HomeMy WebLinkAboutReso 2004-712
RESOLUTION NO. 2004- ~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A
PROFESSIONAL SERVICES AGREEMENT BY AND
BETWEEN THE CITY OF SUNNY ISLES BEACH AND
CALVIN, GIORDANO AND ASSOCIATES, INC., FOR THE
PREPARATION OF THE EVALUATION AND APPRAISAL
REPORT (EAR), IN AN AMOUNT OF FIFTY- THREE
THOUSAND EIGHT HUNDRED FIFTY DOLLARS
($53,850.00), A TT ACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT AND DO ALL THINGS NECESSARY TO
EFFECTUATE THE TERMS OF THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach entered into an Consultant Agreement with
Calvin, Giordano and Associates, through Resolution No. 2003-517 on February 20, 2003, for
professional Capital Improvement Management services; and
WHEREAS, the City of Sunny Isles Beach now desires to enter into an agreement with
Calvin, Giordano and Associates, for the preparation of the Evaluation and Appraisal Report (EAR);
and
WHEREAS, staff has determined that Calvin, Giordano and Associates, Inc. has the
expertise, time and resources to provide the desired services; and
WHEREAS, Calvin, Giordano and Associates, Inc. has submitted a proposal for the above
referenced services, in an amount of Fifty-Three Thousand Eight Hundred Fifty Dollars
($53,850.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Agreement by and between the City of Sunny Isles
Beach and Calvin, Giordano and Associates, Inc. for preparation of the Evaluation and Appraisal
Report (EAR), in an amount of Fifty Thousand Eight Hundred Fifty Dollars ($53,850.00), attached
hereto as Exhibit "A", be, and the same, is hereby approved.
Section 2. Authorization of City Manager, The City Manager is hereby authorized to execute
said Agreement and to do all things necessary to effectuate the terms of this resolution.
R2004- Calvin Giordano EAR Prep
1
Section 3.
Effective Date. This Resolution is effective upon passage.
PASSED AND ADOPTED this 9th day of September, 2004.
ATTEST: .
.~A~
. . 1: 1 I
':, Jane A.'Hines, City Clerk
, APPRPYED.AS TO FORM AND
LEG " CIENCY
Vote: ~.-D
Mayor Ede1cup
Vice Mayor Goodman
Commissioner Brezin
Commissioner Iglesias
Commissioner Thaler
-1L(Yes)
V(Yes)
---LdYes)
V{.Xes)
~Yes)
R2004- Calvin Giordano EAR Prep
Moved by:
'1',.(.1. m<l.LJOY Goo~m 1W
C1~ I~L~~J~
Seconded by:
_(No)
_(No)
_(No)
_(No)
_(No)
2
Reply to:
D 1800 Eller Drive, Suite 600
Fort lauderdale, FL 33316
Phone: 954,921.7781
Fax: 954,921.8807
D 560 Village Blvd" Suite 340
West Palm Beach, Fl 33409
Phone: 561.684,6161
Fax: 561.684.6360
www.calvin-giordano.com
[
~ Calvin, Giordano S Associates, Inc.
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l Engineers · Surveyors · Planners
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}' RECelVED,l
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I c"~o~:n:, I:"~~~':h
-?Hlce of the City Manager
July 14, 2004
Mr. Christopher Russo
City Manager
City of Sunny Isles Beach
17070 Collins Avenue
Sunny Isles Beach, Florida 33160
RE: Sunny Isles Beach Evaluation and Appraisal Report (EAR)
Preparation
CGA Proposal No. 04-4589
Dear Mr. Russo:
We are pleased to submit this proposal for Professional Services on the above
referenced project located in the City of Smmy Isles Beach.
SCOPE OF SERVICES
Calvin, Giordano & Associates, Ine, will perform the following services based
on our understanding ofthe project requirements:
I.
Planning Services
A. Evaluation and Appraisal Report (EAR) Preparation
1. Prepare list of major issues based on City and public input.
2, Submit final list of major issues to Department of Community.
Amlirs (DCA).
3. Prepare draft EAR.
4. Review current comprehensive plan.
5. Gather existing information from Miami-Dade' County, South
Florida Regional Planning Council and other public and private
service providers.
6. Supplement data with updated and more specific information.
7. Organize base data and analyze information.
8. Develop future planning goals, objectives, and policies for the City
based on analysis of major issues.
9. Present draft EAR to City Commission at public hearing.
10. Revise draft EAR, if necessary.
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July 14, 2004
11. Submit draft EAR to DCA for comments.
12. Revise draft EAR, if necessary.
13. Present final EAR to City Commission for adoption at public hearing.
14. Submit adopted EAR to DCA for sufficiency review.
15. Receive sufficiency report from DCA.
16. Revise EAR based on DCA sufficiency report, if necessary.
B. Public Participation
1. Establish public partIcIpation process utilizing a variety of methods such as
newsletters, flyers, providing copies of working documents for public pemsal,
periodic informal workshops and public 'hearings of the City Commission.
2. Conduct sessions with the elected officials, staff and citizens to identify and evaluate
community issues that will form the basis of the EAR analysis.
BASIS OF PROPOSAL
..
. Once community issues are identified and the basis for the EAR analysis is determined, any
additional items proposed for inclusion in the EAR Report will be subject to an additional
services proposal.
. Calvin, Giordano & Associates, Inc. is perfoffiling the professional services set forth in this
Agreement strictly as a professional consultant to CLIENT. Nothing contained in this
Agreement shall create any contractual relationship between Calvin, Giordano & Associates
and any contractor or subcontractor performing construction activities on the project, or any
of CLIENT's other professional consultants.
. Calvin, Giordano & Associates, Inc, will ensure that all sub-consultants cany proper
insurance, including professional liability insurance, if appropriate.
. Any outside engineering services, studies, or laboratory testing not specitically mentioned
in the Scope of Services will be the responsibility of the CLIENT.
Reimbursable Expenses
Calvin, Giordano & Associates, Inc. and its consultants will be reimbursed for the printing of
drawings and specifications, deliveries, federal express services, required travel time and travel
expenses, long distance telephone calls, fax transmittals, postage, fees paid for securing approval
of authorities having jurisdiction over the project, renderings, models and mock-ups required by
CLIENT, as required. Reimbursable expenses will be invoiced directly to the CLIENT at a
multiplier of 1.0.
Meetinl! Attendance
Due to the difficulties of predicting the number or duration of meetings, no meetings (other than
those listed above) are included in the Schedule of Fees shown below. Preparation for and
meeting attendance, as necessary, will be provided on a time and materials basis and will be
billed at the standard hourly rates in accordance with the attached Hourly Rate Schedule.
P'\)'ruposals'201j4 Proposalsl04-4589 Sunny Islc:; [AR Preparation,d,)(
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SCHEDULE OF FEES
Page 3
July 14,2004
Calvin, Giordano & Associates, Inc. will perform the Scope of Services for a lump sum fee as
show in the proposed Schedule of Fees:
PROPO;ED SCHEDULE OFFEFS
1. Plaming Services
A EAR Preparation $45,300.00
B. Public Participation $8,550.00
WfAL $53,850.00
TIMELINE
Anticipated Timeline:
. Contract approval
. Workshop to identify issues
. Prepare final list of issues
. Complete first draft of EAR
. Public hearing on draft EAR
. Revise draft EAR, if necessary
. Transmit draft EAR to DCA for comments
. Receive comments from DCA
. Revise draft EAR based on DCA comments
. Public hearing for adoption of EAR
. Transmit adopted EAR to DCA for sufficiency review
.. Finding of Sufficiency by DCA
TERMS OF THE AGREEMENT
July 2004
October 2004
December 2004
February 2005
March 2005
April 2005
May 2005
July 2005
August 2005
September 2005
October 1, 2005
+ 90 days
. Calvin, Giordano & Associates, Inc. is preparing and providing drawings, plans,
specifications, and other documents as outlined in the scope of services for this Agreement for
use in the construction of this project, based upon design and construction criteria prepared
and provided by others, including but not limited to the CLIENT and CLIENT's consultants.
Calvin, Giordano & Associates, Inc. is not responsible for any errors and omissions in the
aforesaid design and construction criteria provided by others.
. CLIENT agrees to indemnify, hold harmless Calvin Giordano & Associates, Inc., its officers,
agents, servants, and employees against any and all claims, losses, liabilities, and expenditures
of any kind, including attomey fees, any appellate attorney costs, court costs, and expenses,
caused by, arising from or related to any acts, omissions or negligence of CLIENT ()r its
consultants,
. Calvin, Giordano & Associates, Inc. agrees to indemnify, hold harmless CLIENT, its officers,
agents, servants, and employees against any and all claims, losses, liabilities, and expenditures
of any kind, including attorney fees, any appellate attomey costs, court costs, and expenses,
P:\Proposals\2004 Propos.lis\04-45l!9 Sunny Isles FAR Preparation,doc
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July 14, 2004
caused by, arising 6'om or related to any acts, omissions or negligence of Calvin Giordano &
Associates, Inc.
. The tenns of Agreement shall be valid for the Client's acceptance for a period of thirty (30)
days from the date of execution by Calvin; Giordano & Associates, Tnc, after which time this
contract offer becomes null and void if not accepted formally (evidenced by receipt of an
executed copy of this document). All rates and fees quoted in this document shall be effective
for a period of SIX t6) months, after which time they may be renegotiated with the CLIENT.
. Drawings, specifications, and other documents and electronic data furnished by Calvin,
Giordano & Associates, Inc. in connection with this project are instruments of service. All
original instruments of service are deemed to be the property of the City of Sunny Isles
Beach
. Invoices for work accomplished to date will be submitted monthly and are payable within
thirty (30) days. The CLIENT will pay invoices upon receipt and understands interest charges
of 1,5% per month will be applied to any unpaid balance past thirty (30) days. Calvin,
Giordano & Associates, Inc. may elect to stop work until payment is received. If work is
stopped for thirty (30) days or more, Calvin, Giordano & Associates, Inc. may request
compensation for start-up costs when work resumes.
. The CLIENT or their representative shall be available to meet with Calvin, Giordano &
Associates. Inc, and provide decisions in a timely manner throughout the course of the
project, The CLIENT will provide all plans and other pertinent infonnation, which are
necessary for Calvin, Giordano & Associates, Inc. to provide complete professional services
as outlined in this contract.
MISCELLANEOUS PROVISIONS
. Unless otherwise provided, this Agreement shall be governed by the law of the place where
the project is located. '
.. CLIENT and Calvin, Giordano & Associates, fnc" respectively, bind themselves, their
panners.- successors, assigns, and legal representatives to the other party to this Agreement
and to the partners, successors, assigns, and legal representatives of such other party with
respect to all covenants of this Agreement. Neither CLIENT nor Calvin, Giordano &
Associates, Inc. shall assign this Agreement without written consent of the other.
.rhis Agreement represents the entire and integrated agreement between the CLIENT and
Calvin, Giordano & Associates, Inc. and supersedes all prior negotiations, representations or
agreements, either written or oral. This Agreement may be amended only by written
instrument signed bv both Calvin, Giordano & Associates. Inc and the CLIENT.
TERMINATION OF THE AGREEMENT
. This Agreement may be terminated by either party upon not less than seven (7) days written
notice should the other party fail substantially to perform in accordance with the terms of this
Agreement through no fault of the party initiating the termination. Failure of CLIENT to
make payments to Calvin. Giordano & Associates, Inc" in accordance with this Agreement,
shall be considered substantial nonperfOlmance and cause for termination.
l-'.PrlJpllsals'.2004 Propllsals\04-45XI.J Sunny Isles j:AR Prepnral1ondo~
Page 5
July) 4, 2004
. In. the event of termination in accordance with this Agreement or termination not the fault of
Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, Inc. shall be
compensated for services properly performed prior to receipt oC notice of termination,
together with Reimbursable Expenses then due.
We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates, Inc. is
prepared with the necessary manpower to proceed with the proposed scope of services upon
receipt of the executed authorization. Our personnel are committed to completing the project in a
timely manner. Please indicate your acceptance of this proposal by signing below and returning
one executed copy of the contract to this office. We look forward to working with you in making
this project a success.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
rvih /! / I/J, C I
~ U::/L/t.e/Y u c~v\..V"
Shelley Eichner, AICP
Vice President
SE\]n
Attachment
1':\Proposuls\2004 Propllsuls\04-4589 Slll1llY Isle,; EAR Pr.:paralioll,d,',
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July] 4, 2004
I Cost of these services are $53.850.00
ACCEPT ANCE OF CONTRACT
Calvin, Giordano & Associates, Inc.
By: k<2/~lb/10CNU./
,;..'
Date:
7///1 ;/
Name: Shelley Eichner, AICP
Title: Vice President
:~;~
Namt:: Christopher Russo
Title: City lVlanager
Date:
0!C;!ol..{
Approved as to Form al}d Legal Sufficiency
BY:i~Q
.-e--
Date:
q/g/oLJ
Name: Lynn Dannheisser
Title: City Attomey
....
P:\l'roposals\2004 PrlJpus~ls\04-4589 SlIllilY Isles E:\R PrcparJ[ioll,Jo(
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ml- A, f Calvin, Giordano ~ Associates, Inc.
.. J Engineers · Surveyors · Planners
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PROFESSIONAL FEE SCHEDULE
o 1800 Eller Drive, Suite 600
Fort Lauderdale, FL 333]6
Phone: 954.921.7781
Fax: 954.921.8807
Principal 175.00 Executive Assistant 60.00
ENGINEERING CONSTRUCTION
Associate, Engineering 130.00 Associate, Construction 120.00
Director, Engineering 115.00 Senior Inspector 70.00
Project Manager 105.00
Resident Inspector 100.00 PLANNING
Project Engineer 95.00 Associate, PlalUling 130.00
Engineer 75.00 Director of Planning 11 0.00
Senior CA DD Technician 70.00 Planning Administrator 110.00
CADD Technician 65.00 Assistant Director 85.00
Permit Administrator 65.00 Planner 75.00
Clerical 55.00 Jr. Planner 60,00
SURVEYING EXPERT WITNESS
Associate, Surveying 110.00 Principal! Associate 250.00
G,P.S. Survey Crew 95.00 Registered Engineer/Surveyor 175.00
Survey Crew 90.00 Project Engineer 150.00
Senior Registered Surveyor 85.00
Survey Coordinator 75.00 LANDSCAPE ARCHITECT
CADD Technician 65.00 Associate, Landscape 130.00
Submeter G.P.S 60.00 Senior Landscape Architect 100,00
Environmental Administrator 100.00
GIS Landscape Architect 85,00
GIS Coordinator 120.00 Environmental Specialist 75.00
GIS Specialist 80.00 Landscape CADD Technician 65.00
Multi-Media 3D Developer 75.00 Environmental Assistant 65.00
GIS Technician 70.00
\VEB APPLICATIONS MICROBIAL/INDOOR AIR
Sr. Applications Developer QUALITY SERVICES
Private 170.00 Environmental Scientist 80.00
Public 155.00
Network Engineer 85,00
In addition to the hour(l' rates listed above, charges will include direct out-of-pocket
expellses such as reproduction, overnigllt mail, Ulzd other reimbursables billed (It (t
multiplier of 1.25.
Reply to:
o 560 Village Blvd" Suite 340
West Palm Beach, FL 33409
Phone: 561.684.6161
Fax: 561.684,6360
www.calvin-giordano.com
SIB
P:"Pl'OjJUsal:i\20G-I PnlrA)s~lls\1J4-4539 Sunny Islcs EAR Pn:piJITI[iull Jll";
Effective January 1,2003
;o S�HHY ir<F ey CII of Sunny Isles Beach City Commission
�y r y y Noran R.Edelc Mayor
,� 17070 Collins Avenue, Suite 250 Gerry Goodman,Vice Mayor
V y. •., Sunny Isles Beach,Florida 33160
Roslyn Erm Commissioner
Danny!Thaler,Commissioner
13051947-0606 City Hall Lewis Thaler,Commissioner
13051949-3113 Fox
—` oQ n. LynnS.DaChristopher J.Russo,Ciry Manager
. PLO'\ 13051947-2150 Building Department b/.Dannheisser,Ciry Attorney
o'' or sus J' 13051947-5107 Fax Jane A.Hines,City Clerk
MEMORANDUM
TO: The Honorable City Commission
FROM: Christopher J. Russo, City Manager
DATE: September 9, 2004
RE: PREPARATION OF SUNNY ISLES BEACH EVALUATION AND APPRAISAL
REPORT (EAR)
RECOMMENDATIONS
It is recommended that the City Commission approve the attached resolution entering into an
agreement with Calvin Giordano and Associates, Inc ("CGA") for the preparation of an Evaluation
and Appraisal Report("EAR").
REASONS
The State requires that municipalities prepare an EAR, with regard to their Comprehensive Master
Plan, every seven (7) years. CGA has agreed to undertake this project and has submitted a proposal
for services in the amount of Fifty-Three Thousand Eight Hundred Fifty Dollars ($53,850.00). The
scope of services include the following: prepare list of major issues based on City and public input;
submit final list of major issues to Department of Community Affairs; prepare draft EAR; review
current comprehensive plan; gather existing information from Miami Dade County, South Florida
Regional Planning Council and other public and private service providers; supplement data with
updated and more specific information; organize base data and analyze information; develop future
planning goals, objectives, and policies for the City based on analysis of major issues; present draft
EAR to City Commission at public hearing; and revise draft EAR, if necessary.
ADDITIONAL INFORMATION
CGA was hired as a planning consulting firm to assist staff and our outside legal counsel with the
preparation of the City's Land Development Regulations, and they were "qualified" as the City's sole
General Municipal Contract Services Consultant. To date,they have done a commendable job, far in
excess of what was expected of them.
CJR/pw
Ear Preparation-Agenda Memo