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HomeMy WebLinkAboutReso 2003-575 RESOLUTION NO. 2003- S::1;;.. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT BY AND BETWEEN THE CITY OF SUNNY ISLES BEACH AND THE FIRM OF CALVIN, GIORDANO AND ASSOCIA TES, INC., FOR GEOGRAPHICAL INFORMATION SYSTEM (GIS) IMPLEMENTATION; APPLICA TIONDEVELOPMENT SERVICES, GIS TRAINING AND MAPPING SUPPORT, IN AN AMOUNT NOT TO EXCEED TWENTY-NINE THOUSAND DOLLARS ($29,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MA YOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach entered into an Consultant Agreement with Calvin, Giordano and Associates, through Resolution No. 2002-497 on November 14, 2002, for professional Geographical Information System (GIS) services in connection with the development of a GIS parcel base map and coverage datasets; and WHEREAS, the City of Sunny Isles Beach now desires to give access of the GIS data to City staff and residents, by entering into an agreement with Calvin, Giordano and Associates, for GIS Implementation, Application Development Services, GIS Training and Mapping Support; and WHEREAS, staff has determined that Calvin, Giordano and Associates, Inc. has the expertise, time and resources to provide the desired services; and WHEREAS, Calvin, Giordano and Associates, Inc. has submitted a proposal for the above referenced services, in an amount not to exceed Twenty-Nine Thousand Dollars ($29,000.00), attached hereto as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Agreement. The Agreement by and between the City of Sunny Isles Beach and Calvin, Giordano and Associates, Inc. for Geographical Information System (GIS) Implementation, Application Development Services, GIS Training and Mapping Support, in an amount not to exceed Twenty-Nine Thousand Dollars ($29,000.00), attached hereto as Exhibit "A", be, and the same, is hereby approved. R2003- Calvin Giordano GIS 1 Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of this resolution. Section 4. Effective Date. This Resolution is effective upon passage. PASSED AND ADOPTED this 17th day of July 2003. David Samson, Mayor .J ~ ,", \\./ ' .J ATTEST: f', . -..,..' 1;- " / ~~,.;~" ;&\~ Jane A. Hlp.es, Acti~g City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY Seconded by: Ct,~ISSIl)I\)~6btr\~ V\U ~fJV rk\eM.\> \ Moved by: Vote: <;-0 Mayor Samson Vice Mayor Ede1cup Commissioner Goodman Commissioner Iglesias Commissioner Kauffman ~Yes) ~(Y es) -0Yes) t1:Y es) (Yes) _(No) _(No) _(No) _(No) _(No) R2003- Calvin Giordano GIS 2 CITY OF SUNNY ISLES BEACH GIS CONSULTANT AGREEMENT CONTRACT NO. 03-93071-1 THIS CONSULTANT AGREEMENT made and entered into this J 7-rH-- day of ~~ 2003, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a municip I corporation of the State of Flonda, (heremafter referred as to "CIty") and CALVIN, GIORDANO & ASSOCIATES, INC., a Florida corporation, authorized to do business in the Stat~ of Florida, (hereinafter referred to as "Consultant"), whose Federal I.D.# is US-Om38lA . WHEREAS, Consultant is a qualified consultant firm; and WHEREAS, the City wishes to employ Consultant to advise and assist with. GIS Development and Mapping Support for the City, as more specifically described in Exhibit "A," attached hereto and made a part hereof; and, WHEREAS, the Consultant is qualified, willing and able to provide the desired services on the terms and conditions set forth herein; NOW THERFORE, in consideration of the premises and the mutual covenants herein named, the parties hereto agree as set forth below: 1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and made a part of hereof for reference. 2. SERVICES TO BE PERFORMED. Consultant shall perform the following services: a. Specialized assistance in GIS Application Development Services and GIS Mapping Support as well as other services more particularly described in Exhibit "A" attached hereto and made a part hereof. b. Consultant will prepare and present oral/written reports as needed or as requested on a periodic basis while engaged in special projects. Consultant shall provide, on a monthly basis, to the City Manager, a detailed narrative report delineating all services provided by the Consultant in the previous month. The Consultant shall also provide quarterly, written reports, detailing all of the Consultant's activities in the previous quarter and the results of the Consultant's efforts. Each report required herein will be submitted to the attention of the City Manager. c. The total price for these services shall not exceed Twenty-Nine Thousand and No/I00 Dollars ($29,000.00) payable: )( monthly 0 as invoiced. 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in Paragraph 10 hereunder, the term of this Agreement shall be from July 19, 2003 to September 19, 2004, and shall begin within ten (10) days after notification to proceed. Any change in fee, terms or conditions shall be accomplished by written amendment to this contract. 1 Calvin, Giordano GIS Consultant Agreement Attorney! Agreementslch City 01 Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 4. COMPENSATION. Payment to Consultant for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Exhibit "A", which fee shall be disbursed on a monthly basis and under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Consultant pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. c. Availabilitv of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final Invoice. In order for both parties herein to close their books and records, the Consultant will clearly state "final invoice" on the Consultant's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any and other additional charges, if not properly included on this final invoice are waived by the Consultant. Consultant shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Consultant with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Consultant. Consultant shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are discovered during the performance of this Agreement, the City shall have the right to cancel this Agreement upon thirty (30) days written notice to Consultant. Upon termination, the City may re-bid the project if the Consultant fails to perform under this Agreement due to the undisclosed conditions. 6. INDEPENDENT CONSULTANT RELATIONSHIP. The Consultant is an independent Consultant and shall be treated as such for all purposes. Nothing contained in this agreement or any action of the parties shall be construed to constitute or to render the Consultant an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent Consultant other than those obligations which have been or shall have been 2 Calvin, Giordano GIS Consultant Agreement Attorney/ Agreementslch :'.~; City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax undertaken by the City, Consultant shall be responsible for any and all of its own expenses in performing its duties as contemplated under this agreement. The City shall not be responsible for any expense incurred by the Consultant. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Consultant, other than those set forth in this agreement. Consultant shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this agreement. 7. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverage to protect the City and Consultant against all loss, claims, damage and liabilities caused by Consultant, its agents, sub-Consultants or employees, as indicated below: o Comprehensive General liability insurance -- including broad form contractual liability coverage for all operations, including, but not limited to, contractual, products, and completed operations, personal injury and property damage liability with limits of One Million Dollars ($1,000,000) combined single limit occurrence. o Workmen's Compensation, with no less than $100,000 for Employer's Liability. Said coverage shall include a waiver of subrogation in favor of the City, its agents, employees and officials. o Errors and Omission -- Consultant shall carry a minimum of $500,000 coverage for errors and omissions. o Business Automobile Liability which shall include coverage for all owned, non- owned and hired vehicles for limits of not less than $500,000 per occurrence, Combined Single Limit or its equivalent. Insurance required of the Consultant shall be primary to, and not contribute with, any insurance or self-insurance maintained by the City. Such insurance shall not diminish Consultant's indemnification and obligations hereunder. The insurance policy(ies) shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the City. Before any work under this Agreement is performed, and at any time upon request, Consultant shall furnish to the City certificates of insurance evidencing the minimum required coverage and shall be appropriately endorsed for contractual liability, with the City named as additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City's Risk Management Department. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to the City. The City reserves the right from time to time to change the insurance coverage and limits of liability required to be maintained by Consultant hereunder. 3 Calvin, Giordano GIS Consultant Agreement Attorney/ Agreements/ch City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Consultant shall also require and ensure that each of its sub-consultants providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. 8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the Consultant pursuant to this agreement and related services to this agreement are intended and represented for the ownership of the City only. Any other use by Consultant or other parties, shall be approved in writing by the City. Consultant shall deliver to the City for approval and acceptance, and before being eligible for final payment or any amounts due, all documents and materials prepared by, and for, the City under this Agreement. All oral and written information not in the public domain or not previously known, and all information and data obtained, developed or supplied by the City, or at its expense, will be kept confidential by the Consultant and will not be disclosed to any other party, directly or indirectly, without the City's prior written consent, unless required by a lawful order. All drawings, maps, sketches, programs, data base, reports and other data developed or purchased under this Agreement for, or at the City's expense, shall be and remain the City's property and may be reproduced and reused at the discretion of the City. The City and Consultant shall comply with the provisions of Chapter 119, Florida Statutes (Public Records Law). All covenants, agreements, representations and warranties made herein, or otherwise made in writing by any party pursuant hereto, including, but not limited to, any representations made herein relating to disclosure or ownership of documents, shall survive the execution and delivery of this Agreement and the consummation of the transactions contemplated hereby. 9. INDEMNIFICATION. Consultant agrees to indemnify and hold harmless, the City, its officers, agents, and employees from, and against any and all claims, actions, liabilities, losses and expenses including, but not limited to, attorney's fees for personal, economic or bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, agents or other personal entity acting under Consultant's control in connection with the Consultant's performance of services pursuant to that agreement and to that extent the Consultant shall pay such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses including wrongful termination or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees expended by the City in defense of such claims and losses including appeals. The parties agree that ten percent (10%) of the total compensation is a specific consideration from the City to the Consultant for this indemnity. 4 Calvin, Giordano GIS Consultant Agreement Attorney/ Agreementslch City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 10. TERMINATION. a. If, through any cause within the reasonable control the Consultant shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this agreement, the City shall have the right to terminate the services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Consultant of its violation of the particular terms of the agreement and grant Consultant ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this agreement. 1. In the event of termination, all finished and unfinished documents, data and other work product prepared by Consultant (and sub- Consultant[s]) shall be delivered to the City and the City shall compensate the Consultant for all services satisfactorily performed prior to the date of termination, as provided in Paragraph 4 herein. 11. Notwithstanding the foregoing, the Consultant shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the agreement by Consultant and the City may reasonably withhold payments to Consultant for the purposes of set-off until such time as the exact amount of damages due the City from the Consultant is determined. 111. After receipt of a Termination Notice and except as otherwise directed by the City, the Consultant shall: 1. Stop work on the date and to the extent specified. 2. Terminate and settle all orders and subcontracts relating to the performance of the terminated work. 3. Transfer all work in process, completed work and other materials related to the terminated work to the City. 4. Continue and complete all parts of that work that have not been terminated. b. Termination for Convenience of Citv. The City may, for its convenience and without cause terminate the services then remaining to be performed in the event the Consultant is placed either in voluntary of involuntary bankruptcy or makes any assignment for the benefit of creditors. c. Termination for Insolvency. The City also reserves the right to terminate the remaining services to be performed in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 5 Calvin, Giordano GIS Consultant Agreement Attorney/ Agreementslch City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 11. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Consultant shall not subcontract, assign or transfer any work under this agreement without the prior written consent of the City. Should the Consultant subcontract any services under this agreement, it shall be done with continued liability for the Consultant. The Consultant shall remain responsible for services, responsibilities and liabilities of any person or entity acting under Consultant. 12. TIME OF COMPLETION. The services to be rendered by the Consultant shall be commenced upon execution of this contract and shall be completed within the time specified in this Agreement. A reasonable extension of time shall be granted in the event the work of the Consultant is delayed or prevented by the City or by circumstances beyond the reasonable control of the Consultant including weather conditions of acts of God which render the performance of the Consultant's duty impracticable. 13. AUTHORITY TO PRACTICE. Consultant hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business and that it will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to the City prior to commencement of work under this Agreement. 14. MODIFICATIONS OF WORK. The City reserves the right to make changes in the work, including alterations, reductions or additions thereto. Upon receipt of the City's notification of a contemplated change, the Consultant shall (1) if requested by the City, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the City of any estimated change in completion date, and (3) advise the City in writing if the contemplated change shall affect the Consultant's ability to meet the completion dates or schedules of this Agreement. 15. COORDINATION OF SERVICES. The City's representative/liaison during the performance of this Agreement shall be Christopher J. Russo, City Manager, telephone number 305/947-0606. Consultant shall not respond to requests for services under this Agreement unless the request is received directly from Christopher J. Russo, City Manager, or designated personnel. Any requests received from other City departments/divisions shall be referred to the City Manager's Department representative designated above. Services performed without authorization by Christopher J. Russo, City Manager, shall be considered unauthorized and shall not be compensated/paid by the City. 16. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami-Dade County, Florida. The non-prevailing party shall pay all costs of arbitration and attorneys' fees incurred by the parties or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. 6 Calvin, Giordano GIS Consultant Agreement Attorney/ Agreementslch City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 17. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term of this Agreement or any time for a period ofTen (10) years subsequent to that date upon which the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the Consultant under this Agreement, any information which the City designates in writing as "confidential." As a violation by the Consultant of the provisions of this Section could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for violating such provisions. 18. NOTICES. All notices and communications hereunder shall be in writing and shall be deemed' given when sent postage prepaid by registered or certified mail, return receipt requested and, if intended for City to Christopher J. Russo, City Manager, with a copy to Lynn M. Dannheisser, City Attorney, City of Sunny Isles Beach, 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160, and, if intended for Consultant, shall be addressed to Calvin, Giordano & Associates, Inc., 1800 Eller Drive, Suite 600, Ft. Lauderdale, FL 33316, Attention: Dennis Giordano, President. Telephone: 954/921-7781; Fax: 954/921-8807. 19. GOVERNING LAW. The validity of this Agreement and the interpretation and performance of all of its terms shall be construed and enforced in accordance with the laws of the State of Florida, without regard to principles of conflict of laws thereof. The location of any action or proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade County, in the State of Florida. 20. AUDIT. The Consultant shall make available to the City or its representative all required financial records associated with the Agreement for a period of three (3) years. 21. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Consultant will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/family status, or status with regard to public assistance. The Consultant will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non- discrimination clause. 7 Calvin, Giordano GIS Consultant Agreement Attorney/ Agreements/ch City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax The Consultant agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.c. 708), which prohibits discrimination against the handicapped in any Federally assisted program. 22. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirectly that should conflict in any manner or degree with the performance of the services. 23. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede any other conflicting provisions that are contained in any other document. 24. MISCELLANEOUS. a. The rights granted to Consultant hereunder are nonexclusive, and the City reserves the right to enter into agreements with other persons or firms to perform services including those provided hereunder. b. Consultant and its employees shall promptly observe and comply with applicable provisions of all published federal, state and local laws, rules and regulations which govern or apply to the services rendered by Consultant hereunder, or to the wages paid by Consultant to its employees. c. Consultant shall obtain and keep in force during the term of this Agreement all necessary licenses, registrations, certificates, permits and other authorizations as are required by law in order for Consultant to render the service(s) required hereunder. d. Consultant shall not use the name or official seal of the City in any promotional material without the prior written consent ofthe City. e. Except as expressly provided for in this Agreement, Consultant is not authorized to act as the City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind the City hereunder, either in Consultant's relations with sub-Consultants, or in any other manner whatsoever. 25. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is expressly incorporated herein by reference, shall constitute the entire agreement between the parties with respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral and written negotiations, commitments, agreements and understanding relating hereto. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. 8 Calvin, Giordano GIS Consultant Agreement Attorney/ Agreementslch City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach. Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 26. AMENDMENT. Any modification of this Agreement shall be effective only if in writing and signed by the parties to this Agreement. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party granting such waiver. IN WITNESS WHEREOF, the parties hereto have executed this Agreement III duplicate on the day and year first written above. CALVIN, GIORDANO & ASSOCIATES, INC. WITNESS: ~~ . Pri Name: n ~~ PrintN e: ~_ President David Samson, Mayor ATTEST: By: ~: \~"~.~ Jane' N Hin~s: Acting City Clerk By: APPROVED AS TO FORM AND LEGAL F CIENCY By: 9 Calvin, Giordano GIS Consultant Agreement Attorney/ Agreementslch ~ Jill 1800 Eller Drive Suite 600 Fon Lauderdale, Ronda 3H16 (954) 921.7781 (954) 921-8807 fax a 560 Vii" Boulevard Suite 340 West Palm Beach. Aorida 33409 (.561) 684-6161 (561) 684-6360 fax , ' , ClIvin,Giordano. iAlSQeiates, Inc. l..; -.. _ . _ _0" . EnginemSurveyors, Planners' ',' CIJyOf~_"'."..,.'" ,... office of.... ,CIIJ ...... June 2S, 2003 ChrlstoPJier RUS$O,CityMaPaser CITY OF SUNNY ISLES BEACH 17070 COlUDs Avenue, SUite 250 Swmy Isles Beach,' Florida 33160 Re:W.rkA,"'9~tioDNo.ll ...". '., ' . .....'., ".. ., . '",;. ....< "GIs'~~Il'!I!..J ,~rvices,ql~ ljate~~e'M'''''.Bojdl1g,'' 'GIS DifaMalnteDaace ..... GIS Mappln. Support CGA Proposal No. '~lR~ " Dear Mr. Russo:' We are pleased to submit this proJ'Osal for ProfeSsional..Services on the above referenced 'project. This proposal includes the following, .professional Data Technologies and Development services: The objective for Calvin, Giordano & Ass. ociates,Inc. . (CGA) is to give ~ of the GIS data to City staff and residents. CGA's approach will be to create 'an interactive GIS application, via the Inteme~ with several simple queries utilizing the City's current GIS data layers., The GIS. viewer interface 'will include map navigational tools and query buttons for allowing multiple search capabilities. The interface will have the look and feel of the City's current official website. The Internet application will be accessible to both City Staff and residents. . CGA realizes that City staff may need more querying capabilities for a more specific analysis. In response, additional to the Internet custom application, CGA will. set up an Arc View map document project file for acceSsing' the City's GIS data. The ArcView software is a more powerful tool which will give City staff a more robust set of tools to analyze and query. the GIS data layers. Also under this $COpe of services, CGA will update, maintain and provide mapping and tech support services for of all existing GIS datasets to the City of Sunny Isles Beach. Should you have any questions concerning this matter, please feel free to contact me at your convenience. ' Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC. Dennis J. Giordano President Exhibit "A" WcnAullcllIw6. Mo.'11 ,,'-~_.; ,c.IYia, GiardIno a: A....., Iai:. ...... No. "'307I.a CITY OF ~UNNYISLED BEACH GIS AppUcatJoa Developmeat Serviees, GIS Iatenctive Web Hostine, GIS Data Malateaance and ~IS MIlpplal Sapport 1. SCQP'O'QRYI~ Calvin Giordano & Associates will provide the following professional OIS Services Under this scope of service: ~; CastolD llatenetive GIS AppUeatloa developlDeat via the lateraet (City' Stag and Residents), " COA proposes development of a customized interactive OISapplicatiOl1 via the Internet for City staff and City~dents.' CGA will develop a customized interactive OIS applieationdeployable via. the Internet exhibiting' sbnple ,data query capabilities.. End users will have access to the Parcel Base Map,ExistingLal1d Use, Future Land Use, Zoning, Real Estate Folio Number, Parcel Ownership, FEMAand Aerial Imagery data layers through'their web broW$el'.1be Internet win give City staft'and residents access to GIS data. COA win receive flomthe City all the graphics needed. to create the custom interface. The graphics is intended to be used to maintain the look and feel of the current Sunny Isles Beach official website. The functionality of the websitewill include simple queries, intended to give quick easy user-fiiendly access of the' GIS data layers. The only software or hardware needed by the end user is Internet access and any web browser. Specifications: The custom GIS Interactive Internet application will be developed using ESRI ArcIMS version 4.0.1 and ArcSDE 8.3 - the latest in GIS Internet Server software. The application will be hosted off site at the CGA hosting facility. The site will be accessible' by all networks via the Internet through their web browser. The application will be limited only by the functionality originally created in the interface. The City will supply to CGA all graphics required to maintain the look and feel of the City's official website. A link will be added to the City's official website which will launch the GIS interactive Application. ArcView Project Developmeat (City Staff only) In addition to Internet accessibility of the OIS data by City staff, CGA will set up an Arc View map document, project file for 'accessing the existing OIS data. This software will be 'only be used by City staff. ~ robust tools provided in the ArcView software will give City staff more querying capabilities to perform more critical operations. Data included in the project files are Parcel Base Map, Existing Land Use, Future Land Use, Zoning, Real Estate Folio Number, Parcel Ownership, FEMA, Aerial Imagery data layers and the recently collected features listed in the next section. ' WCllt~~~.... .. , .'.,..,,,',.~,- CIIhID. 0ianIIII0 & AJlClr'~. ... ......Ho." ~l" ' Spectll~ns: . . , ,. . . . ", ',' ' The ArcView map cIoc;UbleDt projeCt fileswiU be~forCity SWIArcVicW'Ww give City staft'more fbneti..ty whal'acceina_ GIS_ Outofthebox~Vi_ provides all the.1s necessary to J*foI'Dl the most"" t\mctioJIsto .~.~ ~I. q~. Widasome tralDiDgCity staff can. the OIS.datafor fhe.ir ~ ~ '... decision-main.. CGA wiD' provide traibih8 to Citt....1JId \ViU '. be "availabl~, tot teCh" " support on the use of ArcViewinan..need ....,lbeOIS data Ja,ersto be used by ArcVi4:W willbe10cated in one of the ~'at the City location to,be ~ by all using ArcView software. COA will sendmo~y ~ tokecpthe data cunent Tnba"" aDd Tecla S.pport (AtcView) " COA., will PJo,yide.~.,:!ti~.!ei~.>..i~~... ,,,.:in,::~. ~:~"..".~{Arc,?,.." y. i.~.. ~~,,~~~...~is,..pa,~. willSUDllyIsles&icfra~'.tif1l.ym'0DJY'cluriDadlCfr*itii.seuiobS~' . .... ...,. '., Speclficatl....: , COA Win provide training to City staff on the use of ArcView and its functionality. The training sessions. will "be g~ to.the U$C. of Swmy Isles Beach GIS data. The City will, provide an environment sUiUable'for the amOUnt of City employees to be trained. .CGA ' will also be at the disposal of City staff' for tech suppOrt over the phone. " Operation and Maintenance of GIS Webslte CGA will clean an. maintain web' and database logs'on a monthly basis using automated procedures and packages follow by detail analysis of output reports and emails. Using the latest technology to ,manage high end web sites like Microsoft Application Center we can determine any patterns'and issues with web and database servers. Specifications: CGA will maintain (Clean) and monitor web server and database logs to keep track of site stability. The monitoring tools that CGA will use detect hardware and software failures automatically, and can trigger actions, such as running scripts or sending e-mail notification, in response to a failure. CGA will keep up to date the ArcSDE database that will reflect into the Front-end interface via the web browser. ArcSDE can be updated while City staff and residents are accessing the system since this is a true multi user GIS solution. Update and Maintain GIS Datuets " CGA will update and maintain the Parcel Base Map, Existing Land Use, Future Land , Use, Zoning, Real Estate Folio Number, Parcel Ownership, and FEMA GIS datasets., originally created by CGA for the City's GIS. Listed below are the features GPS'd and being maintained under this scope. ' 1. Trash Receptacles 2. Bus Benches 3. Traffic Signals 4. Street Lights S. Newspaper stands .w. .A1llII"....Nt. II '" ,-21.._ CIIYIa, <IordIIIO A "~.Iac. .... No: 01-3071'" SpecIJiClllion.r: , CGA will IDIIintain the existbla GIS data currentOD amon~y baSiS. CGAwiU lookat'.n ' GIS data Layas'and ~.to perform all updates. 1. MaiD~ ofExistiDaGlS Data La,., a. The Ols parcel base map will be updated to' reflect any cbanps clue to parcel splits, parce1 meraes orp.rcel ownership., All parcel splits, merps and ownelibip .c.... will be in~with the MianU-o.te . County Tax Roll iufoImatiolL Any parcel that reflects a .cbanaeonthe Tax RoO' wiD be updated on the. City's GIS data. CGA recommends to -update this iIlformation on a monthly basis. ' b. 'I11eEx~~:~Yse,:~!,i'lif~~ If.,ancl.2;;~ GIS databaSes will also.be kept current. These GI$ data layers will ~tleq a chanae when the City amends any Land Use, Zoning or Future' Land Use ~~ODS. The FEMA GIS, dat. laYer 'will be, updated when' FEMA .~ any information.1be" data used forupdsttillg these datasets will be acquired from the "City of Smmy Isles Beach. These.updates will occur ,as 'information is received from the City or FEMA reflecting changes. Mappinl aad GIS Aaalylis Support CGA will also provide support 'in response to map requests and special projects involving analysis of GIS data in an as-nc:ed basis. CGA ,will also provide support in response to map requests and special projects involving analysis of GIS data in an as-need basis. Specifications: Calvin, Giordano & Associates will provide services to fulfill all' City requests for maps, exhibits, analysis and research using the existing GIS Datasets. Mapping support and specific analysis of data requested by the City will be in an as-need basis. Rec01lllllelldations lor lutlUe GIS AppliclltiollS IIlId DIIttI Dneloplllellt: Calvin. Giordano & Associates will recommend to the City of Sunny Isles additional applications that will be useful in the near future as the need arises. Other applications may include implementation 0/ GIS with codeen/orcement, building permits, inspectionscand occupational licenses. These types 0/ applications would be accessible only by City s/aD: CGA also recommends to the City of Sunny Isles additional development of GIS databases in the near future. Other GIS datasets that will be useful to the City include site address database, pavement, water system, sewer system, storm water system, . _ streetlights and traJlic lights. NOT INCLUDEllJJNll'jl nus SCOPE 1. ESRI Arc View licenses for use by City staff. 2. Additional custom development using other data than the datasets described in this scope.. 3. Additional GIS nata Development (additional GIS datasets required by the City and not included in this scope of services will be completed under an .additional services contract). ; .' . ~ 4. , Wwt}~ 1'11;........... . , . ...,'-25..'. c.IvIa. <IanI.t a..1IO r 11 ......... No. ""i.t . 2. Hollrly 1'8teswith an esti"'~ed fee of 520,252.50 plus reimbursables at $2,025.25- with a total not to exccod amount ofS22,277.75.Payments to be DIade.lI1ontbly. , , 3. Delivenble ' . . -, -, --' '- , .,', ".., ~-::,-i::;,,,,~?~,;._::'t'$- .->:-~:'i~',~' CGAwillclevelop8l'1Cl deliver a custDDliadmteractive GIS applicadoausina BSRI's latest GlSmapscrversoftware- ArcIMS audArcSDR COA wUlutiUze thelllPbic:s , SUpplied by. tile City to~tiai.) the iook 8lidfeel of the City'. oftic.ill wObsite~ The. site will. be hosted at. CGA and8eCeUible throuah tlielntemet. Also included QDder this scope of services are the Ate View project files acCessing the City's OISdata to be used by City staff: CGA will also maintain the City'sGISdatabQeson amontblYbasis'Underthis agreement COA will also provide GIS training, mapping support and Tech support in as- need basis. . , , Time FnlDe The estimated time frame for development of the GIS Interactive Website and ArcView project development is approximately 60 days from the date of authorization to begin. SUBlW 11 ED: Submitted by: S. APPROVAL: Approved by: / ...-\ / i C/ Calvin, Giordano & Associates, Inc. Date: UPU/o] - , Date: Christopher Russo City Manager ...,. ~'JNo.II . '. '..., , , . .,' ',,'-~.2003 , OIMt.......aAMcI-r ~...~No. "'307I.a ClTVor SVJ'WYISI.IlJU.(::II , WORKAtTraoJUZATION~TI~ WORK AUTB01UZATlON NO. PROJEcr N~ ##11 OISApplication Development Services, ois Interactive Web Hosting, GIS Data~ft....-, GIS MappiDs Support , CGA Proposal No. 03-3071.Rev DESCRIPTION GIS Application Development Services, GIS interactive Web Hosting, GIS Data Maintenance and GIS Mappina Support PROJECT MANAGER APPUCATION DEVELOPER GIS SPECIAUST - ARCVlEW 1"RAINING & TECH SUPPORT OPERATION & MAINTENANCE (GIS Website) UPDATING &MAlNTENANCE(OIS Data) MAPPING & GIS ANALYSIS SUPPORT HOURS IS 55.5 86.25 As needed Monthly Monthly Hourly RATE 120 155 ,80 120 155 120 120 COST $1,800.00 $8;602.50 $6,900.~ As needed $550.00 $2,400.00 As-needed LABOR SUBTOTAL REIMBURSABLE SUBTOTAL TOTAL 520,252.50 52,025.25 522,277.75 Reviewed by: Christopher Russo, City Manager Commission ,o""` 54 City of Sunny Isles Beach a,rasr„ �r y� Ft I . .. 17070 Collins Avenue,Suite 250 Nemo S.ubq,Ka Ike Pl x Suuny Isles Beach,Florida 33160 Gem Camissimor rew.. 1• LW Kmmra ans7 Won Cmca.WWmr /. ry /. (305)949-3113 Gty Fbll • —/oa (9Q5)949-3113 Fax Ly` St lbatopher a.amr'CO Masser �.rl'•r Lo•` 0' (305)947-2150 Bulking Department Lyn M.W Jane A. M,6n7 ' r o. ,uxx ant (305)9475107 Fax ~�� MEMORANDUM To: Mayor and Gry Commissioner From: Alyce Hanson,Administrative Services Director 4,4f` Date: July 17,2003 Re: Approval of Agreements with Calvin,Giordano&Associates,Inc.for GIS Application Services RECOMMENDATION: It is recommended that the City Commission adopt the attached resolutions approving an agreement with Calvin, Giordano &Associates, Inc. (CGA) for GIS (Geographical Information Systems)Application Services. REASONS: The City is eager to provide residents and City staff with a customized GIS application through its website, www.sibfl.net. CGA will develop this GIS application so that by using a simple query, end users will be able to access the parcel base map, existing land use, figure land use, zoning,real estate folio number,parcel ownership and aerial imagery data Another part of the GIS application will be available to City staff using a more sophisticated system, ArcView, allowing for more querying capabilities helpful for everyday tasks and decision-making. ADDITIONAL INFORMATION: CGA developed the initial GIS system for Sunny Isles Beach. They have submitted two proposals to develop the GIS application for access through the website and ArcView; host the GIS data; and update, maintain, and provide mapping and tech support services for all existing GIS databases.Money is available in the Administrative Services Department budget.