HomeMy WebLinkAboutReso 2003-567
RESOLUTION NO. 2003- ~t.1
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, APPROVING A CONSULTANT AGREEMENT
BY AND BETWEEN THE CITY OF SUNNY ISLES BEACH AND THE
FIRM OF CALVIN, GIORDANO AND ASSOCIATES, INC., FOR THE
DESIGN AND BIDDING SERVICES FOR THE NE 174TH STREET
ROADWAY LIGHTING IMPROVEMENTS, IN THE TOTAL AMOUNT
OF TWENTY-ONE THOUSAND, FOUR HUNDRED NINETY-EIGHT
DOLLARS AND SEVENTY-FIVE CENTS ($21,498.75), ATTACHED
HERETO AS EXHIBIT "A"; AUTHORIZING THE MA YOR TO
EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF
THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach is desirous of obtaining professional design and
bidding services for the NE 174th Street roadway lighting improvements; and
WHEREAS, staff has determined that Calvin, Giordano and Associates has the expertise,
time and resources to provide the desired services; and
WHEREAS, Calvin, Giordano and Associates, Inc. has submitted a proposal for the above
referenced services, in the total amount of Twenty-One Thousand, Four Hundred Ninety-Eight
Dollars and Seventy-Five Cents ($21,498.75), for the professional design and bidding services for
the NE 174th Street roadway lighting improvements, attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Consultant Agreement. The Consultant Agreement by Calvin, Giordano
and Associates, Inc. for professional services, in the amount of Twenty-One Thousand, Four
Hundred Ninety-Eight Dollars and Seventy-Five Cents ($21,498.75), for professional design and
bidding services for the NE 174th Street roadway lighting improvements, attached hereto as Exhibit
"A", be, and the same, is hereby approved.
Section 2.
Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of this resolution.
Section 4.
Effective Date. This Resolution is effective upon passage.
PASSED AND ADOPTED this 17th day of July 2003.
R2003- Calvin Giordano 174th St Lighting
1
, ATIEST:,
,'~I" :/~~'\";/ <0'1\' L
~_ i . ') . .I ' ~. ...
'j ..>/'~ ,":,0 , ",
.;j './, :j~", .
, .: Jane f;\. Hines,,<Actmg CIty Clerk
, i j' I. ,,0..:,;\0
. ./
~)
: .
" ",' ':;A~PRO,V;Eii AS TO FORM AND
LEG ' -", SUFFICIENCY
Vote: ~-()
Mayor Samson
Vice Mayor Ede1cup
Commissioner Goodman
Commissioner Iglesias
Commissioner Kauffman
V (Yes)
V (Yes)
~Yes)
0.Yes)
~Yes)
R2003- Calvin Giordano 174lh 51. Lighting
Moved by: 0~~\s \ I OIUCGQ. G;o()bt1\~
Seconded by: "l u ~ v Sl-e.\ cu. f
_(No)
_(No)
_(No)
_(No)
_(No)
2
CITY OF SUNNY ISLES BEACH
DESIGN CONSULTANT AGREEMENT NO. 03-9307-4174
lHIS CONSULTANT AGREEMENT made and entered into this I r; ~ day of
~2003, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a
municipfd corporation of the State of Florida, (hereinafter referred as to "City") and CALVIN,
GIORDANO & ASSOCIATES, INC., a Florida corporation, authorized to do business in the
State of Florida, (hereinafter referred to as "Consultant"), whose Federal I.D.# is
(pS - DO I(~ ;{&/1
.
WHEREAS, Consultant is a qualified consultant firm; and
WHEREAS, the City wishes to employ Consultant to provide design and bidding
services for the City with regard to NE 174th Street Roadway Lighting, as more specifically
described in Exhibit "A," attached hereto and made a part hereof; and,
WHEREAS, the Consultant is qualified, willing and able to provide the desired services
on the terms and conditions set forth herein;
NOW THERFORE, in consideration of the premises and the mutual covenants herein
named, the parties hereto agree as set forth below:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part of hereof for reference.
2. SERVICES TO BE PERFORMED. Consultant shall perform the following services:
a. Specialized assistance providing design and bidding services well as other services more
particularly described in Exhibit "A" attached hereto and made a part hereof.
b. Consultant will prepare and present oral/written reports as needed or as requested on a
periodic basis while engaged in special projects. Consultant shall provide, on a monthly
basis, to the City Manager, a detailed narrative report delineating all services provided by
the Consultant in the previous month. The Consultant shall also provide quarterly,
written reports, detailing all of the Consultant's activities in the previous quarter and the
results of the Consultant's efforts. Each report required herein will be submitted to the
attention of the City Manager.
c. The total price for these services shall not exceed Twenty-One Thousand Four Hundred
Ninety-Eight and 75/100 Dollars ($21,498.75) payable: ft(monthly D as invoiced.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Paragraph 10 hereunder, the term of this Agreement shall be from July 20, 2003 to
September 20, 2004, and shall begin within ten (10) days after notification to proceed. Any
change in fee, terms or conditions shall be accomplished by written amendment to this contract.
Calvin, Giordano NE174 Roadway Lighting
Attorney/ Agreernents/ch
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
4. COMPENSATION. Payment to Consultant for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Exhibit "A", which fee shall be disbursed on a monthly basis and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Consultant will clearly state "final invoice" on the Consultant's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any and other additional charges, if not properly included on
this final invoice are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant.
Consultant shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are
discovered during the performance of this Agreement, the City shall have the right to cancel this
Agreement upon thirty (30) days written notice to Consultant. Upon termination, the City may
re-bid the project if the Consultant fails to perform under this Agreement due to the undisclosed
conditions.
6. INDEPENDENT CONSULTANT RELATIONSHIP. The Consultant is an
independent Consultant and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Consultant
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Consultant other than those obligations which have been or shall have been
2
Calvin, Giordano NEl74 Roadway Lighting
Attorney/ Agreements/ch
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
undertaken by the City, Consultant shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this agreement. The City shall not be responsible
for any expense incurred by the Consultant. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Consultant, other than those set forth in this agreement. Consultant shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
7. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents, sub-Consultants or employees, as indicated below:
,~ Comprehensive General liability insurance -- including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with limits of One Million Dollars ($1,000,000) combined single limit
occurrence.
~
Workmen's Compensation, with no less than $100,000 for Employer's Liability.
Said coverage shall include a waiver of subrogation in favor of the City, its
agents, employees and officials.
x
Errors and Omission -- Consultant shall carry a minimum of $500,000 coverage
for errors and omissions.
~
Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for limits of not less than $500,000 per occurrence,
Combined Single Limit or its equivalent.
Insurance required of the Consultant shall be primary to, and not contribute with, any
insurance or self-insurance maintained by the City.
Such insurance shall not diminish Consultant's indemnification and obligations
hereunder. The insurance policy(ies) shall be issued by companies authorized to do business
under the laws of the State of Florida and acceptable to the City. Before any work under this
Agreement is performed, and at any time upon request, Consultant shall furnish to the City
certificates of insurance evidencing the minimum required coverage and shall be
appropriately endorsed for contractual liability, with the City named as additional insured.
All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall
be in forms and issued by insurance companies acceptable to the City's Risk Management
Department. All insurance policies and certificates of insurance shall provide that the policies
may not be canceled or altered without thirty (30) days prior written notice to the City. The City
reserves the right from time to time to change the insurance coverage and limits of liability
required to be maintained by Consultant hereunder.
3
Calvin, Giordano NEI 74 Roadway Lighting
Attorney/ Agreemcnts/ch
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Consultant shall also require and ensure that each of its sub-consultants providing
services hereunder (if any) procures and maintains, until the completion of the services,
insurance of the types and to the limits specified herein.
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS
SECTION MUST BE APPROVED IN WRITING BY THE CITY.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties,
shall be approved in writing by the City.
Consultant shall deliver to the City for approval and acceptance, and before being eligible
for final payment or any amounts due, all documents and materials prepared by, and for, the City
under this Agreement.
All oral and written information not in the public domain or not previously known, and
all information and data obtained, developed or supplied by the City, or at its expense, will be
kept confidential by the Consultant and will not be disclosed to any other party, directly or
indirectly, without the City's prior written consent, unless required by a lawful order. All
drawings, maps, sketches, programs, data base, reports and other data developed or purchased
under this Agreement for, or at the City's expense, shall be and remain the City's property and
may be reproduced and reused at the discretion of the City.
The City and Consultant shall comply with the proVISIOns of Chapter 119, Florida
Statutes (Public Records Law).
All covenants, agreements, representations and warranties made herein, or otherwise
made in writing by any party pursuant hereto, including, but not limited to, any representations
made herein relating to disclosure or ownership of documents, shall survive the execution and
delivery of this Agreement and the consummation of the transactions contemplated hereby.
9. INDEMNIFICATION. Consultant agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against any and all claims, actions, liabilities, losses
and expenses including, but not limited to, attorney's fees for personal, economic or bodily
injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or
may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct
of the Consultant, agents or other personal entity acting under Consultant's control in connection
with the Consultant's performance of services pursuant to that agreement and to that extent the
Consultant shall pay such claims and losses and shall pay all such costs and judgments which
may issue from any lawsuit arising from such claims and losses including wrongful termination
or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
that ten percent (10%) of the total compensation is a specific consideration from the City to the
Consultant for this indemnity.
4
Calvin, Giordano NE174 Roadway Lighting
Attorney/ Agreernents/ch
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
10. TERMINATION.
a. If, through any cause within the reasonable control the Consultant shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations material to
this agreement, the City shall have the right to terminate the services then remaining to be
performed. Prior to the exercise of its option to terminate for cause, the City shall notify the
Consultant of its violation of the particular terms of the agreement and grant Consultant ten (10)
days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement.
1. In the event of termination, all finished and unfinished documents,
data and other work product prepared by Consultant (and sub-
Consultant[ s]) shall be delivered to the City and the City shall
compensate the Consultant for all services satisfactorily performed
prior to the date of termination, as provided in Paragraph 4 herein.
11. Notwithstanding the foregoing, the Consultant shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of
the agreement by Consultant and the City may reasonably withhold
payments to Consultant for the purposes of set-off until such time as
the exact amount of damages due the City from the Consultant is
determined.
111. After receipt of a Termination Notice and except as otherwise directed
by the City, the Consultant shall:
1. Stop work on the date and to the extent specified.
2. Terminate and settle all orders and subcontracts
relating to the performance of the terminated work.
3. Transfer all work in process, completed work and
other materials related to the terminated work to
the City.
4. Continue and complete all parts of that work that
have not been terminated.
b. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed in the event the Consultant
is placed either in voluntary of involuntary bankruptcy or makes any assignment for the benefit
of creditors.
c. Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
5
Calvin, Giordano NE174 Roadway Lighting
Attorney/ Agreements/ch
City of Sunny Isles Beach
17070 Collins A venue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
11. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement without the prior written consent
of the City. Should the Consultant subcontract any services under this agreement, it shall be
done with continued liability for the Consultant. The Consultant shall remain responsible for
services, responsibilities and liabilities of any person or entity acting under Consultant.
12. TIME OF COMPLETION. The services to be rendered by the Consultant shall be
commenced upon execution of this contract and shall be completed within the time specified in
this Agreement. A reasonable extension of time shall be granted in the event the work of the
Consultant is delayed or prevented by the City or by circumstances beyond the reasonable
control of the Consultant including weather conditions of acts of God which render the
performance of the Consultant's duty impracticable.
13. AUTHORITY TO PRACTICE. Consultant hereby represents and warrants that it has
and will continue to maintain all licenses and approvals required to conduct its business and that
it will at all times conduct its business activities in a reputable manner. Proof of such licenses
and approvals shall be submitted to the City prior to commencement of work under this
Agreement.
14. MODIFICATIONS OF WORK. The City reserves the right to make changes in the
work, including alterations, reductions or additions thereto. Upon receipt of the City's
notification of a contemplated change, the Consultant shall (1) if requested by the City, provide
an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the
City of any estimated change in completion date, and (3) advise the City in writing if the
contemplated change shall affect the Consultant's ability to meet the completion dates or
schedules of this Agreement.
15. COORDINATION OF SERVICES. The City's representative/liaison during the
performance of this Agreement shall be Christopher J. Russo, City Manager, telephone
number 305/947-0606. Consultant shall not respond to requests for services under this
Agreement unless the request is received directly from Christopher J. Russo, City Manager, or
designated personnel. Any requests received from other City departments/divisions shall be
referred to the City Manager's Department representative designated above. Services performed
without authorization by Christopher J. Russo, City Manager, shall be considered
unauthorized and shall not be compensated/paid by the City.
16. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. The non-prevailing party shall pay all
costs of arbitration and attorneys' fees incurred by the parties or, if neither party prevails on the
whole, each party shall be responsible for a portion of the costs of arbitration and their respective
attorneys' fees as may be determined by the court on confirmation.
6
Calvin, Giordano NEI74 Roadway Lighting
Attorney/ Agrecments/ch
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
17. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term
of this Agreement or any time for a period ofTen (10) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions.
18. NOTICES. All notices and communications hereunder shall be in writing and shall be
deemed given when sent postage prepaid by registered or certified mail, return receipt requested
and, if intended for City to Christopher J. Russo, City Manager, with a copy to Lynn M.
Dannheisser, City Attorney, City of Sunny Isles Beach, 17070 Collins Avenue, Suite 250,
Sunny Isles Beach, Florida 33160, and, if intended for Consultant, shall be addressed to Calvin,
Giordano & Associates, Inc., 1800 Eller Drive, Suite 600, Ft. Lauderdale, FL 33316,
Attention: Dennis Giordano, President. Telephone: 954/921-7781; Fax: 954/921-8807.
19. GOVERNING LAW. The validity of this Agreement and the interpretation and
performance of all of its terms shall be construed and enforced in accordance with the laws of the
State of Florida, without regard to principles of conflict of laws thereof. The location of any
action or proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade
County, in the State of Florida.
20. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of three (3) years.
21. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/family status, or status with regard to public assistance. The Consultant will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor
other forms of compensation, and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
7
Calvin, Giordano NEI74 Roadway Lighting
Attorney/ Agreements/ch
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.c. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
22. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by
Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully
set forth herein, in connection with the Agreement conditions hereunder.
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly that should conflict in any manner or degree with the performance of the services.
23. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document.
24. MISCELLANEOUS.
a. The rights granted to Consultant hereunder are nonexclusive, and the City reserves the
right to enter into agreements with other persons or firms to perform services including those
provided hereunder.
b. Consultant and its employees shall promptly observe and comply with applicable
provisions of all published federal, state and local laws, rules and regulations which govern or
apply to the services rendered by Consultant hereunder, or to the wages paid by Consultant to its
employees.
c. Consultant shall obtain and keep in force during the term of this Agreement all necessary
licenses, registrations, certificates, permits and other authorizations as are required by law in
order for Consultant to render the service(s) required hereunder.
d. Consultant shall not use the name or official seal of the City in any promotional material
without the prior written consent of the City.
e. Except as expressly provided for in this Agreement, Consultant is not authorized to act as
the City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind
the City hereunder, either in Consultant's relations with sub-Consultants, or in any other manner
whatsoever.
25. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is
expressly incorporated herein by reference, shall constitute the entire agreement between the
parties with respect to the subject matter hereof, and it shall supersede all previous and
contemporaneous oral and written negotiations, commitments, agreements and understanding
relating hereto. This Agreement may be executed in multiple identical counterparts, . each of
which shall be deemed an original for all purposes.
8
Calvin, Giordano NEl74 Roadway Lighting
Attorney/ Agreements/ch
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
26. AMENDMENT. Any modification of this Agreement shall be effective only if in
writing and signed by the parties to this Agreement. No waiver of any provision of this
Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party
granting such waiver.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement III
duplicate on the day and year first written above.
WITNESS:
CALVIN, GIORDANO & ASSOCIATES, INC.
By: Ul,,^)~~
Print/type Name:.J)?n(}15~;"I()Y{hnO President
,. By~ ~:~"^ ll~
Jane A. Hines, Acting City Clerk
By:
ATTEST:
APPROVED AS TO FORM
AND LEGAL S FICIENCY
9
Calvin, Giordano NEI74 Roadway Lighting
Attorney/ Agreernents/ch
9\
Replv to:
o 180,0 Eller Drive
Suite 600
Fo~t Lauderdale, Florida 33316
(954) 921-7781
(954) 921-8807 fax.
,0 560 Village Boulevard
Suite 340
West Palm B~achi Florida 33409
(561) 684-6161
(561) 684-6360 fax
~- -'-~,--
Exhibit "A"
RECEnlED~
j
I
'.
Calvin, Giordano & Associates~ hic~ .-
Engineers Surveyors Planners
JUN 2 5 2003
City of ~l!i1i'!Y Isies Baach
OffIce of .lhl) City Man,!'ger'
Jun,e 24, 2003
. Mr. Christopher J. Russo
City Manager
,City of Sunny Isles Beach
17070 Collins Avenue
Suite 250 '
Sunny Isles Beach, FL 33160
Re: Work Authorization Nos. 8
, ' .
CGA Proposal Numbe.rs: 03-4174
. NE 174thStreet Roadway L,ighting Improvements
Dear Mr. Russq:
.' Enclosed for your review and approval are Work Authorization Nos. 8 for'
the above referenced projects.'
Should you have any questions concemingthis matter, please feel free to
contact me at your convenience. .
Very truly yours,
CALVIN, GIORDANO & ASSOCIATES, INC.
Dennis J. Giordano
President,
DJG/sb
. Enclosure
. P:\Proposals\2003 Proposals\03-4174 W A#8 NE 174th Street Roadway Lighting ImProvement.dQc
) .
Work Authorization No. 08
June 24, 2003
Page 1
CITY OF SUNNY ISLES
NE 174tb Street Roadwav Lilihtinf! Imorovements
PROJECT DESCRIPTION.
Provide design and bidding services for the NE 174thStreet Roadway Lighting
Improvements. Our services shall include co~pleted tracing of drawings for the work,
covering all phases of the design and bidding.
1. SCOPE OF SERVICES
Electrical Enf!ineerinf!
A. Photometric Eyaluation associated with the lighting improvements along NE 174 th
Street originating at Collins Avenue and extendIng approximately 0.5 miles to the
west. Our evaluation will be based on the installation of the . Holophane "Tear
Drop" type fixture mounted at approximately, 22.5 feet above grade. It is our
understanding that the City wishes to maintain the roadway lighting within the
existing median. Photometric Evaluation shall be. in accordance with Local
ordinances and IES recommendations. It is our understanding that this road is not
a FDOT roadway.
B. Electrical Design associated with the lighting improyements. along NE 174th
Street originating at Collins Avenue and extending approximately 0.5 miles to the
west. Our evaluation will be based on. the installation of the Holophane "Tear
Drop" type fixture mounted at approximately 22.5 feet above grade. It is our
understanding that the City wishes to maintain the roadway lighting within the
existing median. Engineer to coordinate with FPL for aD "energy only" type
account. All poles and associated fixtures shall be owned and maintained by the
City.
C. Electrical cost estimate at the 100% submittal.
D. Attend meetings to answer questions relevant to our design.
Civil Enf!ineerinf! .
E. Prepare specifications. Maintenance of Traffic plans; and contract' documents,'
including proposal forms, notice to bidders, general and special conditions, bond
forms for bidding and construction.
F. Furnish sufficient copies of specifications, and Contract Documents for review
and .approval by. governmental agencies haying jurisdiction.
G. Process,Contract DQcuments with appropriate regulatory agencies for permits.
P:\P~oposals\2003 Proposals\03-4174 W A#8 NE 174th Street Roadway Lighting Improvement.doc
Work Authorization No. 08 .
June 24, 2003 .
Page 2
. H. Meet with representatives the appropriate regulatory agencies when requested and
necessary for consultation or conferences in regard to the project.
I
1. Prepare an opinion of construction cost based upon the completed construction .
drawings and specifications.
J. Perform bidding services.
2. BASIS OF COMPENSTATION ,
This is a Lump Sum project with a total amount of$21,498.75. Payments will be
made m~nthly. .
3. . TIME OF PERFORMANCE
Item A through J under the Scope of Services will be completed within sixty (60)
. calendar days after the Notice to Proceed except for delays beyond the control of
the Engineer.
4. SUBMITTED:
Submitted by:
Date:&;6~)
Ca vin, Giordano & Associates, Inc.
5. APPROVAL:
Approved by:
Date:
Christopher J. Russo
City Manager
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Work Authorization No. 08
June 24, 2003
Page 3
CITY OF SUNNY ISLES
WORK AUTHORIZATION ESTIMATE JUNE 24, 2003
WORK AUTHORIZATION NO. #8
PROJECT NAME NE 174th Street Roadway Lighting Improvements
CGA Proposal No. 03-4174 .
DESCRIPTION
ASSOCIATE, ENGINEERING
PROJECT MANAGER
PROJECT ENGINEER
CADD TECNICIAN
CLERICAL
ELECTRICAL SUBCONSULTANT
Reviewed by:
Christopher J. Russo
City Manager
Engineering and Construction Documents, Bidding Services, and
Coordinating meetings.
HOURS
2
3
24
12
8
RATE
$130.00
$105.00
$95.00
$65.00
$55.00
LABOR SUBTOTAL
REIMBURSABLE SUBTOTAL
TOTAL
P:\Proposals\2003 Proposals\03-4174 W A#8 NE 174th Street Roadway Lighting Improvement.doc
COST
$260.00
$315.00
$2,280.00
$780.00
$440.00
$16,400.00
$20,475.00
$1,023.75
$21,498.75