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HomeMy WebLinkAboutReso 2004-697 RESOLUTION NO. 2004 - tog,? A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE PURCHASE OF OFFICE FURNITURE AND FILING SYSTEMS FROM HERMAN MILLER WORKPLACE RESOURCE AND TAB PRODUCTS SOUTH FLORIDA, UNDER STATE OF FLORIDA GOVERNMENT CONTRACT NO. A40913, IN AN AMOUNT OF $449,750.50 ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUA TE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach is purchasing office furniture and filing systems for the proposed City Hall; and WHEREAS, Herman Miller Workplace Resource and Tab Products South Florida provided a quote under the State of Florida Government under contract No. A40913, for the purchase of office furniture and filing systems for the proposed City Hall in the amount of Four Hundred Forty-Nine Thousand Seven Hundred Fifty dollars and Fifty cents ($449,750.50), including delivery and installation; and WHEREAS, the City wishes to purchase from Herman Miller Workplace Resource and Tab Products South Florida, piggy-backing off from the State contract No. A40913, the office furniture and filing systems for the proposed City Hall in the amount of Four Hundred Forty- Nine Thousand Seven Hundred Fifty dollars and Fifty cents ($449,750.50), including delivery and installation, attached hereto as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorization of City Manager. The City Manager is hereby authorized to purchase from Herman Miller Workplace Resource and Tab Products South Florida the office furniture and filing systems for the proposed City Hall, attached hereto as Exhibit "A", and to do all things necessary to effectuate this Resolution. Section 2. Effective Date. This Resolution shall become effective upon adoption. R2004- Rep Services. Inc. 1 PASSED AND ADOPTED this 2th day of July, 2004. ~ ~ ,I , > , ';;ATTEST~' /", " ~ .; . ~A ,.. " } ".. " .~.A.~ Jane A. Hines, City Clerk APPROVED AS TO FORM AND LEGAL SUF ICIENCY: Moved by: C~~~--rHAL.~ Seconded by: G~~.A.(r~-'\ .rGL t<;' ~S- Vote: S-D Mayor Ede1cup Vice Mayor Goodman Commissioner Brezin Commissioner Iglesias Commissioner Thaler _l,.,{y es) l./(Y es) k:1Y es) V(Yes) ~es) _(No) (No) _(No) _(No) _(No) R2004- Rep Services, Inc, 2 workplace resource Fk"jdt,.s Ceftifi.,d ~t1E'rmanMtUet. Deater City of Sunny Isles Beach Government Center Cost Break Down by Floors July 15, 2004 First Floor Herman Miller Q casegoods Seating and Tables.,........... ......... ...... $63,467.42 Kron and Davis Seating specified see attached Second Floor Herman Miller Q casegoods Ethospace Systems and Seating..... ...,..... $21,904.13 Davis lounge seating see attached Third Floor Kron, Herman Miller Seating Q casegoods, Ethospace Systems......... $ 126,083.49 Geiger wood casegoods and Davis seating specified Fourth Floor Kron, Herman Miller Aeron , Ambi and Geiger seating,................,. $ 183,170.86 Ethospace Systems and Geiger wood casegoods specified Total Price $ 394,625.90 Note: Discount Based on a State of Florida Contract Pricing A40913 Specification Services and Delivery and Installation is included Tax is not Included 255 Alhambra Circle, Suite 120 . Coral Gables, FL 33134 . 305-448-9360 ~Xktb(r ',6..' . .July 6, 2004 INVESTMENT SUMMARY Prepared for: Sunny Isle Government Center We are pleased to present this quote for Tab Products Tab Trac mobile filing system with the following specifications: Mechanical (3:1) assist, low profile (700#) carriages; grouted deck with customer supplied floor covering; end panels custom edge Melaface. Steel shelving is legal depth, 76-114" high (overall system height: 82") with 6 openings and three file dividers per shelf. AREA MOBILE SHELVING INSTALL TOTAL CF-1 2-017 (B) 3309.26 3665.41 3700 10674.7 CF-2 CF-3 8512,11 4127.58 3-033 (CL CR) 5430 18069,7 CF4 2533.53 1286.42 3-021 (A) 2615 6434,95 CF4 3152.4 1546.86 4-031 (A) 2615 7314.26 CF4 2567.46 1251.47 4-045 (A) 2615 6433.93 . TOTAL 20074.76 11877.74 16975 48927,5 This summary does not include tax. All applicable taxes will be added to your invoice. TAB South Florida Region 1580 Sawgrass Corporate Parkway Suite 130 Sunrise, FL 33323 Paul Girten Senior Account Manager 305-595-3612 Fax305-595-3613 ;. \ \-". ~:\_ ,_~;::_.!Ii, .L~~_il.:l ~)C"Hbrt ~I . July 6, 2004 INVESTMENT SUMMARY Prepared for: Sunny Isles Beach We are pleased to quote the following Hamilton Sorter Mail Center furniture: Item #: MR-l Mail Room Sorter Location: 3-036 05-30E12 Oversize Sort Module w/ closed back W: 69-13/16" H: 42" D: 16-7/8" 30 slots 12" riser CS723630 Console w/full shelf W: 71-112" D: 36" H: 30" $1186 $1170 Item #: MR-2 Mail Room Sorter Location: 3-036 05-36E6 Oversize Sort Module w/ closed back W: 69-13/16" H: 42" D: 16-7/8" 48 slots 6" riser CC723630B Cabinet Console W: 71-112" D: 36" H: 30" w/3" clearance $1288 $1263 Freight $450 Installation $840 TOTAL INVESTMENT $6197 Freight is estimated and will be prepaid and added to your final invoice. Customer Acceptance Date FOB: Origin Lead Time: Six (6) Weeks Finish: Fashion Grey #035 TAB South Florida Region 1580 Sawgrass Corporate Parkway Suite 130 Sunrise, FL. 33323 \\ \Y~".1;}_\_.; ~5 illl Paul Girten Senior Account Manager 305-595-3612 Fax305-595-3613 g~JH brio 'A/ eHermanMiller Contract #: A40913 Name: Florida, State of; Division of Purchasing Status: Activated Contract Type: FPA (Complex) Customer Center: 33 - Southeast Expiration : 03/31/2005 Negotiated By: Matt Dorsey Contract Manager: Dave Gillman Primary Customer: N/A Account Type: Account Number: FLORIDA, STATEOF DIVISION OF PURCHASING 99999.A.000 Address: FLORIDA, ST A TEOF DIVISION OF PURCHASING 4050 ESPLANADE WAY DUNs Number: ROOM 315F Ultimate DUNs: TALLAHASSEE HIBCC Code: Florida 323990950 USA City: State/Pr.: Zip: Country: Phone: Primary Dealer: Dealer Number: Invoice: Government - Std Price list Parent Contract: CSC Code: 16 004078374 #AII Dealers 0099000 Dealer 1 e>' klh,f ',A I Florida, State of; Division of Purchasing A40913 Pricing Standard Product Low Range High Range End User Discounts Accessories 8 $0.00 $1,201,925,00 72,70% Accessories 8 $1,201,925.01 + 76.70% Action Office@ 1 & A02 Panels B) $0.00 $1,201,925.00 72.70% Action Office@ 1 & A02 Panels B) $1,201,925.01 + 76,70% Action Office@ 2 Components J $0.00 $1,201,925,00 72.70% Action Office@ 2 Components J $1,201,925,01 + 76.70% Aeron@ Chairs EC) $0.00 + 59.60% Ambj@ Chairs EU) $0.00 + 61.12% Arrio@( SK $0,00 $1,201,925.00 69.70% Arrio@ ( SK $1,201,925.01 + 71.70% Aside@ Seating (PO) $0.00 + 52.00% Avive TN (DL) $0.00 $1,096,500.00 71.70% Avive TN DL) $1,096,500,01 + 74.70% Burdick Group TM (Y) $0.00 + 52.00% C-Style Overhead Storage CS $0.00 $1,201,925.00 72.70% C-Style Overhead Storage CS $1,201,925.01 + 76.70% CL T@ Tables (VC $0.00 + 50.00% Caper@ Chair WC) $0.00 + 60.61% Classical Seating (E) $0.00 + 52.00% Eames@ Aluminum Group (H $0.00 + 52.00% Eames@) Tandem Seating (L) $0.00 + 52.00% Energy Distribution Systems C) $0.00 $1,201,925.00 72.70% Energy Distribution Systems C) $1,201,925.01 + 76.70% EQua 2@ Seating aD $0.00 $157,481,00 64.65% EQua 2@ Seating aD $157,481.01 $243,903.00 65,66% EQua 2@ Seating aD $243,903.01 + 66.67% Ergon 3@ Seating MA $0.00 $175,439.00 67.67% Ergon 3@ Seating MA $175,439.01 $272,727,00 68.69% Ergon 3@ Seating MA $272,727.01 + 69.70% Ethospace@ U $0,00 $1,096,500.00 71.70% Ethospace@ U $1,096,500.01 + 74.70% Geiger Express (GK) $0.00 + 52,00% Geiger Non-Express $0.00 + 52.00% Generic R $0.00 $1,201,925,00 72.70% Generic R $1,201,925.01 + 76.70% Herman Miller@ Tables (F) $0.00 $1,201,925,00 72.70% Herman Miller@ Tables (F) $1,201,925.01 + 76.70% Kiva@} Collection (GE) $0,00 + 59,60% Lighting A $0,00 $1,201,925,00 72.70% Lighting A $1,201,925.01 + 76.70% 2 ~kLbd A' Standard Product low Range High Range End User Discounts Limerick@ Seatina PO $0.00 + 52.00% Meridian@ Desks 5000 Series (MD) $0.00 + 57.58% Meridian@ laterals MF $0.00 $886.525.00 66.16% Meridian@ laterals MF $886.525.01 $1,036.780.00 66.24% Meridian@ laterals MF $1.036,780.01 $1,188,000.00 66.33% Meridian@ laterals MF $1,188,000.01 $1.339,685.00 66.41% Meridian@ laterals MF $1.339,685.01 + 66.50% Meridian@ Pedestals (MP) $0,00 + 61.62% Meridian@ Storage Cases/Book $0.00 $802,783.00 62.63% Cases (MS) Meridian@ Storage Cases/Book $802,783,01 $938.841.00 62.72% Cases (MS) Meridian@ Storai;e Cases/Book $938,841.01 $1,075,847,00 62.82% Cases (MS) Meridian@ Storage CaseslBook $1,075,847.01 $1.213,265.00 62.91% Cases (MS) Meridian@ Storage CaseslBook $1,213,265,01 + 63,00% Cases (MS) Mirra 1M (Ll) $0.00 + 59.60% Passage@ (SG $0,00 + 55,56% Prospects@ (JT $0,00 $1,201,925.00 72,70% Prospects@ (JT $1,201,925.01 + 76.70% Quadrant laterals B-front 2 $0,00 $250,000.00 57.50% Quadrant laterals B-front 2 $250,000.01 + 59.60% Quadrant laterals F-front (2A) $0,00 $250,000,00 57.50% Quadrant laterals F-front (2A) $250,000.01 + 59.60% Quadrant Pedestals B-front BP $0,00 $1,201,925,00 72.70% Quadrant Pedestals B-front BP $1,201.925.01 + 76.70% Quadrant Pedestals F-front BQ $0.00 $1,201.925.00 72.70% Quadrant Pedestals F-front sa $1.201,925,01 + 76.70% Quadrant S&V-Front Files/Peds 2S) $0.00 + 60.00% QTM Systems (plJ $0.00 + 60.00% Reaction@ Seatina (PF) $0.00 + 52.00% Resolve@ (RST $0,00 + 66.67% Textiles (K) $0.00 $1,201,925.00 72.70% Textiles (K) $1,201,925.01 + 76.700k *Eraon 2 Seatina (M $0,00 + 67,67% 3 ~,>(h l bt+ 'AI SUNNY 1st City Commission °��� City of Sunny Isles Beach M1orman S.Ede1 p Mayor F/ °, 17070 Collins Avenue, Suite 250 carryGoodman vice Mayor - t � Sunny Isles Beach,Florida 33160 Roslyn Rrain,c ,over Danny Iglesias,Commissioner '"" Lewis J.Thaler,C ssioner :� E (305) 947-3113 City Hall r rChristopher J.Russo,City Manager y rrt".7,o1-,,,,,,- N,o (305) 949-3113 Fax Lynn M.Dannheiver,City Attorney Na (305) 947-2150 Building Department o. suspas) 949-5107 Fax Jane Rina,Ciry Clerk MEMORANDUM To: The Honorable Mayor and City Commission Front Jorge L. Yen,Zoning Director Date: July 16, 2004 Re: Furniture contract for proposed City Hall RECOMMENDATION It is recommended that the City Commission adopt the attached resolution authorizing the purchase of office furniture and filing systems for the Government Center facility located at 18070 Collins Avenue. REASONS Herman Miller Workplace Resources and Tab Products South Florida have provided a quote under the State of Florida Government Contract for the purchase of office furniture and filing systems for the proposed Government Center facility. The City is piggy-backing off from a State contract in order to take advantage of the discount on the furniture, which avenges about 55% of the cost of the furniture. This furniture purchased under this contract is not for entire Gty Hall. In an effort to reduce cost,we are in the process of evaluating the inventory of the existing furniture in Gty Hall and Police Department in order to select some of that furniture and transfer it to the proposed Gty Hall There are several items that have not been included in the proposal, since the architect and the representative from Herman Miller are trying to acquire these items locally which could be a substantial reduction in cost. The items not included are the lobby reception desk, the police dispatch desk, 4th floor reception desk and the 4th floor conference room table. Once we have acquired a proposal for these items,it will be brought back for Conunission approval.