HomeMy WebLinkAboutReso 2002-426
RESOLUTION NO. 2002- !f2b
A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA,
APPROVING AN INTERLOCAL AGREEMENT BY AND BETWEEN THE
CITY OF SUNNY ISLES BEACH AND MIAMI-DADE COUNTY,
ATTACHED HERETO AS EXHIBIT "A", FOR INFORMATION
TECHNOLOGY CONSULTING AND DESIGN SERVICES FOR WEBSITE
DEVELOPMENT; PROVIDING AUTHORIZATION FOR THE MAYOR
AND CITY MANAGER TO EXECUTE THE INTERLOCAL AGREEMENT;
PROVIDING THE CITY MANAGER WITH THE AUTHORITY TO MAKE
NECESSARY CHANGES TO SAID AGREEMENT; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach is desirous of obtaining information technology
consulting and design services to create a website for the City; and
WHEREAS, Miami-Dade County has agreed to render to the City a high level of
information technology consulting and design services, and the City is desirous of contracting for
such services upon the terms and conditions hereinafter set forth in attached Interlocal Agreement;
and
WHEREAS, having a City web site will greatly facilitate the ability of residents, businesses,
and tourists to conveniently obtain information about Sunny Isles Beach; and
WHEREAS, the City Commission has reviewed the proposed Interlocal Agreement with
Miami-Dade County for these services embodying the terms set forth herein.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, THAT:
Section 1. Approval of Interlocal Agreement. The Interlocal Agreement, by and between the
City of Sunny Isles Beach and Miami-Dade County, for information technology consulting and
design services for web site development, attached hereto as Exhibit "A", is hereby approved.
Section 2. Authorization of Mayor and City Manager. The Mayor and City Manager are hereby
authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to make
necessary changes to said Agreement and to do all other things necessary to effectuate same.
Section 4.
Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 19th day of March, 2002.
Page 1 of 2
R2002- Interlocal Agmt w/County re: Information Technology Srvs
ATTEST: ' ~"
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'Ric~d Btjown-Mqii.lla, City Clerk
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APPRO~D AS TO FORM
AND LEGAL SUFFICIENCY:
I:: n M. Dannheisser, City Attorney
Vote: 5-0
Mayor Samson
Vice Mayor Iglesias
Commissioner Ede1cup
Commissioner Goodman
Commissioner Kauffman
/ (Yes)
~(Yes)
V(Yes)
~(Yes)
~(Yes)
Moved by: Cill1ll>'-(Sst~ f/kl~
Seconded by: Vi' ce, YntljPr ~Jesla5
_(No)
_(No)
_(No)
_(No)
_(No)
Page 2 of 2
R2002-lnterlocal Agmt w/County re: Information Technology Srvs
AGREEMENT BY AND BETWEEN
MIAMI-DADE COUNTY. FLORIDA
AND
THE CITY OF SUNNY ISLES BEACH
FOR INFORMATION TECHNOLOGY SERVICES
THIS AGREEMENT, by and between the City of Sunny Isles Beach, a municipal
corporation organized and existing under the laws of the State of Florida, (hereinafter
referred to as "the City"), and Miami-Dade County, Florida (hereinafter referred to
collectively as "MOC"), .
WHEREAS, the City is desirous of obtaining consulting and design services, and
WHEREAS, MDC has agreed to render to the City a high level of consulting and design
services, as defined in the attached proposal , and the City is desirous of contracting for
such-services upon the terms and conditions hereinafter set forth, and
WHEREAS, MDC and the City would like to abide by the following principles:
1. The City engages MDC and MDC agrees to provide the services (the "Services)
more fully described in the attached proposal. The City acknowledges and
agrees that MDC's provision and performance of the Services is dependent and
conditioned upon the City's full performance of its duties and responsibilities.
2. MDC shall fully cooperate with the City in connection with the City's performance
of its obligations hereunder.
3. MDC grants the City the limited, nonsublicensable, nonexclusive,
nontransferrable license(s) to use the city web portal software described in the
attached proposal via remote access solely as necessary for the City to benefit
from MDC's provision of the Services. Subject to the terms of this Agreement
and prompt payment of all monies.
NOW THEREFORE, in consideration of the following mutual obligations the parties
agree as follows:
ARTICLE I
DEFINITIONS
For the purposes of this Agreement, the following terms shall have the respective
meanings hereinafter set forth:
1.1 Web Portal (Software) shall mean the framework to enable differing levels of
functionality (e.g., content) and interactivity (e.g., community).
Exhibit "A"
t.
ARTICLE II
MDC RESPONSIBILITIES
2.1 MDC shall provide all required staff support for the web portal services listed in
the attached proposal.
ARTICLE III
CITY RESPONSIBILITIES
3.1 The City shall provide, at no cost to MDC, all communications equipment,
telephone and communications lines, power, telephone service and other utilities
at the City's facilities as may be necessary or reasonably desirable to perform
- the Services and accomplish the purposes of this Agreement.
3.2 The City shall be responsible for providing, at no cost to MDC, the necessary
personnel and facilites to meet the City's obligations hereunder.
3.3 The City shall be responsible for ensuring that the City's use of the Services and
the performance of the City's other obligations hereunder comply with all laws
applicable to the City.
3.4 The City shall be responsible, as between MDC and the City, for the accuracy
and completeness of all records and databases provided by the City in
connection with this Agreement.
3.5 The City shall provide such data and information as is reasonably necessary for
MDC to perform the Services and accomplish the purposes of this Agreement.
ARTICLE IV
OWNERSHIP, PROTECTION AND SECURITY
4.1 Ownership of any graphics, text, data or other information or content materials
and all records and databases supplied or furnished by the City hereunder for
incorporation into or delivery through the web portal software shall remain with
the City.
ARTICLE V
EMPLOYMENT RESPONSIBILITY
2
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5.1 MDC is, and shall be in the performance of all work, services and activities under
this Agreement, an independent contractor and not an employee, agent or
servant of the City. Nothing in this agreement shall be construed to create an
employment relationship between the City and any MDC employees. The City
shall not be responsible for any expense incurred by MDC, except for the
expenses completed under this agreement.
ARTICLE VI
CONSIDERATION
6.1 The City shall make payments to MDC based on the fees described in the
_ attached proposal. The final payment by the City shall be made to MDC upon
completion of the consulting and design services described in the attached
proposal.
ARTICLE VII
CLAIMS
7.1 Other than the warranties set forth in this Agreement, MDC does not make any
warranties to the City, or any other person or entity, either express or implied
(including, without limitation, any warranties of merchantability or fitness for a
particular purpose) with respect to their services provided hereunder.
7.2 Under no circumstances shall MDC's total liability to the City or any other person,
regardless of the nature of the claim or form of action (whether arising in
contract, tort, strict liability or otherwise), exceed the aggregate amount of fees
and revenue received by MDC hereunder for the prior 12 month period prior to
the initial date such claim arose.
ARTICLE VIII
TERM
8.1 This Agreement shall commence upon execution, and remain in effect through
completion of the services defined in the attached proposal. The Agreement
may be renewed in writing by the City, subject to the approval of MDC. The City
will notify MDC of their intent to renew the Agreement forty-five (45) days prior to
the end of the intial term.
3
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ARTICLE IX
TERMINATION
9.1 The City or MDC may terminate this Agreement without cause, The City agrees
to give MDC thirty (30) days notice, in writing, to terminate this Agreement. Upon
termination, the City shall pay MDC for all services rendered up to the date of
termination. .
ARTICLE X
RECORDS. INSPECTION. AUDIT
10.1 MDC shall keep records with respect to the expenditure of funds paid by the City
and the services provided to the City under this Agreement. All such records
shall be retained by MDC for a minimum of three (3) years from the date of
termination or expiration of this Agreement.
10.2 The City Manager or his/her designee may inspect and/or audit the records upon
reasonable notice to MDC. Reasonable notice should include a written request
no less than seven working days prior to the intended site visit and the
identification of the specific records to be inspected.
10.3 MDC shall provide access to the City Manager or his/her designee to the records
during regular business hours. .
10.4 Should the City, in any audit of MDC's records, find a discrepancy between the
actual amount of funds paid by the City and the actual services received by the
City from MDC, then MDC shall within 30 days of receipt of written notification
from the City Manager, either credit/debit the City the amount of the discrepancy
or refund the same. If MDC disagrees with the City's audit, MDC shall notify the
City Manager within fifteen (15) days of the receipt of the audit findings
requesting an independent audit. The City Manager and the County Manager
shall select a mutually agreed independent auditor to review the audit and
resolve the discrepancies. The auditor's fee will be paid by both parties equally.
ARTICLE XI
AUTHORITY TO EXECUTE: NO CONFLICT CREATED
11.1 The MDC Manager by execution hereof does hereby represent to the City that
the MDC Manager has full power and authority to make and execute this
4
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Service Agreement, pursuant to the Resolution of the Board of County
Commissioners.
11 .2 The Mayor and City Manager, by their respective execution hereof, represent to
MDC that they have full power and authority to make and execute this Service
Agreement on behalf of the City of Sunny Isles Beach, pursuant to the
Resolution of the City Commission of the City of Sunny Isles Beach.
ARTICLE XII
AMENDMENTS
This agreement may be modified at any time during the term by mutual written consent
of both parties.
ARTICLE XIII
NOTICE
All notice required hereunder shall be by first class mail, except that any Notice of
Termination shall be mailed via U.S. Mail, return receipt requested and any notice
required hereunder shall be addressed to the party intended to receive same at the
following addresses:
City:
City Manager
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, FL 33160
and
City Attorney
Lynn M. Dannheisser
17070 Collins Avenue, Suite 250
Sunny Isles Beach, FL 33160
MDC:
County Manager
Miami-Dade County
Stephen P. Clark Center
111 NW First Street
Suite 2910
Miami, Florida 33128
and
Director
E-Government Department
5
..
111 NW 1 Street
Suite 1732
Miami, Florida 33128
and
Office of the County Attorney
Stephen P. Clark Center
111 NW First Street
Suite 2810
Miami, Florida 33128
ARTICLE XIV
NON-ASSIGNABILITY
Neither party shall assign any of the obligations or benefits imposed hereby or
contained herein, without the written consent of the other party.
ARTICLE XV
ENTIRE AGREEMENT
The parties acknowledge, one to the other, that the terms hereof constitute the entire
understanding and agreement of the parties with respect hereof.
ARTICLE XVI
BINDING EFFECT
This Agreement shall insure to the benefit of and be binding upon the respective
parties' successors.
(Signature Page Follows)
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ATTEST:
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',,~.RFtR()V{:D A~:]:O FORM AND
U!GAL supr;;tCIENCY:
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By: David Samson, Mayor
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City Attomey
By: Christopher J. Russo, City Manager
MIAMI-DADE COUNTY
a political subdivision of
the State of Florida
By its Board of County
Commissioners:
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County Manager
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
By
County Attorney
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CITY
OF SUN PLO
To:
From:
Date:
Re:
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305)949 -3113 Fax
(305) 947 -2150 Building Department
(305) 947 -5107 Fax
MEMORANDUM
Mayor and City Commission
Alyce L. Hanson, Director; Administrative Services Director
Rita Ey, Information Technology Manager
March 19, 2002
ur W_ r &11 KV
City Commission
David Samson, Mayor
Lila Kauffman, Vice Mayor
Norman S. Edelcup, Commissioner
Gerry Goodman, Commissioner
David Iglesias, Commissioner
Christopher J. Russo, City Manager
Lynn M. Dannheisser, City Attorney
Richard Brown- Morilla, City Clerk
Approval of Interlocal Agreement with Miami -Dade County for Web Site Development
RECOMMENDATION:
The City's web site will be developed in phases with the first phase to include designing the portal
(entry into the web site), publishing much of the City's static information and establishing links to
other helpful governmental (county, state, Federal) and informational sites (see Proposal forE-
government @ the City of Sunny Isles Beach attached).
Staff recommends that the City Commission approve the resolution to enter into an Interlocal
Agreement with Miami -Dade County for development of the first phase of the City's web site.
REASONS:
During 2000 -2001 the County designed, developed and implemented a web portal (miamidade.gov)
that received nationwide recognition for ease of use, intuitive design and functionality. Miami -Dade
County was rated fourth out of 400 in a nationwide competition conducted by the Center for Digital
Government, which focuses on state and local government web sites and is considered the `Oscars'
in the government web arena.
In partnership with the County the City will:
• benefit from the County's experience and expertise in offering e- government services and
information to its residents, visitors and business community.
• join with the County in offering seamless service to the public which is a challenge to a
community receiving services from the local city, county, state and the federal government.
Agenda Item
Date
Memorandum
March 19, 2002
Page 2
ADDITIONAL INFORMATION:
Members of the City Manager appointed Technology Steering Committee have made creating a web
site its main goal. This action is a step towards meeting that goal. The Technology Steering
Committee appointed a sub group (Web Site Work Group) to review policy issues and gather for
consideration information for publication. Along with the Administrative Services Director, the
Information Technology Manager, who is a member of the committee and work group, makes
recommendations for hardware and software issues. While this resolution deals with web design,
staff anticipates bringing before commission at the April meeting recommendations for web hosting
and maintenance. Funding for this project is available through our Admin. Consulting & Planning
account 519 -1 -313.
Respectfully Submitted,
_._ r Y
Alyce L Hanson, Administrative Services Director Rita Ey, Information Wchnology Manager
Attachments:
• Interlocal Agreement with Miami -Dade County for Information Technology Services
• Proposal for E- Government @ the City of Sunny Isles Beach
C: Christopher J. Russo, City Manager
Jean Watson, Finance Director
F C99 O �P� L S �
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TY OF SUN
To:
From:
Date
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949-3113 Fax
(305) 947 -2150 Building Department
(305) 947 -5107 Fax
MEMORANDUM
Alyce Hanson,
Richard Brown- Morilla�C� ��-
City Clerk I
March 22, 2002
City Commission
David Samson, Mayor
Danny Iglesias, Vice Mayor
Norman S. Edelcup, Commissioner
Gerry Goodman, Commissioner
Lila Kauffman, Commissioner
Christopher J. Russo, City Manager
Lynn M. Dannheisser, City Attorney
Richard Brown - Morilla, City Cleric
Re: Resolution No. 2002 -426 Approving an Interlocal Agreement with Miami -Dade
County for Information Technology Consulting & Design Services for Website
Development
At the March 19, 2002 City Commission meeting, the Interlocal Agreement with Miami -Dade
County for Information Technology Consulting & Design Services for Website Development
Agreement was approved. We are hereby enclosing three (3) original copies of the Agreement
for signature, along with a certified copy of Resolution No. 2002 -426. Please request that the
County return at least one (ideally two) of the three original, executed copies to my attention.
Thank you.
RBM: j ah
Attachments
17070 Collins Avenue • Suite 250 . Sunny Isles Beach, FL 33160
TEL: 305 947 0606 . FAX: 305 949 3113
C I T Y O F S U N N Y I S L E S B E A C H
CITY COMMISSION
DAVID SAMSON
MAYOR
DANNY IGLESIAS
VICE MAYOR
NORMAN S. EDELCUP
COMMISSIONER
GERRY GOODMAN
COMMISSIONER
LILA KAUFFMAN
COMMISSIONER
Christopher J. Russo
City Manager
Lynn M. Dannheisser
City Attorney
Richard Brown - Morilla
City Clerk
August 19, 2002
Mr. B.R. "Randy" Witt, Chief Information Officer
Miami -Dade County
Stephen P. Clark Center
111 NW 0 Street, Suite 2910
Miami, FL 33128
RE: Interlocal Agreement with Miami -Dade County for Information
Technology Consulting & Design Services for Website Development
per Resolution No. 2002 -426
Dear Mr. Witt:
Enclosed please find three (3) originals of the above - referenced agreement. We note
that the signatures from the County Deputy Clerk and County Attorney are missing
on the Agreement, and the County seal is also missing. Please process these
Agreements for both signatures and the County seal on each copy, and have two (2)
original copies returned to my attention. The other executed, original of the
Agreement with a certified copy of Resolution No. 2002 -426 is for your records.
If you have any questions, please do not hesitate to contact me. Thank you for your
assistance in processing these original documents.
Sincerely,
iv 10,J ,at"
Richard Brown - Morilla
City Clerk
RBM:mw
Enclosures
c: Alyce Hanson, Administrative Services Director [copy of letter only]
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
(305) 947 -2150 Building Department
(305) 947 -5107 Fax
MEMORANDUM
- To: Jean Watson, Finance Director
Alyce Hanson, Administrative Services Director
Cecille Hayles, Contract Administrator/Parale�gJa�l,
From: Jane A. Hines, Acting City Clerk z_— A
Date: March 19, 2003
City Commission
David Samson, Mayor
Norman S. Edelcup, Vice Mayor
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
Lila Kauffman, Commissioner
Christopher J. Russo, City Manager
Lynn M. Dannheisser, City Attorney
Jane A. Hines, Acting City Clerk
Subject: Agreement with Miami -Dade County for Information Technology
Services per Resolution No. 2002 -426
Attached please find a copy of the above - mentioned agreement for your records
and administrative action.
JAH:mw
Attachments
c: Christopher Russo, City Manager (memo)
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MEMORANDUM Agenda Item No. 10(A)(5)
TO: Honorable Chairperson and Members
Board of County Commissioners
FROM: Steve Shiver '
County Manager
RECOMMENDATION
DATE: April 23, 2002
SUBJECT-, Interlocal Agreements for
Web Services.
The attached resolution is submitted to authorize the County to provide consulting, web design
and web hosting services to municipalities within the County and to authorize the County
Manager to execute, extend: and terminate agreements with those municipalities in accordance
with the terms of such agreements. The work to be performed under each agreement is in line
with the Chief Information Officer's vision to. work cooperatively with municipalities to form
partnerships, and achieve economies of scale.
BACKGROUND
Miami -Dade County proposes to enter into an agreement between the County and city
governments in which the County will. provide consulting and web design services to the. city.
Essentially, the County will serve the needs of the City of Sunny Isles Beach in the role of
services vendor. Details are available in the attachment "Proposal for E- Government @ the City
of Sunny Isles Beach."
In the last year, Miami -Dade County has designed and implemented a web portal,
www.miamidade.gov which has received nationwide recognition for ease of use, intuitive
design and functionality. , This year, Miami -Dade County was rated fourth out of 400 in a
nationwide competition conducted by the Center for Digital Government, which focuses on state
and local government web sites and. is considered to be the `Oscars' in the government web
arena.
Representatives from t he C ity o f S unny Isles B each b ecame aware o f t he C ounty's n ew w eb
portal and contacted the County to get information about the portal; specifically to share how we
got started and to work with them to create their portal. A proposal was submitted to the city
describing the IT consulting and design services that would give the City of Sunny Isles Beach a
web portal similar to Miami -Dade County's portal.
At the March 19, 2002, City of Sunny Isles Beach Commission meeting, the agreement between
the County and the City was approved. The proposal is' now pending the County's approval
before we can begin the work.
Attachments
M
T •1 �
MEMORANDUM
TO: Honorable Chairperson and Members DATE: Apr i 1 .2 3 , 2002
Board of County Commissioners
FROM: Robert A. Ginsburg SUBJECT: Agenda Item No. 10 (A) 5
)
County Attorney
Please note any items checked.
"4-Day Rule" (Applicable if raised)
6 weeks required between first reading and public hearing
4 weeks notification to municipal officials required prior to public
hearing
Decreases revenues or increases expenditures without balancing budget
Budget required
Statement of fiscal impact required
Statement of private business sector impact required
Bid waiver requiring County Manager's written recommendation
Ordinance creating a new board requires detailed County Manager's
report for public hearing
"Sunset" provision required
Legislative findings necessary
)I— i
EM
'Approved Manor
Veto
Override
RESOLUTION NO.
Agenda Item No. I O (A.) (5 )
4 -23 -02
OMCIAL ME COPY
CLERK OF FHE BOARD
OF COUNTY COMMISMONERS
R -422 -02 DADE .COUNTY, FLORtQA
RESOLUTION AUTHORIZING THE COUNTY TO PROVIDE
CONSULTING, WEB DESIGN AND WEB HOSTING
SERVICES TO MUNICIPALITIES WITHIN THE COUNTY
AND AUTHORIZING THE COUNTY MANAGER TO
EXECUTE, EXTEND AND TERMINATE AGREEMENTS
WITH THOSE MUNICIPALITIES IN ACCORDANCE WITH
THE TERMS OF SUCH AGREEMENTS
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying
memorandum, a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF M IAMI -DADE C OUNTY, F LORIDA, that this Board authorizes
the County to provide consulting, web design and web hosting services to any municipality
within the County for which the County will be compensated in a sufficient amount to cover the
expenses of providing such services to municipality; authorizing the County Manager to
negotiate, execute, extend and terminate letter agreements with such municipalities which shall
be, in. substantially the form of the agreement attached to this resolution.
Agenda Item No. 1 1 a
Page No. 2 f
The foregoing resolution was offered by Commissioner' 'DoE D. Rolle
who moved its adoption. The motion was seconded by Commissioner (lien Margolis
and upon being put to a vote, the vote was as follows:
Dr. Miriam Alonso * Bruno A. Barreiro absent
Dr. Barbara Carey - Shuler absebt. Betty T. Ferguson aye
Gwen Margolis aye Joe A'-Martinez aye
Jimmy L. Morales a Dennis C. Moss aye
Dorrin D. Rolle aye Natacha Seijas 7
Katy Sorenson aye Rebeca Sosa aye
Sen. Javier D. Souto aYe
* Suspended pursuant to State of Florida Executive Order'of Suspension 02 =126.
The Chairperson thereupon declared the resolution duly passed and adopted this 23rd day
0
of April, 2002. This resolution shall become effective ten (10) days after the date of its adoption
unless vetoed by the Mayor, and if vetoed, shall become effective only upon an override by this
Board.
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Approved by County Attorney a
to form and legal sufficiency. 41
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MIAMI -DADE COUNTY, FLORIDA
BY ITS BOARD OF COUNTY
COMMISSIONERS
HARVEY RUVIN, CLERK
By: KAY SULUVAN
Deputy Clerk
AGREEMENT BY AND BETWEEN
MIAMI -DADS COUNTY, FLORIDA
AND
THE CITY OF SUNNY ISLES BEACH
FOR INFORMATION TECHNOLOGY SERVICES
THIS AGREEMENT, by and between the City of Sunny Isles Beach, a municipal
corporation organized and existing under the, laws of the State of Florida, (hereinafter
referred to as "the City "), and Miami-Dade County, Florida (hereinafter referred to
collectively as "MDC"),
WHEREAS, the City is desirous of obtaining consulting and design services, and
WHEREAS, MDC has agreed to render to the City a high level of consulting and design
services, as defined in the attached proposal , and the City is desirous of contracting for
such services upon the terms and conditions hereinafter set forth, and
WHEREAS,' MDC and the City would like to abide by the following principles:
1. The City engages MDC and MDC agrees to provide the services (the "Services)
more fully described in the attached proposal. The City 'acknowledges and
agrees that MDCs provision and performance of the Services is dependent and
conditioned upon the City's full performance of its duties and responsibilities.
2. MDC shall fully cooperate with the City in connection with the City's performance
of its obligations hereunder.
3. MDC grants the City the limited, nonsublicensable, nonexclusive,
nontransferrable license(s) to use the city web portal software described in the
attached proposal via remote access solely as necessary for the City to benefit
from MDC's provision of the Services. Subject to the terms of this Agreement
and prompt payment of all monies.
NOW THEREFORE, in consideration of the following mutual obligations the parties
agree as follows:
ARTICLE I
DEFINITIONS
For the. purposes of this Agreement, the following terms shall have the respective
meanings hereinafter set forth:
1.1 Web Portal (Software) shall mean the framework to enable differing levels of
functionality (e.g., content) and interactivity (e.g., community).
�r
2.1
Y
ARTICLE II
MDC .RESPONSIBILITIES
MDC shall provide all required staff support for the web portal services listed in
the attached proposal.
ARTICLE III
CITY RESPONSIBILITIES
3.1 The City shall provide, at no cost to MDC, all communications equipment,
telephone and communications lines, power, telephone service and other utilities
at the City's facilities as may be necessary or reasonably desirable to perform
the Services and accomplish the purposes of this Agreement.
3.2 The City shall be responsible for providing, at no cost to MDC, the necessary
personnel and facilites to meet the City's obligations hereunder.
3.3 The City shall be responsible for ensuring that the City's use of the Services and
the performance of the City's other obligations hereunder. comply with all laws
applicable to the City.
3.4 The City shall be responsible, as between MDC and the City, for the accuracy
and completeness of all records and databases provided by the City in
connection with this Agreement.
3.5 The City shall provide such data and information as is reasonably necessary for
MDC to perform the Services and accomplish the purposes of this Agreement.
ARTICLE IV
OWNERSHIP, PROTECTION AND SECURITY
4.1 Ownership of any graphics, text, data or other information or content materials
and all records and databases supplied or furnished by the City hereunder for
incorporation into or delivery through the web portal software shall remain with
the City.
ARTICLE V
EMPLOYMENT RESPONSIBILITY
2
5.1 MDC is, and shall be in the performance of all work, services and activities under
this Agreement, an independent contractor and not an employee, agent or
servant of the. City. Nothing in this agreement shall be construed to create an
employment relationship between the City and any MDC employees. The City
shall not be responsible for any expense. incurred by MDC, except for the
expenses completed under this agreement.
ARTICLE VI
CONSIDERATION
6.1 The City shall make payments to MDC based on the fees described in the
attached proposal. The final payment. by the City shall be made to MDC upon
completion of the consulting and design services described in the attached
" proposal.
ARTICLE VII
CLAIMS
7.1 Other than the warranties set forth in this Agreement, MDC does not make any
warranties to t he C ity, o r a ny other person or entity, either express or implied
(including, without limitation, any warranties of merchantability or fitness for a
particular purpose) with respect to their services provided hereunder.
7.2 Under no circumstances shall MDC's total liability to the City or any other person,
regardless of the nature of the claim or form of action (whether arising in
contract, tort, strict liability or otherwise), exceed the aggregate amount of fees
and revenue received by MDC hereunder for the prior 12 month period prior to
the initial date such claim arose.
ARTICLE VIII
TERM
8.1 This Agreement shall commence upon execution, and remain in effect through
completion of the services defined in the .attached proposal. The Agreement
may be renewed in writing by the City, subject to the approval of MDC. The City
will notify MDC of their intent to renew the Agreement forty -five (45) days prior to
the end of the intial term.
3
ARTICLE IX
TERMINATION
9.1 The City or MDC may terminate this Agreement without cause, The City agrees
to give MDC thirty (30) days notice, in writing; to terminate this Agreement. Upon
termination, the City shall pay MDC for all services rendered up to the date of
termination. .
ARTICLE X
RECORDS, INSPECTION, AUDIT
10.1 MDC shall keep records with respect to the expenditure of funds paid by the City
and the services provided to the City under this Agreement. All such records
shall be retained by MDC for a minimum of three (3) years from the date of
termination or expiration of this Agreement.
10.2 The City Manager or his /her designee may inspect and /or audit the records upon
reasonable notice to MDC. Reasonable notice should include a written request
no less than seven working days prior. to the intended site visit and the
identification of the specific records to be inspected.
10.3 MDC shall provide access to the City Manager or his /her designee to the records
during regular business hours.
10.4 Should the City, in any audit of MDC's records, find a discrepancy between the
actual amount of funds paid by the City and the actual services received by the
City from MDC, then MDC shall within 30 days of receipt of written notification
from the City Manager, either credit/debit the City.the amount of the discrepancy
or refund the same. If MDC disagrees with the City's audit, MDC shall notify the
City Manager within fifteen (15) days of the receipt of the audit findings
requesting an independent audit. The City Manager and the County Manager
shall select a mutually agreed independent auditor to review the audit and
resolve the discrepancies. The auditor's fee will be paid by both parties equally.
ARTICLE XI
AUTHORITY TO EXECUTE; NO CONFLICT CREATED
11.1 The MDC Manager by execution hereof does hereby represent to the City that
the MDC Manager has full power and authority. to make and execute this
4 ,�;�
Service Agreement, pursuant to the Resolution of the Board of County
Commissioners.
11.2 The Mayor and the City Manager, by their respective execution hereof, do
represent to MDC that they have full power and authority to make and execute
this Service Agreement on behalf of the City of Sunny Isles Beach, pursuant to
the Resolution of the City Commission of the City of Sunny Isles Beach.
ARTICLE XII
AMENDMENTS
This agreement may be modified at any time during the term by mutual written consent
of both parties.
ARTICLE XIII
NOTICE
All notice required hereunder shalt be by first class mail, except that any Notice of
Termination shall be mailed via U.S. Mail, return receipt requested and any notice
required hereunder shall be addressed to the party intended t o r eceive s ame a t t he
following addresses:
City: City Manager
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, FL 33160
and City Attorney
Lynn M. Dannheisser
17070 Collins Avenue, Suite 250
Sunny Isles Beach, FL 33160
MDC: County Manager
Miami -Dade County
Stephen P. Clark Center
111 NW First Street
Suite 2910
Miami, Florida 33128
and Director
E- Government Department
5
x.
111 NW 1 Street
Suite 1732
Miami, Florida 33128
and Office of the County Attorney
Stephen P. Clark Center
111 NW First Street
Suite 2810
Miami, Florida 33128
ARTICLE XIV
NOWASSIGNABILITy
Neither party shall assign any of the obligations or benefits imposed hereby or
contained herein, without the written consent of the other party.
ARTICLE XV
ENTIRE AGREEMENT
The parties acknowledge, one to the other, that the terms hereof constitute the entire
understanding and agreement of the parties with respect hereof.
ARTICLE XVI
BINDING EFFECT
This Agreement shall insure to the benefit of and be binding upon the respective
parties' successors.
(Signature Page Follows)
6
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
By: Christopher J. Russo, City Manager
BY:
City Attorney.
MIAMI -DADE COUNTY
a political subdivision of
the State of Florida
By its Board of County
Commissioners:
County Manager
ATTEST:
HARVEY RUVIN, CLERK
By
Deputy Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
By
County Attorney
7 {� 1
Proposal. for
e- government
Isles Beach
Prepared by:
Miami -Dade County
e- government Department
C the City of Sunny
( L_ 4
'Y
Table of Contents
1. Executive Summary .................................................... ..0............................ 3
2. Statement of Work .................................................... ..............:................ 5
3. Schedule .....' ......................................................... .............................. 7
4. Cost .....................................:............................... ..............................7
2
t ; �)i
1. Executive Summary
Miami -Dade County is pleased to submit. the following proposal to the City of Sunny
Isles Beach, Florida. In the last year, Miami -Dade County has designed and
implemented a web portal, www.miamidade.gov , that has received nationwide
recognition for ease of use, intuitive design and functionality. Our use of wireless
technology and the Internet in building inspections was recently listed as the top 25
innovative wireless projects in the county, uncommonly placed amongst private sector
initiatives. This year, Miami -Dade County was rated fourth out of 400 in a nationwide
competition conducted by the Center for Digital Government, which focuses on state
and local government web sites and is considered to be the 'Oscars' in the government .
web arena. We are, however, most pleased by the positive feedback that has been
found amongst our own community and the residents we serve.
Since the planning stages for this initiative, the County has held a vision of seamless
service to the public. This presents a challenge to a community that is comprised of
many government entities: from the cities, to the county, to the State as well as the
federal government. However, by working closely and in partnership with these
agencies, Miami -Dade County believes the vision is very much within reach.
To deliver the items included in this document, Miami -Dade County proposes to enter
into an agreement between the county and city government in which the County will
provide consulting, design and web hosting services to the City. Essentially, the county
will serve the needs of the City of Sunny Isles Beach in the role of services vendor.
1.1. Goals and Objectives - The County has outlined a number of goals that will be
achieved for a successful project. These are the elements that the county feels are
essential for a comprehensive and effective e- government initiative in the City of
Sunny Isles Beach
1.1.1. Design a city web portal - The first goal is to provide the City of Sunny Isles
Beach with a community web portal, designed with a citizen centric focus, that
will allow the public to interact, transact business with, and learn about the
activities of City government. The city portal will be closely modeled after the
county's portal, and will include linkages to the county portal for those services
that are provided to the residents of Sunny Isles Beach by Miami -Dade County (ie,
waste collection, building, etc) The graphic design of the portal will reflect the
ambiance and lifestyle experience in this community. The navigation and
usability design will ensure that guidelines for use and accessibility are met as
outlined in the county's web /style guide.
1.1.2. Assist the city in development of a comprehensive e- government program that
will ensure adequate planning is given to issues of policy and procedure. The
County will share the results of its own planning initiatives with the City and
assist with these items as requested.
1.1.3. Provide the City with a proposal for hosting services provided by Miami -Dade
County. By using the county as a web hosting service, the City will be able to, at
its option, take advantage of central portal functionality,. including online
payment services and content management. The web portal, however, will be
designed in such a way that other web hosting alternatives can be considered by
the City.
1.1.4. Present to the City various maintenance and support plans that will meet the
City's on -going needs for the City web portal.
q., i
2. Statement of Work
This proposal addresses the first phase of a city web portal implementation for the City of
Sunny Isles Beach. Upon implementation of phase 1, the County will identify future phases
that the City may elect to undertake.
2.1. Design and develop city portal - phase 1 - will include the following capabilities
2.1.1. A standard design that will be applied throughout the various sections of the
City web portal. The design wilt reflect the image that the city wishes to portray
in its online presence, and will include the City togo /seal and photographs /images
that reflect the City in a positive way. At 'the'City's option, this design wilt be
organized by affinity groups which define the audiences that will visit the City
portal (ie, Resident, Visitor; Business)
2.1.2. The portal navigation wilt be' based on the navigation currently used by the
county. This will ensure that content is accessible by a diverse population and
can be easily located through the use of navigation icons, indexing "and search
engines.
2.1.3. Registration of a domain name that is intuitive. Use of the City domain name
will be a part of the City's branding strategy.'
2.1.4. Links to interactive services that are currently available to the residents of the
City, but provided by the County, State or Federal government. This includes the
following:
2.1.4.1. County
2.1.4.1.1. Pay a parking ticket
2.1.4.1.2. Renew an occupational license
2.1.4.1.3. Request a building inspection
2.1.4.1.4. View building inspector daily routes
2.1.4.1.5. Track building plans
2.1.4.1.6. Find or adopt a pet
2.1.4.1.7. Search property assessment records
2.1.4.1.8. Find services near you "
2.1.4.1.9. Apply for a library card
2.1.4.1.10. Renew a library book
2.1.4.1.11. Obtain transit schedules and information
2.1.4.1.12. Get MIA flight arrival and departure information
2.1.4.1.13. Schedule a trash pick up
2.1.4.1.14. Request recycling bins
2.1.4.2. State
2.1.4.2.1. Get hunting or fishing license
2.1.4.2.2. Renew auto tag
2.1.4.2.3. Renew driver's license
2.1.4.2.4. Register to vote
2.1.4.2.5. File umemployment claims
2.1.4.2.6. Check traffic reports
2.1.4.2.7. Buy a sunpass
2.1.4.2.8. File state business forms and taxes
2.1.4.3. Federal
2.1.4.3.1. Buy postage stamps
2.1.4.3.2. Locate passport offices
2.1.4.3.3. Purchase savings bonds
2.1.4.3.4. Purchase US mint coins
2.1.5. Web pages for city elected officials (8) - each Government official (Mayor,
Commissioners, City Manager, City Attorney, Clerk) wilt have a web page that
includes:
2.1.5.1. Biography and photograph of individual, a short description of the
duties and responsibilities of the respective office
1
1.1.5. Provide the City with assistance in developing a comprehensive organizational
branding strategy that will incorporate the design of their web portal with other
mediums, such, as TV and print.
1.2. The County Team
Miami -Dade County is considered a leader.in the emergiing e- government field. The
county web portal, www.miamidade.gov is the product of a team effort involving
technology experts and specialists in online communication. The county portal was
developed in partnership with IBM corporation, specialists in e- business. The following
areas would offer the services included in this proposal:
Online. Services - This unit is comprised of specialized Web Designers and Web
Publishers with both technical expertise and online design /communication skills.
Their skills include web programming technologies .(including, java and active server
pages), graphics design, multimedia technologies. The staff includes individuals with
specialized web certifications and graduate education in the communications field.
The unit is managed by the county's e- government Director, who has led the e-
government initiatives in Miami-Dade. County since 1999 and has over 19 years of
.experience in information; technology. For the purpose of this engagement, a Web
Designer would be assigned as the primary point of contact with the City. The
engagement will be managed by the county's Manager, Online Services.
Network Services - The Information Technology Department has provided web hosting
services within the county since 1996, supporting an internal communications network
of over 8500 users. The county web, site supports thousands of web pages,
interconnected to dozens of county ,databases on a variety of computing platforms.
The network is supported by an operations ,center 365 days a year, 24 hours a day.
The network is secure, reliable and provides a comprehensive set of hosting services
including backup/ recovery, redundancy and payment services. The web portal
currently supports over 2 million page views per month.
4 ,A,
2.1.5.2. Contact information, including email address
2.1.5.3. Map depicting office location
2.1.6. ' Government information - pages that describe the city government, with links
to other governmental entities (county,- state, federa().
2.1.7. City department pages - a page representing the services provided by each city
department (nine departments have been identified). This page will include a
description of the services available and' contact information (name, address,
phone . and email address)
2.1.8. Suggestion Box - a suggestion box that will allow the public to complete an
online email form and provide input, comments and suggestions to "city
government
2.1.9. Service request form - an email form that will allow the public to request City
services.
2.1.10. A page for the City Disclaimer
2.1.11. A page for the City Privacy Policy
2.1.12. A page for City contact information
2.1.13. Current traffic and weather conditions
2.1.14.. A page for Using our site
2.1.15. Options, which will be priced individually if they are desired by the City
2.1.15.1. A News section which can be dynamically updated by.City staff, using
an entry form that updates a database
2.1.15.2. A calendar of events that can be dynamically updated by City staff,
using an entry form that updates a database
2.1.15.3. A phone directory that lists phone. numbers for city offices (and
employee's, if desired);
2.2. Web hosting services
2.2.1. Hosting of the city web portal
2.2.2. Hosting of the databases (if any) used within the city web portal
2.2.3. Level 2 support provided 365 days per year, 24 hours a day. This will include a
technical support contact that may be contacted by key city personnel in the
event of a problem. The technical support line is not available to support the
general public. Level 1 support services, those provided directly to the public,
will be the responsibility of the City. A service level to meet the City's needs will
be developed, and offer different pricing options for different support options.
For example, if the City
2.2.4. Daily back -ups of the City web portal and all associated content
2.2.5. Restore/ Recovery of the City web portal in the event of a failure
2.2.6.. Email (optional)
2.3. The County's responsibilities
2.3.1. Upon acceptance of this proposal, the County will deliver a project plan to the
City outlining the project deliverables and timeframes. At this time a final cost
proposal and scope of project will be developed and presented to the City.
Changes to project scope that occur after the initial project plan approval are
discussed below.
2.3.2. The County will provide weekly status reports to the City
2.3.3. The County will designate a single point of contact that will serve as the liaison
with the City for this project.
2.4. The City's responsibilities
2.4.1. The City will provide the County will content (in digital format) that will be
used to populate the City web pages
2.4.2. The City will designate a single point of contact that will serve as the liaison
with the County for this project. This person will be responsible for organizing
and providing City resources necessary for the project, such as the collection of
information, scheduling of information, approvals as needed, etc.
I
2.4.3. Changes to project scope
2.4.3.1. All changes to project scope will be submitted in writing.
2.4.3.2. The County will .review ,the request and provide an estimate of time
and money resources required to implement the change request
2.4.3.3. The City:wilt evaluate the estimate and notify the County whether the
change is approved or not. The City will determine if the change is a higher
priority than other tasks that are currently scheduled.
2.4.3.4. The cost for the change will be added to the final bill for services
3. Schedule
Listed below are the major milestones for this project, which will begin within one week of
formal approval of this project by the City.
3.1. Project Management - provided throughout project
3.2. Gather user requirements, finalize project scope (1 week)
3.2.1. Deliverable: The County will deliver a project plan that outlines the scope of
the project, costs and detailed scheduled, based upon the final user requirements
as defined by the City. The City will be responsible for approval of this plan.
3.3. Create design specifications (1 week)
3.3.1. Deliverable: The County wilt present a design prototype to the City, based
upon the approved user requirements. The City will be responsible for approval
of the prototype.
3.4. System development and testing (1 week)
3.4.1. Deliverable: The County wilt develop the portal based 'upon the approved
prototype. Both the City and the County will assign the necessary resources for
system testing. The City will be responsible for approval of the portal.
3.5. System deployment (1 week)
3.5.1. Deliverable: The County will deploy the web portal to the hosting environment
selected by the City
3.6. System maintenance and support - to be determined by City
4. Cost
4.1. Option A - This option involves an hourly charge for developing the City web portal,
with a maintenance option based upon time and materials.
4.1.1. Web portal design, development and implementation - 160 hours @ $50 /hour =
$8,000
4.1.1.1. Design services - 30 hours
4.1.1.2. Consulting - 40 hours
4.1.1.3. Web page development /implementation - 90 hours
4.1.2. Web page maintenance - $50 per hour plus any materials required. At the
City's option, they may elect to maintain the portal themselves.
4.1.3. Infrastructure
4.1.3.1. Monthly hosting - TBD
4.1.3.2. Email - TBD
4.1.4. Optional features - to be assessed and price as a second phase to this project
4.2. Option B - This option involves a monthly subscription fee that covers the cost of
development of the City web portal as defined in the statement of work, maintenance
of established web portal and hosting. Total monthly cost: to be determined
7 /F
STATE OF FLORIDA
SS:
COUNTY OF MIAMI -DADE )
I, HARVEY RUVIN, Clerk of the Circuit Court in and for Miami -Dade County,
Florida and Ex -Officio Clerk of the Board of County Commissioners of Said County,
Do Hereby Certify that the above and foregoing is a true and correct copy of
Resolution No. "22 -0_ 2 adopted by said board of County Commissioners
at its meeting held on ARM 23, 2003
IN WITNESS WHEREOF, I have hereunto set my hand and official seal on
this 20th day o f February AD. 2003
SEAL
HARVEY RUVIN, Clerk
Board of County Commissioners
Da
9
Board of County Commissioners
Mami -Dade County, Florida
.
Deputy Clerk
_
COUNTY
0
\0040.
O7° ";,
SEAL
HARVEY RUVIN, Clerk
Board of County Commissioners
Da
9
Board of County Commissioners
Mami -Dade County, Florida
.
Deputy Clerk
I . r
Proposal for
E- Government C the City of Sunny
Isles Beach
Prepared by:
Miami -Dade County
E- Government Department
111 NW 1S` Street -Suite 2510
Miami, Florida 33128
3/8/2002
Version 2.0
ATTACHMENT "A"
City of Sunny Isles
E- Government @ the City of Sunny Isles Beach
Table of Contents
Proposal
1. Executive Summary ...................................................... ............................:.3
2. Statement of Work ...................................................... ..............................5
3. Schedule ................................................................... ..............................7
4. Cost ........................................................................ ..............................7
Miami -Dade County 2
E- Government Department
ww
3/8/2002 M Mal
Version 2.0
c tty of Sunny Istes
E- Government @ the City of Sunny Isles Beach
1. Executive Summary
Proposal
Miami -Dade County is pleased to submit the following proposal to the City of Sunny
Isles Beach, Florida. In the last year, Miami -Dade County has designed and
implemented a web portal, www.miamidade.$ov , that has received nationwide
recognition for ease of use, intuitive design and functionality. Our use of wireless
technology and the Internet in building inspections was recently listed as the top 25
innovative wireless projects in the county, uncommonly placed amongst private sector
initiatives. This year, Miami -Dade County was rated fourth out of 400 in a nationwide
competition conducted by the Center for Digital Government, which focuses on state
and local government web sites and is considered to be the 'Oscars' in the government
web arena. We are, however, most pleased by the positive feedback that has been
found amongst our own community and the residents we serve.
Since the planning stages for this initiative, the County has held a vision of seamless
service to the public. This presents a challenge to a community that is comprised of
many government entities: from the cities, to the county, to the State as well as the
federal government. However, by working closely and in partnership with these
agencies, Miami -Dade County believes the vision is very much within reach.
To deliver the items included in this document, Miami -Dade County proposes to enter
into an agreement between the county and city government in which the County will
provide consulting and web design services to the City. Essentially, the county will
serve the needs of the City of Sunny Isles Beach in the role of services vendor.
1.1. Goals and Objectives - The County has outlined a number of goals that will be
achieved for a successful project. These are the elements that the county feels are
essential for a comprehensive and effective E- Government initiative in the City of
Sunny Isles Beach
1.1.1. Design a city web portal - The first goal is to provide the City of Sunny Isles
Beach with a community web portal, designed with a citizen centric focus, that
will allow the public to interact, transact business with, and learn about the
activities of City government. The city portal will be closely modeled after the
county's portal, and will include linkages to the county portal for those services
that are provided to the residents of Sunny Isles Beach by Miami -Dade County (ie,
waste collection, property, etc) The graphic design of the portal will reflect the
ambiance and lifestyle experience in this .community. The navigation and
usability design will ensure that guidelines for use and accessibility are met as
outlined in the county's web /style guide.
1.1.2. Assist the city in development of a comprehensive E- Government program that
will ensure adequate planning is given to issues of policy and procedure. The
County will share the results of its own planning initiatives with the City and
assist with these items as requested.
1.1.3. Provide the city with web hosting provider alternatives and upon the city's
selection of a provider and completion of the city's web portal, migration of the
site to the selected web host.
Miami -Dade County
E- Government Department
3/8/2002
Version 2.0
WAMtomm
City of Sunny Isles
E- Government @ the City of Sunny Isles Beach
Proposal
1.1.4. Present to the City various maintenance and support plans that will meet the
City's on -going needs for the City web portal.
1.1.5. Provide the City with assistance in developing a comprehensive organizational
branding strategy that will incorporate the design of their web portal with other
mediums, such as TV and print.
1.2. The County Team
Miami -Dade County is considered a leader in the emerging E- Government field. The
county web portal, www.miamidade.gov is the product of a team effort involving
technology experts and specialists in online communication. The county portal was
developed in partnership with IBM Corporation, specialists in e- business. The
following areas would offer the services included in this proposal:
Online Services - This unit is comprised of specialized Web. Designers and Web
Publishers with both technical expertise and online design /communication skills.
Their skills include web programming technologies (including java and active server
pages), graphics design, multimedia technologies. The staff includes individuals with
specialized web certifications and graduate education in the communications field.
The unit is managed by the county's E- Government Director, who has led the E-
Government initiatives in Miami -Dade County since 1999 and has over 19 years of
experience in information technology. For the purpose of this engagement, a Web
Designer would be assigned as the primary point of contact with the City. The
engagement will be managed by the county's Manager, Applications Academy.
Miami -Dade County 4
E- Government Department
3/8/2002 wD
lid
Version 2.0
City of Sunny Isles Proposal
E- Government @ the City of Sunny Isles Beach
Statement of Work
This proposal addresses the first phase of a city web portal implementation for the City of
Sunny Isles Beach. Upon implementation of phase 1, the County will identify future phases
that the City may elect to undertake.
1.3. Design and develop city portal - phase 1 -will include the following capabilities
1.3.1. A standard design that will be applied throughout the various sections of the
City web portal. The design will reflect the image that the city wishes to portray
in its online presence, and will include the City logo /seal and photographs /images
that reflect the City in a positive way. At the City's option, this design will be
organized by affinity groups which define the audiences that will visit the City
portal (ie, Resident, Visitor, Business)
1.3.2. The portal navigation will be based on the navigation currently used by the
county. This will ensure that content is accessible by a diverse population and
can be easily located through the use of navigation icons, indexing and search
engines.
1.3.3. Registration of a domain name that is intuitive. Use of the City domain name
will be a part of the City's branding strategy.
1.3.4. Links to interactive services that are currently available to the residents of the
City, but provided by the County, State or Federal government. This includes the
following:
1.3.4.1. County
1.3.4.1.1. Pay a parking ticket
1.3.4.1.2. Renew an occupational license
1.3.4.1.3. Find or adopt a pet
1.3.4.1.4. Search property assessment records
1.3.4.1.5. Find services near you
1.3.4.1.6. Apply for a library card
1.3.4.1.7. Renew a library book
1.3.4.1.8. Obtain transit schedules and information
1.3.4.1.9. Get MIA flight arrival and departure information
1.3.4.1.10. Schedule a trash pick up
1.3.4.1.11. Request recycling bins
1.3.4.1.12. Film Permitting
1.3.4.2. State
1.3.4.2.1. Get hunting or fishing license
1.3.4.2.2. Renew auto tag
1.3.4.2.3. Renew driver's license
1.3.4.2.4. Register to vote
1.3.4.2.5. File unemployment claims
1.3.4.2.6. Check traffic reports
1.3.4.2.7. Buy a Sunpass
1.3.4.2.8. File state business forms and taxes
1.3.4.3. Federal
1.3.4.3.1. Buy postage stamps
1.3.4.3.2. Locate passport offices
1.3.4.3.3. Purchase savings bonds
1.3.4.3.4. Purchase US mint coins
Miami -Dade County
E- Government Department
3/8/2002
Version 2.0
City of Sunny Isles
E- Government @ the City of Sunny Isles Beach
Proposal
1.3.5. Web pages for city officials (8) - each Government official (Mayor,
Commissioners, City Manager, City Attorney, Clerk) will have a web page that
includes:
1.3.5.1. Biography and photograph of individual, a short description of the
duties and responsibilities of the respective office
1.3.5.2. Contact information, including email address
1.3.5.3. Map depicting office location
1.3.6. Government information - pages that describe the city government, with links
to other governmental entities (county, state, federal).
1.3.7. City department pages - a page representing the services provided by each city
department (nine departments have been identified). This page will include a
description of the services available and contact information (name, address,
phone and email address) as determined by the city.
1.3.8. Suggestion Box a suggestion box that will allow the public to complete an
online email form and provide input, comments and suggestions to city
government
1.3.9. Service request form - an email form that will allow the public to request City
services.
1.3.10. A page for the City Disclaimer
1.3.11. A page for the City Privacy Policy
1.3.12. A page for City contact information
1.3.13. Current traffic and weather conditions
1.3.14. A page for Using our site
1.3.15. Options, which will be priced individually if they are desired by the City
1.3.15.1. A News section which can be dynamically updated by City staff, using
an entry form that updates a database
1.3.15.2. A calendar of events that can be dynamically updated by City staff,
using an entry form that updates a database
1.3.15.3. A phone directory that lists phone numbers for city offices (and
employees, if desired)
1.4. The County's responsibilities
1.4.1. Upon acceptance of this proposal, the County will deliver a project plan to the
City outlining the project deliverables and timeframes. At this time a final cost
proposal and scope of project will be developed and presented to the City.
Changes to project scope that occur after the initial project plan approval are
discussed below.
1.4.2. The County will provide weekly status reports to the City
1.4.3. The County will designate a single point of contact that will serve as the liaison
with the City for this project.
1.5. The City's responsibilities
1.5.1. The City will provide the County will content (in digital format) that will be
used to populate the City web pages
1.5.2. The City will responsible for software licenses required at their location to
maintain the site.
1.5.3. The City will designate a single point of contact that will serve as the liaison
with the County for this project. This person will be responsible for organizing
and providing City resources necessary for the project, such as the collection of
information, scheduling of information, approvals as needed, etc.
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E- Government @ the City of Sunny Isles Beach
Proposal
1.5.4. Changes to project scope
1.5.4.1. All changes to project scope will be submitted in writing.
1.5.4.2. The County will review the request and provide an estimate of time
and money resources required to implement the change request
1.5.4.3. The City wit[ evaluate the estimate and notify the County whether the
change is approved or not. The City will determine if the change is a higher
priority than other tasks that are currently scheduled.
1.5.4.4. The cost for the change will be added to the final bill for services
2. Schedule
Listed below are the major milestones for this project, which will begin within one week of
formal approval of this project by the City.
2.1. Project Management - provided throughout project
2.2. Gather user requirements, finalize project scope (1 week)
2.2.1. Deliverable: The County will deliver a project plan that outlines the scope of
the project, costs and detailed scheduled, based upon the final user requirements
as defined by the City. The City will be responsible for approval of this plan.
2.3. Create design specifications (1 week)
2.3.1. Deliverable: The County will present a design prototype to the City, based
upon the approved user requirements. The City will be "responsible for approval
of the prototype.
2.4. System development and testing (1 week)
2.4.1. Deliverable: The County will develop the portal based upon the approved
prototype. Both the City and the County will assign the necessary resources for
system testing. The City will be responsible for approval of the portal.
2.5. System deployment (1 week)
2.5.1. Deliverable: The County will deploy the web portal to the hosting environment
selected by the City
2.6. System maintenance and support - to be determined by City
3. Cost
c
3.1. Option A - This option involves an hourly charge for developing the City web portal,
with a maintenance option based upon time and materials.
3.1.1. Web portal design, development and implementation - 160 hours @ $50 /hour =
$8,000
3.1.1.1. Design services - 30 hours
3.1.1.2. Consulting - 40 hours
3.1.1.3. Web page development/ implementation - 90 hours
3.1.2. Web page maintenance - $50 per hour plus any materials required. At the
City's option, they may elect to maintain the portal themselves.
3.1.3. Optional features - to be assessed and price as a second chase to this nrniert
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Uty or z)unny isles Proposal
E- Government @ the City of Sunny Isles Beach
Signature Page
Each of the parties identified below agrees with the proposed Statement of Work.
Agreed to: Agreed to:
Miami -Dade County City of Sunny Isles
E- Government Department 17070 Collins Avenue, Suite 250
Miami, Florida 33128 Sunny Isles Beach, Florida 33160
1 -1 4 /-
Aut rized S' ature Authorized Signature
Judi Zito Alyce Hanson
Director, E- Government Department Administrative Services Director
Date:
Project Name:
E- Government Web Design
Estimated Start Date: April 8, 2002`
Estimated End Date: May 8, 2002
Estimated Launch Date: May 20, 2002
Date: 77)CU41 ? ,�- , J ()0
" Work must start by April 8 or estimated start and launch date is invalid.
Miami -Dade County
E- Government Department
3/8/2002
Version 2.0
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