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HomeMy WebLinkAboutReso 2000-198 RESOLUTION NO. 2000- \" rt A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, RATIFYING THE STAFF'S DECISION TO TERMINATE WALTER H. KELLER & ASSOCIATES, INC., AND DIRECTING THE CITY MANAGER, ON AN EMERGENCY BASIS, TO RETAIN THE FIRM OF JACK LUFf CONSULTING. INC., AS CERTIFIED PLANNERS, TO PREPARE THE COMPREHENSIVE PLAN FOR THE CITY OF SUNNY ISLES BEACH, AND WAIVING ALL BIDDING REQUIREMENTS OF ORDINANCE NO. 97-10; FURTHER DIRECTING THE CITY MANAGER TO RETURN TO THE CITY COMMISSION A CONTRACT ON THIS MATTER FOR COMMISSION APPROVAL AND TO TAKE ALL SUCH FURTHER ACTION NECESSARY TO EFFECTUATE THE INTENT OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on or about July 22, 1998 in accordance with Resolution 98-61, the then City Manager, James DiPietro, retained the firm of Walter H. Keller & Associates, Inc. in joint venture with Beiswenger, Hock & Associates, Inc, (hereafter referred to as "Walter H. Keller & Associates, Inc.") to serve as the city's comprehensive plan consultant and to prepare the City's Comprehensive Plan (the "Plan") which is due in June, 2000 in accordance with F.S. 9163.3167 (4)(1999); and WHEREAS, Walter H. Keller & Associates, Inc., failed to produce a first draft of that Plan in a timely manner and when the first draft of the Plan was finally delivered one week prior to the scheduled LP A meeting, it was extremely deficient, among many other problems, causing City Staff to believe the consultant had breached its contractual duties to the City; and WHEREAS, the City Staff, as a result of its conclusion, terminated the services of Walter H. Keller & Associates, Inc., and is now recommending the services of LUFT CONSULTING. INe., to be retained, on an emergency basis, in order to meet the deadline of the State Department of Community Affairs for the production of the City's Comprehensive Plan, pursuant to Florida Statutes 9163.3167(4)(1999); NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES AS FOLLOWS: 1. Ratification of Termination and Authorization of City Manager to Retain New Planning Consultants. The termination of the services of Walter H. Keller & Associates, Inc., is hereby ratified, and the City Manager is hereby directed, on an emergency basis, to retain the firm of LUFT CONSULTING. INC., as certified planners, to prepare the comprehensive plan for the City Of Sunny Isles Beach, and Termination of City Planner Res. LMD:ch 2/14/00 -- 11 :04 AM 1 hereby waives, by unanimous vote, all bidding requirements of Ordinance No. 97-10, finding it impractical to comply under the circumstances. 2. Contract Approval. The City Manager is further directed to return to the City Commission, for approval, a contract on this matter and to take all such further action necessary to effectuate the content of this Resolution. 3. Effective Date. This Resolution becomes effective upon adoption. PASSED AND ADOPTED this 10th day of FebruafX ATTEST: ~~~~~ Richard Brown-Morilla, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY Moved by: "\Ut-- ~ 'M~ Seconded by: ~\~A. \<CA.u..~ VOTE: 5'- 0 V (Yes) V (Yes) V (Yes) c/ (Yes) V' (Yes) (No) (No) (No) (No) (No) Mayor Samson Vice Mayor Morrow Commissioner Iglesias Commissioner Kauffinan Commissioner Turetsky Termination of City Planner Res. LMD:ch 2/14/00 -- 11 :04 AM 2 -. LUFT CONSULTING Urban Planning .'#~ .,.~. .- --:,..., ,,;....-- .ot "-, ~.......t~I,....~" ~. .....,,',..~..... ~\- \~....' ..~\~ . \' ", ~ ...0. \"" ". ~,......~. . ~ .,.., .~~. .. :.. _\t. ., .. 1900 ngertail Avenue Miami, ROOda 33133 Phone 305.856.0138 fox 305.856.0138 j.lvft@mindspring.com February 9, 2000 Received at commission meeting QD 0)",/10/00 . from: t/\~D~ Ms. Marla Dumas Community Planning & Development City of Sunny Isles Beach 17070 Collins Avenue. Suite 250 Sunny Isles Beach Florida, 331 60 Re: Comprehensive Plan Scope of Services Dear Ms. Dumas, In response to your phone message of February 7th. I am hereby submitting the requested proposal for a scope of services to complete the Comprehensive Plan for the City of Sunny Isles Beach. Thank you for this opportunity to provide comprehensive planning services to your community. I have been a professional in the planning field for thirty two years and have extensive experience in comprehensive master plan preparations. From 1965 to 1969 I worked as a senior planner with Howard Needles Tammen & Bergendoff in their Kansas City headquarters office and authored master plans for several communities in Kansas, and Missouri. In 1970 I joined the City of Miami Planning Department and served as a senior planner for twenty years during which I authored the Master Plan for Coconut Grove, was lead planner for the 1978 City-wide Comprehensive Development Master Plan, prepared the master development plans for Virginia Key, Watson Island and Dinner Key. In 1989 I was the Planner in charge and principle author for the Downtown Miami Master Plan. Since establishing my independent practice in 1998 I have written the Town Center development Master Plan for the City of Coral Springs Florida and served as planning advisor for master plan updates in Surfside. The Chesapeake Group (TCG) will be assisting us with this effort. In several capacities (as planner, Planning Director for the City of Miami and in private practice) I have known lCG and its 3-\-1 president - Howard Kohn - for more than twenty-five years. ." rCG is currently under contract to Sunny Isles Beach, assisting with economic development efforts. Most importantly, TCG and its President have many years of experience providing comprehensive planning services. They have been involved with or have acted as the lead consultant for comprehensive planning efforts in numerous communities throughout Florida and the entire country. These include efforts in the past few years in waterfront communities such as Racine, Wisconsin; Cambridge, Maryland; Muskegon, Michigan; Fort Walton Beach, Florida; Baltimore, Maryland; and Willoughby, Ohio. Most importantly, they have significant experience with community input and visioning processes, having provided such services directly to communities as well as through the Enterprise Foundation, C. Stewart Mott Foundation, the National Center for Urban Ethnic Affairs, and the Ford Foundation. Also assisting us will be Mark Alvarez, President of North Meridian, Inc. who has nine years of professional planning experience as a transportation planner. Mr. Alvarez has years of experience in Florida with concurrency analysis, transportation plans to support redevelopment, transit, and transportation impact analysis. Specifically, has written the transportation elements of the Comprehensive Plans for the cities of Hialeah and Plantation, Florida, and he played a critical role in the development of the Concurrency Management System (CMS) for the City of Miami Beach, Florida. While at the South Florida Regional Planning Council, he reviewed comprehensive plan amendments for several local governments in the three-county region. The attached Scope of Services and fee structure will provide for completion of the Comprehensive Plan. Please contact me at 305-856-0138 to discuss this further. .. EXHIBIT" An WORK PROGRAM COMPREHENSIVE PLAN & LAND DEVELOPMENT REGULATIONS Work program premised upon review of what services were previously provided. Phase I - (6 month TImeframe) Task 3 Community Visioning Process - Public Participation Process (Task Budget - $18,000.00) The Consultant will conduct one-on-one interviews with selected key property owners, residential interest leadership, and elected officials. A maximum of 40 interviews will take place. The Consultant in conjunction with the City, will conduct a community visioning charrette to formulate a set of strategic goals and objectives for the work program. During the charrette, the consulting team will present different components of the community profile. The objective of the visioning process will be to determine the City's overall objectives and priorities for its comprehensive planning and development regulation programs. As objectives and priorities are identified, they will be recorded by the Consultant for possible inclusion in the City's goals, objectives and policies. The City will be responsible for all meeting logistics and turnout. Task 4 Preparation of the Comprehensive Plan Elements (Task Budget - $25,000.00) The Consultant will prepare the Comprehensive Plan Elements in accordance with all applicable State, regional, county and local requirements, and in accordance with the City's objectives and priorities identified during the community visioning process. The required and proposed elements and components of the Comprehensive Plan include: Future Land Use Element Transportation Element Infrastructure Element (a.k.a., Sanitary Sewer, Solid Waste, Drainage, Portable Water and Natural Groundwater Aquifer Recharge Element) Conservation Element Recreation and Open Space Element Housing Element Coastal Management Element Intergovemmental Coordination Element Economic Development and Redevelopment Element Community Design Element Capital Improvements Element Each element will contain goals, objectives and policies as discussed in Task 3. Additionally, the support document of the Comprehensive Plan will contain data and analysis for each of the individual elements collected during Task 2. Task 5 Presentation & Revision of the Comprehensive Plan Work Products (Task Budget - $8,000.00) The Consultant will present the draft Comprehensive Plan work products to the City administration for review, comment and correction. The Consultant will then incorporate the comments and corrections requested prior to the public workshop draft of the Comprehensive Plan. The revised draft of the Comprehensive Plan will be presented by the consultant at a public workshop before the City Commission who has been designated as the Local Planning Agency (LPA). The consultant will incorporate the revisions requested by the City administration and the LP A as a result of the public workshops in the preparation of the public hearing draft of the Comprehensive Plan. The final draft plan will then be presented to the Local Planning Agency and the Local Governing Body. The Consultant will incorporate the revisions requested by the Local Planning Agency and the Local Governing Body during the public hearings for the transmittal draft of the Comprehensive Plan. The Consultant will provide 1 reproducible copy of the final draft Comprehensive Plan for this Task. The Consultant will work with City Staff in developing appropriate responses to Chapter 163 reviews and the ORC report from the State of Florida Department of Community Affairs. A finding of Compliance is dependent upon the City Commission's adopting the appropriate responses to DCA requirements. Phase II (2 month TImeframe after completion of Phase I) Task 7 Land Development Regulations (Task Budget - $19,000.00) The Consultant will prepare the Land Development Regulations necessary to implement the requirements of the Comprehensive Plan and to comply with applicable State, regional, count and local requirements for Land Development regulations. The exact nature and types of development regulations will be determined as a result of the Community Visioning Process and adopted Comprehensive Plan. At a minimum, these will likely include zoning, subdivision, parking, signage, landscaping, property maintenance and appearance, and concurrency-related regulations. The Land Development Regulations will include graphics in addition to the text to clearly describe the development requirements. The consultant will provide one reproducible and disk.