HomeMy WebLinkAboutReso 2001-391
RESOLUTION NO. 2001-~
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING A CONSULTANT
AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH AND
NOVA CONSULTING, INC., ATTACHED HERETO AS EXHIBIT "A",
FOR PROFESSIONAL SERVICES ASSOCIATED WITH PHASE ONE
OF THE DRAINAGE IMPROVEMENT PROJECT FOR THE CENTRAL
ISLAND AREA INCLUDING DEVELOPMENT OF PUMP STATION
RELOCATION PLANS AND THEIR INCORPORATION INTO THE
PROJECT DRAWINGS, AND DEVELOPMENT OF A DRAINAGE
MASTER PLAN, IN A TOTAL AMOUNT NOT TO EXCEED $45,696.00,
PLUS A TEN-PERCENT CONTINGENCY TO ADDRESS UNFORESEEN
CONDITIONS IN AN AMOUNT NOT TO EXCEED $4,570.00;
PROVIDING THE CITY MANAGER THE AUTHORITY TO DO ALL
THINGS NECESSARY TO EFFECTUATE THE AGREEMENT;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach is in need of certain consultant services; and
WHEREAS, Nova Consulting, Inc., represents that it has expertise in impact fee
preparation and related activities; and
WHEREAS, the City wishes to approve a Consultant Agreement for Phase One Drainage
Improvement for the area of the City west of Collins Avenue and between 174th and 183rd Streets
known as the Central Island Area, attached hereto as Exhibit "A" with Nova Consulting, Inc., in a
total amount not to exceed $45,696.00, plus a ten-percent contingency to address unforeseen
conditions in an amount not to exceed $4,570.00, for development of Pump Station Relocation
plans and their incorporation into the project drawings, and development of a Drainage Master
Plan.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Consultant Agreement. The agreement, attached hereto as Exhibit
"A", between the City of Sunny Isles Beach and Nova Consulting, Inc., is hereby approved.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to execute
an agreement with Nova Consulting, Inc., for Phase One Drainage Improvement for the Central
Island Area, in an amount not to exceed $45,696.00, plus a ten-percent contingency to address
unforeseen conditions in an amount not to exceed $4,570.00, as reflected in Exhibit "A", and do
all things necessary to effectuate the agreement.
Section 3.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 13th day of November, 2001.
R2001- Agmt with Nova Consulting, Inc,
1
'.~ . j ,
ATTEST:. ,. ',- .
} . ......
. ,-
"~' ;'., ),- /~" ' ...U
.... ""," ...~. . .... -- .
,; :' ~i' ' , ' .. ' . O'\A ~
',RicQi:lrd Btown-Monna, City Clerk
~'L '~! ! J
.. .' ;: .....
(, ~:'....
, , ...j
Approved AS,tg'Form and
Legal Suffic'ency:
af~~
David Samson, Mayor
Moved by: CblY\r(\\S:S)oKJ~ IC;L'i:S:1 ~
Seconded by: j l L~ rf\'PKOR- t{ AuFPW\tA-kJ
Vote: 5-0
Mayor Samson
Vice Mayor Kauffman
Commissioner Ede1cup
Commissioner Goodman
Commissioner Iglesias
V (Yes)
~(Yes)
v (Yes)
2Yes)
(Yes)
R2001- Agmt with Nova Consulting, Inc,
_(No)
_(NO)
_(NO)
_(NO)
_(NO)
2
. .
CITY OF SUNNY ISLES BEACH
PHASE ONE DRAINAGE IMPROVEMENT
CONSULTANT AGREEMENT
THIS AGREEMENT, entered into this 2- c..-f"'- day of fVo v . 2001, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred as to "City") and NOVA
CONSULTING, INC. (hereinafter referred to as the "Consultant").
RECITALS
WHEREAS, the City is in need of certain consultant services; and
WHEREAS, the Consultant represents that it has expertise in impact fee preparation and
related activities;
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement
and made a part hereof for reference.
2. CONSULTING SERVICES. Consultant shall provide to the City, consulting services
advice in connection with the services as more particularly described in Attachment "A" attached
hereto and made a part hereof.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth
in Paragraph 8 hereunder, the term of this Agreement shall begin upon the execution of this
agreement and shall end upon the completion of services described in Attachment "A", and may
be extended as necessary, in writing by the parties hereto.
4. COMPENSATION. Payment to Consultant for all charges and tasks under this
Agreement shall be in accordance with this Agreement and a schedule of charges reflected in
Exhibit "A". The Consultant shall make no other charges to the City for supplies, labor, taxes,
licenses, permits, overhead or any other expenses or costs unless any such expense or cost is
incurred by Consultant with the prior written approval of the City. If the City disputes any
charges on the invoices, it may make payment of the uncontested amounts and withhold payment
on the contested amounts until they are resolved by agreement with Consultant.
5. INDEPENDENT CONTRACTOR RELATIONSHIP The Consultant is an independent
contractor and shall be treated as such for all purposes. Nothing contained in this agreement or
any action of the parties shall be construed to constitute or to render the consultant an employee,
partner, agent, shareholder, officer or in any other capacity other than as an independent
Page 1 of6
Nova - Pump Reloc & Drain Master Plan
contractor other than those obligations which have been or shall have been undertaken by the
City, Consultant shall be responsible for any and all of its own expenses in performing its duties
as contemplated under this agreement. The City shall not be responsible for any expense
incurred by the Consultant. The City shall have no duty to withhold any Federal income taxes or
pay Social Security services and that such obligations shall be that of the Consultant, other than
those set forth in this agreement. Consultant shall furnish its own transportation, office and other
supplies as it determines necessary in carrying out its duties under this agreement.
6. INSURANCE. (a) Consultant shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents, contractors or employees, as more particularly set
forth below:
General liability insurance, including broad form contractual liability coverage for
bodily injury and property damage liability with limits of One Million Dollars
($1,000,000) combined single limit occurrence.
Such insurance shall not diminish Consultants indemnification obligations hereunder.
The insurance policy shall be issued by such company, in such forms and with such limits of
liability and deductibles as are acceptable to the City and shall be endorsed to be primary over
any insurance, which the City may maintain. Before any work under this Agreement is
performed, and at any time upon request, Consultant shall furnish to the City certificates of
insurance evidencing the minimum required coverage and appropriately endorsed for contractual
liability with the City named as an additional insured. All policies shall contain a waiver of
subrogation endorsement. All policies and certificates shall be in forms and issued by insurance
companies acceptable to the City's Risk Management Department. All insurance policies and
certificates of insurance shall provide that the policies may not be canceled or altered without
thirty (30) calendar days prior written notice to the City's Risk Management Department. The
City reserves the right from time to time to change the insurance coverage and limits of liability
required to be maintained by Consultant hereunder.
7. OWNERSHIP OF DOCUMENTS AND EOUIPMENT. All documents prepared by the
Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties
shall be approved in writing by the City.
8. INDEMNIFICATION. Consultant agrees to indemnify and hold harmless, the City, its
officers, agents, employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be
alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the
Consultant, agents or other personal entity acting under Consultant's control in connection with
the Consultant's performance of services pursuant to that agreement and to that extent the
Consultant shall pay such claims and losses and shall pay all such costs and judgments which
Page 2 of6
Nova - Pump Reloc & Drain Master Plan
may issue from any lawsuit arising from such claims and losses including wrongful termination
or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
that ten percent (10%) of the total compensation is a specific consideration from the City to the
Consultant for this indemnity.
9. TERMINATION.
A. If, through any cause within the reasonable control the Consultant shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations
material to this agreement, the City shall have the right to terminate the services then remaining
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify
the Consultant of its violation of the particular terms of the agreement and grant Consultant ten
(10) days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Consultant (and sub consultant(s)) shall be delivered to
the City and the City shall compensate the Consultant for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 4 herein.
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the agreement by
Consultant and the City may reasonably withhold payments to Consultant for the
purposes of set-off until such time as the exact amount of damages due the City
from the Consultant is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by given written
notice which shall become effective seven (7) days following receipt by Consultant. The terms
of Paragraphs A(i) and (ii) shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
10. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement with the prior written consent of
the City. Should the Consultant subcontract any services under this agreement, it shall be done
with continued liability for the Consultant. The Consultant shall remain responsible for services,
responsibilities and liabilities of the subconsultant or any person or entity acting under
Consultant.
11. TIME OF COMPLETION. The services to be rendered by the Consultant shall be
commenced upon execution of this contract and shall be completed within the time specified in
this agreement. A reasonable extension of time shall be granted in the event the work of the
Page 3 of6
Nova - Pump Reloc & Drain Master Plan
Consultant is delayed or prevented by the City or by circumstances beyond the reasonable
control of the Consultant including weather conditions of acts of God which render the
performance ofthe Consultant's duty impracticable.
12. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly,
voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any
action, proceeding, litigation or counterclaim based hereon or arising out of, under, on or in
connection with this agreement or any course of conduct, course of dealing, statements (whether
verbal or written) or actions of either of party.
13. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration. And their
respective attorneys' fees as may be determined by the court on confirmation.
14. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term of
this Agreement or any time for a period of TEN (l0) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions.
15. NOTICES. All notices and communications hereunder shall be in writing and shall be
deemed given when sent postage prepaid by registered or certified mail, return receipt requested
and, if intended for City one to Christopher J. Russo, City Manager and one to Lynn M.
Dannheisser, City Attorney, at City of Sunny Isles Beach, 17070 Collins Avenue, Suite 250,
Sunny Isles Beach, Florida 33160, and if intended for the Consultant, shall be addressed to
Maria Molina, President, Nova Consulting, Inc., 2701 Ponce De Leon Boulevard, Suite 203,
Coral Gables, Florida 33134, (305) 448-9535 Phone and (305) 448-9733 Fax.
16. GOVERNING LAW. This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida.
17. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
Page 4 of6
Nova - Pump Reloc & Drain Master Plan
18. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VITI of the
Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act
of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Consultant will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor
other forms of compensation, and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
19. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the City
of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully
set forth herein, in connection with the Agreement conditions hereunder.
The Consultant covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of the
services. The Consultant further covenants that in the performance of this agreement, no person
having any such interest shall knowingly be employed by the Consultant. No member of, or
delegate to the Congress of the United States shall be admitted to any share or part of this
agreement or to any benefits arising therefrom.
20. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document.
21. ENTIRE AGREEMENT. This Agreement and Attachment "A", which is expressly
incorporated herein by reference, contain the entire agreement of the parties, and may be
amended, waived, changed, modified, extended or rescinded only by a writing signed by the
party against whom any such amendment, waiver, change, modification, extension and/or
rescission is sought.
Page 5 of6
Nova - Pump Reloc & Drain Master Plan
IN WITNESS WHEREOF, the parties hereto have executed this Agreement In
duplicate on the day and year first written above.
WITNESSES:
eJ
NOVA CONSULTING, INC.:
BY:
CITY OF SUNNY ISLES BEACH
Ma.st~
~~~U^
; .1
By~4:
Christopher J. Russo, City Manager
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Page 60f6
Nova - Pump Reloc & Drain Master Plan
UI ~ p~~~ S"~02}~,,~, ~4 ~~.~3~4~' Fo.I(3~4S;;
"--'-'." .. -R-E-' t' i::T\71== R-'" ,
..1 .VLJ i\oi' .t.-~
October 8, 2001
OCT 1 2001
Mr. Christopher J. Russo, City Manager
CITY OF SUNNY ISLES BEACH
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
Re: Proposal for Professional Services for Phase 1 of the Drainage Improvement Project for the
City of Sunny Isles Beach.
Dear Mr. Russo:
NOVA CONSULTING, INC., (NOVA) would like to extend our gratitude for the opportunity to provide
the CITY OF SUNNY ISLES BEACH (City) with a proposal for professional engineering services
for the referenced project. Following our latest meetings and the review of the As-Built survey
provided by the City (received September 25, 2001) for the passive park, we have identified two
tasks that require immediate attention:
1. Development of Pump Station Relocation plans and their incorporation into the project drawings
2. Development of a Drainage Master Plan
Completion of these tasks prior to embarking on the bidding process will simplify (1) permitting, (2)
construction implementation and (3) project management. Development of a drainage master plan
will provide the City the flexibility to phase construction to meet drainage and financial needs and
constraints while addressing regulatory permitting requirements. The latter is implied given that a
drainage master plan is synonymous with the Conceptual Environmental Resource Permit (ERP)
issued by the South Florida Water Management District (SFWMD). The conceptual ERP serves as
the umbrella permit under which subsequent permits are issued by the SFWMD, the regulatory
agency responsible for issuing Stormwater Management System permits, and the Florida
Department of Environmental Regulations (FDEP), the agency responsible for administering and
regulating the United States Environmental Protection Agency (EPA) National Pollutant Discharge
Elimination System (NPDES) program permits. This is described in greater detail under Task 2 of
the Scope of Work (SOW) that follows.
Scope of Work
Task 1.0 Pump Station Relocation Plans
This task involves relocating the trash rack, wet well, valve and flow control boxes, control panel, pad
mounted transformer, drainage wells, conveyance manifold, and associated appurtenances. To
accomplish this, a suitable site must be identified and potential existing and future conflicts resolved. For
the purpose of this proposal, it is assumed that NOVA will be working closely w:th the City to identify
potential sites. NOVA will be responsible for reviewing the feasibility of potential sites from a technical
perspective, with the City addressing legal, jurisdictional, administrative and acquisition requirements and
issues. In addition, it is assumed that site surveying, soil (geotechnical) testing, and intrusive utility
identification and location, if required, will be contracted directly by the City, and therefore associated fees
are not included in this proposal.
Attachment "A"
Page 1 of 4
J:\ 10200\ 10201 \P\ 1020lP002,doc 10/0B/OI Eng
NOVA CONSULTING, INC.
Mr, Christopher J, Russo
October 8, 2001
Once a site is identified and approved by the City, NOVA will prepare preliminary drawings for the City's
review and comments. The preliminary drawings will include:
1. Pump station layout drawing
2. Drainage structures and piping layout drawing
3. Drainage wells and conveyance manifold drawing
4. Profiles and utility conflicts drawing
Upon approval of the preliminary drawings by the City, NOVA will proceed with detailed design of the
pump station relocation. This will require verification of stormwater flows and may subsequently require
resizing and redesign of drainage structures and piping, drainage well conveyance manifold, FPL
transformer, outfalls, weir elevations, and submersible pumps and appurtenances. Verification of
stormwaterflow rates will be performed using Streamline Technologies, Inc.'s computer model Advanced
Interconnected Pond Routing (AICPR), Version 2.20.
Also included in this task is updating the 1 00% construction drawing set previously submitted to DERM
and the City. The drawing set, consisting of the sheets listed below, will be revised to reflect all changes
resulting from the relocation of the pump station.
Sheet No.
1
2
3
4-9
10 - 15
16 - 20
21
22-26
27 - 29
30 - 31
Drawina No.
G-1
G-2
G-3
C-1 to C-6
C-7 to C-12
M-1 to M5
1-1
S-1 to S-5
E-1 to E-3
MOT1 & MOT2
Description
Cover Sheet
Key Plan
Drainage Basin Demolition
Proposed Drainage Improvements
Miscellaneous Drainage Details
Pump Station Yard Piping, Plan, Sections & Details
Pump Station Instrumentation
Structural Plans
Electrical Plans
Maintenance of Traffic
We have estimated that the survey base map developed by others will be submitted to NOVA
electronically (AutoCAD format). The AutoCAD format will be defined by NOVA and provided to the City
and surveyor prior to initiating fieldwork.
Task 2.0 Conceptual Environmental Resource Permit
Construction, alteration and operation of stormwater management systems are permitted through the
South Florida Water Management District (SFWMD). SFWMD issues three types of permits:
1. Conceptual ERP;
2. Construction ERP; and
3. Operation ERP.
Conceptual ERPs are issued by the SFWMD to approve drainage master plans and projects that will be
constructed in phases. SFWMD's intent of issuing conceptual ERPs is to ensure continuity between
phases and assure satisfactory completeness of individual phases relative to the overall project objective.
As such, a conceptual permit does not authorize construction of any individual phase. The applicant's
Page 2 of 4
J: \ 1 02001 1 020 1 IPI 1 020 1 P002, doc /0108101
NOVA CONSULTING, INC.
Mr, Christopher J. Russo
October 8, 2001
intent for requesting a conceptual approval for phased projects is to assure that the SFWMD's review of
individual phases will be consistent from start to finish and that later reviews will not invalidate previous
or future phases. Therefore, a conceptual approval will assure the applicant that significant modification
of the proposed system will not result from a phased permitting approach. Upon approval of the
conceptual permit, applications for construction can be processed more cost effectively and expeditiously.
Given that the stormwater management system proposed is composed of a 1) conveyance system (catch
basins, manholes, and piping), 2) pump station (trash rack, wet well, pumps, controVvalve box, and
control panel), and 3) discharge system (drainage manifold and drainage wells), and the entire project
is likely to be constructed in phases (with each phase requiring independent permitting), obtaining a
conceptual permit is more appropriate. An added benefit of obtaining a conceptual ERP prior to
construction is that the project can be released for bidding, in its entirety or in phases, and with
confidence that the process of obtaining individual construction permits (for individual phases) will not
result in substantial changes imposed by the reviewing agency (Le., SFWMD). These changes could
result in substantial change orders due to scope changes and/or delays. In other words, the conceptual
ERP will serve as the umbrella permit under which all construction ERPs will be obtained.
Construction and operation ERPs, obtained after conceptual approval, can be further classified as
general or individual based on numerous criteria. Generally, small projects (less than 40 acres) are
issued general ERPs while large projects (greater than 40 acres) are issued individual ERPs.ln addition,
the FDEP currently administers and regulates stormwater pollution prevention for construction under the
NPDES program. Formerly, this was the responsibility of the EPA. Compliance with NPDES requires the
preparation of Storm Water Pollution Prevention Plans (SWPPPs) for all phases of construction. The
SWPPP preparation, submittal (to FDEP), and review (by FDEP) are directly influenced by the ERP
process. For projects requiring ERPs, the preparation of a SWPPP is simple and the plan is not
submitted for review but used by the City and contractor(s) as a guide for compliance with NPDES. For
projects not requiring an ERP, SWPPPs must be prepared for all phases of construction and submitted
to the FDEP for review and approval. This submittal and review process is repeated for each phase of )
construction and may result in added costs and project delays. Under the proposed approach, where a
conceptual ERP will be prepared and approved prior to construction, submittal of SWPPPs to FDEP will
not be required.
The most critical criteria to be addressed in an ERP are the water quality and water quantity criteria for
pre-development and post-development conditions. Pre-development refers to existing conditions while
post-development refers to conditions following implementation of the proposed stormwater
improvements. Addressing these criteria requires extensive modeling and documentation of the existing
and proposed conditions. A summary of essential items that must be addressed are listed in Appendix
1 of the Surface Water Management rules contained in Chapter 40 E-4. A copy of Appendix 1 is included
as Attachment 1.
Under Task 2.0, NOVA will prepare a conceptual ERP for submittal to the SFWMD. This will include
attending meetings with the City and the SFWMD (pre-notice conference) as well as coordination with
the SFWMD during the review process. Items listed in Appendix 1, Chapter 40 E-4, and criteria defined
in the "Basis of Review for Surface Water Management Permit Applications within the SFWMD" will be
addressed. Where possible, work completed by the Department of Environmental Resources
Management (DERM) and by NOVA, under the direction of (DERM), will be utilized to reduce the cost
and time to complete the ERP and facilitate the review process. Specifically, pre-development and post-
development modeling completed by DERM and NOVA, respectively, will be reviewed and recompiled
Page 3 of 4
J:110200\ 10201\P\ 1 020 lPOO2,doc 70108101
NOVA CONSULTING, INC.
Mr. Christopher J. Russo
October 8, 2001
(focusing on addressing ERP rather than design conditions) to address ERP conditions. A schematic of
the SFWMD ERP review process is included as Attachment 2.
Not included in this task are permit fees and SWPPPs. Permit fees will be paid by the City. SWPPPs can
be prepared under Phase II. However, the preparation of an ERP will significantly simplify the preparation
and implementation of SW PPPs.
Preliminary Schedule
The following subtasks,fue proposed for Task 1.0 and 2.0.
Task Description
1.0 Pump Station Relocation Plans
1 .1 Site Identification
1.2 Utility Verification
1.3 Site Plan Development
1 .4 City Review and Comments
1.5 Conveyance System Modeling and Design
1.6 Pump Station Design Verification
1.7 Prepare Project Drawings (1)
2.0 Conceptual ERP
2.1 Pre-notice Conference (with SFWMD)
2.2 Basis of Review Criteria
2.3 AppendiX 1 Criteria
2.4 Documentation and Report Preparation
2.5 City Review and Comments
2.6 Final Conceptual ERP
(1) Including relocated Pump Station
We estimated labor and anticipated expenses for the scope of work presented herein based on a
14-week project duration. A project schedule for Phase 1, Task 1.0 and 2.0, is included as Table
1 and labor and expenses are shown in Table 2. The fee for Task 1.0 and 2.0 is $45,696.00,
payable monthly on a percent complete basis. The total project fee, including a ten-percent
contingency to address unforeseen conditions, is $50,266.00. Please note that these fees do not
include surveying and geotechnical costs. This estimate does include the anticipated repackaging
of the construction documents to include the relocated pump station as described above and
completion of a conceptual ERP.
We appreciate the opportunity to submit this proposal, and we look forward to meeting with you to
discuss in detail our scope of work. Please feel free to contact us at (305) 448-9535 to discuss this
matter further.
Very Truly Yours,
NOVA C<?N S.... U. L. TING. ' ,I.N ...,C~/I/,.', ' .
////1 ,G~'~r' / /
(. ,.,/" ~~ ----
~ . ..,,,,",, " .' ,
Carlo L. Hernandez, PE
Principal Engineer
Page 4 of 4
J:ll02001 102011P\ 10201P002,doc 10108101
NOVA CONSULTING, INC.
TABLES
Q,
IX
W
...I
c(
-::J
wt:
cnW:E:
<00
J:Zc(
Q,OW
,OlD
WCen
,... -I ~ ~
W ::::)Z~
-ICO>
m w-Z
< J:.... Z
t- 0 c( ::J
cngen
t-...ILL
OWO
WIX>
"")Z....
OQo
a::....
Q,~
en
Q,
:E
::J
Q,
~
,....
::.::
~ .,.
('I)
,.... <.
::.::
~
N
,....
::.::
~
,....
,....
::.:: i
~ ,,'.,."..
Q ...ii....
,....
::.::
~
en
Gl ::.::
:; ~
'tl
Gl 00
.c ::.::
u
en ~
-
U .....
.~
0 ::.::
a- ~
Q,
co ...........
::.::
~
It)
::.::
~
~
::.::
~
('I)
::.::
~
N
::.::
~
,....
::.::
~
.~
III C
Q) .2
0 0 iii
1J :E ...
III C c 3: ~
c m ,2
m ,~ 10 u. l!!
c a: en a..
0 III Qj ~ - -5 t:: III
C 'E 'E
~ 0 1J 'c Q '::= ~
;: Q) 0 Q) ,S! Q)
a- m 'E E :E > c Q) Q) E a..
u u Q) E ,9 '::= 0 2 a:: E a::
III E
Gl 0 ~ 0 m c 'C ,S! 1J 0 W
C ii () Q) III (5 Q) () c ()
~ Q, ... 2 (ij
IX c c Q) Q) m
,2 ,2 0 1J 0 0 IX 'E 3= 1J :J
Qj C 'C C C
c 10 10 > m en c ,~ W 0 Q) () 0 m a
0 0 0 Q) Q) ,2 iii () '> ~ Q)
;: :0:: :0:: 0 3= 0 10 e Q) ..... 3= 0
m E 'C Q) c a.. ::I Q) a:: 'E Q) c
- Q) c '> ~ CiS a 0 x '> 0
en Q) > m Q) Q) E '0 :c Q) Q) ()
~ :Q ~ a: a:: Q) ~ ~ Gl c E a::
> u C III ~ :J (ij
.2! .2! ~ c c cb 'iij 0 ~
::I += 0 :J Q) 0 m 0 c
i:i5 i:i5 (3 ... ... u::
Q, ::::) () a.. a.. 0 a.. (0 <( 0 ()
.llI:
III C! r: C\! C':! ~ ~ <!! f': C! ..... C\! C':! ~ ~ co
m ,.... ..... ..... ..... ..... ..... ..... ..... N C\i C\J C\J C\J C\J C\J
....
c
,Q
1;j
ii5
a.
E
:>
Il.
'0
CD
1;j
l!!
Cl
c
'5
:>
u
E
D.
0::
W
..J
e(
::J
I-
D.
W:r:
00
Ze(
WOW
I-Om
<COO
N:E:i~
Wi=z~
..JcnO>
alWi=Z
<1-e(Z
I- ", 0 ::J
v, 0 00
O..JLI.
OWQ
0::>
ZI-
0-
_0
l-
e(
I-
en
D.
~
::J
D.
III
-
III
o
o
OOC!O
0000
<0 o Eo'} Eo'}
()) I'-
Eo'}":
Eo'}
000
o 0 cO
o Eo'} (")
'<t_ CO
o Eo'}
E;
000
o 0 0
o Eo'} Eo'}
(\I
.0
(\I
Eo'}
en
..J
oct
I-
o
I-
III
..
s:.
7irfl.*iR.~(j!.rfl.;f!.rfl.~~;fl.
o ~ ~ ~ 0 '<t 0 0 ~ 0 ~ 0 II
!: ~ :: 0 0 r;; 0 0 re 0 M ~
o
~
~ CO 12 :
o
: ~ :
:0,(\10
~ INca
C\I
~
III
ca
I-
Q.
a:
w
ii
~~~ :
\I)
u
c
o
o
<0
: 10 :
~
'<t
:0. :;j(j!.co
'<t 0())'<t~a5
(\I E;
...
~
III
ca
I-
III
C C
o C'lI
..CL
~ S 0 0 0
Q,.....,:~ 0
E B
;:, 0
Q.Qj
a:
o
: ~ :
~
(\I
00 ~ I ~ ~ ;f!. ~
(\I 0 ,., <0 0 cO
~(")<OC\I
Eo'}
GI
ii
a:
~88ooooo000
oooC!OOOOC!OO
:I:~;:g~~~~~~~
~
iii
~ CD
~OlCD
cutuc) == 0
iiB~=_'o'o CDgJ
O.s~'o'o~(f.) c: 5~
- "" (f.) (f.) 01 0 .!l! 'iij 0
II .& 0 0 c: c: .\,l CD a: (ij
.-..c:c:wwc:e .\,l
gO"'ww....:.:s::{3o"E CD"
-. 0 ~ CD C 0
a:u;u5u;a:Ci5l-u~C3
W
0...
N
CD
"C
c:
~
c:
CD
I
.J
...., '"
.!l! 0
~ ~
:: U
GI W
E 0...
ca <<i
z .~
(5
::
(f)
a: a:
;:)0
OlD
(f)X<
a:...I...I
;:)<...1
0....<
X 0....
...1....0
<11.....
....OlD
o ;:)
....~(f)
o
cO
())
o
.0
'<t
Eo'}
C!C!OOOO
000000
Eo'}Eo'}1OL{)Eo'}O
(\I (") <0
Eo'} Eo'} Eo'}
<0
())
o
.0
'<t
Eo'}
00 0"
00101000
Eo'}Eo'}E;~Eo'}a
o 0 0
000000
Eo'}Eo'}E;E;Eo'}~
'"
.s::
Co
~
0,
o
(5
a: en
Cl ~
.~ ~ ~
~ 8<2x
o C:--1iW
''i6 .Q5::::..J
tJ ca+::CDoct
'~Cl15g~b
E .~ fir -g :!:: I-
g~~ g.~~
U(f.)I-a:o...en
o <0 co
~gre
<O"lo
.o'<tll)
a Eo'} (It
"-
o
~
I
I
I I~
.
I
I
. .Ico
CO
~J.i
lil~
.
II
I
o 0
...,:....
o&l~
m~CJ1
E;fho
C\I
o 0
NCO"!
CO <00
<0<(11)
cON&")
(\IEo'}CJ1
Eo'} C\I
"#.
o
~
~
z
o
tJ
iii
ID
;:)
III
oil
Do
:5
o
w
a:-
><
w
ri
o
ID
oC
e
...I
<
..J~b
oct c: ....
I- ~ C
o c: Z
1-:;::<
III c: a:
~8~
~
&
~
~
g
~
:;;
NOVA CONSULTING, INC.
ATTACHMENT 1
SFWMD APPENDIX 1
APPENDIX 1
CHECKLIST FOR SURFACE WATER
MANAGEMENT PERMIT APPUCATIONS
I. Site Information including:
A. Detailed location sketch.
B. Topographic map (with contours) of the site and adjacent hydrologically related
areas (minimum of 100 feet from project boundaries), which shall include location
and description of bench marks (minimum of one per major water control
structure) .
C. Overall map of the area showing where runoff presently does and size, location,
topography, and land use of off-site areas which drain through, onto, and from
the project.
D. Identification of seasonal water table elevations. If the project is in the known
flood-way of a natural stream, it should be identified and approximate flooding
depths determined. The 100 year flood plain elevations and limits should be
identified if applicable.
<:.;""",'
E.
Description of vegetative cover. Wetland areas and preservation or mitigation
proposals should be identified.
F. A recent aerial photograph of the project area with project boundaries delineated.
G. Paving, grading and drainage plans, with special attention to perimeter site
grading.
H. Percolation tests must be submitted if percolation or exfiltration systems are
proposed. Percolation tests shall be representative of design conditions.
I. Complete description of measures to be implemented during the construction
period to mitigate adverse quantity and quality impacts off-site.
J. Indicate whether either surface or groundwater withdrawals are proposed for
irrigation or other on-site water use. Because of the inseparable nature of Water
Use and Surface Water Management the application for either will not normally
be considered complete until all information for both is complete. (See 3.1.3)
-....=;;
A-II 1-13
.,-""
II. Master Drainage Plan showing:
A. Location of all water bodies with details of size, side slopes, elevations and
depths.
B. Location and details of all major water control structures. Control elevations of
the control structures must be included along with any seasonal water level
regulation schedules.
C. Drainage basin boundaries showing direction of flow, taking into account off-site
runoff being routed through or around the project.
D. Locations of roads and buildings along with their proposed elevations. Sufficient
site grades to justify the proposed stage-storage curves.
E. Right-of-way and easement locations for the drainage system including all areas
to be reserved for water management purposes, with the legal method utilized.
F. Location and size of internal minor water management facilities.
G. Nearby existing off-site water management facilities such as wells, lakes, etc.,
which might be affected by the proposed construction or development. The
names and addresses of the owners of such facilities should also be submitted.
m.
Drainage Calculations including:
-"'<0'/
A. Design storms used including depth, duration and distribution.
B. Off-site inflows.
C. Stage-storage computations for the project and stage-discharge computations for
the outfall stf1..!C!~!!"~~ <:).
D. Acreages and percentage of property proposed as:
1. Impervious surfaces (excluding water bodies)
2. Pervious surfaces (green areas)
3. Lakes, canals, retention areas, etc.
4. Total acreage of project.
"'~
A-III-14
E. Runoff routing calculations showing discharges, elevations, and volumes retained
and/or detained during applicable storm events. Included should be the necessary
mathematical computations to demonstrate that the proposed development will not
remove net storage from the basin for events up to the 100 year frequency.
F. Calculations required for determination of minimum building floor and road
elevations.
G. Calculations which demonstrate compensation for flood plain encroachment, if
applicable.
IV. Legal and Institutional Information including:
A. Identify entity responsible for operation and maintenance of the surface water
management system.
B. If the operation and maintenance entity is to be a public body such as a city or
drainage district, a letter of potential acceptance from the public body must be
submitted prior to staff report approval. If the entity is a homeowners
association, then documents verifying the existence of such an organization and
its ability to accept operation and maintenance responsibility must be submitted
prior to commencement of construction (assuming the permit is issued).
C.
Indicate how water and wastewater service will be supplied. Letters of
commitment from off-site suppliers must be included.
.-../
D. Give the status of all other government agency approvals required, indicating if
site plan and/or subdivision approval has been granted, final plats have been
recorded, building or construction permits have been issued, special exception or
rezoning approvals have been granted, or if DER, U. S. Army Corps of
Engineers, or other permits have been issued.
E. Provide evidence from the appropriate local government of compatible density
and classification under the local government's comprehensive plan and/or zoning
code (i.e., zoning resolution, local government development order (DO), letter
from local government, etc.). If not specified in the resolution, letter, etc.,
include the number of proposed dwelling units and/or the square footage of
commercial, industrial, or other uses and the allowable number of dwelling units
and/or square footage under the approved zoning classification.
F. If the project is a Development of Regional Impact (DRI), include a copy of the
final approved DO. If a Preliminary Development Agreement has been signed
with the Florida Department of Community Affairs to allow a portion of the DRI
to proceed prior to the issuance of a DO, provide a copy. If the DRI Application
is being filed concurrently with a request for conceptual agency review and/or
local government's comprehensive plan amendment, indicate the status under the
. _' J
.,.....~.
A-III-IS
,-:.,.-~
DR! process and, if appropriate, include a copy of comprehensive plan
amendment Application.
G. Submit a copy of a boundary survey and a copy of the recorded deed or Affidavit
of ownership. If the Applicant is a contractual buyer then a copy of the executed
contract must be provided.
H. Documentation of legal and physical availability of receiving water system to
receive project discharge if such is not evident.
NOTES:
l. Include four copies of all information and one completed copy of Application Form
RC-l.
2. For a Conceptual approval, Items I.G, I.I., II.E, and II.F will not be necessary.
3. For Conceptual Approvals which are being submitted concurrently with a DR!
Application for Development Approval (ADA), six copies of the supporting information
and six copies of the DR! Application for Development Approval (ADA) must be
submitted.
"~f"~~/
"~~
A-III-16
NOVA CONSULTING, INC.
ATTACHMENT 2
SFWMD PERMIT PROCESS SCHEMA TIC
APPEND I X S
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
GENERAL PERMIT PROCESS
C)
l""\
C)
\,()
Note: The process shown is a schematic
and simplified interpretation of District
rules. Chapters 40E, F.A.C. and 120 F.S.
take precedence over this diagram. Times
shown are maximums.
.......:.:.,;,'
\l OPTIONAL
. - REQUIRED
B-33