HomeMy WebLinkAboutReso 2000-290
RESOLUTION NO. 2000-..2.90
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING A REQUEST FOR
ADDITIONAL COMPENSATION IN THE AMOUNT OF $3,000.00
UNDER THE CONTRACT BETWEEN THE CITY OF SUNNY ISLES
BEACH AND LUFT CONSULTING, INC., FOR PROFESSIONAL
SERVICES IN CONNECTION WITH THE PREPARATION OF THE
COMPREHENSIVE PLAN; AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO EFFECTUATE SAID
CHANGE ORDER; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, on February 10, 2000, by Resolution No. 2000-198, the City Commission
directed the City Manager on an emergency basis to retain the firm ofLuft Consulting, Inc., injoint
venture with the Chesapeake Group, Inc. as certified planners, to prepare the Comprehensive Plan for
the City of Sunny Isles Beach and waiving all bidding requirements of Ordinance No. 97-10; and
~OO+
WHEREAS, on February 24, 2000, by Resolution No. 2000-l-9tt, the City Commission
approved a contract with Luft Consulting, Inc. for preparation of the Comprehensive Plan for the
City of Sunny Isles Beach;
WHEREAS, Task 5 of the aforementioned contract requires additional work efforts not
contemplated at the time that the original scope of services was determined.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Request. The request for additional compensation in the amount of
Three Thousand Dollars ($3,000.00) under the contract between the City of Sunny Isles Beach and
Luft Consulting, Inc., is hereby approved.
Section 2. Authorization of the City Manager. The City Manager is hereby authorized to
negotiate said change order as outlined in Exhibit "A" attached hereto and do all things necessary to
effectuate the agreement.
Section 3.
Effective Date. This Resolution is effective upon passage.
PASSED AND ADOPTED this 15th day of November,
ATTEST:
'd(~J~~~
Richard Brown-Morilla, City Clerk
Jack Luft Consulting Additional Funding For Comp Plan
*~ "'-:li/OI
APPROVED AS TO FORM AND
LEGAL SUFFI IENCY
Vote: S-{)
Mayor Samson
Vice Mayor Morrow
Commissioner Iglesias
Commissioner Kauffman
Commissioner Turetsky
v (Yes)
~Yes)
/' (Yes)
~Yes)
~Yes)
Jack Luft Consulting Additional Funding For Comp Plan
~~::~:X~y: ~~~~~~;}~':~mt}'"
_(No)
_(NO)
_(NO)
_(NO)
_(NO)
2
Lutt Consulting, Inc.
Urban Flanning & Design
November 3,2000
November 3, 2000
Marla Dumas, Director
Community Planning & Development
City of Sunny Isles Beach
1 7070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida, 33160
RE: Invoice #3, Sunny Isles Comprehensive Plan
HAND DELIVERED
Dear Ms. Dumas,
I have received the invoice from Mr. Mark Alvarez for his work on the Compo Plan revisions and ORC report in
the amount of $2,960.00.
There remains in the Task 5 budget $6,800 to complete the Compo Plan revisions, final editing, ORC response
and final document printing. Less Mr. Alvarez' payment, the balance for compensating this office for all Task 5
efforts engaged since March 28, 2000 (the date of the last invoice) is $3,840.
As you know, the expectations in February, when the contract was signed, were for an effort largely comprised of
editing, providing additional information and revising language of some elements in response to DCA review.
I am concerned that several issues have arisen in the course of the seven months since beginning this work effort
to complete this phase of the plan that have greatly extended the work effort and the costs to complete this task,
efforts that were not fully contemplated in the original contract scope:
1 . Two complete edits and reprints of the full Comprehensive Plan document were undertaken by this
office in the first weeks of April to incorporate Planning Board, City Attorney and Commission
comments and recommendations prior to the final April 13'h adoption. (20+ hours)
2. Meetings and presentations at the SFRPC and DCA in Tallahassee were needed in the review
process. (12 hours).
3. Because we took the unprecedented step of incorporating into the Master Plan, the position that
the City was eligible for a Transportation Concurrency Exception, a substantial amount of
additional work by Mr. Alvarez was required to rebut level of service issues raised by FDOT. Even
though his compensation requested of $2,960 is a substantial port of the Task 5 budget, the
importance of obtaining this crucial approval and the value to the overall plan and future
development scenarios for the City cannot be under underestimated. If the City had decided to
attempt to obtain 0 TCEA at 0 later dote, 0 consulting effort well in excess of $50,000 would hove
been required for on uncertain outcome.
4. An extensive, 23 page, DCA list of objections included issues regarding the complete lock of 0
Concurrency Plan and Disaster Recovery Plan that should hove been addressed in the prior Keller
1900 Tigertail Avenue. Miami. florida. )) I)) ph. )05.856.0 1)8 fax )05.856.01)8 j-luH:@mindspring.com
Lutt Consulting, Inc.
2
contract effort. Glaring weaknesses in the intergovernmental coordination element assembled by
Keller necessitated a complete rewrite of this section. Additional research was needed to correct
population projection mistakes and oversights by Keller that added days of work. In all, the 34
page response to the ORC required over two full weeks of constant effort by this office to construct.
(90 hours).
5. The final editing and incorporation of the full ORC response into the final Plan document remains
to be done and is estimated to require another 10 to 20 hours of formatting and reprinting.
6. We still are not certain of how much additional effort may be required pending the States final
ORC reply to our response and the final SFRPC review.
I conservatively estimate that for Task 5, I will have invested over 140 hours to complete this phase of the
contract. For the compensation of $3,840, the hourly return to this office will be $27.40. This is one third
of Mr. Alvarez rote and less than one fifth of my normal billing rate. For 0 work effort of this strategic
importance, consideration of additional compensation to offset these unexpected yet critical work efforts is
in order.
I am requesting that an additional $3000 (a 35% increase) be added to the Task 5 budget to cover the
additional costs incurred by this office and Mr. Alvarez.
My final invoice will be presented when we have received State sign-off on the ORC response.
Thank you for your consideration of this issue.
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NcMmbet I, 2000
Mr. JocllJt
tuft Conttllng. "-
1900 'f....,.a MftUe
tliOlnI, floridCl 33133
. fox 305.856.0138
RE: CITY OF SUNNY ISLES BEACH COMPREHENSIVE PlAN. TASK 5
Deer hie:
11 fle CDmJielion oITas\. 5, Aeatnlal~ om IertisOO of IhP CompnlhnsM! Pbn WarS: PnxIutts br
the Cltt of Sun", ",- B.aeL, 1 ora ~bNHi"ll Ih4 lnme. lot .oM,* h:NIofd Its completion.
WfHnos I "'" permit COftIpelion fer TOils 3 oncJ .,1 em uP'lg bou" at 0 rote of $.80,- pet hour
JOf 1M bIk since tt men folll.- tehcts eIort. "eos8 let me blow A hn are otnt p40b~
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~ submit pao.morI to:
Marte Al1I1QZ
625 NE SO'" Tenuce
'''''.omi, flDtida 33137
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Task 1; th.lOts.
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