o APPLICATIONS AND SUPPORT MATERIALS MUST BE SELF-SUFFICIENT AS
SUBMITTED AND MUST NOT EXCEED 8Y2 x II INCHES IN SIZE.
o APPLICATION MATERIALS MUST BE RECEIVED IN THE CULTURAL AFFAIRS
COUNCIL OFFICE BY 4:00 PM ON THE DEADLINE DATE.
o POSTMARK DATES OR APPLICATIONS TRANSMITTED BY FAX ARE NOT
ACCEPTABLE.
o KEEP A COpy OF THE COMPLETED APPLICATION FOR YOUR RECORDS.
ORAL PRESENTATIONS
Applicants may choose to or be asked to address the Tourist Development Council. In accordance with Section
2-11.1 (s) of the Code of Miami-Dade County, the Lobbyists Registration for Oral Presentation Affidavit,
attached to the application form. must be completed. notarized and included with your application. The term
"lobbyist" specifically includes the principal. as well as any agent, officer or employee of a principal. regardless of
whether such lobbying activities fall within the normal scope of employment of such agent, officer or employee.
Individuals substituted for or added to the presentation team after submittal of the proposal and
filing by staff, MUST relister with the Miami-Dade Coun~ Clerk of the Board (Form
BCCFORM2DOC) and pay all applicable fees.
APPUCA TION REVIEW PROCESS
· Applications will be reviewed by Cultural Affairs Council staff for technical eligibility and comments!
suggestions provided to aid the applicant in improving the content and quality of the application.
· An application checklist will be sent via fax and mail to applicants indicating recommended corrections and
deadline date. Panel meeting specifics such as date confirmation. time and location will also be provided to
applicants in the application checklist fax/mail. A list of panel members is available upon request.
· Applications are evaluated and funding recommendations determined by the Tourist Development Council.
Applicants will be notified of award by mail immediately following Tourist Development
Council action. The Council's decision is considered final and may not be appealed.
· G rant agreement packages are mailed to grantees.
· Grant recommendations are submitted to the Mayor and Board of County Commissioners for final
approval. Only correctly executed contracts will be forwarded to the Board of County Commissioners for
approval.
· Upon approval by the Board, grant agreements are reviewed and executed by the Office of the County
Attorney. the Office of the County Manager and the Clerk of the Board.
· A copy of the executed grant agreement is mailed to the grantee. Upon receipt of the grant agreement,
grantees may begin to submit invoices and canceled checks(front and back) under the terms of the grant
agreement budget. Invoices and canceled checks must correspond to the budget detail as
outlined in the application and grant agreement.
· A check request, accompanied by a copy of the executed grant agreement, invoices, canceled checks and the
W-9 form are submitted to the Finance Department for issuance of a check. The grant award check is
executed and mailed directly from the Miami-Dade County Finance Department to the grantee at the
address provided on the grant agreement. It is imperative that grantees make every effort to notify
staff of any address changes during this process. Grantees may not request pickup of checks.
NOTE: DUE TO THE STRICT CONSTRAINTS ACCOMPANYING EACH STEP OF THIS REVIEW
PROCESS, IT IS CRITICAL THAT THE APPLICANT ADHERE TO ALL DEADLINES. FAILURE TO
COMPLY WITH DEADLINES AND/OR INCORRECT EXECUTION OF CONTRACTS OR OTHER
PAPERWORK WILL RESULT IN A DELAY OF PAYMENT OR CANCELLATION OF FUNDING.
FYI999.2000 Tourist Development Council Grants Program Guidelines t'ilge 6 of 1
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GRANT COMPLIANCE REQUIREMENTS
A Final Report is required within forty-five (45) days of your stated project eompletion date. Final Report forms will be
provided to grantees with the grant agreement package. Grant awards will not be released until final reports for a previous
year's project are received.
A Tourist Development Council grant carries no commitment for future support beyond the time of the program, project
or event. Funded activities must take place within the County's fiscal year in which they are approved (October I _
September 30).
Grant awards recommended at the first quarter meeting of the Tourist Development Council Grants Program panel wiD be
submitted to the Board of County Commissioners for approval after October I, 1999. All funding recommendations are
contingent upon Commission approval of the Tourist Development Council's FY 1999-2000 budget by the Miami-Dade
County Mayor and Board of County Commissioners.
All funded activities must provide equal access and opportunity in employment and services and may not discriminate on
the baSis of race or ethnicity, color, creed, national origin or religion. age, gender. sexual orientation. in accordance with
Tide VII of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Tide IX of the Education Amendments of
1972 as amended (42 U.S.C. 2000d et seq.). The Miami-Dade County Cultural Affairs Council and the Tourist Development
Council support and advocate compliance with the requirements of the Americans with Disabilities Act (ADA) of 1990. and
Section 504 of the Rehabilitation Act of 1973 which prohibit discrimination on the basis of disability. .
Grantees must include the following credit line in all promotional marketing materials related to this grant including news
releases, public announcements, press releases, print and broadcast media: "With the SlIf'Port of the Miami-Dade
County Tourist Deve/Of:>ment Council, Cultural Affairs Council, the Mayor and the Miami-Dade County Boord of
County Commissioners. II Grantees are also encouraged to use the "Tropiculture" logo stat in marketing and publicity
materials. Please call the Cultural Affairs Council to request the stat sheet if one has not been included with this application
package.
Miami-Dade County provides equal access and equal opportunity in employment and services and does not disaiminote on the basis
of race or ethnicity, color, creed, national origin or religion, age, gender, sexual orientation, in accordance with Title VII of the Civil
Rights Ad of 1964, the Age Discrimination Ad of 1975 and Title IX of the E.ducation Amendments of 1972 os amended (42 U.s.c.
2000d et seq.). The Miami-Dade County Cultural Affairs Coundl supports and advocates compliance with the requirements of the
Americans with Disabilities Ad (ADA) of 1990, and Section 504 of the Rehabilitation Ad of 1973 which prohibit disaiminotion on the
basis of disability.
The Miami-Dade Tourist Development Coundl Grants Program and Miami-Dade County Cultural Affairs Coundl programs ore funded
in port by the Notional Endowment for the Arts, the Florida Deportment of Stot~Division of Cultural Affairs and the Florida Arts
Coundl and the Miami 8each Cultural Arts Coundl and the Miami 8each Visitor and Convention Authority and the Greater Miami
Convention and Visitors Bureau.
FYlm-2000 Tourist Development Council Granu Program Guidelines Page 7 of 7
'IIHI
MIAMI-DADE COUNTY CULTURAL AFFAIRS COUNCIL
FY 1999-2000 TOURIST DEVELOPMENT COUNCIL GRANTS PROGRAM ApPLICATION
Program Administrator: Sheila Austin
III NW I st Street, Suite 625 . Miami, FL 33128
Phone: (305) 375-4634 · Fax: (305) 375-3068
email: culture@co.miami-dade.fJ.us
FY 1999-2000 TOURIST
DEVELOPMENT COUNCIL
GIlANTS PROGRAM
TIC/DO-
-
( I) Please check one:
o First Quarter (10/01/99-12131/99) 0 Third Quarter (04/01/00-06/30100)
o Second Quarter (01/01/00-03/31/00) 0 Fourth Quarter (07/01/00-09130/00)
o Sports 0 Special Events/Promotions 0 Terevlslon
(2) Please check one:
ORGANIZATION AND CONTACT INFORMATION
(3) Organization Name (exactly as it appean on Articles of Incorporation):
(4) Applicant Institution Type: 0 Arts 0 Non-Arts
(5) Corporate Status: 0 Non-Profit 0 For Profit
(7) FEI#:
(9) Contact Name:
Contact Title:
Address:
(6) Year of Incorporation:
(8) State of Incorporation:
o Mr. 0 Mrs. 0 Ms. 0 Miss 0 Dr.
Phone (day): ( )
Phone (other): ( )
City:
--
(10) Project Title:
State:
Zip:
Fax: (
Email:
)
(II) Starting and Ending Dates:
(13) Address or Location of Project:
(12) Starting and Ending Times:
(14) Municipality In which project will take place (use codes): Primary: # _ _
Secondary: # __
01 Miami
02 Miami Beach
03 Coral Gables
04 Hialeah
05 Miami Springs
06 North Miami
07 North Miami Beach
08 Opa-Locka
09 South Miami
10 Hon"estead
II Miar.,1 Shores
12 Bal Harbour
13 Bay Harbor Island
14 Surfslde
15 West Miami
16 Florida City
17 Biseayne Park Beach
18 EI Portal
19 Golden Beach
20 Plnecrest
21 Indian Creek VIllage
22 Medley
2J North Bay VIllage
24 Key Blseayne
25 Sweetwater
26 VI....nla Gardens
27 Hialeah GardeM
28 Ayentura
29 Islandla
30 Unincorporated
31 Sunny Isles
(15) Miami-Dade Commission District: # _ _ Florida State Senate District:
Florida State House District: # _ _ _ U.S. Congress District:
(Please call the Miami-Dade County Elections Board at (305) 375-4600 for assistance with district Infonnatlon.)
#_-
#_-
(16) Primary Audience: 0 White, Not Hispanic 0 Hispanic 0 Caribbean 0 General (no specific emphasis)
(check only one) 0 Black, Not Hispanic 0 Asian 0 Other (specify):
(17) Expected Participatiqn (number of Indjylduals): Attending: Performing/Participating:
(18) Primary Population: 0 Children 0 At-Risk Youth/Adults 0 Persons with Disabilities
(check only one)
o Senior Citizens
o Minorities
o General (no specific emphasis)
FY 1999.1000 Toulist Development Council Grants 'rosram Application
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(19) Describe the project in two or three short sentences beginning "Funds are requested to support. . . ":
-
1997-1998 1998-1999 1999-2000
(actual) (current) (projected)
TDC Grant Request/Award (20) (U) (26)
Total Project Budget (21) (24) (27)
Total Organizational Budget (22) (25) (21)
--
(29) List all Miami-Dade County Cultural Affairs Council grants to your organization over the past three years.
Fiscal Year
Grant Proiram Name
Project Name
ReSluestJAward
(30) List funding for this project, both secure and pending, from all other Miami-Dade County sources.
MonthlYear
Fundin~ DeRartment
Amount ReSluested
Amount Received
(31) Have you ever applied for and been denied a Tourist Development Council Grant? 0 Yes 0 No
If yes, please provide the information below.
MonthlY ear Fundin~ Department - - Amount Receivect
-
FY 1999.2000 Tourist Development Council Grants 'I'OIram AppliCAtion
Page 2 on
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PLEASE RESPOND TO THE FOLLOWING QUESTIONS IN THE ORDER IN WHICH THEY ARE
LISTED. Please do not exceed the space allotted.
(32) Briefly describe below your proposed project. In responding to this question please answer the
following questions with as much detail as possible. What is the project? How will it attract tourists to
Miami-Dade County? When will it take place? How many event(s) are planned? Where will the event(s)
take place? Who are the principal competitors, artists, etc., Involved In the project? Why 15 this an at-
tractive project for the use of Tourist Development Council funds? Are there other organizations in-
volved in the project's production and, if 50, who? Include details about the project's Implementation
strategies and accompanying timeline.
FY I 999.1000 Tourist DevelOjNnent Council Grants Prollraln Application
Page 3 of9
TIC",
(33) Briefly describe your marketing strategy in as much detail as possible using only this space..What
specific efforts will be made to generate tourism (i.e. program content, promotional efforts, site, special
incentives). You may attach a copy of your marketing plan or press kit, if available.
(34) Please identify specific radio or television stations committed to covering this event. (If possible,
please include copies of letters of commitments from the stations. This attachment will not count to-
wards the 5 allowable support documents).
(35) Describe the event's potential for international, national and countywide tourism impact.
FY 1999.1000 Tourist Development Council Granu Prosram Application
Page" of 9
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(36) PleaSe describe how your organization will evaluate the success and tourism impact of the project
(attach one sample of survey tool, if available). Include anticipated attendance figures including the
number of tourists estimated to attend, special constituencies served,achievement of objectives and
other applicable performance indicators.
(37) Complete the chart below.
TOURISM IMPACT Projected number of partici- Projected number of spectators .
PROJECTION pants
Miami-Dade County Residents
Out of County
Out of State
Foreign
TOTAL
(38) What is the estimated number of people you hope to reach through electronic media (e.g. broad-
cast of event over radio or television). How was this information determined?
(39) How many hotel room nights do you anticipate using during this project? How did you arrive at
this figure? How does this figure compare to the actual number of hotel room nights used by this event
last year? (If you have specific agreements with hotels/motels, please attach copies of letters of agree-
ment to this application. This attachment will not count towards the 5 allowable support documents).
FYI9'19.1000 Tourist Development Council Grants'rovam Application
Page 5 of9
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(40) Miami-Dade County and the Tourist Development Council are committed to supporting high-
quality cultural and community activities that reflect and are directed towards the ethnic pluralism of
the county. Please describe your organization's efforts or outreach activities In Miami-Dade County.
Highlight aspects of your organization and project which will: a) significantly attract cross-cultural audi-
ences; b) reach new, underserved and/or special population audiences for programs, projects and
events; c) develop an organizational structure reflective of Dade's pluralistic composition (i.e., Boards of
Directors, administration, artists, participants, etc.). In addition, other than this event, If applicable,
identify the geographic areas of Miami-Dade County served by your organization and your wishes to ex-
pand to other Miami-Dade County communities.
(41) Please describe your organization's previous experience in producing this or a comparable event.
(42) Is this event to benefit a charity or charities? If 50, please list names of targeted charities. (Before
any portion of proceeds. are contributed to a charitable cause or organization, the grantee must first
return to the Tourist Development Council, the full amount of the grant awarded).
FY 1999-1000 Tourist Development Council Grants I'ro.ram Application
Page 6 of9
Tlc-ao
--
t all project related expenses. Round amounts to the nearest dollar (do not show cents). Provide an additional sheet with an Itemized
.dget for any Items In the "Other Costs" category above $5,000. NOTE: Total project expenses and revenues must equal.
~
TOC
OOLLAAS CAsH
+ ALLOCATED . ExPENSES
CASH
HATCH
PERSONNEL
ADMINISTRATIVE: NUM8E1I OF EMPLOYeES:
ARTISTIC: NUM8E1I OF AIInITS:
TECHNICAL: NUM8E1I OF EMPLOYEES:
OUTSIDE ARTISTIC FEES: NUM8E1I OF AllTISTS:
OUTSIDE OTHER FEES: NUMMII OF EHPLOYUS:
HARKETING/PuauclTY
PRINTING
POSTAGE
IN COUNTY TRAVEL
OUT OF COUNTY TRAVEL
EQUIPMENT RENTAL
EQUIPMENT PURCHASE
SPACE RENTAL
INSURANCE
UTIUTIES
SUPPUES/MA TERIALS
OTHER COSTS (ITEMIZE anow):
-IN-KIND
CONTlUaunONS
, $ ,
. +, $
f$ J
(43) GRANT AMOUNT REQUESTED
(MUST EQUAL fll.47 ON PAGE 8)
(44) TOTAL CASH EXPENSES
(MUST EQUAL fll.48 ON PAGE 8)
(45) TOTAL -IN-KIND CONTRIBUTIONS
(MUST EQUAL fll.49 ON PAGE 8)
(46) TOTAL PROJECT EXPENSES I $
(MUST EQUAL #SO ON PAGE 8) .
*In-klnd contributions are the documented faJr market value of non-cash contributions provided to the grantee by
third parties which consist of reaJ property or the value of goods and services.
F"'999-1ooo Touri.. D....IOI'"'...t CouncU Grana Protram AppIlcadon
Page 7 of'
TIC".
Ust all project related revenues. Round amounts to the nearest dollar (do not show cents). Provide an addldonal sheet with an itemized
budget for any Items In the "Other Revenues" category above $5.000. NOTE: Total project expenses and revenues must equal.
ADMISSIONS
CASH INCOME
CONTRACTED SERVICES
TUITIONS
CORPORATE SUPPORT
FOUNDATION SUPPORT
PRIVATElINDMDUAL SUPPORT
GOVERNMENT GRANTS - (IDENTIFY SOURCE)
FEDERAL
STATE
LOCAL
Al'PUCANT CASH ON HAND
OTHER REvENUES (nv.vzE auow):
(47) GRANT AMOUNT REQUESTED , $ I
(MUST EQUAL"'3 ON PAGE 7)
(4S) TOTAL CASH REVENUES I $ J
(MUST EQUAL ..... ON PAGE 7)
("') TOTAL IN-KIND CONTRIBUTIONS r$ I
(MUST EQUAL",5 ON PAGE 7)
(50) TOTAL PROJECT REVENUES I $ I
(MUST EQUAL ...6 ON PAGE 7)
FY I 999-2000 Tounsc Dewe/opmenr COUfICII Grants PI'OIr&m Appllcarlon
Page 8 oft
TlC-I.
ORGANIZATIONAL MANAGEMENT
(51) BOARD OF DIRECTORS
a) Number of board members:
b) How often does your board meet?
c) Does your board have a rotation policy? Iho, describe. 0 Yes 0 No
d) Primary Composition: 0 White, Not Hispanic 0 Hispanic 0 Caribbean 0 Multi-Ethnic
o Black, Not Hispanic 0 Asian 0 Other (specify):
Indicate the primary composition (50" or more) of your Board of Dlrecton.
(52) STAFF
a) Number full time:
b) Number part time:
d) Primary Composition:
Paid:
Paid:
Volunteer:
Volunteer:
o White, Not Hispanic 0 Hispanic
o Black, Not Hispanic 0 Asian
o Caribbean
o Other (specify):
o Multi-Ethnic
Indicate the primary composldon (50" or more) of your staff.
(53) PARTICIPATING ARTISTS
a) Number full time:
b) Number part time:
d) Primary Composition:
Paid:
Paid:
Volunteer:
Volunteer:
o White, Not Hispanic 0 Hispanic
o Black, Not Hispanic 0 Asian
o Caribbean
o Other (specify):
o Multi-Ethnic
Indicate the primary composldon (50" or more) of your partidpadng artists.
-
I certify that all information contained in this application and attachments is true and accurate.
AUTHORIZING SIGNATURE
DATE
TYPED/PRINTED NAME
TITLE
No County employee shall be signatory on behalf of an application requesting funds from the Tourist Development Council.
All funded activities must provide equal access and opportunity in employment and services and may not discriminate on the basis of race or
ethnicity. color. creed. national origin or religion. age. gender. sexual preference. in accordance with Title VII of the Civil Rights Act of 1964. the
Age Discrimination Act of 1975 and Title IX of the Education Amendments of 1972 as amended (42 U.S.C. 2000d et seq.). The Miami.Dade
County Cultural Affairs Council supports and advocates compliance with the requirements of the Americans with Disabilities Act (ADA) of
1990. and Section 504 of the Rehabilitation Act of 1973 which prohibit discrimination on the basis of disability.
Grantees must include the following credit line in all promotional marketing materials related to this grant including news releases. public an-
nouncements. press releases. print and broadcast media: ''With the support of the MiamI-Dade County Tourist Development Coundl, the
Mayor and the Miami-Dade County Soard of County Commissioners." Grantees are also encouraged to use the "Tropiculture" logo stat
in marketing and publicity materials. Please call the Cultural Affairs Council to request the stat sheet if one has not been included with this appli-
cation package.
Miami-Dade County provides equal access and equal opportunity in employment and services and does not disaiminate on the basis of race or ethnicity,
color, creed, national origin or religion, age, gender, sexual preference, in accordance with Title VII of the 0viJ Rifhts Act of 1964, the Age Disaimination Act
of 1975 and Title IX of the Education Amendments of 1972 as amended (42 U.s.c. 2000d et seq.). The Miami-Dade County Cultural Affairs Council sup-
ports and advocates compliance with the requirements of rhe Americans with Disabilities Act (ADA) of 1990, and Section 504 of the Rehabilitation Act of
1973 which prohibit discrimination on rhe basis of disability.
Miami-Dade County Cultural Affairs Council programs are funded in part by the National Endowment for the Arts, the Rorida Department of State-Division
of Cultural Affairs and the Florida Arts Council and the Miami Beach Cultural Arts Council and the Miami Beach YlSitor and Convention Authority.
FYI 999-2000 Tourist Development Council Grants P""Iram Application
Page 9 of9
TlC-DO
AMERICANS WITH DISABILITIES ACT (ADA) SUPPLEMENT TO
MIAMI.DADE COUNTY CULTURAL AFFAIRS COUNCIL GRANTS PROGRAM APPLICATIONS
Pursuant to the Cultural Affairs Council's continued efforts to ensure that cultural programs and services are accessible to persons
with disabilities, please respond to the following questions as they relate to your programs and projects. This supplement is
considered a part of your program application and will be considered in the evaluation process. If your orpnization has a
comprehensive ADA plan, please attach a copy. (This plan will .nm be counted as one of your three allowable support documents.) In
answer to the following questions. please be concise. If absolutely necessary, you may continue responses to these questions on a
separate page.
Has an ADA self.evaluation of the organization's facilities and/or prog,.ams been conducted?
YES DATE COMPLETED
NO DATE TO BE COMPLETED
Please provide the designated staff person's name and tide who is responsible for Section 504. ADA. and Florida
Statutes 553 Compliance.
NAME
TITLE
PHONE
I. Please describe your organization's current and future efforts to market to persons with disabilities.
2. How does your organization evaluate facility/performance space to ensure accessibility for persons with disabilities?
3. Describe your organization's current efforts to identify and/or incorporate artists with disabilities.
4. Describe your organization's staff hiring practices, board member and volunteer recruitment policies as they relate
to persons with disabilities.
5. Are staff. board members and volunteers given the opportunity/encouraged to attend ADA workshops? Describe.
6. Describe your organization's familiarity with and use of technology designed to assist with program accessibility.
7. Describe your organization's involvement with community organizations and agencies that work with persons with
disabilities. Specifically in the areas of program planning and community outreach.
8. Do you have a posted complaint process for discrimination on the basis of disability? YES NO
9. Do you need technical assistance rt:garding any of these accessibility issues? YES NO
AFFIDAVIT OF MIAMI-DADE COUNTY
LOBBYIST REGISTRA liON FOR ORAL PRESENT A liON
I) Project Title: Project No.:
2) Department: Miami-Dade County Tourist Development Council
3) Finn/Proposer's Name:
Address: Zip:
4) list all Members of the Presentation Team Who Will Be Participating in the Oral Presentation:
NAME
TInE
EMPLOYER
PHONE
(Attach additional sheet if necessary)
The individuals named above are Registered and the Registration Fee is not required for the Oral Presentation ONLY. Proposers are advised
that any individual substituted for or added to the presentation team after submittal of the proposal and filing by staff, MUST register with
the Clerk of the Board and pay all applicable fees.
Other than for the oral presentation. Proposers who wish to address the County Commission, a County Board or County Committee
concerning any action. decision or recommendation of County Personnel regarding this solicitation MUST register with the Clerk of the
Board (Fonn BCCFORM2 DOC) and pay all applicable fees.
I do solemnly swear that all the foregoing facts are true and correct and I have read or am famniar with the provisions of Section 2.11.1 (s) of
the Code of Miami.Dade County as amended.
Signature of Authorized Representative:
Printed Name:
Date:
..
Title:
STATE OF:
COUNTY OF:
The foregoing instrument was acknowledged before me this
by
day of
(year) ,
who is (personally known to me) or (who has produced
did / did not take an oath.
(Sole, Corporation or Partnership)
as identification and who
(Signature of person taki,1S acknowledgment)
(Name of Acknowledger typed, printed or stamped)
ORAL PRESENTAOON
All proposers are advised that in accordance with Section 2.11.1 (s) of the Code of Miami-Dade County, FL, the Lobbyist
Registration for Oral Presentation Affidavit, MUST be completed, notarized and included with your proposal submission.
lobbyist specifically includes the principal, as well as any agent, officer or employee of a principal, regardless of whether such
lobbying activities fall within the nonnal scope of employment of such agent, officer or employee.
Individuals substituted for or added to the presentation team after submittal of the proposal and filing by staff, MUST register
with the Clerk of the Board and pay all applicable fees.
NOTE: Other than for t,he oral presentation, Proposers who wish to address the County Commission, County Board or
Committee concerning any actions, decision or recommendation of County Personnel regarding this request for proposal must
register with the Clerk of the Board (Form BCCFORM2DOC) and pay all applicable fees.
MIAMI-DADE COUNTY
CULTURAL AFFAIRS COUNCIL
.t~,~(tU.X~
uttJ\. ~
~ami-Oade County ~ Allain Counol
co
FY 1999-2000 COMMUNITY GRANTS PROGRAM
GUIDELINES AND APPLICATION FORM
QUARTER FUNDING PROJECT ACTIVITIES APPLICA TION PANEL MEETING*
WHICH OCCUR BETWEEN DEADLINE
1ST QUARTER OCTOBER I, 1999 - DECEMBER 31, 1999 AUGUST 10, 1999 SEPTEMBER 16, 1999
FALL PROJECTS 4:00 PM
2ND QUARTER JANUARY I, 2000 - MARCH 31, 2000 OCTOBER 12, 1999 NOVEMBER 17, 1999
WINTER PROJECTS 4:00 PM
3RD QUARTER APRIL I, 2000 - JUNE 30, 2000 JANUARY II, 2000 FEBRUARY 17, 2000
SPRING PROJECTS 4:00 PM
4TH QUARTER jUL Y I, 2000 - SEPTEMBER 30, 2000 MARCH 28, 2000 MAY 4, 2000
SUMMER PROJECTS 4:00 PM
*NOTE: PANEL MEETING DATE AND TIME SUBJECT TO CHANGE.
II
PLEASE READ ALL MATERIALS CAREFULLY
I~
A CONSULTATION WITH COUNCIL STAFF IS A REOUIREMENT.
PLEASE CALL 305-375-4634 NO LESS THAN ONE WEEK PRIOR TO
THE DEADLINE DATE TO SCHEDULE AN APPOINTMENT.
Submit complete application packages and all required copies' by 4:00 PM on the deadline date to:
Ms. Andrea K. Dougherty
Community Grants Program Administrator
Miami-Dade County Cultural Affairs Council
III NW I st Street, Suite 625
Miami, Florida 33128
GUIDELINES AND APPLICATIONS ARE AVAILABLE ON
AUDIO CASSETTE OR IN LARGE PRINT UPON REQUEST
..
. For- gener-al infor-mation or- assistance, call the Miami-Dade County
Cultur-al Affair-s Council at (305) 375-4634
. Par-a asistencia en espanol, lIame a nuestr-a oficina, (305) 375-4634.
. Pou plis enformasyon sil vou pie r-ele biwo nou nan numewo, (305) 375-4634.
· Pour informations supplementair-es, contactez notre bureau au numero, (305) 375-4634.
. Persons who are hearing impaired may request an interpreter for the required consultation
and/or panel meeting by giving seven (7) work days written notice prior to the scheduled
meeting date to:
Miami-Dade County Cultur-al Affairs Council
III NW I st Street, Suite 625
Miami, Florida 33128
TOO: 1-800-955-8770
PROGRAM OBJECTIVE
Funded by Miami-Dade County. the Community Grants Program is responsive on a quarterly basis to not-for-
profit organizations developing small and large-scale community-based cultural programs, projects and events.
such as fairs. parades, neighborhood festivals, conferences and publications. Projects will be considered by the
Community Grants panel only if they have a strong community involvement and/or outreach component. Arts
organizations not meeting this criteria should consider applications to other Council programs. The Community
Grants Program is particularly sensitive to the needs of:
. Indigenous cultural neighborhood activities and projects encouraging the preservation of heritage.
traditions and culture.
. Social service organizations and cultural groups developing collaborative intervention projects.
ELIGIBILITY
To be eligible to apply, an organization must be legally incorpor-ated as a NOT-FOR-PROFIT
corpor-ation, with a designated tax exempt status under section 50 I (c)(3) of the United States
Internal Revenue Code. or a unit of local government. Proof of incorporation and IRS tax exempt
designation is required at the time of application. Applications from not-for-profit organizations designated tax
exempt under other subsections of 50 I (c) will be reviewed on a case-by-case basis. Individuals and
unincorporated groups may apply for program grants under the fiscal agency sponsorship of an eligible not-for-
profit. tax exempt organization. In such cases, the application must be submitted by the sponsoring
organization.
Note: An organization may only apply once in a program funding year (October I - September
30). An organization applying as fiscal agent for an individual or another organization may apply
again during the fiscal year for its own project. Funded applicants to the Council's Major Cultural
Institutions Program, Cultural Advancement and Festivals and Special Events Grants Program
are not eligible for funding through the Community Grants Program. Successful applicants to the
Community Grants Program are restricted from applying to another Council program to request
funding for the same project in the same funding year.
FUNDING REQUEST CAPS
Major annually recurring projects or events such as festivals, fairs and conferences benefiting a broad
segment of the community - MAY REQUEST UP TO $10,000.
One time events, publications. or smaller annual projects - MAY REQUEST UP TO $7,500.
FY 1999-2000 Community Grants Program Guidelines
Page 20f6
CI-ID
MATCHING FUNDS
APPLICANTS MUST INDICATE AT LEAST A $1 to $1 FUNDING MATCH IN THE PROJECT BUDGET.
The Community Grants Program shall not be considered the sole source of funding for the
proposed project. Applicants should thoroughly explore other funding sources prior to seeking support from
this program.
A Community Grant carries no commitment for future support beyond the time of the program, project or
event.
EVALUATION CRITERIA
The appropriateness of the proposed program, project or event will be determined according to the
Community Grants Program goals as stated below:
I) To develop high quality programs. projects, or events which promote community-based cultural,
educational and civic outreach in our multiethnic community;
2) To support programs, projects or events which display a high degree of administrative capability in
terms of scope. budget, individuals and organizations involved;
3 ) To provide for appropriate and sufficient marketing strategies and plans including amount of budget
dedicated to this line item;
4) To demonstrate strategies for attracting financial support from other public as well as private sources as
evidenced in matching requirements and in-kind services. The budget will be examined as to need,
specific expenditures and funding participation from C?ther sources;
5) To produce programs, projects or events in the under-served geographic locations of Miami-Dade
County;
6 ) To comply with grants requirements, including timely submission of Final Reports for applicants who
have received previous Council funding.
It is the mandate and responsibility of the Community Grants Program Panel to evaluate all proposals based on
the above-stated criteria. Other considerations such as whether the proposed project, program or event is
better suited for funding through another Council program may enter into the Panel's decision-making process.
ALLOWABLE GRANT EXPENDITURES
· Production costs related to the proposed program. project or event
· Artistic, administrative, technical salary support and/or consultant fees related to the proposed program,
project or event
. Honoraria
. Equipment rental and expelldable materials
. Marketing
. Publications
. In-county travel and transportation costs
· Equipment rental and personnel necessary to provide program accessibility as mandated by
the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
GRANT USE RESTRICTIONS
· Remuneration of County employees for any services rendered as part of a project receiving a grant from
the Cultural Affairs Council
· "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of rental.
FY I 999-2000 Community Grants Program Guidelines
Page 3 of 6
CHD
. Debt reduction
. Out of County travel or transportation
· Social/Fundraising events, beauty pageants or sporting events
. Hospitality costs
. Cash prizes
· Events not open to the public; unless the event serves to specifically benefit Miami-Dade County
government
DEADLINES
Guidelines are available throughout the year upon request.
Applications must be received in the quarter corresponding to the dates of the proposed activity. Council staff
reserves the right to defer the review of applications to future panel meetings. Your original application.
seventeen copies and all required documents must be received in the Council's office no later than 4:00
PM on the deadline date. Postmark dates or applications transmitted by fax are not acceptable.
The Program calendar is as follows:
QUARTER FUNDING PROJECT ACTIVITIES APPUCATION DEADUNE PANEL MEETING
WHICH OCCUR BETWEEN
I ST QUARTER OCTOBER I, 1999- AUGUST I 0, 1999 4:00 PM SEPTEMBER 16, 1999
FALL PROJECTS DECEMBER 31. 1999
2ND QUARTER JANUARY I, 2000 - OCTOBER 12, 1999 4:00 PM NOVEMBER 17, 1999
WINTER PROJECTS MARCH 31. 2000
3RD QUARTER APRIL J, 2000 - JANUARY II, 2000 4:00 PM FEBRUARY J 7, 2000
SPRING PROJECTS JUNE 30. 2000
4TH QUARTER JULY J, 2000- MARCi 28, 2000 4:00 PM MAY 4, 2000
SUMMER PROJECTS SEPTEMBER 30, 2000
NOTE: All Panel meeting dates and times are subject to change.
APPLICATION INSTRUCTIONS
A CONSULTATION WITH COUNCIL STAFF IS REQUIRED NO LESS THAN ONE WEEK
PRIOR TO SUBMISSION OF AN APPLICATION. PLEASE CALL 305-375-4634 TO SCHEDULE
AN APPOINTMENT.
Cultural Affairs Council grant applications will be made available upon request via email (culture@co.miami-
dade.f1.us) or on a 3.5" IBM format diskette. Applicants must make arrangements with grants program
administrators and supply their own diskette(s). Application formats may not be altered or manipulated in any
way,
Submit the SIGNED ORIGINAL PLUS SEVENTEEN (17) COPIES of the completed application form .
Label original "ORIGINAL." Each application should include the following attachments:
The following should be attached to the original ONLY:
o Copy of Articles of Incorporation (ONE COPY WITH ORIGINAL ONLY)
o Copy of IRS letter of tax-exempt status (ONE COPY WITH ORIGINAL ONLY)
The following should be attached to the original and EACH of the seventeen copies:
o Completed application form (pages 1-9)
FY 1999.2000 Community Grants Program Guidelines
Page4of6
CHI
0' Completed Americans with Disabilities Act Supplement (included with application form)
0' Names and addresses of board members and officers. Please identify any members of your board who
are Miami-Dade County government employees.
0' NO MORE THAN THREE (3) SUPPORT DOCUMENTS, MAXIMUM SIZE 81/2 x II - PROGRAMS,
ARTICLES. LETTERS OF RECOMMENDATION. ETC. (additional materials will be removed by staff and
not submitted for panel review)
0' Brief resumes of project director and principal staff
0' One page organjzational history
0' Copy of final or interim report for FY 1998-99 Community Grants Program award (Only applies' toward
last FY 1998-99 grantees). This report is required of Community Grants Program grantees within 45 days
of project completion as a condition of contract. Applications from returning or~nizations will not be
considered without copies of the final report attached.
PLEASE NOTE THE FOLLOWING TECHNICAL REQUIREMENTS:
0' ALL APPLICATIONS MUST BE TYPEWRITTEN AND LEGIBLE IN A TYPE SIZE NO
SMALLER THAN 12 POINT.
0' DO NOT SUBSTITUTE WITH A COMPUTER GENERATED FORM.
o DO NOT USE COVER PAGES, COVER LETTERS OR DIVIDER PAGES.
o THE CONTACT PERSON/GRANT WRITER MUST BE KNOWLEDGEABLE ABOUT THE
PROJECT, ORGANIZATION AND BUDGET AND MUST BE REACHABLE DURING
OFFICE HOURS (MON-FRI: 9:00 AM - 5:00 PM).
o ALL QUESTIONS MUST BE ANSWERED. IF AN ANSWER DOES NOT APPLY TO YOUR
ORGANIZATION, MARK UN/A" or "NOT APPLICABLE."
o DO NOT BIND APPLICATIONS IN NOTEBOOKS OR USE PAPER CLIPS.
o STAPLE ALL PAGES AND SUPPORT MATERIALS TOGETHER AT UPPER LEFT HAND
CORNER.
o APPLICATIONS AND SUPPORT MATERIALS MUST BE SELF-SUFFICIENT AS
SUBMITTED AND MUST NOT EXCEED 8Y2 x II INCHES IN SIZE.
o ALL APPLICATION MATERIALS MUST BE RECEIVED IN THE COUNCIL'S OFFICE NO
LATER THAN 4:00 PM ON THE DEADLINE DATE.
o POSTMARK DATES OR APPLICATIONS TRANSMITTED BY FAX OR EMAIL ARE NOT
ACCEPTABLE.
o KEEP A COPY OF THE COMPLETED APPLICATION FOR YOUR RECORDS.
APPLICATION REVIEW PROCESS
Applicants may attend the panel meetings if they so desire. However. presentations or involvement of any
kind by applicants at the Panel meeting is not permitted. Presentations or involvement of any kind by
an applicant may result in the disqualification of the application by the program panel and/or the withdrawal of
the application by Council staff.
. Upon submission, Cultural Affairs Council Staff will review applications for technical eligibility and provide
comments/suggestions to aid the applicant in improving the content and quality of the application. An .
application checklist will be sent via fax to applicants indicating recommended corrections and deadline
date.
FY 1999.2000 Community Grants Program Guidelines
Page 5 of6
c....
· Applications will be reviewed by the Community Grants Program panel on the corresponding meeting
date. A list of panel members is available upon request. Panel meeting specifics such as date confirmation.
time and location will be provided to applicants in the application checklist fax/letter.
· Grant recommendations are submitted to the Cultural Affairs Council for approval. Applicants will be
notified vf award by mail immediately following Council action on the panel's
recommendations. The Council's decision is considered final and may not be appealed.
· Upon approval of the Council. grant agreement packages are mailed to grantees. Only correctly executed
contracts will be forwarded to the Board of County Commissioners for approval.
· Upon approval by the Board. grant agreements are reviewed and executed by the Office of the County
Attorney. the Office of the County Manager and the Clerk of the Board.
· Once reviewed and executed, grant agreements are sent to the Finance Department for funding.
· Final reports are required within forty-five (45) days of project's completion. Forms are provided to
grantees in the grant agreement package.
NOTE: THE APPROXIMATE TIMELlNE FROM DATE OF APPLICATION TO RECEIPT OF CHECK BY
SUCCESSFUL APPLICANTS IS FIVE MONTHS. DUE TO THE STRICT CONSTRAINTS
ACCOMPANYING EACH STEP OF THIS REVIEW PROCESS, IT IS CRITICAL THAT THE
APPLICANT ADHERE TO ALL DEADLINES. FAILURE TO COMPLY WITH DEADLINES
AND/OR INCORRECT EXECUTION OF CONTRACTS OR OTHER PAPERWORK WILL
RESULT IN A DELAY OF PAYMENT OR CANCELLATION OF FUNDING.
GRANT COMPLIANCE REQUIREMENTS
A Final Report is required within forty-five (45) days of your stated project completion date. Final Report forms will be
provided to grantees with grant agreement package. Grant awards will not be released until final reports for a previous
year's project are received.
Funded activities must take place within the County's fiscal year for which they are approved (October I - September 30).
Grant awards recommended at the first quarter meeting of the Community Grants Program panel will be submitted to the
Board of County Commissioners for approval after October I, 1999. All funding recommendations are contingent upon
Commission approval of the Cultural Affairs Council's FY 1999-2000 budget by the Miami-Dade County Mayor and Board
of County Commissioners.
All funded activities must provide equal access and opportunity in employment and services and may not discriminate on
the basis of race or ethnicity, color, creed, national origin or religion, age. gender, sexual preference, in accordance with
Title VII of the Civil Rights Act of 1964. the Age Discrimination Act of 1975 and Tide IX of the Education Amendments of
1972 as amended (42 U,S.c. 2000d et seq.). The Miami-Dade County Cultural Affairs Council supports and advocates
compliance with the requirements of the Americans with Disabilities Act (ADA) of 1990. and Section 504 of the
Rehabilitation Act of 1973 which prohibit discrimination on the basis of disability.
Grantees must include the following credit line in all promotional marketing materials related to this grant including news
releases. public announcements, press releases. print and broadcast media: "With the support of the Miami-Dade
County Cultural Affairs Council, the Mayor and the Miami-Dade Counr.y Board of County Commissioners."
Grantees are also encouraged to use the "Tropicu/ture" logo stat in marketirg and publicity materials. Please call the
Cultural Affairs Council to request the stat sheet if one has not been included with this application package.
Miam~Dade County provides equal access and equal opportunity in employment and services and does not disaiminate on the basis of race or
ethnidty, color, creed. national origin or religion, age, gender. sexual preference. in accordance wfth Title VII of the Ovil Rights Act of 1964, the Age
Discrimination Act of 1975 and Title IX of the Education Amendments of 1972 as amended (42 U.S.C 2000d et seq.). The Miami-Dade County
Cultural Affairs Coundl supports and advocates compliance with the requirements of the Americans wfth Disabilities Act (ADA) of 1990, and Section
504 of the Rehabilitation Act of 1973 which prohibit disaimination on the basis of disability,
Miam~Dade County Cultural Affairs Coundl programs are funded in part by the National Endowment for the Arts. the Rorida Deportment of State-
Division of Cultural Affairs and the Florida Arts (ounal and the Miami Beach Cultural Arts Coundl and the Miami Beach VISitor and Convention
Authority.
FY 1999-2000 Community Grants Program Guidelines
Page 6 of6
CI-IO
MIAMI-DADE COUNTY CULTURAL AFFAIRS COUNCIL
FY 1999-2000 COMMUNITY GRANTS PROGRAM ApPLICATION
Program Administrator: Andrea K. Dougherty
III NW I st Street. Suite 625 . Miami. FL 33128
Phone: (305) 375.5829 · Fax: (305) 375-3068
email: akd@co.miami-dade.fl.us
FY 1999-2000 COMMUNIT'(
GRANTS PROGRAM
CIIOO-
-
( I) Please check one: 0 First Quarter (I % I /99-1213 1/99)
o Second Quarter (0 I/O 1/00-03/31/00)
o Third Quarter (0<4/01/00-06130100)
o Fourth Quarter (07/01100-08131/00)
ORGANIZATION AND CONTACT INFORMATION
(2) Organization Name (exacdy as it appears on Artides of Incorporation):
(3) Applicant Institution Type: 0 Arts 0 Non-Arts
(4) FEI#:
(7) Required Pre-application Consultation: Date:
(8) Contact Name:
Contact Title:
Address:
(5) Year of Incorporation:
(6) State of Incorporation:
Time:
OMr.
o Mrs.
OMs.
o Miss
o Dr.
Phone (day): (
Phone (other): (
Fax: ( )
)
)
City:
.-
(9) Project Title:
State: FL Zip:
Email:
(10) Actual Dates of Activities:
(II) Grant Start Date (month/day/year):
(12) Grant End Date(monthlday/year):
(13) Municipality in which project will take place (use codes): Primary: # _ _
Secondary: # __
01 Miami
02 Miami Beach
03 Coral Gables
04 Hialeah
05 Miami Springs
06 North Miami
07 North Miami Beach
08 Opa-Locka
09 Sout Miami
10 Homestead
II Miami Shores
12 BaI Harbour
13 Bay Harbor Island
14 Surfside
15 West Miami
16 Florida City
17 Biscayne Park Beach
18 EI Portal
19 Golden Beach
20 Pin<<rest
21 Indian Creek Village
22 Medley
23 North Bay Village
24 Key Biscayne
25 Sweetwater
26 V'Jrlinia Gardens
27 Hialeah Gardens
28 Aventura
291slandia
30 Unincorporated
31 Sunny Isles
(14) Miami-Dade Commiuion District: # _ _
Florida State Senate District:
#_--
#_-
Florida State House District: # _ _ U.S. Congress District:
(Please call the Miami-Dade County Elections Board at (305) 375-4600 for assistance with district inf'orrnation.)
(15) Primary Audience: 0 White, Not Hispanic 0 Hispanic 0 Caribbean 0 General (no specific emphasis)
(check only one) 0 Black, Not Hispanic 0 Asian 0 Other (specify):
(16) Expected Participation (number of individuals): Attending: Performing/Participating:
(17) Primary Population: 0 Children 0 At-Risk Youth/Adults 0 Persons with Disabilities
(check only one)
o Senior Citizens
o Minorities
o General (no specific emphasis)
FY 1999.2000 Comm...lty Grants Prorram AppIlcatlon
Page I of9
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(18) Describe the project in two or three short sentences beginning "Funds are requested to support. . . ":
-
Prior Fiscal Year 1998-1999
Current Fiscal Year 1999-2000
Amount Requested/Awarded:
(19)
(22)
(requested/awarded)
(request from pg. 6 -#34)
Total Project Budget:
(20)
(23)
(total from final report)
(total from pg. 6. #37)
Total Organizational Budget:
(21)
(24)
(total from pg. 8)
(total from pg. 8)
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(25) List all Miami-Dade County Cultural Affairs Council grants to your organization over the past three years.
Fiscal Year
Grant Program Name
Project Name
Re~uestJAward
(26) List funding for this proje'ct, both secure and pending, from all other Miami-Dade County sources.
MonthlY ear
Funding De~artment
Amount ReSluested
Amoll nt Received
FY 1999-2000 Community Grana Procram Application
Page 2 oU
CHI
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(27) Describe your proposed project in a clear and concise narrative. Provide as many details as possible while
specifically answering the following questions. WHAT is the proposed project? Exactly WHEN and WHERE will
the event(s) take place (provide an event schedule)? WHO are your target audience and principaJ participants?
WHY should this project receive County funding?
USE THIS SPACE ONLY
FY 1999-1000 Community Grants Pro,nm Application
Page] of9
1:1-80
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(28) Describe your current marketing plan. (Attach your detailed marketing plan, if available.)
(29) Describe your method of evaluating the project. (Attach a sample survey tool, if available.)
(30) Does this project have tourist appeal? If so, describe.
(3 I) State your organization's mission.
(32) How does this project enhance your organization's mission?
FY 1999.2000 Community Grants Provam Application
Page" of 9
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(33) The Cultural Affairs Council and Miami-Dade County are committed to supporting high-quality cultural
activities that reflect and highlight ethnic pluralism. Describe your 'organization's activities and outreach efforts
highlighting aspects of your organization which:
a) significantly attract cross-culturaJ audiences;
b) reach new, underserved and/or special populations;
c) develop an organizational structure (board of directors, administration, artists, and
participants) reflective of Miami-Dade's pluraJistic composition.
USE THIS SPACE ONLY
FY 1999.2000 Community Gran.. Prosram Application
Page 50'9
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list all project related expenses. Round amounts to the nearest dollar (do not show cents). Provide an additional sheet with an itemized
budgt!t for any items in the "Other Costs" category above $5,000. NOTE: Total project expenses and revenues must equal.
CASH
EXPENSES
GRANT
DOLLARS
= ALLOCATED +
CASH
MATCH
.IN-KIND
CONTRIBUTIONS
PERSONNEL
AOMINISTRA TIVE: NUMBER OF EM~LOYlES:
ARTISTIC: NUMBER OF AATISTS:
TECHNICAL.: NUMBER OF EM~LOYEES:
OUTSIOE ARTISTIC FEES: NU,.,BER OF ARTISTS:
OUTSIDE OTHER FEES: NUMBER OF E"'~LOYEES:
MARKETING/PUBUCITY
PRINTING
POSTAGE
IN COUNTY TRAVEL
OUT OF COUNTY TRAVEL
EQUIPMENT RENTAL
EQUIPMENT PURCHASE
SPACE RENTAL
INSURANCE
UTILITIES
SUPPLIES/MATERIALS
OTHER COSTS (ITEM1Zf SfLOW):
(35) TOTAL CASH EXPENSES
(MUST EQUAL #39 ON PAGE 7)
I $
t $
I =
(34) GRANT AMOUNT REQUESTED
(MUST EQUAL #38 ON PAGE 7)
+
(36) TOTAL *IN-KIND CONTRIBUTIONS
(MUST EQUAL #40 ON PAGE 7)
(37) TOTAL PROJECT EXPENSES I $
(MUST EQUAL #4 I ON PAGE 7) .
I $
*In-kind contributions are the documented fair market value of non-cash contributions provided to the grantee by
third parties which consist of real property or the value of goods and services.
FY 1999.2000 Community Grants I'rocram Application
Page 6 of9
CHO
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List all project related revenues. Round amounts to the nearest dollar (do not show cents). Provide an additional sheet with an itemized
budget for any items in the "Other Revenues" category above $5,000. NOTE: Total project expenses and revenues must equal.
ADMISSIONS
CONTRACTED SERVICES
TUITIONS
CORPORATE SUPPORT
FOUNDATION SUPPORT
PRIVATEJINDIVIDUAL. SUPPORT
GOVERNMENT GRANTS - (IDENTIFY SOURCE)
FEDERAL
STATE
LOCAL
ApPLICANT CASH ON HAND
OTHffi REVENUES (rTEMlZE BELOW):
(38) GRANT AMOUNT REQUESTED
(MUST EQUA1.#34 ON PAGE 6)
(39) TOTAL CASH REVENUES
(MUST EQUA1.#35 ON PAGE 6)
(40) TOTAL IN-KIND CONTRIBUTIONS
(MUST EQUA1.#36 ON PAGE 6)
(41) TOTAL PROJECT REVENUES
(MUST EQUAL #37 ON PAGE 6)
CASH INCOME
I $
1$
1$
1$
FY 1999-2000 Community Gnna Pro...... AppllcaUon
Page 7 019
C8-IO
-
FISCAL YEAR (MONTH/DAY): TO
CURRENT COMPLETED
EXPENSES FY FY
PERSONNEL - ADMINISTRATIVE
PERSONNEL - ARTISTIC
PERSONNEL - TECHNICAL
OUTSIDE ARTISTIC FEES/SERVICES
OUTSIDE OTHER FEES/SERVICES
MARKETING/PUBUCITY
TRAVELlTRANSPORTATION
EQUIPMENT RENTAL
EQUIPMENT PURCHASE
SPACE RENTAL
UTILITIES
REMAINING OPERATING EXPENSES
TOTAL CASH exPENSES $ $
IN-KIND CONTRIBUTIONS $ $
(ATTACH ITEHlZED liST)
TOTAL EXPENSES I $ I $
REVENUES
ADMISSIONS
CONTRACTED SERVICES
TUITIONS
CORPORATE SUPPORT
FOUNDATION SUPPORT
PRIVATElIND 'VIDUAL SUPPORT
GOVERNMENT GRANTS - FEDERAL
GOVERNMENT GRANTS - STATE
GOVERNMENT GRANTS - LOCAL
ApPUCANT CASH ON HAND
OTHER REVENUES
TOTAL CASH INCOME $ $
IN-KIND CONTRIBUTIONS $ $
(ATTACH mHlZED liST)
TOTAL INCOME l!.. ~
FY 1999-2000 Community Grants I'rovam AppIlcadon Pale 8 of9 CI-aO
ORGANIZATIONAL MANAGEMENT
(42) BOARD OF DIRECTORS
a) Number of board members:
b) How often does your board meet?
c) Does your board have a rotation policy? If so, describe. 0 Yes 0 No
d) Primary Composition: 0 White, Not Hispanic 0 Hispanic 0 Caribbean 0 Multi-Ethnic
o Black, Not Hispanic 0 Asian 0 Other (specify):
Indicate the primary composition (50% or more) of your Board of Directors.
(43) STAFF
a) Number full time:
b) Number part time:
d) Primary Composition:
Paid:
Paid:
Volunteer:
Volunteer:
o White, Not Hispanic 0 Hispanic
o Black, Not Hispanic 0 Asian
o Caribbean
o Other (specify):
o Multi-Ethnic
Indicate the primary composition (50% or more) of your statl'.
(44) PARTICIPATING ARTISTS
a) Number full time:
b) Number part time:
d) Primary Composition:
Paid:
Paid:
Volunteer.
Volunteer.
o White, Not Hispanic 0 Hispanic
o Black, Not Hispanic 0 Asian
o Caribbean
o Other (specify):
o Multi-Ethnic
Indicate the primary composition (50% or more) of your partidpating artists.
--
I certify that all information contained in this application and attachments is true and accurate.
AUTHORIZING SIGNATURE
DATE
TYPED/PRINTED NAME
TITLE
All funded activities must provide equal access and opportunity in employment and services and may not discriminate on the basis of race or
ethnicity, color, creed. national origin or religion, age, gender. sexual preference. in accordance with Title VII of the Civil Rights Act of 1964. the
Age Discrimination Act of 1975 and Title IX of the Education Amendments of 1972 as.amended (42 U.S.C. 2000d et seq.). The Miami-Dade
County Cultural Affairs Council supports and advocates compliance with the requirements of the Americans with Disabilities Act (ADA) of
1990, and Section 504 of the Rehal1ilitation Act of 1973 which prohibit discrimination on the basis of disability.
Grantees must include the following credit line in all promotional marketing materials related to this grant including news. releases. public an-
nouncements, press releases, print and broadcast media: "With the support of the Miami-Dade County Cultural Affairs Council, the
Mayor and the Miami-Dade County Soard of County Commissioners." Grantees are also encouraged to use the "Tropiculture"logo stat
in marketing and publicity materials. Please call the Cultural Affairs Council to request the stat sheet if one has not been included with this appli-
cation package.
Miami-Dade County provides equal access and equal opportunity in employment and services and does not discriminate on the basis of race or ethnidty,
color, creed, national origin or religion, age, gender, sexual preference, in accordance with Title VII of the Civil Rights Act of 196<1. the Age Discrimination Act
of 1975 and Tale IX of the Education Amendments of 1972 as amended (<12 U.s.c. 2000d et seq.). The Miami-Dade County Cultural Affairs Coundl sup-
ports and advocates compliance with the requirements of the Americans with Disabilities Act (ADA) of /990. and Section SCU of the Rehabilitation Act of
1973 which prohibit discrimination on the basis of disability.
Miami-Dade County Cuhural Affairs Counel programs are funded in part by the National Endowment (or the Arts. the Rorida Department of State-Division
of Cultural Affairs and the Florida Arts Counel and the Miami Beach Cuhural Arts Ccunel and the Miami Beach VISitor and Convention Authority.
FY 1999.2000 Community Grants Proznm Application
Page 90f9
CI-8D
AMERICANS WITH DISABILITIES ACT (ADA) SUPPLEMENT TO
MIAMI-DADE COUNTY CULTURAL AFFAIRS COUNCIL GRANTS PROGRAM APPLICATIONS
Pursuant to the Cultural Affairs Council's continued efforts to ensure that cultural programs and services are accessible to persons
with disabilities, please respond to the following questions as they relate to your programs and projects. This supplement is
considered a part of your program application and will be considered in the evaluation process. If your organization has a
comprehensive ADA plan, please attach a copy. (This plan will ~ be counted as one of your three allowable suPPOrt documents.) In
answer to the following questions, please be concise. If absolutely necessary, you may continue responses to these questions on a
separate page.
Has an ADA self-evaluation of the organization's facilities and/or programs been conducted?
YES DATE COMPLETED
NO DATE TO BE COMPLETED
Please provide the designated staff person's name and tide who is responsible for Section 504, ADA. and Florida
Statutes 553 Compliance.
NAME
TITLE
PHONE
I. Please describe your organization's current and future efforts to market to persons with disabilities.
2. How does your organization evaluate facility/performance space to ensure accessibility for persons with disabilities?
3. Describe your organization's current efforts to identify and/or incorporate artists with disabilities.
4. Describe your organization's staff hiring practices, board member and volunteer recruitment policies as they relate
to persons with disabilities.
5. Are staff, board members and volunteers given the opportunity/encouraged to attend ADA workshops? Describe.
6. Describe your organization's familiarity with and use of technology designed to assist with program accessibility.
7. Describe your organization's involvement with community organizations and agencies that work with persons with
disabilities. Specifically in the areas of program planning and community outreach.
8. Do you have a posted complaint process for discrimination on the basis of disability? YES NO
9. Do you need technical assistance regarding any of these accessibility issues? YES NO