HomeMy WebLinkAboutReso 2000-249
RESOLUTION NO. 2000-W
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING A CONTRACT BY
AND BETWEEN THE CITY OF SUNNY ISLES BEACH AND THE
CHESAPEAKE GROUP, INC., ATTACHED AS EXHIBIT "A", FOR
AN ECONOMIC/MARKET ANALYSIS STUDY IN AMOUNT OF
$35,000.00; AUTHORIZING THE CITY MANAGER TO EXECUTE
AND EFFECTUATE SAID CONTRACT; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Chesapeake Group, Inc has conducted a Preliminary Economic
Development Assessment Study and the study was presented to the City Commission on May 18,
2000; and
WHEREAS, staff believes that this initial study provides important data that must be further
analyzed in order create an economic development plan for the City; and
WHEREAS, the Chesapeake Group Inc., has submitted a contract to perform an in-depth
Economic/Market Analysis, attached hereto as Exhibit "A" for the City's approval, and the City
wishes to enter into this contract;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
1. Approval of Contract. The contract by and between the City of Sunny Isles Beach and the
Chesapeake Group, Inc., attached hereto as Exhibit "A" be, and same, is hereby approved for the
services described in Exhibit "A" in the amount of $35,000.00.
2. Authorization of City Manager. The City Manager is hereby authorized to execute said
contract attached as Exhibit "A" and do all things necessary to effectuate the agreement.
3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 11 th day of July, 2000.
ATTEST:
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Richard B.roWn7l'y1onl1a';~eity Clerk
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R2QQQ-249 E<,;pnomic~~#k~fAnalysis - Chesapeake Group
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
Vote: L\ -0 ~ \
Mayor Samson
Vice Mayor Morrow
Commissioner Iglesias
Commissioner Kauffman
Commissioner Turetsky
v (Yes)
V(Yes)
~(Yes)
_(Yes)
---LL:(Y es)
Moved by: ic.~ V'Y\(kuC)V" m~V'Y-buJ
Seconded by: C.~MrY\' S:, I oN<r~ -r-U.Rs:-rS'ICY
_(No)
_(No)
_(No)
_(No) Ab~~\ ~
_(No)
R20QQ-249 Economic-Market Analysis - Chesapeake Group
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EXHIBIT "A"
CONSULTING AGREEMENT
THIS Consulting Agreement (hereinafter referred to as the "Agreement") is
made in duplicate, this ...\l~ay of July, 2000, by and between the City of Sunny Isles
Beach, Florida, (hereinafter referred to as the "City"), and The Chesapeake Group, Inc.,
a Maryland corporation (hereinafter referred to as the "Consultant").
RECITALS
WHEREAS, the Chesapeake Group, Inc., (the "Consultant") is primarily in the
business of economic analysis, planning and economic development; and
WHEREAS, the Consultant has represented it has substantial experience in
analysis of and implementation activity for communities interested in redevelopment and
economic improvement and quality development; and
WHEREAS, Consultant has completed the preliminary economic analysis study
and developed a data base of information relating to economic information; and
WHEREAS, the Consultant desires to enter into an agreement with the City of
Sunny Isles Beach (the City) to perform the services included in the Scope of Services
attached hereto as Attachmer.t A;
NOW THEREFORE, in consideration of the foregoing and for the mutual
covenants, representations and warranties and other good and valuable consideration, the
receipt and adequacy of which is hereby acknowledged, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this
agreement and made a part hereof for reference..
2. CONSULTING SERVICES. Consultant shall provide to the City, consulting
services and advice in connection with an economic analysis and market issues
utilizing the Preliminary Economic Development Assessment as a data base for
Sunny Isles Beach as more particularly described in Attachment "A" attached hereto
and made a part hereof.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Paragraph 8 hereunder, the term of this Agreement shall be for a period
beginning on the 11 th day of July, 2000, extending for a term of six (6) months, not to
exceed the 11 th day of January 2001, and may be extended as necessary, in writing
by the parties hereto.
4. COMPENSATION. As the entire compensation to the Consultant for its services to
the City under and during the term of this Agreement, in whatever capacity rendered,
the City shall pay to the Consultant the sum of THIRTY FIVE THOUSAND
DOLLARS, ($35,000). Payment of said compensation shall be made pursuant to the
"Fee for Services" as set forth on "Attachment A" which is attached hereto and
incorporated herein by reference.
5. INDEPENDENT CONTRACTOR RELATIONSHIP The Consultant is an
independent contractor and shall be treated as such for all purposes. Nothing
contained in this agreement or any action of the parties shall be construed to
constitute or to render the consultant an employee, partner, agent, shareholder,
officer or in any other capacity other than as an independent contractor other than
those obligations which have been or shall have been undertaken by the City,
Consultant shall be responsible for any and all of its own expenses in performing its
duties as contemplated under this agreement. The City shall not be responsible for
any expense incurred by the Consultant. The City shall have no duty to withhold any
Federal income taxes or pay Social Security services and that such obligations shall
be that of the Consultant, other than those set forth in this agreement. Consultant
shall furnish its own transportation, office and other supplies as it determines
necessary in carrying out its duties under this agreement.
6 OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared
by the Consultant pursuant to this agreement and related services to this agreement are
intended and represented for the ownership of the City only. Any other use by
Consultant or other parties shall be approved in writing by the City.
7. INDEMNIFICATION. Consultant agrees to indemnify and hold harmless, the
City, its officers, agents, employees from, and against any and all claims, actions,
liabilities, losses and expenses including, but not limited to, attorney's fees for personal,
economic or bodily injury, wrongful death, loss of or damage to property, at law or in
equity, which may arise or may be alleged to have risen from the negligent acts, errors,
omissions or other wrongful conduct of the consultant, agents or other personal entity
acting under Consultant's control in connection with the Consultant's performance of
services pursuant to that agreement and to that extent the Consultant shall pay such
claims and losses and shall pay all such costs and judgments which may issue from any
lawsuit arising from such claims and losses and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties
agree that ten percent (10%) of the total compensation is a specific consideration from
the City to the Consultant for this indemnity.
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8. TERMINATION.
A. If, through any cause within the reasonable control the Consultant shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or
stipulations material to this agreement, the City shall have the right to terminate the
services then remaining to be performed. Prior to the exercise of its option to terminate
for cause, the City shall notify the Consultant of its violation of the particular terms of
the agreement and grant Consultant ten (10) days to cure such default. If the default
remains uncured after ten (10) days the City may terminate this agreement
(i.) In the event of termination, all finished and unfinished documents, data
and other work product prepared by Consultant (and sub consultant(s))
shall be delivered to the City and the City shall compensate the
Consultant for all services satisfactorily performed prior to the date of
termination, as provided in Paragraph 4 herein.
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of
the agreement by Consultant and the City may reasonably withhold
payments to Consultant for the purposes of set-off until such time as the
exact amount of damages due the City from the Consultant is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by
given written notice which shall become effective seven (7) days following receipt by
Consultant. The terms of Paragraphs A(i) and (ii) shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Consultant is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors.
9. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Consultant shall
not subcontract, assign or transfer any work under this agreement with the prior written
consent of the City. Should the Consultant subcontract any services under this
agreement, it shall be done with continued liability for the Consultant. The Consultant
shall remain responsible for services, responsibilities and liabilities of the subcontractor
or any person or entity acting under Consultant.
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10. TIME OF COMPLETION. The services to be rendered by the Consultant shall
be commenced upon execution of this contract and shall be completed within the time
specified in this agreement. A reasonable extension of time shall be granted in the event
the work of the Consultant is delayed or prevented by the City or by circumstances
beyond the reasonable control of the Consultant including weather conditions of acts of
God which render the performance of the Consultant's duty impracticable.
11. INSURANCE REOUIREMENTS. Consultant shall maintain workmen's
compensation insurance, as required by Maryland law and shall furnish a copy of
insurance certificate to the City. Additionally, the Consultant shall also maintain
general liability insurance in the total amount of $2 million dollars and $ 1 million per
incident. A certified copy of the Consultant's (or any sub-consultant's) insurance,
naming the City as an also insured, must be filed and approved with the City Manager.
12. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby
knowingly, voluntarily and intentionally, waive the right which any may have to a jury
trial in respect of any action, proceeding, litigation or counterclaim based hereon or
arising out of, under, on or in connection with this agreement or any course of conduct,
course of dealing, statements (whether verbal or written) or actions of either of party.
13. ARBITRATION. It is the intention of the parties that whenever possible, if a
dispute or controversy arises hereunder then such dispute or controversy shall be settled
by arbitration in accordance with the procedures, rules and regulations of the American
Arbitration Association. The decision rendered by the Arbitrator shall be final and
binding upon the parties and judgment upon the award rendered by the arbitrator may be
entered in any court having jurisdiction. Arbitration shall be held in Miami-Dade
County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall
be paid by the non-prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration. And their respective
attorneys' fees as may be determined by the court on confirmation.
14. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the
term of this Agreement or any time for a period of TEN (10) years subsequent to that
date upon which the Consultant shall leave the employment of the City for any reason
whatsoever, disclose to any person or entity, other than in the discharge of the duties of
the Consultant under this Agreement, any information which the City designates in
writing as "confidential." As a violation by the Consultant of the provisions of this
Section could cause irreparable injury to the City and there is no adequate remedy at law
for such violation, the City shall have the right, in addition to any other remedies
available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions.
15. NOTICES. All notices and communications hereunder shall be in writing and
shall be deemed given when sent postage prepaid by registered or certified mail, return
receipt requested and, if intended for City, shall be addressed to it, to the attention of the
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Director of Community Planning and Development for the City of Sunny Isles Beach, at
Sunny Isles Beach, in Sunny Isles Beach, Florida, and if intended for the Consultant,
shall be addressed to it at 8516 GREEN LANE, BALTIMORE, MARYLAND, 21244.
16. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida.
17. AUDIT. The Consultant shall make available to the City or its representative all
required financial records associated with the Agreement for a period of THREE (3)
years.
18. NON-DISCRIMINATION. The Consultant agrees to comply with all local and
state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as
amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing
and Community Development Act of 1974 as amended, Section 504 of the
Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age
Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as
amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment
because of race, color, creed, religion, ancestry, national origin, sex, disability or other
handicap, age, marital/familial status, or status with regard to public assistance. The
Consultant will take affirmative action to insure that all employment practices are free
from such discrimination. Such employment practices include but are not limited to the
following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff, termination, rates of payor other forms of compensation, and selection for
training, including apprenticeship. The Consultant agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by the
City setting forth the provisions of this non-discrimination clause.
The Consultant agrees to comply with any Federal regulations issued pursuant to
compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which
prohibits discrimination against the handicapped in any Federally assisted program.
19. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be
governed by the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as
amended; and by the City of Sunny Isles Beach Ordinance No. 99-82, which are
incorporated by reference herein as if fully set forth herein, in connection with the
Agreement conditions hereunder.
The Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirectly which should conflict in any manner or degree with the
performance of the services. The Consultant further covenants that in the performance
of this agreement, no person having any such interest shall knowingly be employed by
the Consultant. No member of, or delegate to the Congress of the United States shall be
admitted to any share or part of this agreement or to any benefits arising therefrom.
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20. MISCELLANEOUS. The Consultant shall provide the City with a copy of all of
its finished work-product(s), including the finished report; on an IBM-compatible
operating system computer disk(s).
21. ENTIRE AGREEMENT. This Agreement and Attachment "A", which is
expressly incorporated herein by reference, contain the entire agreement of the parties,
and may be amended, waived, changed, modified, extended or rescinded only by a
writing signed by the party against whom any such amendment, waiver, change,
modification, extension and/or rescission is sought.
IN WITNESS HEREOF, the parties hereunto set their hands and seals as of the
date first above written.
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Witness:
City of Sunny Isles Beach, Florida
The Chesapeake Group, Inc.
B~.ft C .~ ~...::..;
oward S. Kohn, President
----.--.
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ATTACHMENT" A"
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This proposed work program was prepared to address the economic and market issues
associated with the total and sub geographic areas of properties west of Collins Avenue
and around Sunny Isles Boulevard. It is based on the previously developed data base
and TCG's methodology particularly associated with generating quality information. The
work program to analyze both the residential and commercial components of the project
and to develop a strategic economic development plan calls for four overlapping phases.
The following is the proposed scope.
PHASE 1 - ANALYSIS
As noted above, data collection activity was completed under TCG's initial work for the
City. During the initial phase, TCG will evaluate and analyze all of the information and
base data, utilizing standard statistical methods and procedures and TCG proprietary
computer models. The analysis will look at area-wide patterns and trends as well as
trends for the sub-sections of the Sunny Isles Beach area. Estimates of future demand
will be based on regional and city-wide patterns and potential and identifiable market gaps
which might be addressed within Sunny Isles Beach.
The analysis is expected to yield information with respect to but not necessarily limited to
the following:
. definition of market areas associated with retail and related service activity;
. definition of the commercial components of demand;
. demographic and economic characteristics or profile of commercial market area
consumers or components of demand;
. definition of market area population spending, shopping, and commercial utilization
patterns, based on actual data developed through surveys;
. definition of the current customer base and commercial utilization patterns, based on
actual data developed through surveys;
. definition of the current or potential commercial market or components of demand
penetration levels;
. definition of competitive advantages and disadvantages associated with the study
area and sub-areas, if different;
. demand forecasts for retail and retail related services, by major retail category and
sub-category, and capturable space for the study area and sub-areas;
. estimates of market gaps that exist and likely gaps in the future in the market;
. definition of retail and related services specific business types that would be
marketable in sub-areas;
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. definition of office space market niches and opportunities;
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. estimates of absorbable office space over the next few, five, and ten years;
. definition of housing patterns and trends applicable to mixed use development;
. definition of the potential residential market penetration levels for segments of the market
associated with mixed use development; and
. demand forecasts for residential activity by housing type, size, and amenities, if appropriate, for mixed
use development.
All projections will be made for the current, five, and ten year periods.
PHASE 2 - SITE SPECIFIC DEVELOPMENT CONCEPTS
TCG will develop site specific development, reuse, or redevelopment concepts for Sunny Isles Boulevard
and the west side of Collins Avenue.
PHASE 3 - STRATEGIC IMPLEMENTATION PLAN
In addition, TCG will prepare two additional elements that are believed to be of critical importance.
· The first is a market development strategy, with a business recruitment element, intended to
establishment market niches deemed appropriate, attract the optimal tenant mix of activity (for
commercial), increase market penetration within existing markets and components of demand,
and/or capture new markets or components of demand.
· The second is a marketing plan for the sub-area development defined by the market analysis.
Preliminary findings will be presented by TCG to the City at meetings on mutually agreed upon dates and
times.
PHASE 4 - ANALYSIS REPORTING
TCG will produce a camera-ready 8-1/2 x 11 report summarizing the process utilized, the findings,
conclusions, and recommendations with respect to the plan. TCG will also prepare a camera-ready
"Executive Summary" of conclusions and suggestions for general reproduction and distribution. It is also
noted that both documents will be transmitted to the City through IBM-compatible disk or CD.
4
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TCG anticipates that the total fee for services, including all costs, is $35,000.
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