HomeMy WebLinkAboutReso 2003-515
RESOLUTION NO. 2003- 5 J S
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE RANKING
OF CALVIN GIORDANO AND ASSOCIATES, INC. AS THE
CITY'S SOLE GENERAL MUNICIPAL CONTRACT SERVICES
CONSULTING FIRM; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AGREEMENTS WITH SAME FOR VARIOUS
CONTRACT SERVICES; FURTHER AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THE INTENT OF THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach is in need a consulting firm to provide
General Municipal Contract Services consisting of Planning and Zoning activities, Engineering,
Traffic Engineering, Landscape Architecture, Geographic Information Systems and Capital
Improvement Program Management; and
.
WHEREAS, the City issued RFQ No. 02-11-0-tZGeneral Municipal Contract Services,
attached hereto a s Attachment" A", for which Calvin Giordano a nd A ssociates, Inc. was the sole
respondent; and
WHEREAS, Calvin Giordano and Associates, Inc. is an experienced firm, capable of
providing said services.
NOW THEREFORE, BElT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Ranking. The ranking of Calvin Giordano as the City's sole General
Municipal Contract Services consulting firm is hereby approved.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to
negotiate agreements with Calvin Giordano and Associates, Inc. in accordance with the City's
competitive bidding ordinance. The City Manager is further authorized to do all things necessary
to effectuate the intent of this resolution.
Section 3.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 20th day of Februar ,2003.
I
'"" ~ cr>-- \O/O~ 103
Page I of2
General Municipal Svs Rfg Ranking
,
ATT.EST: . . ....
.' ) . .
~J~~~A-:::~
'2Jaire ftines~ Acting CiJ:y Clerk
I I ~ .~' ""4
~ ~
..
" .. /'
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
~~
n M. DannheIsser, CIty Attorney
Vote: 5--b
Mayor Samson
Vice Mayor Ede1cup
Commissioner Goodman
Commissioner Iglesias
Commissioner Kauffman
General Municipal Svs Rfg Ranking
Moved by:
Seconded by:
.......... (Yes)
~Yes)
V"(Yes)
~(Yes)
~(Yes)
Ct)~~ ~{)~
G~ '-~~s<1OA
_(No)
_(No)
_(No)
_(No)
_(No)
Page 2 of2
CITY OF SUNNY ISLES BEACH, FLORIDA
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947-0606 Phone (305) 949-3113 Fax
REQUEST FOR QUALIFICATIONS NO. 02-11-01
FOR GENERAL MUNICIPAL CONTRACT SERVICES
I. Purpose. The purpose of this Request for Qualifications is to seek qualified general municipal
contract service providers.
1.1 Procedure. Submit six (6) sets of the complete proposal by the closing date and ~ime.
1.2. No reimbursement will be made by the City of Sunny Isles Beach for any costs incurred in
appropriation of the proposal or any presentation(s).
1.3. Property of City. All responses and accompanying documentation received from bidders in
response to this Request for Qualifications shall become the property of the City and will
not be returned to the bidders. In the event of contract award, all documentation and work
product produced as part of the contract shall become the exclusive property of the City.
1.4. By submission of a response hereunder, the bidder becomes responsible to comply with the
terms and conditions of the Purchasing Procedures Ordinance of the City as may be
amended from time to time. To the extent of any conflict, the terms of this document
control.
2. Baclmround. The City of Sunny Isles Beach is estimated to have 15,000 residents. The City
of Sunny Isles Beach is located between the Atlantic Ocean and the Intracoastal Waterway on
the East and West and 193rd Street on the North and Haulover Beach Park on the South. Our
City standards stress a high quality of redevelopment with a focus on creating visual corridors
to the ocean, with access to the ocean as well as redevelopment of Sunny Isles Boulevard and
Collins Avenue with a focus on protecting the environment, providing landscaping and
developing aesthetically attractive structures. The City of Sunny Isles Beach has adopted by
Ordinance No. 2000-105 a Comprehensive Plan emphasizing aesthetic issues, and the City is in
the process of developing our land development regulations.
2.1 The City is seeking proposals from professional consultants to provide General Municipal
Contract Services consisting of Planning and Zoning activities, Engineering, Traffic
Engineering, Landscape Architecture, Geographic Information Systems and Capital
Improvement Program Management. The selected firm must demonstrate applicable
contract government experience in at least two municipalities of similar size.
As described more fully in latter sections, services will include all specified disciplines with
a detailed explanation regarding delivery of services.
2.2 Scope of Services - The services to be rendered by the consultant in connection with the
proposed project are as follows:
Page 1 of 10
Municipal Contract Services Rfq
Exhibit ':A"
A) Planning and Zoning
1) Professional planning services in connection with providing day-to day ongoing
planning and zoning functions;
2) Review and process all applications for zoning permits;
3) Develop policies and procedures relating to planning and zoning activities.
4) Provide information to the public; and
5) Act as liaison between the City and all local and state planning departments.
B) Engineering
I) Professional engineering services in connection with providing day-to day
ongoing engineering functions to the City;
2) Review all applications for engineering permits as may be directed by the City
Manager;
3) Coordinate the activities of other engineering firms working on capital projects;
4) Develop policies and procedures relating to engineering standards;
5) Act as liaison between the City and other governmental agencies;
6) Prepare studies and reports including but not limited to:
i. Attendance at meetings as requested by City.
ii. Documentation of needs.
iii. Investigation of alternative projects and feasibility studies.
IV. Provide project cost estimates.
v. Prepare and review bid advertisements, information to bidders,
proposals, performance bonds and contracts and provide assistance
throughout entire bid process.
7) Capital Projects:
i. Assist in the development of the Capital Improvement Plan including
identifying needs and funding sources.
11. Administer Capital Improvements Program.
111. The following items shall be by separate fees on a project by project
basis:
a. Design capital improvements.
b. Bid capital improvements.
c. Construction administration and inspection.
C. Traffic Engineering
1) Professional traffic engineering services and transportation planning in
connection with providing day-to-day ongoing traffic engineering and
transportation planning functions to the City;
2) Review all applications regarding traffic engineering;
3) Develop policies and procedures relating to traffic and transportation activities;
4) Act as liaison between the City and all local and state transportation
departments, as may be directed by the City Manager; and
5) Work with applicable city staff on grants and other projects permits related to
traffic and FDOT issues.
Page 2 of 10
Municipal Contract Services Rfq
D. Landscape Architecture
1) Professional landscape, if requested by City Manager, and environmental
planning services in connection with providing day-to-day ongoing
environmental planning functions to the City; and
2) Develop policies and procedures relating to landscape and environmental
planning activities.
E. Geographic Information Systems
I) Preparation (if applicable) and maintenance of base map for City; and
2) Additiona11ayers as requested by City.
3. Qualifications. The bidders are required and shall submit the following information with
regard to qualifications to provide general municipal consulting services.
3.1 Lists of similar projects. The selected firm must demonstrate applicable experience in at
least two municipalities. Other relevant projects should demonstrate a knowledge and
understanding of municipal issues. Each project listed shall include the following
information:
A) Municipality/Company;
B) Description;
C) Client;
D) Cost of Project;
E) Time Period for Project (specifically different phases, if applicable); and
F) Reference in the form of a contact person familiar with the project and the services
performed by the firm (list name, address, and phone number of contact person).
3.2 Describe the specific key individuals you propose to assign to the project, including a
project manager and other key personnel. Provide a resume for each named individual with
title, project assignment, name of firm with years associated, years of experience, education
and professional registration. Indicate the percentage of each of these individual's time that
will be devoted to the project.
3.3 A current and completed Sworn Statement on Public Entity Crimes and a Non-Collusive
Affidavit.
3.4 A list of up to five references (with phone numbers) relating to recent relevant municipal
work.
4. Proposal.
4.1 Each proposal submitted must have clearly marked on the face of the envelope the
following information:
"SEALED PROPOSAL
GENERAL MUNICIPAL CONTRACT SERVICES
OPENING DATE AND TIME: FRIDAY, DECEMBER 20, 2002,10:00 A.M.
BID #02-11-01
Page 3 of 10
Municipal Contract Services Rfq
4.2 All proposals shall be submitted on the Bid Form and shall include all requested
documentation, including photos and detailed specifications of all equipment, Warranty
documents and a completed Public Entity Crime Form.
4.3 The proposals shall contain two separate sections. The first section should address and be
limited to the consultant's qualifications. The second section should address the specific
work proposed by the consultant.
4.4 Mail or deliver six (6) original proposals (faxed proposals will be rejected) to:
Christopher J. Russo
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, FL 33160
4.5 The City reserves the right to accept or reject any or all proposals received.
4.6 Proposals shall be publicly opened at City Hall, 17070 Collins Avenue, Suite 250 on
Friday, December 20,2002 at 10:00 a.m.
4.7 Any additional information can be obtained by calling the City Manager at (305) 947-0606.
4.8 The City of Sunny Isles Beach is tax exempt (Certificate #23-00-477131-54C).
4.9 The bidders are required and shall submit proposals for the provision of municipal services
which, at a minimum, shall include the following:
A) A description, not to exceed three 8 W' x 11" single spaced typed pages, of the
bidder's work program.
B) Describe the organization that you plan to create for the purpose of working on the
project, including staff and their duties, location of offices and methods of
communicating information to the City Manager. Describe how consultants will be
integrated into the organization of the project.
C) Provide an organization chart showing functional relationship between staff. Show
the lines of authorization and assignments of responsibility. Indicate the expected
participation of top management.
4.10 Cancellation of Request for Qualifications. A Request for Qualifications or other
solicitation may be cancelled, or any or all bidder(s) may be rejected in whole or in part, as
may be specified in the solicitation, with City's sole discretion. The reasons therefore shall
be made part of the contract file. Each solicitation issued by the City shall state that the
solicitation may be cancelled and that any bidder may be rejected, in whole or in part,
within the sole discretion of the City. Notice of cancellation shall be sent to all businesses
solicited. The City shall give any bidder the opportunity to compete on any re-solicitation
or any future procurement of similar items.
4.11 Correction or Withdrawal of Proposals; Cancellation of Awards. In general, proposals shall
be unconditionally accepted without alteration or correction, except as authorized in this
Ordinance. However, correction or withdrawal of inadvertently erroneous proposals before
or after bid opening, or cancellation of awards or contracts based on such proposal
Page 4 of 10
Municipal Contract Services Rfq
mistakes, may be permitted, where appropriate. Mistakes discovered before bid opening
may be modified, or the bid may be withdrawn by written or telegraphic notice received in
the office designated in the Request for Qualifications prior to time set for bid opening.
After bid opening, no changes in proposal, prejudicial to the interest of the City, or fair
competition, shall be permitted. In lieu of bid correction, a low bidder alleging a material
mistake of fact may be permitted to withdraw its bid if:
(1) The mistake is clearly evident on the face of the bid document but the
intended correct proposals is not similarly evident; or
(2) The bidder submits evidence, which clearly and convincingly demonstrates
that a mistake was made. All decisions to permit the correction or
withdrawal of qualification, or to cancel awards or contracts based on bid
mistakes, shall be supported by a written determination made by the
Purchasing Agent.
(3) Notwithstanding the foregoing, the City Commission shall have the authority
to waive any and all irregularities in any and all bidders, or in the alternative,
reject any proposal for qualifications.
5. Critical Issues. Describe any particular critical issues relating to timeliness or emphasis on
particular problem areas, etc.
6. Submittals. Include the following in your qualification:
6.1 Cover sheet of this Request for Qualifications.
6.2 An informative, narrative report introducing your firm and location of the office that will be
responsible for the project.
6.3 A Statement of Qualifications.
6.4 A resume detailing experience and recommendations from prior jobs, if any.
6.5 Copies of the firm's professionallicensures.
6.6 Any other forms that are required by the City and sample of similar work performed by the
firm.
6.7 Specification of how the final project will be submitted to the City, i.e., pad, GIF, disk, etc.
7. Evaluation. Qualifications will be evaluated by the City Manager who will make a final
recommendation in the best interests of the City to the City Commission.
8. Performance. The bidder, upon award of any contract, shall ensure that all items supplied
and/or work performed, comply with federal, state and local laws rules and regulations as well
as the terms of the contract.
Municipal Contract Services Rfq
Page 5 of 10
9. Process. Bidder, upon award of the contract, shall be responsible for management and
organization of all public hearings and meetings with City officials, citizens' and business
groups or other organizations as applicable. Any and all meetings and all costs associated with
responding to this process will be at bidder's expense with no additional cost to the City.
9.1 Non-award. The City reserves the right in its sole and absolute discretion to reject any and
all bidders, to cancel and/or withdraw this RFQ at any time.
9.2 Responsible. Responsive Bidder. The City reserves the right to award any contract to any
bidder which it deems to offer the best overall service and be the most responsible
responsive bidder, thereby the City is not bound to award any contract based solely on the
lowest quoted price and no contract is created until it is signed with the approval of the City
Commission. The City, in its sole and absolute discretion, also reserves the right to
negotiate separately with competing firms as it deems to be in the best interest of the City
and as permitted by law.
9.3 Negotiation. In the event the lowest, most responsive and responsible bidder for a project
exceeds available funds and the City Commission does not make available additional funds,
the City Manager is authorized, when time or economic considerations preclude re-
solicitation of bidders, to negotiate an adjustment of the qualifying price as long as the
scope of work is not changed with the lowest, most responsive and responsible bidder, in
order to bring the qualification within the amount of available funds. Final negotiation
shall be in written form, as approved by the City Manager and the City Attorney.
9.4 One Response. If only one responsive bidder for commodity or contractual service is
received, in response to the Request for Qualifications, an award may be made to the single
Bidder, if the City Manager finds the price submitted is fair and reasonable, and that other
prospective bidder had reasonable opportunity to respond, or there is not adequate time for
re-solicitation. Further, the City Manager reserves the right, if it is in the best interests of
the City, to negotiate with the sole Bidder for the best terms, conditions and price. The City
Manager shall document the reasons that such action is in the best interest of the City.
Otherwise, the qualification may be rejected and:
(1) New bidders may be solicited;
(2) The sole bidder may be rejected.
(3) If the City Manager determines in writing that the need for the supply or service
continues, but that the price of the one bidder is unreasonable and there is not time
for re-solicitation or re-solicitation would likely be futile, the procurement may then
be conducted under Section 6(D) or Section 6(F), of Ordinance 2001-101, as
appropriate.
10. Taxes. The Bidder is responsible for paying any and all taxes associated with the agreement.
11. Termination of Al!reement. If the bidder fails to perform the conditions of the agreement as
specified and as interpreted by the Manager, the Manager shall provide written notice of such
violation.
Municipal Contract Services Rfq
Page 6 of 10
11.1 The City reserves the right to terminate the agreement, without cause, with a 30-day
calendar written notice unless otherwise provided in the contract.
11.2 Termination and cancellation of any agreement will not relieve the bidder for work rest that
was to be completed prior to the termination or cancellation of the agreement.
11.3 If the agreement is terminated for cause, bidder will be removed from the City's vendor list.
11.4 The City Commission shall have the right to terminate the agreement in the event the bidder
files any petition or proceeding for bankruptcy relief or is adjudicated to be bankrupt or
insolvent or fails to pay just debts as they ordinarily become due.
11.5 The bidder may not terminate this agreement unless otherwise provided in the contract.
12. Insurance Requirements.
12.1 General. The bidder, including service-related bidders, shall purchase and maintain for the
entire life of the Project, including any and all approved time extensions, until its final
acceptance by the City, such insurance as will protect the bidder from claims under
Workers' Compensation, disability benefit laws or other similar employee benefit laws;
from claims for damages because of bodily injury, occupational sickness or disease, or
death of bidder employees; from claims insured by usual or unusual injury liability
coverage; from claims or injury to or destruction of tangible property and from claims
insured by usual Commercial General Liability coverage. This includes loss of use resulting
therefrom, any or all of which may arise out of the bidder's operations under the Contract
Documents, whether such operations be by the bidder, or any sub contractor, or by anyone
directly or indirectly employed by any of them or for whose acts any of them may be
legally liable. The bidder's deductibles/self-insured retentions shall be disclosed to the City
and may be disapproved by the City and may be reduced or eliminated at the sole discretion
of the City. The bidder is responsible for the amount of any deductible or self-insured
retention.
12.2 Requirements for Certificates of Insurance. Bidder shall provide the City with all required
Certificates of Insurance, which Certificates must be acceptable to the City. Each
Certificate of Insurance shall be provided to the City at least 15 days prior to coverage
renewals requested by the City. The bidder shall furnish complete copies of bidder's
insurance policies, forms and endorsements. If the bidder fails to obtain and maintain for
the life of the contract insurance required herby or to replace any such expired or cancelled
policies, the City may obtain and maintain such insurance with such company as it deems
satisfactory with those amounts expended by the City in payment of premiums to be
deducted by the City from the amounts due the bidder for work covered by the contract.
13. Hold Harmless.
13.1 The City, its agents, employees and officials, both elected and appointed shall be held
harmless against all claims for bodily injury, sickness, disease, death or personal injury or
damage to property or loss of use resulting therefrom arising out of performance of the
agreement or contract, unless such claims are a result of the City's sole negligence, as
determined by the final arbiter of such claim.
Page 7 of 10
Municipal Contract Services Rlq
13.2 The City, its agents, employees and official, both elected and appointed shall also be held
harmless against all claims for financial loss with respect to the provision of or failure to
provide professional or other services resulting in professional, malpractice, or errors and
omissions liability arising out of performance of the agreement or contract, unless such
claims are a result of the City's sole negligence, as determined by the final arbiter of such
claim.
14. Pavment on Behalf of the Citv.
14.1 Bidder agrees to pay on behalf of the City, and to pay the cost of the City's legal defense, as
may be selected by the City, for all claims described in the Hold Harmless paragraph 13
above, up through and including, all appellate levels.
14.2 Such payment on behalf of the City shall be, in addition to any and all other legal remedies
available to the City, and shall not be considered to be the City's exclusive remedy.
15. Questions. Any questions or clarifications concerning this Invitation to Bid shall be submitted
in writing by mail or facsimile to the City manager, 17070 Collins Avenue, Suite 250, Sunny
Isles Beach, FL 33160. Fax (305) 949-3113. The bid's title/number shall be referenced on all
correspondence. All questions must be received no later than fifteen (15) calendar days prior
to the scheduled bid opening date. All responses to questions/clarifications will be sent to all
prospective respondents in the form of an addendum. NO QUESTIONS WILL BE
RECEIVED VERBALLY OR AFTER THE DEADLINE.
The City of Sunny Isles Beach reserves the right to accept any proposal or bid deemed to be in
the best interest of the City of Sunny Isles Beach, or waive any informality in any proposal or
bid. The City of Sunny Isles beach may reject any and all proposals.
16. Public Entitv Crimes. Section 287.133, Florida Statues, provides that a person or affiliate, as
defined in that Section, who has been placed on the convicted vendor list following the
conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity may not submit a bid on a contract with a public entity for any
contract for construction or repair of a public building or a public work, may not submit bids
on leases of real property to a public entity, may not be awarded to perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold of the amount
provided in Section 287.017 for CATEGORY TWO ($25,000) for a period of 36 months from
the date of being placed on the convicted vendor list. Any such person or affiliate convicted of
a public entity crime shall provide written notice of such conviction.
Page 8 of 10
Municipal Contract Services Rfq
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES. ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to
by
for
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is
(IF the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement:
2. 1 understand that a "public entity crime" as defmed in Paragraph 287.133(l)(g), Florida Statutes, means a violation of
any state or federal law by a person with respect to and directly related to the transaction of business with any public
entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to,
any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any
other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or
material misrepresentation.
3. 1 understand that "convicted" or "conviction" as defmed in Paragraph 287. 133 (l)(b), Florida Statutes means a fmding
of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial
court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict,
nonjury trial, or entry of a plea of guilty or nolo contenders.
4. I understand that an "affiliate" as defmed in Paragraph 287. 133 (l)(a), Florida Statutes, means:
a. A predecessor or successor of a person convicted of a public entity crime; or
b. An entity under the control of any natural person who is active in the management of the entity and who has been
convicted of a public entity come. The term "affiliate" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership
by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income
among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that
one person controls another person. A person who knowingly enters into a joint venture with a person who has
been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.
5. I understand that a "person" as defmed in Paragraph 287. 133(l)(e), Florida Statutes, means any natural person or entity
organized under the laws of any state or of the United States with the legal power to enter into a binding contract and
which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which
otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers,
directors, executives, partners, shareholders, employees, members, and agents who are active in management of any
entity.
SIGNATURE OF AFFIANT
(Printed or Typed Legal Name of Affiant)
State of County of
Sworn to and subscribed before me this
day of
, 2002 by
Notary's Name Printed, Stamped or Typed
Notary Seal:
Personally Known:
or Produced Identification
Identification Produced
Page 9 of 10
Municipal Contract Services Rfq
NON-COLLUSIVE AFFIDAVIT
State of
)
)
County of
and says that:
being first duly sworn, deposes
(1) He/she is the (Owner, Partner, Officer, Representative or Agent) of the Bidder that has
submitted the attached Bid;
(2) He/she is fully informed respecting the preparation and contents of the attached Bid and
of all pertinent circumstances respecting such Bid;
(3) Such Bid is genuine and is not a collusive or sham Bid;
(4) Neither the said bidder nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a
collusive or sham Bid in connection with the Work for which the attached Bid has been
submitted; or to refrain from bidding in connection with such Work; or have in any manner,
directly or indirectly, sought by agreement or collusion, or communication, or conference with
any Bidder, firm, or person to fix the price or prices in the attached Bid or of any other Bidder, or
to fix any overhead, profit, or cost elements of the Bid price or the Bid price of any other Bidder,
or to secure through any collusion, conspiracy, connivance, or unlawful agreement any
advantage against the City of Sunny Isles Beach, or any person interested in the proposed Work;
(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by
any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any
other of its agents, representatives, owners, employees or parties in interest, including this
Affiant.
SIGNATURE OF AFFIANT
(Printed or Typed Legal Name of Affiant)
State of County of
Sworn to and subscribed before me this
day of
, 2002 by
Notary's Name Printed, Stamped or Typed
Notary Seal:
Personally Known:
or Produced Identification
Identification Produced
Municipal Contract Services Rfq
Page 10 of 10
NOTICE
REQUEST FOR QUALIFICATIONS
CITY OF SUNNY ISLES BEACH
REQUEST FOR QUALIFICATIONS NO. 02-11-01
GENERAL MUNICIPAL CONTRACT SERVICES
AS SET FORTH BELOW
Notice is hereby given that the City of Sunny Isles Beach is requesting
qualifications for General Municipal Contract Services as referenced in Section 2.2
of the RFQ.
Sealed bids will be received at Sunny Isles Beach City Hall, 17070 Collins
Avenue, Suite 250, Sunny Isles Beach, FL 33160, until 10:00 a.m., Friday,
December 20, 2002, at which time they will be publicly opened and read in the
Commission Chambers. The envelope containing the sealed bid must be clearly
marked
"SEALED BID"
GENERAL MUNICIPAL CONTRACT SERVICES
OPENING DATE AND TIME: FRIDAY, DECEMBER 20, 2002, 10:00 A.M.
BID #02-11-01
Bids will not be accepted after 10:00 a.m., local time on December 20, 2002 under
any circumstances.
Specifications, instructions and bid forms are available from the Office of the City
Clerk, 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida, or by calling
(305) 947-0606. There is no charge for the bid package.
No bidder may withdraw his/her bid for a period of sixty (60) days following the
date of opening of these bids. Firms submitting responses may be requested to
make oral presentations as part of the evaluation process.
The City reserves the right to accept or reject any or all bids and may waive any
informality in any or all bids.
Christopher J. Russo
City Manager
CITY OF SUNNY ISLES BEACH
PUBLIC OPENING OF
REQUEST FOR QUALIFICA nONS [RFQ NO. 02-11-02]
GENERAL MUNICIPAL CONTRACT SERVICES
FRIDAY, DECEMBER 20, 2002
AT 10:00 A.M.
PRESENT: Christopher J. Russo, City Manager
Jorge Vera, Zoning Director
Jane Hines, Deputy City Clerk
May Wong, Senior Office Assistant (City Clerk's Office)
One (1) response to the Request For Qualifications was received:
1.
Calvin, Giordano & Associates, Inc. (1 ori~ and 6 copies received)
1800 Eller Drive, Suite 600 "'.
Ft Lauderdale, Florida 33316
Phone# 954-921-7781
Fax# 954-921-8807
/
.
.,.
..... "". ''"' ~
"
.,. "..'
.'. "'
".'. S~..~~. bY:~ -'
... ,.r''''''' .J.. \. ~..
.....~~lk
;:;Rjchard Brown-Morilla
CitY Clerk- ,.,
RBM:jah
17070 Collins Avenue • Suite 250 • Sunny Isles Beach, FL 33160
iwi_ 305 947 0606 • r,\N: 305 949 3113
C I T Y O F S U N` \' Y I S L. F S 13 I? _A C H
February 25, 2003
clrY co+twssloN Mr. Dennis J. Giordano, President
o3.r/fo
DAVn) S ^'\I "'N
Calvin, Giordano & Associates, Inc.
MA) M
1800 Eller Drive, Suite 600
NORMAN �. r:ura.l:ur
VICENIA) OR
Ft. Lauderdale, FL 33316
GFRRY GO )U \IAN
"'\I °II' "I ""`K
Re: RFQ No. 02 -11 -01 General Municipal Contract Services per Resolution
DANNY IGI'1.SIAS
No. 2003 -515
CUAW SSIIN172
LILA KAUFFMAN
QW \ILA ONPA
Dear Mr. Giordano:
Chri,t.,ph,r I_ Rn..,-
CaY.M. "'a" <r
Congratulations! Your firm has been chosen as the City's sole General Municipal
Isnn dl. Dannhtiss.r
Contract Services Consulting Firm for various contract services. Attached please
find a copy of the above- mentioned resolution, adopted by the City Commission
on February 20, 2003, for your records and administrative action.
A,tin. 6t, Cicrk
If you have any questions, please do not hesitate to contact me
Sincerely, !! \\
Jane A. Hines
Acting City Clerk
JAH:mw
Attachment
c: Christopher Russo, City Manager (copy of letter)
Lynn Dannheisser, City Attorney
Hans Ottinot, Deputy City Attorney
Jorge Vera, Planning and Zoning Administrator
City Commission
David Samson
Mayor
Norman S. Edelcup
Vice Mayor
Gerry Goodman
Commissioner
Danny Iglesias
Commissioner
\ Lila Kauffman
Commissioner
Christopher 1. Russo
City Manager
Lynn M. Donnheisser
City Attorney
♦Sf 'n� "'o
SAP
('rr� OF SUN tXO
July 25, 2003
Dennis J. Giordano, President
Calvin, Giordano & Associates, Inc.
1800 Eller Drive, Suite 600
Ft. Lauderdale, Florida 33316
Jane A. Hines RE: WORK AUTHORIZATION NO. 13
Acting City Clerk GENERAL ENGINEERING SERVICES RENEWAL
CGA PROPOSAL NO. 03- 4138.13
Dear Dennis:
Please find attached an executed. original Work Authorization No. 13 for the above
referenced project. This agreement does not require Commission approval; however,
should the charges exceed ten thousand dollars (cumulatively or individually), Commission
approval will be required.
This letter shall serve as your Notice to Proceed.
Thank you.
Very tru ours,
ChristophWRusso
City Manager
/Cc: cc: Jane A. Hines, City Clerk (original)
Cecille Hayles, Paralegal/Contracts Administrator
Cga - Gen Eng Secs Renewal Trans Lt-
°a 0'
1f �• FIOR\ ti4
Cfrr of 5UM e�4
TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
(305) 947 -2150 Building Department
(305) 947 -5107 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Christopher J. Russo, City Manager
February 20, 2003
GENERAL MUNICIPAL CONTRACT SERVICES RANKING
RECOMMENDATION
City Commission
DzAd Samson, Mayor
Norman S. Edelcup, Vice Mayor
Gerry Goodman, Commissioner
Danny Iglesias Commissioner
Lila Kauffman, Commissioner
Christopher J. Russo, Clty Manager
Lynn M. Dannheisser. City Attorney
Jane Hines, Acting City Clerk
It is recommended that the City Commission adopt the attached resolution ranking the firm of Calvin,
Giordano and Associates, Inc. as the City's sole General Municipal Contract Services consultant.
REASONS
The City is in need of General Municipal Contract Services, which may consist of Planning and Zoning
activities, engineering, traffic engineering, landscape architecture, geographic information systems and
capital improvement program management, for various projects to be undertaken at the present and in the
future. As such, we solicited prospective consultants through the issuance and advertisement of Request
for Qualifications No. 02- 11 -01. Sealed RFQ's were opened on 12/20/02, with Calvin, Giordano and
Associates, Inc. being the sole respondee.
ADDITIONAL INFORMATION
Though we only received one response, we have the authority to qualify that respondent. Section 9.4 of
Request for Qualifications No. 02- 11 -01, states that the City Manager reserves the right to negotiate with
a sole bidder if he /she deems it to be in the best interest of the City; however, the City Manager must
document the reasons for such action. Calvin, Giordano and Associates, Inc. is highly qualified to
perform the above tasks and has undertaken several projects for the City currently and in the past, all with
favorable results. They have continued to be professional and responsive to the needs of the City.
Therefore, it is recommended that we qualify Calvin, Giordano and Associates, Inc.
Upon approval of the attached resolution, we will begin contracting with Calvin, Giordano and
Associates, Inc. for various projects. Contracts exceeding $10,000 will be brought before the
Commission for approval, in accordance with our procurement ordinance.
CJR/pw
Gen Niunicpal Ssct Ranting Agenda Memo
RECEIVED
JUL 1.6 2003
Calvin, Giordano & Associates, Inc:
_ chy'ci suiny wes Baacn
Engineer$ Surveyors Planners Oifice of lhn City Pdanager - -
July 16, 2003
Mr.-Christopher J.'Russo.
City Manager
` CITY OF, SUNNY ISLES' BEACH
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
Re: ' Work Authorization No. 13
General Engineering Services Renewal
CGA Proposal No. 03- 4138.13
• " 'Dear'Mr. Russo:. .
Enclosed for your review and approval is Work Authorization No. 13.for the
above referenced project.
Should you have, any questions concerning this matter, please feel free to;
contact me, at your convenience.
Very truly yours,
CALVIN, GIORDANO & ASSOCIATES, INC.
Dennis J.- Giordano
President
DJG /sb
Enclosure
REON to: -
bi 1800 Eller Dm.e
Suite 600.'. ' ' -
Fen Lu lerdale. Florida 33316
(954) 92i-77S] - - - - -
(954) 921 =SS07. lax -'
tJ 560 kldl., "Ie,
.Suite 340
hest Palm Beath, Florida 33409
(561)684 -6161 - (561) 6S4b36o fax .Paproposa1s\2003 Addidonal SeNi=k034138.13 Sttnny Isles Work Authorintion 13 Gwl Eng.doc.-
. Work Authorization No. l3
July 16, 2003
Page 2 _
CITY OF SUNNY ISLES
GENERAL CIVIL ENGINEERING SERVICES
Provide Engineering Support Services on an hourly basis as,requested by the'City staff.
Hourly, not to exceed $10,000.00
SUBMITTED:
Submitted by- Date:
Calvin, Giordano & Associates, Inc.
APPROVAL: 7/
Approved by:. /�— "'Z Daie:la �
Christopher J: Russo, City Manager 3