HomeMy WebLinkAboutReso 2003-517
RESOLUTION NO. 2003- 5/7
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A
CONSULTANT AGREEMENT BY AND BETWEEN THE
CITY OF SUNNY ISLES BEACH AND THE FIRM OF
CALVIN, GIORDANO, AND ASSOCIATES, INC., TO
PROVIDE CAPITAL IMPROVEMENT PROGRAM
MANAGEMENT, IN AN AMOUNT NOT TO EXCEED ONE
HUNDRED THOUSAND DOLLARS ($100,000.00)
ANNUALLY, ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE CITY MANAGER TO ENTER INTO
CONTRACT WITH THE FIRM OF CALVIN, GIORDANO &
ASSOCIATES, INC.; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City issued RFQ No, 02-11-01 for General Municipal Contract Services
consisting of Planning & Zoning activities, Engineering, Traffic Engineering, Landscape
Architecture, Geographic Information Systems and Capital Improvement Program Management; and
WHEREAS, Calvin, Giordano & Associates, Inc" was the sole respondent to said RFQ and
has been qualified by the City Commission; and
WHEREAS, the City wishes to contract with Calvin, Giordano, and Associates, Inc" for
Capital Improvement Program Management services, in an amount not to exceed $100,000,00
annually, attached hereto as Exhibit "A",
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1, Approval of Consultant Agreement. The Consultant Agreement by and between the
City of Sunny Isles Beach and Calvin, Giordano, and Associates, Inc, to provide Capital
Improvement Program Management, in the amount not to exceed One Hundred Thousand Dollars
($100,000,00) annually, attached hereto as Exhibit "A", be, and the same, is hereby approved,
Section 2, City Manager Authorized to Execute, The City Manager is hereby authorized to
execute the Consultant Agreement and to take whatever action is required to effectuate the proposed
terms and conditions contained in said Exhibit "A",
Section 3,
Effective Date, This Resolution is effective upon passage,
PASSED AND ADOPTED this 20th day of February 2003,
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/ Jane'A, Hines;Acting City Clerk
!l"\PPROVED AS TO FORM AND
LEGAL SUFFICIENCY
Vote: S-b
Mayor Samson
Vice Mayor Edelcup
Commissioner Goodman
Commissioner Iglesias
Commissioner Kauffman
~Yes)
MYes)
flYes)
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~(Yes)
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Moved by:
Seconded by:
_(No)
_(No)
_(No)
_(No)
_(No)
2
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City of Sunny Isles Beach
17070 Collins A venue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
CONSULTANT AGREEMENT NO. 03-9/8-!15..-Z
CAPITAL IMPROVEMENT PROGRAM MANAGEMENT
T~IS ~ONSULTANT AGREEMENT made and entered into this JtJrIL day of
)rlttr-olL , 2003, by and between the CITY OF SUNNY ISLES BEACH,
FLORIDA, a municipal subdivision of the State of Florida, (hereinafter referred as to "City")
and CALVIN, GIORDANO & ASSOCIATES, INC. (hereinafter refe to "Cons
a Florida corporation whose Federal I.D,# is
WHEREAS, City has issued RFQ No, 02-11-01 for General Municipal Contract
Services consisting of Planning & Zoning activities, Engineering, Traffic Engineering,
Landscape Architecture, Geographic Information Systems and Capital Improvement Program
Management; and .
WHEREAS, Consultant was the sole respondent to said RFQ and has been qualified by
the City Commission; and
WHEREAS, at this time the City wishes to contract with Consultant for Capital
Improvement Program Management services, as more specifically described in Attachment "A,"
attached hereto and made a part hereof"
NOW THERFORE, in consideration of the premises and the mutual covenants herein
named, the parties hereto agree as set forth below:
1. RECITALS, The Recitals set forth above are hereby incorporated into this Agreement
and made a part of hereof for reference,
2. SERVICES TO BE PERFORMED. Consultant shall provide to the City, consulting
services advice in connection with the services as more particularly described in Attachment "A"
attached hereto and made a part hereof. Consultant shall submit work orders and/or proposals on
an individual basis for each aspect of service in this agreement.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Paragraph 10 hereunder, the term of this Agreement shall be from commencement to
completion, and shall begin within ten (10) days after notification to proceed. Any change in
fee, terms or conditions shall be accomplished by written amendment to this contract" The City
reserves the right to terminate the agreement, without cause, with a 3D-day calendar written
notice unless otherwise provided in the contract.
4. COMPENSATION. Payment to Consultant for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Exhibit "A", which fee shall be disbursed on a monthly basis and under the following conditions:
Capitallmprov Mgmt Prog Agrmt - Calvin, Giordano
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
a. Disbursements, There are no reimbursable expenses associated with this contract.
b, Payment Schedule, Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State 0 f Florida
Prompt Payment Act.
c, Availability of Funds, The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
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d. Final Invoice. In order for both parties herein to close their books and records,
the Consultant will clearly state "final invoice" on the Consultant's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City, Since this account will
thereupon be closed, any and other additional charges, if not properly included on
this final invoice are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City, If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant.
Consultant shall not pledge the City's credit or make it a guarantor ofpayrnent or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are
discovered during the performance of this Agreement, the City shall have the right to cancel this
Agreement upon thirty (30) days written notice to Consultant. Upon termination, the City may
re-bid the project if the Consultant fails to perform under this Agreement due to the undisclosed
conditions,
6. INDEPENDENT CONSULTANT RELATIONSHIP. The Consultant is an
independent Consultant and shall be treated as such for all purposes, Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Consultant
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Consultant other than' those obligations which have been or shall have been
undertaken by the City, Consultant shall be responsible for any and all of its own expenses in
perfonning its duties as contemplated under this agreement. The City shall not be responsible
Capitallmprov Mgmt Prog Agrmt - Calvin, Giordano
2
'city of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
for any expense incurred by the Consultant. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Consultant, other than those set forth in this agreement. Consultant shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
7. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents, Consultants or employees, as more particularly set
forth below:
a. Comprehensive General liability insufance, including broad form contractual
liability coverage for all operations, irtcluding, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with limits of One Million Dollars ($1,000,000) combined single limit
occurrence.
b, Business Automobile Liability that shall include coverage for all owned, non-owned
and hired vehicles for limits of not less than Five Hundred Thousand Dollars
($500,000) per occurrence, Combined Single Limit or its equivalent.
c, Errors and Omissions - Consultant shall also carry Five Hundred Thousand Dollars
($500,000) in coverage for errors and omissions,
Insurance required of the Consultant shall be primary to, and not contribute with, any
insurance or self-insurance maintained by the City,
Such insurance shall not diminish Consultant's indemnification and obligations
hereunder. The insurance policy(ies) shall be issued by companies authorized to do business
under the laws of the State of Florida and acceptable to the City, Before any work under this
Agreement is performed, and at any time upon request, Consultant shall furnish to the City
certificates of insurance evidencing the minimum required coverage and shall be
appropriately endorsed for contractual liability, with the City named as additional insured,
All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall
be in forms and issued by insurance companies acceptable to the City's Risk Management
Department. All insurance policies and certificates of insurance shall provide that the policies
may not be canceled or altered without thirty (30) days prior written notice to the City, The City
reserves the right from time to time to change the insurance coverage and limits of liability
required to be maintained by Consultant hereunder,
Consultant shall also require and ensure that each of its sub-consultants providing
services hereunder (if any) procures and maintains, until the completion of the services,
insurance of the types and to the limits specified herein,
Capital Improv Mgmt Prog Agrmt - Calvin. Giordano
3
'City ojSunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS
SECTION MUST BE APPROVED IN WRITING BY THE CITY.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only, Any other use, by Consultant or other parties,
shall be approved in writing by the City,
Consultant shall deliver to the City for approval and acceptance, and before being eligible
for final payment or any amounts due, all documents and materials prepared by, and for, the City
under this Agreement.
All oral and written information not in the public domain or not previously known, and
all information and data obtained, developed or supplied by the City, or at its expense, will be
~kept confidential by the Consultant and will not be disclosed to any other party, directly or
indirectly, without the City's prior written consent, unless required by a lawful order. All
drawings, maps, sketches, programs, data base, reports and other data developed or purchased
under this Agreement for, or at the City's expense, shall be and remain the City's property and
may be reproduced and reused at the discretion of the City,
The City and Consultant shall comply with the provisions of Chapter 119, Florida
Statutes (public Records Law),
All covenants, agreements, representations and warranties made herein, or otherwise
made in writing by any party pursuant hereto, including, but not limited to, any representations
made herein relating to disclosure or ownership of documents, shall survive the execution and
delivery ofthis Agreement and the consummation ofthe transactions contemplated hereby,
9. INDEMNIFICATION, Consultant agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against any and all claims, actions, liabilities, losses
and expenses including, but not limited to, attorney's fees for personal, economic or bodily
injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or
may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct
ofthe Consultant, agents or other personal entity acting under Consultant's control in connection
with the Consultant's performance of services pursuant to that agreement and to that extent the
Consultant shall pay such claims and losses and shall pay all such costs and judgments which
may issue from any lawsuit arising from such claims and losses including wrongful termination
or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals, The parties agree
that ten percent (10%) of the total compensation is a specific consideration from the City to the
Consultant for this indemnity,
Capital [mprov Mgmt Prog Agrmt - Calvin. Giordano
4
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
10. TERMINATION.
a. If, through any cause within the reasonable control the Consultant shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations material to
this agreement, the City shall have the right to terminate the services then remaining to be
performed. Prior to the exercise of its option to terminate for cause, the City shall notify the
Consultant of its violation of the particular terms of the agreement and grant Consultant ten (10)
days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement.
1. In the event of termination, all finished and unfinished documents,
i
data and other work product prepared by Consultant (and sub-
Consultant ( s]) shall be delivered to the City and the City shall
compensate the Consultant for all services satisfactorily performed
prior to the date of termination, as provided in Paragraph 4 herein,
11, Notwithstanding the foregoing, the Consultant shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of
the agreement by Consultant and the City may reasonably withhold
payments to Consultant for the purposes of set-off until such time as
the exact amount of damages due the City from the Consultant is
determined,
111. After receipt of a Termination Notice and except as otherwise directed
by the City, the Consultant shall:
1, Stop work on the date and to the extent specified.
2, Terminate and settle all orders and subcontracts
relating to the performance of the terminated work.
3. Transfer all work in process, completed work and
other materials related to the terminated work to
the City,
4, Continue and complete a 11 parts of that work that
have not been terminated,
b, Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed in the event the Consultant
is placed either in voluntary of involuntary bankruptcy or makes any assignment for the benefit
of creditors,
Capilallmprov Mgml Prog Agnnt - Calvin, Giordano
5
. .
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
c, Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
11. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement without the prior written consent
of the City. Should the Consultant subcontract any services under this agreement, it shall be
done with continued liability for the Consultant. The Consultant shall remain responsible for
services, responsibilities and liabilities of any person or entity acting under Consultant.
12. TIME OF COMPLETION. The services to be rendered by the Consultant shall be
commenced upon execution of this contract and shall be completed within the time specified in
this Agreement. A reasonable extension of time shall be granted in the event the work of the
Consultant is delayed or prevented by the City or by circumstances beyond the reasonable
control of the Consultant including weather conditions of acts of God which render the
yerformance of the Consultant's duty impracticable,
13. AUTHORITY TO PRACTICE. Consultant hereby represents and warrants that it has
and will continue to maintain all licenses and approvals required to conducts its business and that
it will at all times conduct its business activities in a reputable manner, Proof of such licenses
and approvals shall be submitted to the City prior to commencement of work under this
Agreement.
14. MODIFICATIONS OF WORK. The City reserves the right to make changes in the
work, including alterations, reductions or additions thereto. Upon receipt of the City's
notification of a contemplated change, the Consultant shall (1) if requested by the City, provide
an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the
City of any estimated change in completion date, and (3) advise the City in writing if the
contemplated change shall affect the Consultant's ability to meet the completion dates or
schedules ofthis Agreement.
15. COORDINATION OF SERVICES. The City's representative/liaison during the
performance of this Agreement shall be Christopher J. Russo, City Manager, telephone
number 305/947-0606, Consultant shall not respond to requests for services under this
Agreement unless the request is received directly from Christopher J. Russo or designated
personnel. Any requests received from other City departments/divisions shall be referred to the
City Manager's Department representative designated above. Services performed without
authorization by Christopher J. Russo, City Manager, shall be considered unauthorized
and shall not be compensated/paid by the City.
16. ARBITRATION, It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then slich dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association,
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
Capitallmprov Mgmt Prog Agrmt - Calvin, Giordano
6
, .
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
upon the award rendered by the arbitrator may be entered in any court having jurisdiction,
Arbitration shall be held in Miami-Dade County, Florida. The non-prevailing party shall pay all
costs of arbitration and attorneys' fees incurred by the parties or, if neither party prevails on the
whole, each party shall be responsible for a portion of the costs of arbitration and their respective
attorneys' fees as may be determined by the court on confirmation,
17. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term
of this Agreement or any time for a period ofTen (10) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge ofthe duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions.
~18. NOTICES. All notices and communications hereunder shall be in writing and shall be
deemed given when sent postage prepaid by registered or certified mail, return receipt requested
and, if intended for City to Christopher J. Russo, City Manager, with a copy to Lynn M.
Dannheisser, City Attorney, City of Sunny Isles Beach, 17070 Collins Avenue, Suite 250,
Sunny Isles Beach, Florida 33160, and, if intended for Consultant, shall be addressed to Dennis
J. Giordano, President, Calvin, Giordano & Associates, Inc., 1800 Eller Drive, Suite 600, Ft.
Lauderdale, Florida 33316, (954) 921-7781 phone and (954) 921-8807 fax.
19. GOVERNING LAW, The validity of this Agreement and the interpretation and
performance of all of its terms shall be construed and enforced in accordance with the laws of the
State of Florida, without regard to principles of conflict of laws thereof. The location of any
action or proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade
County, in the State of Florida,
20. AUDIT, The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of Three (3) years,
21. NON-DISCRIMINATION, The Consultant agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development
Act 0 f 1974 as amended, Section 504 ofthe Rehabilitation Act 0 f 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086,
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/family status, or status with regard to public assistance, The Consultant will take
affirmative action to insure that all employment practices are free from such discrimination,
Capitallmprov Mgmt Prog Agrmt - Calvin. Giordano
7
, .
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, r ecruitrnent 0 r r ecruitrnent advertising, 1 ayoff, termination, rates 0 f payor
other forms of compensation, and selection for training, including apprenticeship, The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause,
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.c. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
22. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by
the M~ami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by
Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully
set forth herein, in connection with the Agreement conditions hereunder.
~
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly that should conflict in any manner or degree with the performance ofthe services,
23. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document.
24. MISCELLANEOUS.
a, The rights granted to Consultant hereunder are nonexclusive, and the City reserves the
right to enter into agreements with other persons or firms to perform services including those
provided hereunder.
b, Consultant and its employees shall promptly observe and comply with applicable
provisions of all published federal, state and local laws, rules and regulations which govern or
apply to the services rendered by Consultant hereunder, or to the wages paid by Consultant to its
employees,
c, Consultant shall obtain and keep in force during the term of this Agreement all necessary
licenses, registrations, certificates, permits and other authorizations as are required by law in
order for Consultant to render the service(s) required hereunder,
d. Consultant shall not use the name or official seal of the City in any promotional material
without the prior written consent of the City,
e, Except as expressly provided for in this Agreement, Consultant is not authorized to act as
the City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind
the City hereunder, either in Consultant's relations with sub-Consultants, or in any other manner
whatsoever,
Capitallmprov Mgml Prog Agrml - Calvin. Giordano
8
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach. Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
25. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is
expressly incorporated herein by reference, shall constitute the entire agreement between the
parties with respect to the subject matter hereof, and it shall supersede all previous and
contemporaneous oral and written negotiations, commitments, agreements and understanding
relating hereto. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
26. AMENDMENT. Any modification of this Agreement shall be effective only if in
writing and signed by the parties to this Agreement. No waiver of any provision of this
Agreement shall be valid or enforceable unless such waiver is in writing and signed by the
parting granting such waiver.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement m
duplicate on the day and year first written above.
t-<---
CALVIN, GIO
INC.:! (\
BY: L
WITNESSES:
Dennis 1. Giordano, President
ATTEST:
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BY:
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
By~~Q <>----
ynn M, Dannheisser, City Attorney
Capitallmprov Mgmt Prog Agrmt . Calvin, Giordano
9
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tf 1800 Eller Drive
Suite 600
Fort Lauderdale, Florida 33316
(9541921.7781
(9541 921.8807 fax
o 560 Village Boulevard
Suite 340
West Palm Beach. Florida 33409
(561) 6&4-6161
(5611 684-6360 fax
Attachment ..t\:'
Calvin, Giordano & Associates, Inc.
Engineers Surveyors Planners
February 4, 2003
Mr. Christopher J. Russo
City Manager
City of Sunny, Isles Beach
17070 Collins Avenue
Suite 250
Sunny Isles Beach, FL 33160
Re: Work Authorization No. 01
Capital Improvement Program Management -
CGA Proposal No. 03-4122
Dear Mr. Russo':
Enclosed for your review and approval is Work Authorization No. 01 for the
above referenced project.
Should you have any questions concerning this matter, please feel free to
contact me at your convenience.
Very truly yours,
CALVIN, GIORDANO & ASSOCIATES, iNC.
Dennis J. Giordano
President
DJG/jac
Enclosure
, I
Work Aumonzatlon NO, VI
February 4, 2003
Page 1
CITY OF SUNNY ISLES
CAPITAL IMPROVEMENT PROGRAM MANAGEMENT
PROJECT DESCRIPTION:
Professional Services in connection with providing management services during the
implementation of the Capital Improvement Program.
1. SCOPE OF SERVICES
A. Develop a schedule for the overall program.
-
B. De\lelop a schedule for individual projects of the program.
C. Prepare and monitor budgets for the overall program.
D, Prepare and monitor budgets for individual projects of the program.
E. Recommend design firms to the City Administration for various projects.
F. Coordinate all outside cOllsultants involved in the program.
G. Coordinate inter-agency review o(projects,
H, Coordinate utility company review of projects.
I-
I. Provide bidding services of all projects,
J. Provide bid analysis for bid award.
K. Provide periodic contractor review.
L. Conduct progress meetings with contractors and consultants.
M. Review pay requests after reviewed by design consultants,
N. Provide monthly reports to City Manager.
0, ,Attend City Staff Meetings.
P. Provide all Administrative Services required to maintain the program.
This proposal doesn't include any design or inspection services. If required, they will be
provided under a separate work authorization.
P:\Proposals\2003 Proposals\03-4122 Sunny Isles Work Authorization 01 0203 03,doc
"
2.
BASIS OF COMPENSTATION:
Fee ofSlOO,OOO.OO per year.
3. TIME OF PERFORMANCE:
One year with annual renewals at the City's request.
4.
SUBMITTED:
Submitted by:
~ S.
APPROVAL:
Approved by:
/l
.n, Giordano & Associates, c.
~~
C . stopher J. Russo
City Manager
I
P:\Proposals\2003 Proposals\03-4122 Sunny Isles Work Authorization 010203 03,doc
"UIIt.: "IL&UlV....CAMo..vn J.'V. VJ,.
February 4, 2003
Page 2
Date: I --03""'03
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17070 Collins Avenue • Suite 250 • Sunny- Isles Beach, FL 33160
rlu.: 305 947 0606 • r,\x: 305 949 3113
CITY OF SUNNY ISLES BEACH
March 10, 2003
I
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ctn' co >i.nssroN
Mr. Dennis J. Giordano, President
DAVID sAalsctx
Calvin, Giordano & Associates, Inc.
.%(,\% OR
NORMAN S. EDELCUP
1800 Eller Drive, Suite 600
VICE MAYOR _
Ft. Lauderdale, FL 33316
GERRi MODM N
ro +ausaOnex
Re: Consultant Agreement No. 03- 918 -95 -2, Capital Improvement Program
DAN \V' IGLF_ IAA
.
Management
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Dear Mr. Giordano:
Chr mFhcc 1. Russo
Please consider this letter as a Notice to Proceed for the above- mentioned service;
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and an executed, original copy of the consultant agreement is for records.
your
lane A. Hin"
ACuns Gg QC0, If you have any questions, please do not hesitate to contact me.
Sincerely,
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Jane A. Hines
Acting City Clerk
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Enclosure
c: Christopher Russo, City Manager (copy of letter)
Jorge Vera, Planning and Zoning Administrator
Jean Watson, Finance Director
Cecille Hayles, Contract Administrator/Paralegal (original copy)
C I T Y
CITY GOMIMUSSION
DAVID SAMSON
NIA) OR
NORMAN S. E:DELCUP
VICE MAYOR
DERRY GOODMAN
C.0�MN11S.q ONER
DANNY IGLESIAS
COMMI \QONER
I.ILA KAUFFMAN
CO\I>II. IONIIX
Chrisnphr. I. Ru,so
Cin' \lanatcr
I.ann M. Dannhdescr
firs Atwmn'
Ian, A. I hno
.Amoy City Clerk
17070 Collins Avenue • Suite 250 • Sunnv_ Isles Beach, FL 33160
-n::l.: 305 947 0606 • FAN: 305 949 3113
OF SUNNY ISLES
February 28, 2003
Mr. Dennis J. Giordano, President
Calvin, Giordano & Associates, Inc.
1800 Eller Drive, Suite 600
Ft. Lauderdale, FL 33316
B E A C H
Re: Consultant Agreement No. 03- 918 -95 -2 — Capital Improvement Program
Management per Resolution No. 2003 -517
Dear Mr. Giordano:
Enclosed please find three (3) original copies of the above- mentioned agreement
for signatures, along with a certified copy of Resolution No. 2003 -517 for your
records. Please return all three (3) signed, original copies to the City Clerk's
Office. Thank you.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Jane A. Hines
Acting City Clerk
JAH:mw
Enclosures
c: Christopher Russo, City Manager (copy of letter)
Lynn Dannheisser, City Attorney
Hans Ottinot, Deputy City Attorney
Jorge Vera, Planning and Zoning Administrator
Jean Watson, Finance Director
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FL0 os
OF SUN F�
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
)305) 947 -0606 City Hall
(305) 949 -3113 Fax
(305) 947 -2150 Building Department
(305) 947 -5107 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: Christopher J. Russo, City ManagerC
DATE: February 20, 2003
RE: CAPITAL IMPROVEMENT PROGRAM MANAGEMENT
RECOMMENDATION
City Commission
David Samson, Mayor
N'orman S. Edelcup, Vice Mayor
Germ Goodman, Commissioner
Danny Iglesias, Commissioner
Lila Kauffman, Commissioner
Christopher J. Russo. City Manager
Lynn M. Dannheisser. Cary Anomey
Jane Hines, Acting City Clerk
It is recommended that the City Commission adopt the attached resolution entering into an agreement
with Calvin, Giordano and Associates, Inc. ( "Calvin, Giordano ") for the Capital Improvement
Program Management portion of the General Municipal Services Contract.
REASONS
The City is in need of General Municipal Contract Services, which may consist of Planning and
Zoning activities, engineering, traffic engineering, landscape architecture, geographic information
systems and capital improvement program management, for various projects to be undertaken at the
present and in the future. As such, we solicited prospective consultants through the issuance and
advertisement of Request for Qualifications No. 02-11 -0 1. Sealed RFQ's were opened on 12/20/02,
and Calvin, Giordano, the sole respondee, was subsequently qualified.
Calvin, Giordano has submitted a proposal, in the amount of One Hundred Thousand Dollars
($100,000.00), for Capital Improvement Management services. Their proposal is quite
comprehensive and includes, but is not limited to, tasks such as developing a schedule for the overall
program; coordinating all outside consultants involved in the program, providing bidding services of
all projects; and providing all administrative services required to maintain the program.
ADDITIONAL INFORMATION
Though Calvin, Giordano has been qualified to provide General Municipal Contract Services to the
City, this particular contract exceeds Ten Thousand Dollars (S 10,000.00) and therefore, necessitates
Commission approval in accordance with our procurement procedures.
CJR/p%v
Cap Improv Mgmt Agmn Agenda Memo