HomeMy WebLinkAboutReso 2004-723
RESOLUTION NO. 2004 - 1~3
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN
AGREEMENT A WARDING BID NO. 04-08-01 TO ADT
SECURITY SERVICES, INC., FOR A SECURITY SYSTEM
FOR THE SUNNY ISLES BEACH GOVERNMENT CENTER,
IN AN AMOUNT OF $182,595.00, A TT ACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE
SAID AGREEMENT; AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO EFFECTUATE THE
TERMS OF THE AGREEMENT; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City issued Bid No. 04-08-01 for a Security System for the Sunny Isles
Beach Government Center; and
WHEREAS, the City received five (5) bids in response to its request for proposal,
WHEREAS, the City determined that ADT Security Services, Inc., was the most responsive,
responsible bidder; and
WHEREAS, the City wishes to contract with ADT Security Services, Inc. for the Security
System for the Sunny Isles Beach Government Center, in an amount of $182,595.00, attached hereto
as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Agreement by and between the City of Sunny Isles
Beach and ADT Security Services, Inc. for the security system for the Sunny Isles Beach
Government Center, in the amount of $182,595.00, attached hereto as Exhibit "A", be, and the same,
is hereby approved.
Section 2.
Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Agreement.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 14th day of October, 2004.
R20Q4- ADT Security System for Government Ctr 1
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't, ~; ~ane A. Hines, 9ty Clerk
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'~App,rQved As 'to Form and
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Moved by:
Seconded by:
Vote:
5-0
Mayor Edelcup
Vice Mayor Goodman
Commissioner Brezin
Commissioner Iglesias
Commissioner Thaler
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R20Q4- ADT Security System for Government Ctr 2
CITY OF SUNNY ISLES BEACH
ADT SECURITY SERVICES, INC.
SERVICE AGREEMENT
CONTRACT NO. 04- 6'7-~O~oO- 5101'5 A
THIS SERVICE AGREEMENT made and entered into this ~ ~.u... day of~
2004, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a
municipal corporation of the State of Florida, (hereinafter referred as to "City") and ADT
SECURITY SERVICES, INC., a Florida corporation, authorized to do business in the State of
Florida, (hereinafter referred to as "Contractor"), whose Federal I.D. No. is EF 0000950.
WHEREAS, ADT SECURITY SERVICES, INC., is a qualified, Fire Alarm, Burglar
Alarm and Security System Contractor; and
WHEREAS, the City wishes to employ Contractor to install and monitor security system
for the Sunny Isles Beach Government Center as well as other tasks as more specifically
described in Exhibit "A," attached hereto and made a part hereof; and,
WHEREAS, the Contractor is qualified, willing and able to provide the desired services
on the terms and conditions set forth herein;
NOW THERFORE, in consideration of the premises and the mutual covenants herein
named, the parties hereto agree as set forth below:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part of hereof for reference.
2. SERVICES TO BE PERFORMED. Contractor shall perform the following services:
a. Install and monitor security system for the City of Sunny Isles Beach, Government
Center, as well as those services more particularly described in Exhibit "A" attached
hereto and made a part hereof.
b. Contractor will prepare and present oral/written reports as needed or as requested on a
periodic basis while engaged in special projects. Contractor shall provide, on a monthly
basis, to the City Manager, a detailed narrative report delineating all services provided by
the Contractor in the previous month. The Contractor shall also provide quarterly,
written reports, detailing all of the Contractor's activities in the previous quarter and the
results of the Contractor's efforts. Each report required herein will be submitted to the
attention of the City Manager.
c. The total price for these services is ONE HUNDRED EIGHTY TWO THOUSAND,
FIVE HUNDRED AND NINTY-FIVE DOLLARS AND 001100 DOLLARS
($182,595.00), payable as invoiced. The total price may be reduced if the City declines
certain services and/or utilizes less materials described in Exhibit "A".
S\B
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Paragraph 10 hereunder, this agreement shall commence upon execution of this
Agreement and shall expire upon the completion of services rendered in Exhibit "A". Any
change in fee, terms or conditions shall be accomplished by written amendment to this contract.
4. COMPENSATION. Payment to Contractor for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Exhibit "A", which fee shall be disbursed on a monthly basis and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. This Agreement is subject to the approval of the City Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's final/last
billing to the City. This certifies that all services have been properly performed,
materials delivered and installed and the product or work product has been
completed and all charges and costs have been invoiced to the City. Since this
account will thereupon be closed, any and other additional charges, if not properly
included on this final invoice are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor.
Contractor shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are
discovered during the performance of this Agreement, the City shall have the right to cancel this
Page 2 of9
ADT Security, Inc,
Attorney/ Agreementsljb
I O/I 4/2004
S\B
City of Sunny Isles Beach
17070 Collins A venue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Agreement upon thirty (30) days written notice to Contractor. Upon termination, the City may
bidlre-bid the project if the Contractor fails to perform under this Agreement due to the
undisclosed conditions.
6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent Contractor and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Contractor other than those obligations which have been or shall have been
undertaken by the City, Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents, sub-Contractors or employees, as indicated below:
1:1 Comprehensive General liability insurance -- including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with limits of One Million Dollars ($1,000,000) combined single limit
occurrence.
1:1 Workmen's Compensation, with no less than $100,000 for Employer's Liability.
Said coverage shall include a waiver of subrogation in favor of the City, its
agents, employees and officials.
1:1 Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for limits of not less than $500,000 per occurrence,
Combined Single Limit or its equivalent.
Insurance required of the Contractor shall be primary to, and not contribute with, any
insurance or self-insurance maintained by the City.
Such insurance shall not diminish Contractor's indemnification and obligations
hereunder. The insurance policy(ies) shall be issued by companies authorized to do business
under the laws of the State of Florida and acceptable to the City. Before any work under this
Agreement is performed, and at any time upon request, Contractor shall furnish to the
City certificates of insurance evidencing the minimum required coverage and shall be
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ADT Security, Inc,
Attorney/ Agreements/jb
10/14/2004
SIB
City of Sunny Isles Beach
17070 Collins A venue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
appropriately endorsed for contractual liability, with the City named as additional insured.
All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall
be in forms and issued by insurance companies acceptable to the City's Risk Management
Department. All insurance policies and certificates of insurance shall provide that the policies
may not be canceled or altered without thirty (30) days prior written notice to the City. The City
reserves the right from time to time to change the insurance coverage and limits of liability
required to be maintained by Contractor hereunder.
Contractor shall also require and ensure that each of its sub-Contractors providing
services hereunder (if any) procures and maintains, until the completion of the services,
insurance of the types and to the limits specified herein.
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS
SECTION MUST BE APPROVED IN WRITING BY THE CITY.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties,
shall be approved in writing by the City.
Contractor shall deliver to the City for approval and acceptance, and before being eligible
for final payment or any amounts due, all documents and materials prepared by, and for, the City
under this Agreement.
All oral and written information not in the public domain or not previously known, and
all information and data obtained, developed or supplied by the City, or at its expense, will be
kept confidential by the Contractor and will not be disclosed to any other party, directly or
indirectly, without the City's prior written consent, unless required by a lawful order. All
drawings, maps, sketches, programs, data base, reports and other data developed or purchased
under this Agreement for, or at the City's expense, shall be and remain the City's property and
may be reproduced and reused at the discretion of the City.
The City and Contractor shall comply with the provisions of Chapter 119, Florida
Statutes (Public Records Law).
All covenants, agreements, representations and warranties made herein, or otherwise
made in writing by any party pursuant hereto, including, but not limited to, any representations
made herein relating to disclosure or ownership of documents, shall survive the execution and
delivery of this Agreement and the consummation of the transactions contemplated hereby.
9. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against any and all claims, actions, liabilities, losses
and expenses including, but not limited to, attorney's fees for personal, economic or bodily
injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or
may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct
Page 4 of9
ADT Security, Inc,
Attorney/ Agreementsljb
10/1 4/2004
SIB
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949-3113 Fax
of the Contractor, agents or other personal entity acting under Contractor's control in connection
with the Contractor's performance of services pursuant to that agreement and to that extent the
Contractor shall pay such claims and losses and shall pay all such costs and judgments which
may issue from any lawsuit arising from such claims and losses including wrongful termination
or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
that ten percent (10%) of the total compensation is a specific consideration from the City to the
Contractor for this indemnity.
10. TERMINATION.
a. If, through any cause within the reasonable control the Contractor shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations material to
this agreement, the City shall have the right to terminate the services then remaining to be
performed. Prior to the exercise of its option to terminate for cause, the City shall notify the
Contractor of its violation of the particular terms of the agreement and grant Contractor ten (10)
days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement.
1. In the event of termination, all finished and unfinished documents, data
and other work product prepared by Contractor( and sub-Contractor[ s])
shall be delivered to the City and the City shall compensate the Contractor
for all services satisfactorily performed prior to the date of termination, as
provided in Paragraph 4 herein.
11. Notwithstanding the foregoing, the Contractor shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of the
agreement by Contractor and the City may reasonably withhold payments
to Contractor for the purposes of set-off until such time as the exact
amount of damages due the City from the Contractor is determined.
111. After receipt of a Termination Notice and except as otherwise directed by
the City, the Contractor shall:
1. Stop work on the date and to the extent specified.
2. Terminate and settle all orders and subcontracts relating to the
performance of the terminated work.
3. Transfer all work in process, completed work and other
materials related to the terminated work to the City.
4. Continue and complete all parts of that work that have not been
terminated.
Page 5 of9
ADT Security, Inc,
Attorney/ Agreements/jb
10/14/2004
SIB
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
b. Termination for Convenience of City. The City may, for its convenience and without
cause terminate the services then remaining to be performed in the event the Contractor is placed
either in voluntary of involuntary bankruptcy or makes any assignment for the benefit of
creditors.
c. Termination for Insolvency. The City also reserves the right to terminate the remaining
services to be performed in the event the Contractor is placed either in voluntary or involuntary
bankruptcy or makes any assignment for the benefit of creditors.
11. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Contractor shall not
subcontract, assign or transfer any work under this agreement without the prior written consent
of the City. Should the Contractor subcontract any services under this agreement, it shall be
done with continued liability for the Contractor. The Contractor shall remain responsible for
services, responsibilities and liabilities of any person or entity acting under Contractor.
12. TIME OF COMPLETION. The services to be rendered by the Contractor shall be
commenced upon execution of this contract and shall be completed within a reasonable time. A
reasonable extension of time shall be granted in the event the work of the Contractor is delayed
or prevented by the City or by circumstances beyond the reasonable control of the Contractor
including weather conditions of acts of God which render the performance of the Contractor's
duty impracticable.
13. AUTHORITY TO PRACTICE. Contractor hereby represents and warrants that it has
and will continue to maintain all licenses and approvals required to conduct its business and that
it will at all times conduct its business activities in a reputable manner. Proof of such licenses
and approvals shall be submitted to the City prior to commencement of work under this
Agreement.
14. MODIFICATIONS OF WORK. The City reserves the right to make changes in the
work, including alterations, reductions or additions thereto. Upon receipt of the City's
notification of a contemplated change, the Contractor shall (1) if requested by the City, provide
an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the
City of any estimated change in completion date, and (3) advise the City in writing if the
contemplated change shall affect the Contractor's ability to meet the completion dates or
schedules of this Agreement.
15. COORDINATION OF SERVICES. The City's representative/liaison during the
performance of this Agreement shall be Derrick Arias, telephone number 305/947-0606.
Contractor shall not respond to requests for services under this Agreement unless the request is
received directly from Derrick Arias or Christopher J. Russo, City Manager, or designated
personnel. Any requests received from other City departments/divisions shall be referred to the
City Manager's Department representative designated above. Services performed without
authorization shall be considered unauthorized and shall not be compensated/paid by the
City.
Page 6of9
ADT Security, Inc,
Attorney/ Agreementsljb
10/14/2004
8/0
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
16. ATTORNEY'S FEES. If this matter is placed in the hands of an attorney for
collection, or in the event suit or action is instituted to enforce any of the terms or conditions of
this agreement, the losing party shall pay to the prevailing party, in such suit or action in both
trial court and appellate court, together with reasonable attorney's fees for the anticipated cost of
collection and judgment enforcement.
17. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of Ten (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for
violating such provisions.
18. NOTICES. All notices and communications hereunder shall be in writing and shall be
deemed given when sent postage prepaid by registered or certified mail, return receipt requested
and, if intended for City to Christopher J. Russo, City Manager, with a copy to Lynn M.
Dannheisser, City Attorney, City of Sunny Isles Beach, 17070 Collins Avenue, Suite 250,
Sunny Isles Beach, Florida 33160, and, if intended for Contractor, shall be addressed to ADT
Security Systems, Inc., 7747 N.W. 48th Street, Bldg D, Suite 160, Miami, FL 33166 (Phone No.
786-331-3987 or 239-633-6185, Attention: Bret J. Abraham.
19. GOVERNING LAW. The validity of this Agreement and the interpretation and
performance of all of its terms shall be construed and enforced in accordance with the laws of the
State of Florida, without regard to principles of conflict of laws thereof. The location of any
action or proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade
County, in the State of Florida.
20. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of three (3) years.
21. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/family status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
Page 7 of9
ADT Security, Inc,
Attorney/ Agreements/jb
10/14/2004
8/0
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor
other forms of compensation, and selection for training, including apprenticeship. The Contractor
agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided by the City setting forth the provisions of this non-discrimination clause.
The Contractor agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
22. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by
Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully
set forth herein, in connection with the Agreement conditions hereunder.
Contractor covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly that should conflict in any manner or degree with the performance of the services.
23. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document.
24. MISCELLANEOUS.
a. The rights granted to Contractor hereunder are nonexclusive, and the City reserves the
right to enter into agreements with other persons or firms to perform services including those
provided hereunder.
b. Contractor and its employees shall promptly observe and comply with applicable
provisions of all published federal, state and local laws, rules and regulations which govern or
apply to the services rendered by Contractor hereunder, or to the wages paid by Contractor to its
employees.
c. Contractor shall obtain and keep in force during the term of this Agreement all necessary
licenses, registrations, certificates, permits and other authorizations as are required by law in
order for Contractor to render the service(s) required hereunder.
d. Contractor shall not use the name or official seal of the City in any promotional material
without the prior written consent of the City.
e. Except as expressly provided for in this Agreement, Contractor is not authorized to act as
the City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind
the City hereunder, either in Contractor's relations with sub-Contractors, or in any other manner
whatsoever.
25. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is
expressly incorporated herein by reference, shall constitute the entire agreement between the
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ADT Security, Inc.
Attorney/ Agreements/jb
10/14/2004
8/8
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
parties with respect to the subject matter hereof, and it shall supersede all previous and
contemporaneous oral and written negotiations, commitments, agreements and understanding
relating hereto. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
26. AMENDMENT. Any modification of this Agreement shall be effective only if in
writing and signed by the parties to this Agreement. No waiver of any provision of this
Agreement shall be valid or enforceable unless such waiver is in writing and signed by the
parting granting such waiver.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement In
duplicate on the day and year first written above.
WITNESS:
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Print Name: /YlA 7TH/?~ Al"R'h~
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Print Name: Dft22.I~ L. 1\t(J1K
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, " ;. ?, J arie A.~Hines, City Clerk
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Attachments: Exhibit A
Resolution No. 2.004-1'~ 3
ADT Security, Inc,
Attorney/ Agreementsljb
10/14/2004
ADT SECURITY SERVICES, INC.
CITY OF SUNNY ISLES BEACH
Page 9 of9
CITY OF SUNNY ISLES BEACH
SECURITY SYSTEM FOR SUNNY ISLES BEACH
GOVERNMENT CENTER
City of Sunny Isles Beach Request For Proposals No. 04-08-01
August 24, 2004
8/0
TABLE OF CONTENTS
Security System for Sunny Isles Beach Government Center
City of Sunny Isles Beach Request For Proposals No. 04-08-01
BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE
CONTRACT
DOCUMENTS
00020 Notice to Bidders
00100 Instructions to Bidders
00300 Bid Form
00401 Bid Bond
00402 Public Entity Crimes Affidavit
00420 Information Required from Bidders
00501 Certificate as to Corporate Principal/Personnel
00600 Payment Bond
00601 Performance Bond
00650 Acknowledgment of Conformance with O.S.H.A. Standards
00900 Addenda
SPECIFICATIONS
DIVISION 1 - GENERAL REQUIREMENTS
17715 DURESS SYSTEM
17720 DOOR MONITORING/ACCESS CONTROL SYSTEM
17725 CCTV VI DEO SYSTEM
DIVISION 2 - SITEWORK (not used)
DIVISION 3 - CONCRETE (not used)
DIVISION 4 - 16 (not used)
08/04
S/O
SECTION 00020
ADVERTISEMENT FOR BIDS
NOTICE IS HEREBY GIVEN that the CITY COMMISSION OF THE CITY OF SUNNY ISLES
BEACH is seeking sealed bids for the following work as specified.
Security System for Sunny Isles Beach Government Center
City of Sunny Isles Beach Bid No. 04-08-01
Sealed bids for the Security System for Sunny Isles Beach Government Center consisting
of furnishing and installing a new CCTV and access control system (except cabling will be
provided by owner) will be received by the City, City of Sunny Isles Beach.
Sealed bids will be received by the City Clerk until 10:00 am, on Friday, September 10,
2004 at the City of Sunny Isles Beach, City Hall located at 17070 Collins Avenue, Suite
250, Sunny Isles Beach, Florida, 33160. Bids received after this time will be returned
unopened. Bids submitted will be opened publicly and read aloud at this time.
Bidders may obtain complete sets of Bidding Documents from: City of Sunny Isles Beach
at 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida, 33160, at no cost.
Bidders may also download the complete bid package from the city's web site at
http://www.sibfLnet
Bidding Documents may be examined at the City of Sunny Isles Beach City Hall, at the
above referenced address.
Bid security in the amount of five percent (5%) of the Total Bid must accompany the Bid in
accordance with the Instructions to Bidders.
The City reserves the right to reject any or all Bids, with or without cause, to waive technical
errors and informalities, and to accept the Bid, which best serves the interest of the City.
08/04
00020-1
8/8
For further information, contact the office of the Information Technology Director, at (305)
947-0606.
Jane Hines
City Clerk
City of Sunny Isles Beach
Publish Dates: August 24, 2004
08/04
END OF DOCUMENT
00020-2
~\~
SECTION 00100
INSTRUCTIONS TO BIDDERS
1. DEFINITION OF TERMS
1.1 Bidding Documents - these include the Advertisement for Bid, Instructions to
Bidders, Bid Form, bond forms, proposed Contract Documents as defined in the
General Conditions, any Addenda Bsued prior to receipt of bids, and all other
documents as identified in section 2 below.
1.2 Total Base Bid - the amount stated on the Bid Form for which the Bidder offers to
perform the Work as described in the Bidding Documents.
1.3 Unit Price Bid - the amount stated in the Bid Form as a price per unit of
measurement for materials or labor as described in the Bidding Documents.
1.4 Addenda - written and graphic documents issued by the City prior to the
execution of the Contract to modify or interpret the Bidding Documents.
2. BIDDING DOCUMENTS
2.1 Complete sets of Bidding Documents may be obtained from the City as stated in
the Advertisement for Bid.
2.2 Complete sets of Bidding Documents shall be used by Bidders in preparation of
Bids; the City does not assume any responsibility for errors or misinterpretations
resulting from the use of incomplete sets.
2.3 Bidding documents consist of this project manual (all documents identified in the
table of contents).
3. EXAMINATION OF DOCUMENTS AND SITE
3.1 Bidders shall visit the site of the proposed work and become familiar with the
nature and extent of work to be performed and local conditions that may affect
the work.
3.2 The Bidding Documents were prepared to present an essentially accurate
representation of existing conditions, interpreted from available information on
the site. The Bidder is not relieved, however, of the responsibility of becoming
fully informed as to existing conditions at the site.
3.3 Bidders shall examine existing site improvements, and conditions, utilities, and
streets to determine all conditions, which will affect the work,
4. INTERPRETATION OF BIDDING DOCUMENTS
4.1 All questions requiring clarification or interpretation of the Bidding Documents
shall be made in writing and shall reach the City at least 5 days prior to the date
for receipt of bids. Direct all requests to the attention of the Information
07/04
00100-1
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Technology Director for the City of Sunny Isles Beach, (305) 947-0606, or via
email atrfp040801@sibfl.net
4.2 Any modification or interpretation of the Bidding Documents will be made by
Addendum to all who are recorded by the City as having received a complete set
of Bidding Documents.
4.3 Interpretations or modifications of Bidding Documents made in any manner other
than by Addendum will not be binding.
4.4 A Bidder, prior to submitting his Bid, shall ascertain that he has received all
Addenda issued, and shall acknowledge their receipt in the Bid Form.
5. SUBSTITUTIONS
5.1 Bidders represent that their Bid is based upon the materials and equipment
described in the Bidding Documents.
5.2 Requests for substitutions will be considered prior to receipt of bids if they reach
the City at least 5 days prior to the date for receipt of bids.
5.3 Acceptance by the City of a proposed substitution will be issued in the form of an
Addendum or Substitution Request Form.
6. QUALIFICATION OF BIDDERS
6.1 If requested, the Bidder shall submit to the City, prior to award of contract, a
properly completed Contractors Qualification Statement, along with any other
evidence of his satisfactory experience and ability to perform the proposed Work.
6.2 If requested by the City, the Bidder shall submit a certified financial statement,
prepared within the past 30 days, indicating current financial resources, liabilities,
capital equipment, and past history performance.
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6.3 Bidders may be disqualified and their bids rejected for any of the following
specific reasons:
a. Reason to believe that collusion exists among Bidders.
b. Determination of lack of competency as may be revealed by qualification
statements, financial statements, experience records, or other
questionnaires.
c. The Bidder's uncompleted work load which in the judgement of the City
may cause detrimental impact on prompt completion of this project.
d. The Bidder is involved in any litigation against the City.
e. The Bidder has defaulted on any previous contract or is in arrears on any
existing contract.
f. The submittal of more than one proposal from an individual, firm,
partnership, corporation or association under the same or different
names.
6.4 It shall be a requirement of this bid that there are no related party transactions
between the bidder and any employee, agent or contractor of the City of Sunny
Isles Beach. Any bidder who is a related party, as noted herein, will be
considered non-responsive and the proposal and bid bond will be immediately
returned. A bidder will be considered a related party if the bidder has an
ownership interest or is in any way related to an employee, agent, consultant or
contractor of the City, is a sub-consultant of an employee, agent, consultant or
contractor, and can influence the management or operating policy of the other to
an extent that one of the transacting parties might be prevented from fully
pursuing its own separate interests.
7. PERFORMANCE OF WORK BY CONTRACTOR:
7.1 The Contractor shall perform on the site and with his own forces, work equivalent
to at least one hundred percent (100%) of the total amount of work to be
performed under this contract. After the contract is awarded, and during the
progress of the work, the City reserves the right to reduce the percentage of work
performed by the contractor's own forces.
8. BID PREPARATION
8.1 Prepare bids on the forms provided by the City with all blanks on the Bid Form
filled in by typewriter or written in ink.
8.2 State total base bid amount in both words and figures. In case of a discrepancy
between the two, the amount written in words shall govern.
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8,3 Bids shall include the legal name and address of the Bidder and indicate whether
the Bidder is a sole proprietor, a partnership, a corporation, or other legal entity.
a. Individual - provide name and post office address.
b. Partnership - provide name and post office address of each member of
the partnership.
c. Corporation - provide name and post office address of person signing the
form and legal evidence of his authority to do so; names and addresses
of the corporation president, secretary and treasurer; name of state where
chartered; and affixed with the seal of the corporation, attested by the
secretary.
8.5 All Unit Price Bids requested on the Bid Form shall be bid.
9. BID SUBMITTAL
9.1 Submit one copy of the Bid Form, the bid security, and other requested
attachments, enclosed in a sealed opaque envelope, addressed to the entity
receiving the bids as stated in the Advertisement for Bids. The envelope shall be
further identified with the Project name, the Bidder's name and address, and the
words "BID ENCLOSED".
9.2 Deposit Bids at the designated location on or before the time and date for receipt
of Bids indicated in the Advertisement for Bids. Bids received after the time and
date indicated for receipt of Bids will be returned unopened.
10. BID SECURITY
10.1 Each Bid shall be accompanied by a cashiers check drawn on any State or
National Bank in Florida, or an acceptable Bidders Bond, payable unconditionally
to the City, in an amount of five percent (5%) of the amount of the total Bid.
10.2 Failure of the successful Bidder to enter into the Contract in accordance with his
Bid, or failure to furnish the required bonds will be just cause for an annulment of
the award with the amount of the bid security being forfeited to the City as
liquidated damages, not as a penalty.
10.3 Should a Bid Bond be used, acceptable Surety companies shall be determined
from the latest United States Treasury Department's list of companies holding
certificates of authority as acceptable Sureties on Federal Bonds. Requirements
for Acceptable Surety Companies are outlined in Item 15.4.
10.4 The City may retain the bid security of those Bidders to whom an award may be
considered until successful execution of the Contract and bonds; or the specified
time for holding bids has elapsed; or all Bids have been rejected.
11. MODIFICATION AND WITHDRAWAL OF BID
11.1 Prior to the time of bid opening, a Bidder may withdraw or modify his bid at any
time.
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--.
Cf.)
11,2 After the bid opening, no bid may be withdrawn, canceled or modified for a period
of 90 days after the time and date designated for the receipt of bids.
12. OPENING OF BIDS
12.1 Bids submitted will be opened publicly and read aloud at the time and place
stated in the Advertisement for Bids.
13. GOVERNING LAWS AND REGULATIONS
13.1 Bidders shall be familiar with all federal, state, and local laws, ordinances, rules,
and regulations that may in any way affect the Work.
14. LIQUIDATED DAMAGES
14.1 The City may incur financial loss if the Work is not substantially complete by the
date set forth in the Agreement. The Contractor (and his Surety) shall be liable
for liquidated damages in accordance with the Supplementary Conditions and the
Agreement.
15. PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND
15.1 With the execution and delivery of the Contract, the Bidder shall furnish the
following Surety bonds of the forms contained herein:
a. Performance Bond guaranteeing full and faithful execution of the Work in
an amount equal to 100 percent of the Contract Sum, and including
guaranteed repair and maintenance of all defects due to faulty materials
and workmanship that appear within one year after completion of
contract.
b. Labor and Material Payment Bond guaranteeing full and proper protection
of all claimants supplying labor and materials in the Work in an amount
equal to 100 percent of the Contract Sum.
15.2 Bonds shall be executed by Surety authorized to do business in the State of
Florida and listed on the latest U.S. Treasury Department list of companies
holding certificates of authority as acceptable sureties on Federal Bonds.
15.3 Bonds executed by an Attorney-in-Fact on behalf of the Surety, shall have affixed
thereto a certified and current copy of Power of Attorney, indicating the monetary
limit of such power.
15.4 Qualifications: As to companies being rated acceptable:
A Bid Bond and Performance and Payment Bond must be executed by a Surety
Company of recognized standing, authorized to do business in the State of
Florida and having been in business with a record of successful continuous
operation for at least (5) years.
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SIB
In addition to the above minimum qualifications, the Surety Company must meet
the following additional qualifications.
a. The City will accept a surety bond from a com pany with a rating of B++ or
better for bonds up to $1 million, provided, however, that if any Surety
Company appears on the watch list that is published quarterly by
Intercom of the Office of the Florida Insurance Commissioner, the City
shall review and either accept or reject the Surety Company based on the
financial information available to the City. A Surety Company that is
rejected by the City may be substituted by the bidder with a surety
company acceptable to the City, only if the bid amount does not increase.
b. The Surety Company shall have at least the following minimum ratings:
Amount of Bond
100,000 to 1,000,000
1,000,001 to 2,000,000
2,000,001 to 5,000,000
Policyholder's Ratina
B++
A-
A
Financial Size Category
Class V or higher
Class VI or higher
Class VII or higher
c. Surety companies are subject to review and approval by the City and may
be rejected without cause. All bonds signed by an Agency must be
accompanied by a certificate of authority to act.
15.5 The Surety Company shall submit verification from the Department of Insurance
Office of the Treasurer stating the surety company's license and certificate of
authorization to do business in the State of Florida.
16. SUBCONTRACTOR LIST
16.1 No sub-contracting of any part or portion of this bid will be permitted.
17. BID PROTEST
17.1 Article 8 of Ordinance No. 2000-101 shall govern any protest made by a bidder
regarding the award of a contract under this invitation to bid.
17.2 Protest of any City recommendation for an award in response to this bid must be
filed with the City Clerk and mailed by the protesting party to all participants
involved in this bid within seven (7) days of the City's recommendation for an
award or the City's actual award, whichever occurs first. Such protest must be in
writing, must state the particular grounds upon which it is based, must include all
pertinent documents and evidence, and must be accompanied by a cashier's
check in the amount of $250 to reimburse the City for all administrative costs
associated with the appeal process. Any grounds not stated shall be deemed
waived.
18. CONTRACT AWARD AND EXECUTION
18.1 Until final award of Contract, the City reserves the right to reject any and all Bids,
with or without cause; to waive any informality or irregularity; or to accept the Bid
which is in the best interest of the City.
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SIB
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18.2 It is the intent of the City to award a Contract to the lowest responsible Total
Base Bidder whose Bid is in conformance with the Bidding Documents and does
not exceed the funds available.
18.3 Upon acceptance of a Bid and award of the Contract, the successful Bidder shall
deliver the executed Contract, along with required bonds and any other items re-
quested, to the City within 10 days. Failure to do so will be deemed as a breach
of agreement by the Bidder and result in forfeiture of bid security as described in
the Instructions to Bidders.
18.4 The City reserves the right to hold all proposals and bid guarantees for a period
not to exceed 90 days after the date of bid opening stated in the Advertisement
for Bids.
18.5 The award of the contract, if it is awarded, will be to the most responsible bidder
whose qualifications indicate the award will be to the best interest of the City and
whose proposal shall comply with the requirements of the Contract Documents.
Time is of the essence for this project and the time limits set in the proposal, if
set by the bidder, will be accorded weight by the City in the determination of the
best proposal.
18.7 If the Contractor feels that there is a p-oblem either prior to, or during, the bid
opening, he shall contact the City (within 24 hours of the bid opening) and follow
the City's current policy for bid protests.
18,8 The City reserves the right to award as a total contract any combination of the
Unit Price Bid Schedule Items that would be in the best interest of the City.
END OF SECTION
00100-7
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SECTION 00300
RECEIVED
lO"O (> ~ Iok ~
SEP 1 7 2004 ~-
CITY OF SUNNY, ISLES BEACH
OFFICE OF THE CITY CLERK
BID FORM
Bid of ADT Secu [" i tv Services, Inc.
or
Address
7747 NW 48th Street Building D Suite 160 Miami Fl
Phone
239-633-6185
to furnish all materials, equipment and labor and to perform all work in accordance with
the Contract Documents for construction of: Security System for Sunny Isles Beach
Government Center located in the CITY OF SUNNY ISLES BEACH.
To: CITY OF SUNNY ISLES BEACH
17070 Collins Avenue, Suite 25U
Sunny Isles Beach, Florida 33160
The undersigned Bidder has carefully examined the Bidding Documents and the site of
the proposed work am is familiar with the nature and extent of the work and any local
conditions that may in any manner affect the work to be done.
The undersigned Bidder agrees to do all the work and furnish all materials called for by
the Bidding Documents, in the manner prescribed therein and to the standards of quality
and performance established by the City for the total base bid amount stated in the
spaces herein provided on "Exhibit A", for each of the items or combination of items
stipulated. Bidder acknowledges that estimated quantities scheduled are approximated
for the sole purpose of obtaining comparative bids for determination of the lowest
responsible bidder and actual quantities required may increase or decrease. Bidder
further agrees that payments will be made on the basis of actual quantities placed and
accepted in the construction.
BID SECURITY
Accompanying this Bid is a certified or cashier's check or a bid bond in the amount of i
5% (not less than 5% of the bid) made payable to the City which may be brfeited as
liquidated damages if, in the event this proposal is accepted, the undersigned fails to
execute the Agreement and furnish and pay for the required performance and payment
bonds for the City within 10 days after acceptance of the Bid; otherwise said certified or
cashier's check or bid bond will be returned to the undersigned.
The undersigned Bidder agrees to commence work within 10 days after the date of
written Notice to Proceed, and further agrees to complete the entire work within 45
consecutive calendar days after the date of written Notice to Proceed, subject to such
extensions of time allowed by the Conditions of the Contract.
08/04 00300-1
Exhibit" A"
SIB
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The undersigned Bidder agrees that this Bid shall be good and may not be withdrawn
for a period of 90 days after the scheduled closing time for receiving bids.
The undersigned further agrees to forfeit to the City, as liquidated damages for each
calendar day elapsing between the date established as the date of final completion and
the actual date of final completion of the contract work, the amount of $500.00 per
calendar day.
ADDENDA
Bidder acknowledges the receipt of Addendum No.'s
1. xx
, 2. xx
,3. xx
,4.
, 5.
Dated this 14tlulayof .september 2004
(month) (year)
Contractor:ADT Securi ty Services, Inc.
*
Address~7~7 NW 48th Street Building D Suite 160 Miami FL
SEAL
*
END OF DOCUMENT
08/04
00300-2
S\B
DOCUMENT 00401
BID BOND
.__otI"
BIDDER (Nama and Addr~~):
AM Security Services. Inc.
bUO mil Metro Drive
Ft,., Meyers, FL 33912
SURETY (Name and Address oCfrinciDal Place. of Business):
Federal--Insurance--~ ___'u~____ ----~---
15 Mmmtain View Road
~59 IlIdi......
Q.WNER (Name and Addmss}:
CITY OF SUNNY ISLES BEACH
17p70 Collins Avenue. Suite 250
Sunnv Isles Beach. Florida 33160
B.l.D
BID DUE DATE: 9/17104
PROJECT (Brief Description including Location):
Security System for Smmy Isles Beach Goveroment Center RFP# 04-08391
17070 Collins Ave.#250
~1lJ7 Isles RP....h~ In 'l'llt;;n
ID2l::U2
BOND NUMBER: N/A
DATE: (NotiaferthanBidDue Date): 9/17/04
PENAL SUM:5%oftbe Amount Bid
IN WITNESS WHEREOF, Surely and Bidder, intending to be legally bound hereby, subjecllo the terl!1S
printed on the reverse side hereof, do each cause this Bid Bond to be duly executed on Its behalf by Its
authorized officer, agent, or representative.
SURETY
(Seal)
By;
Note:
(1)
(2)
Above addresses are to be used for giving required nolice.
Any singular reference to Bidder, Surety. Owner or other party shall be
considered plural where applicable.
Bid Bond
"_.'
The Bidder has submitted's bid on the condition that if the bid is awarded to the bidder, the parties will negotiate an amendment to
the Owner's Contract to include Security industry language as specified in ADT's bid exception attached hereto and incorporated as
referenced. SIB
..~-~
1, Bidder and SUrety, joinlly and severally. bind
th9msalves. their hein>. el'el;;\,ItQfs, administrators,
SJ,JoceS!;()f5 and assigns 10 pay to Ownat' upon defeult of
Bidder any diffGrence between the total amount of Bidder's
bid and the !Qlal I'tTloont of the bid of the next lowest,
responsible and 1e6pom;ive bidder as delelmined by Owner
for the Work rQquirad by the Contract Documents. prollid9d
that:
1,1, If there is no such ned lowe5t, responsible and
rS$l:JorUlive bidder. and Owner does not
abandon the Project. then Bidder and Surety
shaH-pay-to-€lwner-1he-pet lal SUI,. StA [....U. (".
the face of this Bond, and
1,2. In no event shall Bidder's and Surety's obligation
hereunder exceed he penal sum sat forth on
the face of this Bond,
2. Default of Bidder shall OCCll" upon the failure of Bidder
to delivar within tha time requited by the Bidding Documents
(or any extension thereof agrE1Eld to 1M writing by Owner) the
9lC8Culed Agreet1'l$nl requirOO by the Bidding Oocll1lerlls
and any parformanc:e and payment bonds required by the
Bidding Documel1tS and Contract Documents,
3.
This obligation shalf be null and void if:
3.1. Owner Ewcept8 Bidder's bid and Bidder delivers
within the. 1ima required by the Bidding
Documents (or any E\lden61on thereof agreed to
in writing by Owner) the executed Agreement
required by the Bidding Documents and any
performance and paymeotbond$ required. by
the Bidding Documents and. ..Conlract
Documents. or '
3.2. All bids are rejected by Owner. at
3,:3, OWh$f falls to iS5lJe a notice of award 10 Bidder
within the time specified ihlh", Bidding
Doc:umenls (or any ext9~sion U'l9reof agreed \0
in writing by Bidder and, if applicable, consented
to by Surety whQO required. by par~raph 5
hereof).
...../
4. Payment under this Bond will be clue and payable
upon default by Bidder and within 30 calendar days after
receipt by Bidder and within 30 Cl;Ilendar days after receipt
by Bidd$/' ~nd Surety of written notice of default from Owner,
which notice wUI be given with rea50nable promptness.
identifying this Bond and the f'rojacl and including a
statement of ttle amount due.
5. Surety waives noliee of and any and ",II c;Iefen5e"
based on or arising out of l'ny tjl1ll;l El)(.tElrlliliol1 to issue notice
of award agreed to in writing by OWner and Bidder, provided
that the total time for issuing /'IOtlee of award including
extensions Ghall nO{ In the aggregate exceed 120 days from
Bid Due Date without SuretY'6 written consenl
6, No ~il Qr ~ion shall be commenced under this Bond
prior 10 30 calendar days l:lftor the notice of dafauJl rl!lql.lired
in paragraph 4 above is received by Bidder and Surety and
in no case later than one year after Bid DUEl Date,
7. Any suit or action under this Bond shall be
~ only in a court of compelent jurisdiction located
in the state in which the Project is located.
8, Notices required hereunder shall be in writing <Jnd
SQIlt to Bidder and SLEety at their respective addresses
shown on the face of this Bond. SUch noticEm may be sent
by personal delivery. commercial courier or by United Slates
Registered or Certified Mail, return receipt raQUaSl.ed.
postage pr9- paid, and shaH be deemed 10 be affective upon
receipt by the party concerned.
9. Surety shall cause to be attached to this Bond a
currMt and effective Power of AttorrJ$y alliderw::ing the
authority of the oft"acer. agent or rep~ntalive who executad
this Bond on behalf or Surely to execute. seal and deliver
such Bond and bind !he Surety thefeby.
10. This Bond is intended Ioconfolm to all applicable
l!tatutory r~uiremQOts, Any applicable requirement of any
applicable statute Ihat has been omitted from this Bond shall.
'I;)Q deEimr;id 10 be included herein as if set forth at length. If
any provision of this Band conflids with any applioable
provision of this Bond oonfticts with any applicable provision
of any applicable stallJIEI. then the prolllBion of !Xl.ld stElMe
shall Q<)vem and the rema!n1er of this Bond that Is net in
conflict therewith5hall continue in full force and effecl
11. The term ''bid" as used herein includes a bid, offer or
proposal as applicable,
'.-'
Bid Bond
00401-2
SIB
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Chubb
Surety
POWER
OF
ATTORNEY
Federal Insurance Company
Vigilant Insurance Company
Pacific Indemnity Company
Attn: Surety Department
15 Mountain View Road
Warren, NJ 07059
Know All by These Presents, That FEDERAL INSURANCE COMPANY, an Indiana corporation, VIGILANT INSURANCE COMPANY, a NewYor1< corporation,
and PACIFIC INDEMNITY COMPANY, a Wisconsin corporation, do each hereby constitute and appoint Jeanne t te Por r in i and
stacy Rivera of Farmington, Connecticut----------------_______________________
each as their true and lawful Attorney-in-Fact to execute under such designation in their names and to affix their corporate seals to and deliver for and on
their behalf as surety thereon or otherwise, bonds and undertakings and other writings obligatory in the nature thereof (other than bail bonds) given or
executed in the course of business, and any instruments amending or altering the same, and consents to the modification or alteration of any instrument
referred to in said bonds or obligations.
In Witness Whereof, said FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY have each
executed and attested these presents and affixed their corporate seals on this, 14 th day of Ju 1 y, 2004
-.Q.,t-t-#&.--h~ -
~~5erts ,Vi President
STATE OF NEW JERSEY}
ss.
County of Somerset
On this 14 thdayof July, 2004 . before me, a Notary Public of New Jersey, personally came Kenneth C. Wendel, to me known
to be Assistant Secretary of FEDERAl INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY, the companies which executed the
foregoing Power of Attorney, and the said Kenneth C. Wendel being by me duly sworn, did depose and say that he is Assistant Secretary of FEDERAL INSURANCE COMPANY,
VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY and knows the corporate seals thereof, that the seals affixed to the foregoing Power of Attorney are
such corporate seals and were thereto affixed by authority of the By-Laws of said Companies; and that he signed said Power of Attorney as Assistant Secretary of said Companies
by like authority; and that he is acquainted with Frank E. Robertson, and knows him to be Vice President of said Companies; and that the signature of Frank E. Robertson,
subscribed to s . of Attorney is in the genuine handwriting of Frank E. Robertson, and was thereto subscribed by authority of said By-Laws and in deponenfs presence.
po. PR/
0'\ f>,R Y c~ Karen A. Price
~;~G t; Notary Public State of New Jersey
P '::l
t'w j~~ No. .2231647
Co1im1Tgg~'E_ Oc:Eat,Ua9JJthON
Extract from the By-laws of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY:
"All powers of attomey for and on behalf of the Company may and shall be executed in the name and on behalf of the Company, either by the
Chainnan or the President or a Vice President or an Assistant Vice President, jointly with the Secretary or an Assistant Secretary, under their
respective designations. The signature of such officers may be engraved, printed or lithographed. The signature of each of the following officers:
Chainnan, President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary and the seal of the Company may
be affixed by facsimile to any power of attomey or to any certificate relating thereto appointing Assistant Secretaries or Attomeys-in-Fact for
purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such power of
attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so
executed and certified by such facsimile signature and facsimile seal shall be valid and binding upon the Company with respect to any bond or
undertaking to which it is attached."
I, Kenneth C. Wendel, Assistant Secretary of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, and PACIFIC INDEMNITY COMPANY
(the "Companies") do hereby certify that
(i) the foregoing extract of the By-laws of the Companies is true and correct,
(iQ the Companies are duly licensed and authorized to transact surety business in all 50 of the United States of America and the District of
Columbia and are authorized by the U. S. Treasury Department, further, Federal and Vigilant are licensed in Puerto Rico and the U. S.
Virgin Islands, and Federal is licensed in American Samoa, Guam, and each of the Provinces of Canada except Prince Edward Island; and
(iii) the foregoing Power of Attorney is true, correct and in full force and effect. .
Given under my hand and seals of said Companies at Warren, NJ this i fJ'I'h
Notarial
~ il P JJ-tJL~
Notary' Public
day of 5e/J+eM ~.e r 8otYl./
I'
~.~ tJ/-?~
Kenneth C, Wendel, Assi tant Secretary
IN THE EVENT YOU WISH TO NOTIFY US OF A CLAIM, VERIFY THE AUTHENTICITY OF THIS BOND OR
NOTIFY US OF ANY OTHER MATTER, PLEASE CONTACT US AT ADDRESS LISTED ABOVE, OR BY
Telephone (908) 903-3485 Fax (908) 903-3656 e-mail: surety@chubb.com I B
Form 15-10-0225 (Ed. 4-99) CONSENT
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annette Porrini
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This Notice pertains to the following Surety Bond issued by a member insurer of the Chubb Group of
Insurance Companies, including Federal Insurance Company, Vigilant Insurance Company and
Pacific Indemnity Company.
BlD
Bond Number:
POLICYHOLDER DISCLOSURE NOTICE
TERRORISM RISK INSURANCE ACT OF 2002
You are hereby notified that pursuant to the Terrorism Risk Insurance Act of 2002 (the
"Act") effective November 26,2002, we are making available to you coverage for losses
arising out of certain acts of international terrorism. Terrorism is defined as any act
certified by the Secretary of the Treasury, in concurrence with the Secretary of State and
. the Attorney General of the United States, to be an act of terrorism; to be a violent act or
an act that is dangerous to human life, property or infrastructure; to have resulted in
damage within the United States, or outside the United States in the case of an air carrier
or vessel or the premises of a United States Mission; and to have been committed by an
individual or individuals acting on behalf of any foreign person or foreign interest, as part
. of an effort to coerce the civilian population of the United States or to influence the
policy or affect the conduct of the United States Government by coercion. Coverage for
acts of terrorism is already included in the captioned Surety Bond.
You. should know that, effective November 26, 2002, any losses caused by acts of
terrorism covered by your Surety Bond will be partially reimbursed by the United States
under the formula set forth in the Act. Under this formula, the United States of America
pays 90% of covered terrorism losses that exceed the statutorily established deductible to
be paid by the insurance company providing the coverage. The portion of your premium
that is attributable to coverage for such acts of terrorism is zero, because we could not
distinguish (and separately charge for) acts of terrorism from other causes of loss when
we calculated your premium.
If you have any questions about this notice, please contact your agent or broker.
K":
CI-IUBB
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SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OA HIS.
1. This swom statement is submitted to Ci ty of Sunny Isles beach
[print namc of the public entity]
byBret J. Abraham Manaqer Systems Sales SW Florida
[print individual's name and title]
furADT Security Services, Inc.
[print namc of cntity submitting swom statement]
whose business address is
7747 NW 48th Street, Building D, Suite 160
Miami FL 33166
and (if applicable) its Federal Employcr Identification Numbcr (FEIN) is 5 8 -1 8141 02
(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statemcnt: .)
2. I understand that a "public entity crime" as defined in Paragraph 287.l33(I)(g), Florida Statutes, means a
violation of any statc or federal law by a person with respect to and directly relatcd to the transaction of
business with any public entity or with an agcncy or political subdivision of any other state or of the Unitcd
States, including, but not limitcd to, any bid or contract for goods or services to be provided to any public
entity or an agency or political subdivision of any other state or of the United States and involving antitmst,
fraud, theft, bribery, collusion, racketeering, conspiracy, or material misreprcsentation.
3.
I undcrstand that "convicted" or "conviction" as dcfined in Paragraph 287.13J(I)(b), Florida Statues, means a
finding of guilt or a conviction of a public cntity crime, with or without an adjudication of guilt, in any fedcral
or state trial court of record relating to charges brought by indictment or information aftcr July 1, 1989, as a
rcsult of a jury vcrdict, nonjury trial, or entry of a plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defined in Paragraph 287.l33(1)(a), Florida Statutes, means:
I. A predeccssor or successor of a person convicted of a public entity crime; or
2. An cntity under the control of any natural person who is activc in the managcmcnt of thc entity and who
has becn convicted of a public entity crime. The tenll "affiliate" includes those officers, directors, executives,
partl1crs, sharcholdcrs, cmployccs, mcmbcrs, and agcnts who arc active in the managemcnt of an affiliatc.
The ownership by onc pcrson of shares constituting a controlling interest in another person, or a pooling of
cquipment or income among persons when not for fair markct value under an aml's length agreement, shall be
a prima facie casc that one pcrson controls another person. A pcrson who knowingly enters into a joint
vcnturc with a person who has been convicted of a public cntity crimc in Florida during thc prcceding 36
months shall bc considcred an affiliatc.
5. I understand that a "person" as defined in Paragraph 287.133(I)(c), Florida Statutes, means any natural
pcrson or entity organizcd undcr the laws of any state or of thc United States with the Icgal power to cntcr
into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let
by a public entity, or which othcrwise transacts or applies to transact business with a public cntity. Thc tcnll
"pcrson" includcs those officers, directors, executivcs, partners, shareholders, cmployees, members, and
agcnts who arc activc in managemcqt of an entity.
Form PUR 7068 (Rev. 06/11/92)
00402-1
SIB
6.
Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. [Indicate which statement applies]
(~
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Neither the entity submitting this sworn statement, nor any of its officers, directors,executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity, nor
any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989,
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity, nor
any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989,
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the entity, nor
any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida,
Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida,
Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was
not in the public interest to place the entity submitting this sworn statement on the convicted vendor list.
[attach a copy of the final order]
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED ECTION 287.017, FLORIDA
STATUTES FOR CATEGORY TWO OF ANY CHANGE TN THE INFORM 10 ,NTATNED TN THTS FORM,
Sworn to and subscribed before me this
Notary Public - State of
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Personally known
x
OR Produced identification
Mr,mmiSSion "lfS 7Ylti1 t!h ~ 1, ~ IJ 1
h~ _l{Jj~r
(Printed typed or stamped
commissioned name of notary public)
(Type of identification)
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Form PUR 7068 (Rev. 06/11/92)
00402-2
SIB
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DOCUMENT 00420
INFORMATION REQUIRED FROM BIDDERS
GENERAL INFORMATION
The Bidder shall furnish the following information. Failure to comply with this requirement may cause its
rejection. Additional sheets shall be attached as required.
1. Contractor's Name/Address:ADT Securi tv Services Inc.
7747 NW 48th Street Buildinq D Suite 160 Miami FL 33166
2,
Contractor's Telephone Number: 786 - 3 31- 3 9 8 7
239-633-6185
3. Contractor's License: EF0000950
Primary ClassificationFire Alarm, Burq Alarm, Securi tv Svstem Contractor
4. Number of years as a Contractor in construction work of the type involved in this Contract:
130 years
5. List the names and titles of 2ll officers of Contractor's firm:
Please see attached
6. Name of person who inspected site or proposed work for your firm:
Name:
Bret J. Abraham
Date of Inspection: September 12, 2004
7. What is the last project of this nature you have completed?
Lemon Bay High School, Englewood FLorida
8. Have you ever failed to complete work awarded to you; if so, where and why?
NO
07/04
00420-1
SIB
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9,
Name three individuals or corporations for which you have performed work and to which you refer:
Tri-Ci tv Electric Allen Clark 239-768-5566 _~_.____
Bonita Springs Utilities Mel Fisher 239-3904825
Collier County Housing Authority Leticia Skipper239-657-3649
10. List the following information concerning all contracts on hand as of the date of submission of .this
proposal. (In case of co-venture, list the information for all co-ventures).
NAME TOTAL CONTRACTED %
OF CONTRACT DATE OF COMPLETION
PROJECT CITY VALUE COMPLETION TO DATE
Madira Marco Island 176,000 April 05 20%
Lee County School 0 60,000 September 05 10%
Apogee Miami 50,000 September 05 10%
(Continue list on inset sheet, if necessary)
11. What equipment do you own that is available for the work?
All equipment. hin rt~ well rt~ in~t.rtllrtt.ion met.hones. t.raining,
personnellwill be by TYCO owned companies and subcontactors
certified by ADT / TYCO.
12. What equipment will you purchase for the proposed work?
Please see above
NOTE: Attach additional sheets if required.
If requested by the City, the Bidder shall furnish a notarized financial statement, references and other
information, sufficiently comprehensive to permit an appraisal of his current financial condition.
07/04
00420-2
SIB
(~
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"-.-/ 6.
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LIST OF SUBCONTRACTORS
The Bidder SHALL list below the name and address of each Subcontractor who will perform work under this
Contract in excess of one-half percent of the total bid price, and shall also list the portion of the work which
will be done by such Subcontractor. After the opening of Proposals, changes or substitutions will be allowed
with written approval of the City of Sunny Isles Beach. Subcontractors must be properly licensed.
Work to be Performed
1. Installation of Devices
2.
3.
4.
5.
7.
8,
9.
10.
NOTE: Attach additional sheets if required.
07/04
Su bcontractor's Name! Address
JADE Communications, 6610 E. Rogers
Boca Raton, FL 33487
00420-3
SIB
CERTIFICATE AS TO CORPORATE PRINCIPAL
i~
~./
I, Omar Trover
, certify that I am the Core Sal@s Manager of
ADT Security Services, Inc.
Bret J. Abraham
, and that
, who signed the Bid with City of Swmy Isles, Miami-
Dade County Florida for the project titled Security System for Sunny T~l e~ Beach
Government Center
isManager of System Salesof said Corporation with full authority to sign said Bid on behalf
of the Corporation.
Signed and sealed this ~ day of September
,2004.
"
~'--J
UPl)A~W~
tit ~ION It 00 197610
, oPlflEs: Mercll 27, 2001
\ a.*d 1'tIU f'\lItVII>Ilr,Il"- fI4tNJI
-- ~~!1LU'J'
~~~~.
C Sl e
Omar Troyer, Core Sales Manager
Typed wtritle
STATBOFFL~~
COUNTY OF ~ ~
SWORN TO AND SUBSCRIBED before me th/~y 0 . 0~
, 2<Y2/
My Commission Expires:
;JndA4aJ~
Notary Public
~th ~1~tr&1
i"
"
08/04
00501-1
SIB
(~
~/
(\
V
(\
V
CERTIFICATE AS TO AUTHORIZED CORPORATE PERSONNEL
I, Bret J. Abraham
, certify that I am theManager System Sales of
ADT Security Services, Inc.
, who
signed the Bid with City of Sunny Isles Beach, Miami-Dade County Florida for the project titled
Security System for Sunny Isles Beach Government Center
, and that the following persons have the
requests on behalf of the Corporation:
Bret J. Abraham Manager System Sales
(Typed Name w/Title)
(Signature)
(Typed Name w/Title)
(Signature)
(Typed f'Iame w/Title)
Signed and sealed this~ day ofSeptember
(SE
UNDA A. WALKER
tit <;OMMlSS1ON j/ 00 197610
, 8P1AE!: W1!Jd127. '2f1Jl
\ IIIIlI!d 1lIIII......lnSlII<lIlC" ~
~'~.-~ .
Bret J. Abraham Manager System Sales
Typed wrri~le
STATE OF FLO~
COUNTY OF ~
SWORN TO AND SUBSCRIBED before me this/.t/icty ow.=:J1/Yl!u., , 20LI
My Commission Expires:
~cJ-> 21:J,n1
cf~Q1J~
Notary Public
08/04
00501-2
SIB
Construction Payment Bond
Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable.
CONTRACTOR (Name and Address):
SURETY (Name and Principal Place of Business):
OWNER (Name and Address):
CITY OF SUNNY ISLES BEACH
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
CONSTRUCTION CONTRACT
Date:
Amount: $
Description (Name and Location):
Security System for Sunny Isles Beach Government Center
City of Sunny Isles Beach
BOND
Date (Not earlier than Construction Contract Date):
Amount: $
Modifications to this Bond Fonn:
CONTRACTOR AS PRINCIPAL
Company
(Corp. Seal)
SURETY
Company
(Corp. Seal)
Signature:
Name and Title:
Signature:
Name and Title:
CONTRACTOR AS PRINCIPAL
Company
(Corp. Seal)
SURETY
Company
(Corp. Seal)
Signature:
Name and Title:
Signature:
Name and Title:
00600-1
EJCDC No, 1910-28B (1984 Edition)
Prepared through the joint efforts of the Surety Association of America, Engineers' Joint Contract Documents Committee, The Associated
General Contractors of America, American Instit ute of Architects, American Subcontractors Association, and the Associated Specialty
Contractors_
SIB
I. The Contractor and the Surety, jointly and severally, bind themselves, their
heirs, executors, administrators, successors and assigns to the Owner for the
performance of the Construction Contract, which is incorporated herein by
reference,
2, With respect to the Owner, this obligation shall be null and void if the
Contractor:
2,\, Promptly makes payment, directly or indirectly, for 31 sums due
Claimants, and
2.2. Defends, indemnifies and holds harmless the Owner from all claims,
demands, liens or suits by any person or entity who flll1ished labor,
materials or equipment for use in the performance of the Construction
Contract, provided the Owner has promptly notified the Contractor
and the Surety (at the address described in Paragraph \2) of any
claims, demands, liens or suits and tendered defense of such claims,
demands, liens or suits to the Contractor and the Surety, and provided
there is no Owner Default.
3, With respect to Claimants, this obligation shall be null and void if the
Contractor promptly makes payment, directly or indirectly, for all sums due.
4, The Surety shall have no obligation to Claimants under this Bond until:
4,\, Claimants who are employed by or have a direct contract with the
Contractor have given notice to the Surety (at the address described in
Paragraph \2) and sent a copy, or notice thereof, to the Owner, stating
that a claim is being made under this Bond md, with substantial
accuracy, the amount of the claim,
4.2, Claimants who do not have a direct contract with the Contractor:
\. Have furnished written notice to the Contractor and sent a copy,
or notice thereof, to the Owner, within 90 days after having last
performed labor or last furnished materials or equipment
included in the claim stating, with substantial accuracy, the
amount of the claim and the name of the party to whom the
materials were furnished or supplied or for whom the labor was
done or performed: and
2, Have either received a rejection in whole or in part from the
Contractor, or not received within 30 days of furnishing the
above notice any communication from the Contractor by which
the Contractor has indicated the claim will be paid drectly or
indirectly: and
3, Not having been paid within the above 30 days, have sent a
written notice to the Surety (at the address described in
parngraph \2) and sent a copy, or notice thereof, to the Owner,
stating that a claim is being made under this Bond and mclosing
a copy of the previous written notice furnished to the
Contractor.
5, If a notice required by Paragraph 4 is given by the Owner to the Contractor
orto the Surety, that is sufficient compliance,
6, When the Claimant has satisfied the conditions of Paragraph 4, the Surety
shall promptly and at the Surety's expense take the following actions:
6,1, Send an answer to the Claimant, with a copy to the Owner, within 45
days after receipt of the claim, stating the amounts that are mdisputed
and the basis for challenging any amounts that are di~uted.
6,2, Payor arrange for payment of any undisputed amounts,
7, The Surety's total obligation shall not exceed the amount of this Bond, and
the amount of this Bond shall be credited for any payments made in good faith
by the Surety.
8, Amounts owned by the Owner to the Contractor under the Construction
Contract shall be used for the performance of the Construction Contract and to
satisfY claims, if any, under any Construction Performance Bond. By the
Contractor furnishing and the Owner accepting this Bond, they agree that all
funds earned by the Contractor in the performance of the Construction Contract
are dedicated to satisfY obligations of the Contractor and the Surety under this
Bond, subject to the Owner's priority to use the funds for the completion of the
work
9. The Surety shall not be liable to the Owner, Claimants or others for
obligations of the Contractor that are unrelated to the Construction Contract.
The Owner shall not be liable for payment of any costs or expenses of any
Claimant under this Bond, and shall have under this Bond no obligations to make
payments to, give notices on behalf of, or otherwise have obligations to
Claimants under this Bond.
10, The Surety hereby waives notice of any change, including changes oftime,
to the Construction Contract or to relate subcontracts, purchase orders and other
obligations,
II, No suit or action shall be commenced by a Claimant under this Bond other
than in a court of competent jurisdiction in the location in which the work or part
of the work is located or after the expiration of one year from the date (I) on
which the Claimant gave the notice required by Subparagraph 4,1 or Clause 4.2
(iii), or (2) on which the last labor or service was performed by anyone or the last
materials or equipment were furnished by anyone under the construction
Contract, whichever of (1 ) or (2) first occurs, If the provisions ofthis Paragraph
are void or prohibited by law, the minimum period of limitation available to
sureties as a defense in the jurisdiction of the suit shall be acceJiable.
12. Notice to the Surety, the Owner or the Contractor shall be mailed or
delivered to the address shown on the signature page. Actual receipt of notice by
Surety, the Owner or the Contractor, however accomplished, shall be sufficient
compliance as of the date received at the address shown on the signature page,
13. When this Bond has been furnished to comply with a statutory or other
legal requirement in the location where the construction was to be performed,
any provision in this Bond conflicting with said statutory or legal requirement
shall be deemed deleted herefrom and provisions conforming to such statutory or
other legal requirement shall be deemed incorporated herein, The intent is, that
this Bond shall be construed as a statutory bond and not as a common law bond,
14, Upon request by any person or entity appearing to be a potential
benefl:iary of this Bond, the Contractor shall promptly furnish a copy of this
Bond or shall permit a copy to be made.
IS, DEFINITIONS
IS.\. Claimant: An individual or entity having a direct contract with the
Contractor or with a subcontractor of the Contractor to furnish labor,
materials or equipment for use in the performance of the Co ntract.
The intent of this Bond shall be to include without limitation in the
terms "labor, materials or equipment" that part of water, gas, power,
light, heat, oil, gasoline, telephone service or rental equipment used in
the Construction Contract, architectural and engineering services
required for performance of the work of the Contractor and the
Contractor's subcontractors, and all other items for which a
mechanic's lien may be asserted in the jurisdiction where the labor,
materials or equipment were furn ished.
15.2. Construction Contract: The agreement between the Owner and the
Contractor identified on the signature page, including all Contract
Documents and changes thereto.
153, Owner Default: Failure of the Owner, which has neither been
remedied nor waived, to pay the Contractor as required by the
Construction Contract or to perform and complete or comply with the
other terms thereof
(FOR INFORMATION ONLY-Name, Address and Telephone)
AGENT or BROKER: OWNER'S REPRESENTATIVE (Architect, Engineer or other party):
00600-2
EJCDC No, I 91 ()"28B (1984 Edition)
Prepared through the joint efforts of the Surety Association of America, Engineers' Joint Contract Documents Committee, The Associated
General Contractors of America, American Instit ute of Architects, American Subcontractors Association, and the Associated Specialty
Contractors.
SIB
Construction Performance Bond
Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable.
CONTRACTOR (Name and Address):
SURETY (Name and Principal Place of Business):
OWNER (Name and Address):
CITY OF SUNNY ISLES BEACH
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
CONSTRUCTION CONTRACT
Date:
Amount: $
Description (Name and Location):
Security System for Sunny Isles Beach Government Center
City of Sunny Isles Beach
BOND
Date (Not earlier than Construction Contract Date):
Amount: $
Modifications to this Bond Form:
CONTRACTOR AS PRINCIPAL
Company
(Corp. Seal)
SURETY
Company
(Corp. Seal)
Signature:
Name and Title:
Signature:
Name and Title:
CONTRACTOR AS PRINCIPAL
Company
(Corp. Seal)
SURETY
Company
(Corp. Seal)
Signature:
Name and Title:
Signature:
Name and Title:
00601-1
EJCDC No, 1910-28A (1984 Edition)
Prepared through the joint efforts ofthe Surety Association of America, Engineers' Joint Contract Documents Committee, The Associated
General Contractors of America, American Institute of Architects, American Subcontractors Association, and the Associated Specialty
Contractors,
SIB
I. The Contractor and the Surety, jointly and severally, bind themselves, their
heirs, executors, administrators, successors and assigns to the Owner for the
performance of the Construction Contract, which is incorporated herein by
reference.
2. If the Contractor performs the Construction Contract, the Surety and the
Contractor shall have no obligation under this Bond, except to participate in
conferences as provided in Subparagraph 3,1,
3. If there is no Owner Default, the Surety's obligation under this Bond shall
arise after:
3,1.
The Owner has notified the Contractor and the Surety at its address
described in Paragraph to below, that the Owner is considering
declaring a Contractor Default and has requested and attempted to
arrange a conference with the Contractor and the Surety to be held
not later than fifteen days after receipt of such notice to discuss
methods of performing the Construction Co ntract If the Owner,
the Contractor and the Surety agree, the Contractor shall be
allowed a reasonable time to perform the Construction Contract,
but such an agreement shall not waive the Owner's right, if any,
subsequently to declare a Contractor Default: and
The Owner has declared a Contractor Default and formally
terminated the Contractor's right to complete the contract Such
Contractor Default shall not be declared earlier than twenty days
after the Contractor and the Surety have received notice as
provided in Subparagraph 3,1: and
The Owner has agreed to pay the Balance ofthe Contract Price to
the Surety in accordance with the terms of the Construction
Contract or to a contractor selected to perform the Construction
Contract in accordance with the terms of the contract with the
Owner.
4, When the Owner has satisfied the conditions of Paragraph 3, the Surety
shall promptly and at the Surety's expense take one of the following actions:
4,1, Arrange for the Contractor, with consent of the Owner, to perfonn
and complete the Construction Contract: or
Undertake to perform and complete the Construction Contract
itself, through its agents or through independent contractors: or
Obtain bids or negotiated proposals from qualified contractors
acceptable to the Owner for a contract for performance and
completion of the Construction Contract, arrange for a contract to
be prepared for execution by the Owner and the contractor selected
with the Owner's concurrence, to be secured with peIformanceand
payment bonds executed by a qualified surety equivalent to the
bonds issued on the Construction Contract, and pay to the Owner
the amount of damages as described in Paragraph 6 in excess of the
Balance of the Contract Price incurred ~ the Owner resulting from
the Contractor's default: or
Waive its right to peIform and complete, arrange for completion,
or obtain a new contractor and with reasonable promptness under
the circumstances:
I, After investigation, determine the amount for which it may
be liable to the Owner and, as soon as practicable after the
amount is determined, tender payment therefor to the Owner:
or
2. Deny liability in whole or in part and notifY the Owner citing
reasons therefor.
5, If the Surety does not proceed as provided in Paragraph 4 with reasonable
promptness, the Surety shall be deemed to be in default on this Bond fifteen days
after receipt of an additional written notice from the Owner to the Surety
demanding that the Surety perform its obligations under this Bond, and the
Owner shall be entitled to enforce any remedy available to the Owner, If the
Surety proceeds as provided in Subparagraph 4.4, and the Owner refuses the
payment tendered or the Surety has denied liability, in whole or in part, without
3.2,
3.3.
4.2.
4,3,
4.4,
further notice the Owner shall be entitled to enforce any remedy available to the
Owner.
6. After the Owner has terminated the Contractor's right to complete the
Construction Contract, and if the Surety elects to act under Subparagraph 4,/,
4,2, or 4.3 above, then the responsibilities of the Surety to the Owner shall not be
greater than those of the Contractor under the Construction Contract, and the
responsibilities ofthe Owner to the Surety shall not be greater than those of the
Owner under the Construction Contract To the limit ofthe amount of this Bond,
but subject to commitment by the Owner of the Balance ofthe Contract Price to
mitigation of costs and damages on the Construction Co ntract, the Surety is
obligated without duplication for:
6.1. The responsibilities of the Contractor for correction of defective
work and completion of the Construction Contract:
6,2, Additional legal, design professional and delay costs resulting
from the Contractor's Default, and resulting from the actions or
failure to act of the Surety under Paragraph 4: and
6.3, Liquidated damages, or if no liquidated damages are specified in
the Construction Contract, actual damages caused by delayed
performance or non -performance of the Contractor,
7. The Surety shall not be liable to the Owner or others for obligations of the
Contractor that are unrelated to the Construction Contract, and the Balance of the
Contract Price shall not be reduced or set off on account of any such unrelated
obligations. No right of action shall accrue on this Bond to any person or entity
other than the Owner or its heirs, executors, administrators, or successors,
8. The Surety hereby waives notice of any change, including changes of time,
to the Construction Contract or to related subcontracts, purchase orders and other
obligations,
9. Any proceeding, legal or equitable, under this Bond may be instituted in
any court of competent jurisdiction in the location in which the work or part of
the work is located and shall be instituted within two years after Contractor
Default or within two years after the Contractor ceased working or within two
years after the Surety refuses or fails to perform its obligations under this Bond,
whichever occurs first If the provisions of limitation available to sureties as a
defense in the jurisdiction of the suit shall be applicable.
10, Notice to the Surety, the Owner or the Contractor shall be mailed or
delivered to the address shown on the signature page,
II, When this Bond has been furnished to comply with a statutory or other
legal requirement in the location where the construction was to be performed,
any provision in this Bond conflicting with said statutory or legal requirement
shall be deemed deleted herefrom and provisions conforming to such statutory or
other legal requirement shall be deemed incorporated herein, The intent is that
this Bond shall be construed as a statutory bond and not as a common law bond,
12, Definitions,
12.1, Balance of the Contract Price: The total amount payable by the
Owner to the Contractor under the Construction Contract after all
proper adjustments have been made, including allowance to the
Contractor of any amounts received or to be received by the Owner
in settlement of insurance or other claims for damages to which the
Contractor is entitled, reduced by all valid and proper payments
made to or on behalf of the Contractor under the Co nstruction
Contract
12.2. Construction Contract: The agreement between the Owner and the
Contractor identified on the signature page, including all Contract
Documents and changes thereto,
12.3, Contractor Default: Failure of the Contractor, which has neither
been remedied nor waived, to perform or otherwise to comply with
the terms of the Construction Contract
12.4. Owner Default: Failure of the Owner, which has neither been
remedied nor waived, to pay the Contractor as required by the
Construction Contract or to perform and complete or comply with
the other terms thereof
(FOR INFORMATION ONLY-Name, Address and Telephone)
AGENT or BROKER: OWNER'S REPRESENT A TIVE (Architect, Engineer or other party):
00601-2
EJCDC No, 1910-28A (1984 Edition)
Prepared through the joint efforts of the Surety Association of America, Engineers' Joint Contract Documents Committee, The Associated
General Contractors of America, American Institute of Architects, American Subcontractors Association, and the Associated Specialty
Contractors,
SIB
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DOCUMENT 00650
ACKNOWLEDGEMENT OF CONFORMANCE
WITH O.S.H.A. STANDARDS
TO THE CITY OF SUNNY ISLES BEACH
We acknowledge and agree that as contractors for the construction of the Security System for
Sunny Isles Beach Government Center, that we have /he sole responsibility for compliance
with all requirements of the Federal Occupational Safety and Health Act of 1970, and all State
and Local Safety and Health regulations, and agree to indemnify and hold harmless the City of
Sunny Isles Beach against any and all legal liability or loss the District may incur due to our
(Contractor's) failure to comply with such act.
ADT Sec~rity Services, Inc~
CONTRACTOR
END OF DOCUMENT
07/04
00650-1
SIB
SECTION 17715
DURESS SYSTEM
PART 1 GENERAL
1.1. SCOPE
A, This section of the specifications requires the complete installation of the system as indicated
on the drawings and/or specified herein.
B, Furnish, install, and deliver materials required to make the systems complete and of
professional quality, including any miscellaneous items necessary for proper operation, but not
specifically mentioned. Provide all labor and supervision to check out, adjust and calibrate total
system. The only exemptions are items specifically listed as "work by others".
C. Confirm voltage and frequency of systems and components and match with facility power
distribution system. Confirm all electrical standards for the country of concern to be acceptable,
This includes US standards organizations such as EIA (Electronic Industries Association) or
International standards bodies such as CCIR (International Radio Consultative Committee).
1,2. PREFABRICATION INSTALLATION MEETINGS
A. Prior to fabrication and system(s) installation, coordinate with the Architect and Owner to insure
system(s) work with building components, specifically including, but not limited to, the building
fire management system.
B. Verify all site conditions prior to installation, and coordinate work with the Architect and Owner
to assure a timely installation, The Security System Installer shall abide by any and all local
codes, manufacturers recommendations, safe work practices and shall secure any or all
applicable permits or licenses to complete said work,
1.3. SUBMITTALS
A. Submit for approval, within 30 days of award of contract or as required by Owner's schedule, but
prior to purchase or fabrication of equipment, 5 copies of the following:
1, A complete equipment list, with model numbers, manufacturers, quantities, and
specification "cut" sheets of all equipment used, broken down by system,
2, Equipment layout drawings for each room, with model numbers,
3. Proposed construction details for any custom built equipment. Drawings of custom panels
and labeling. Include proposed labels and layouts for switch panels, pictorial panels, and
receptacle plates.
4. Total systems block diagrams broken down by system. Drawings should include proposed
terminal block numbers, cable types and sizes, device location labeling, and wiring
diagrams for proposed switching systems and custom electronics.
5. Provide any revision to the Contract drawings, showing any relocation of devices, cabling, or
circuiting that may be warranted.
6. Warranty statement with proper dates filled in at the time of final acceptance.
8/04
17715-1
SIB
B, Systems Drawings: All drawings committed to Owner shall be generated on computer Aided
Drafting (CAD) equipment. Quality plotter or Laser Printer hard copies are required, A copy of
the drawing files shall also be delivered,
C, Equipment Labels: All labels to be installed on equipment shall be engraved self-adhesive
laminated or photo process Mylar composition with a lettering generated by printing equipment.
1.4, WORK BY OTHERS
A, All cabling to be provided by Owner,
1. Cabling provided includes home runs from duress stations and buttons back to
communications closets.
2, All cable terminations, splices, and other connections must be provided by Security
Installer.
1.5, ACCEPTABLE MANUFACTURERS
A, Only materials and equipment specified in theses specifications shall be considered without
prior approval. In no case shall equipment or materials of lesser design, quality, or workmanship
be acceptable, Newer models shall replace discontinued equipment.
B. Substitution shall be permitted when submission of complete data on substitution has been
reviewed and approved. For the terms of this specification, the following are defined as:
1, The term "or equal" shall allow any product that meets the overall performance specification
of the listed product(s),
2, The term "or approved equal" shall mean that the base bid must include the listed
product(s) but non-listed products will be considered under the following conditions: If the
system bidder wishes to use a non-listed item, it must be listed as a separate addition or
deduction alternate item outside of the base bid, with all appropriate documentation as to
features, benefits, savings and performance specifications (as specified above) included. No
alternates or non-listed items will be accepted without the base bid as specified.
3, If neither of the above terms is used, no alternate products shall be allowed.
1.6. WARRANTY AND SERVICE RESPONSIBILITY
A. All equipment and components shall be guaranteed free of defects and any faulty workmanship
for a period of one year after final acceptance, regardless of manufacturer warranty of a lesser
period,
B. The Contractor shall replace defective materials and repair faulty workmanship within twenty-
four hours of discovery, except emergency conditions (system failures), which must be placed
in service within six (6) hours after notification, all at no cost to the Owner.
C, The system shall be guaranteed for a period of one (1) year from the date of final acceptance
against defective materials, workmanship, and improper adjustment. Any defective material
shall be replaced at no expense to the Owner, provided it does not show abuse.
1.7. TRAINING
A. Provide a minimum of 2 hours of training per system to the owner or his designated personnel. If
desired by the Owner, videotape the training session and provide a copy to the Owner for later
review, reference, and to train new employees on the operation of the systems,
17715-2
8/04
SIB
1,8. OPERATION MANUALS
A. Provide upon final Owner's acceptance four (4) sets of Owner's Manuals that include the
following:
1. A complete list of all furnished equipment, with manufacturer's model numbers, broken
down by system.
2, Manufacturers operating instructions and service manual for all furnished equipment.
3. Revised schematics with wire numbers, and all relevant details.
4. Revised Contract drawings showing all device locations, cabling, and circuitry.
5. Results of all tests noted in the Test and Performance Verification Section of these
specifications,
1.9, SYSTEM DESCRIPTION
A. Public Duress Station unit(s) shall be easily identifiable, vandal resistant communications
device(s) that are Americans with Disabilities Act (ADA) compliant, multi-functional, wall
mounted, and constructed of heavy stainless steel. The unit(s) shall be aesthetically pleasing
and virtually impervious to damage, and shall include a high quality, vandal resistant, hands-free
communication device, and a combination blue beacon and strobe that serves to identify the
unit from a distance,
8. Public Duress Station unit(s) shall be designed so that a single touch on the device button shall
immediately and automatically dial a preprogrammed number. This shall simultaneously
activate the blue strobe and an optional peripheral device (remote preset for the CCTV system),
Immediately after establishing the phone connection with the receiving party, the
communications device shall be capable of sending a signal identifying the specific unit being
activated. The strobe shall continue to flash, drawing attention to this location until the
receiving party terminates the call.
C. Exposed duress and panic push buttons are to be highly visible. When activated, they shall
generate an alarm at the designated attendant area(s), office(s), and shall include audible
and/or visual indication at the source. The exact locations of alarm buttons must be coordinated
with Architect or Owner.
PART 2 PRODUCTS
2,1. POWER SUPPLY
A. System installer shall provide power supply units as necessary to make the system complete
and functional. Power supplies may be required for main and remote equipment. Power supplies
are to be selected to match source and load voltages, frequency, wattage and environment for
equipment powered. Sufficient capacity shall be included in power supplies to accommodate
reasonable and expected future requirements. Power supply shall be U.L. listed.
8, Power supply enclosure shall be suitable for location used,
C, Provisions shall be made for the continuous operation of the full system upon loss of normal
power. Standby batteries, UPS system, or both shall provide power for minimum of 24 hours for
remote devices, and 30 minutes for servers, monitors and common equipment.
2.2. EQUIPMENT HOUSING
8/04 17715-3
S~B
A. Equipment housing shall be provided where indicated on the drawings and as needed to house
security equipment and control system components such as programmable logic controllers,
wiring terminations, power supplies, auxiliary relays, etc.
2,3. PUBLIC DURESS CAll STATION
A, The Public Duress call Station shall be highly visible, stainless steel, weather and vandal
resistant, auto-dial speakerphone, Public Duress Call Station shall contain remotely mountable
electronics, internal auxiliary and backup power sources and shall be capable of playing two
digitally stored messages upon activation,
B. The Public Duress call Station shall initiate both emergency alert and general information call to
specified recipients.
C, The Public Duress call Station shall be provided with a high-output blue strobe light that shall
activate when the *PUSH FOR HElP* is pressed. Strobe light shall continue to flash until
deactivated by receiving party. The Public Duress call station strobe light cannot be deactivated
at the unit itself,
D. Public Duress call Station shall be remotely programmable, allow for remote diagnostic testing,
and communication line monitoring. Remote Programming and Diagnostic software package to
be provided and installed on owner designated desktop computers,
E, Unit features include:
1, Three number dialing capability,
2, Silent audio monitoring/silent dial out capability.
3, Separate *EMERGENCY* and *Information* program functions.
F. Acceptable Products
1. Code Blue CB II-s/CB-3000d
2. Code Blue CB lI-e/CB-3000d
3. or Approved equal
PART 3 EXECUTION
3,1, DURESS BUTTONS
A. Duress push buttons shall be concealed within millwork directly under workstation, Wall
mounted pushbuttons shall be labeled as to function.
B. Pressing a duress pushbutton shall annunciate at the main security office and shall stay in
alarm state until acknowledged and released, Alarm shall clearly indicate location of initiation.
3,2, PUBLIC DURESS CAll STATION
A. Public Duress Call Station shall be securely mounted, highly visible, as shown in drawings.
Mounting fasteners shall be concealed within the unit, accessible only though the top cap, Unit
shall be constructed with proprietary security hardware throughout
3.3, WIRING INSTALLATION
8/04 17715-4
SIB
A, The Security system Installer shall insure that connections to locks, door switches, control
panels and consoles are complete and properly terminated,
B. All conductors shall meet or exceed manufacture's minimum wire size for device, application,
and length of run, and shall be installed in common raceways and equipment enclosures with
other conductors.
C. Wiring systems shall use stranded copper conductors.
0, Wiring systems shall be individually color-coded, All colors shall be continuous from filed device
to last internal termination point. Colors shall be consistent as to function, i,e" Red-24VOC
positive, Black-24VOC negative. White or grey conductors shall be used only for neutral
conductors and green only for grounding conductors.
E. Conductors within junction and pull boxes and equipment enclosures shall be grouped and
laced with nylon tie straps with identification tab, in individual sets serving individuallocksets or
operating mechanisms. Conductor groups shall be identified on the strap tab with respect to
room or operator served.
F. Security system conductors shall not be spliced; conductors shall be continuous between
locksets and/or operators and terminations point for control.
G. Junction boxes and pull boxes required for installation of the security system wiring must be
installed to be fully accessible, Work under this section of the specification must be closely
coordinated with work of all other trades to comply with this requirement.
3.4. EQUIPMENT INSTALLATION
A, Hardware, screws, bolts, nuts, components and accessory fittings shall be of a type designed,
intended or appropriate for the use, and complement the items with which they are used, and
shall have corrosion protection suitable for the atmosphere in which they are installed.
B. Equipment, except portable equipment, shall be held firmly in place, This shall include
amplifiers, cameras, monitors, cables, Etc. Fastening and supports shall be adequate to
support their loads with a safety factor of at least five. Switches, connectors, outlets, etc., shall
be clearly, logically and permanently labeled during installation.
C. The Security System Installer must take such precautions as are necessary to guard against
electro-magnetic and electro-static hum; to supply adequate ventilation; and to install the
equipment so as to provide maximum safety to the operator.
0, Care shall be exercised in wiring, so as to avoid damage to the cable and to the equipment.
Joints and connections shall be made with resin-core solder or with mechanical connectors.
Wiring shall be installed in strict adherence to standard professional practices.
E, Equipment shall have an engraved or photo laminated label identifying area served by that
device.
3,5, PROTECTION OF EQUIPMENT
A, Security equipment is sensitivity to dust, dirt, condensing humidity and other products normally
found on construction sites. The Security System Installer shall take necessary precautions to
insure that equipment is properly stored and protected. Failure to meet this criterion shall result
in the replacement of exposed equipment at the discretion of the Ovmer or Owner's
representative.
8/04
17715-5
SIB
8, The Contractor shall be responsible for all materials, equipment, and supplies sold and delivered
to the Owner under this contract until final inspection of the work and acceptance thereof by the
Owner. In the event that any such material, equipment, or supplies are lost, stolen, damaged,
or destroyed prior to final inspection and acceptance, the Contractor shall replace same without
additional cost to the Owner.
3.6, TEST AND PERFORMANCE VERIFICATION
A, Performance testing and adjustment procedures for the system(s) shall include:
1. Each device is to be tested for full functionality and operation as a system. Verification of
all alarm displays, annunciations, and printouts is required.
2, Perform all tests and verifications in the presence of the Architect, Consultant or owner as
required. Provide written proof of compliance with the test and demonstration of the system
performance.
8. If the need for additional adjustment becomes evident during demonstrations and testing, the
Installer's work shall continue until the system(s) operates properly, If final acceptance is
delayed because of defective equipment or because installation is not in accordance with these
specifications, the Installer shall pay for all additional time and expenses during any extensions
of the acceptance-testing period.
END OF SECTION
8/04
17715-6
SIB
SECTION 17720
DOOR MONITORING/ACCESS CONTROL SYSTEM
PART 1 GENERAL
1.1, SCOPE
A, This section of the specifications requires the complete installation of the system as indicated
on the drawings and/or specified herein.
B. Furnish, install, and deliver materials required to make the systems complete and of
professional quality, including any miscellaneous items necessary for proper operation, but not
specifically mentioned, Provide all labor and supervision to check out, adjust and calibrate total
system. The only exemptions are items specifically listed as "work by others".
C. Confirm voltage and frequency of systems and components and match with facility power
distribution system. Confirm all electrical standards for the country of concern to be acceptable.
This includes US standards organizations such as EIA (Electronic Industries Association) or
International standards bodies such as CCIR (International Radio Consultative Committee).
1,2, PREFABRICATION INSTALLATION MEETINGS
A. Prior to fabrication and system(s) installation, coordinate with the Architect and Owner to insure
system(s) work with building components, specifically including, but not limited to, the building
fire management system,
B. Verify all site conditions prior to installation, and coordinate work with the Architect and Owner
to assure a timely installation. The Security System Installer shall abide by any and all local
codes, manufacturers recommendations, safe work practices and shall secure any or all
applicable permits or licenses to complete said work.
1,3. SUBMITTALS
A. Submit for approval, within 30 days of award of contract or as required by Owner's schedule, but
prior to purchase or fabrication of equipment, 5 copies of the following:
1. A complete equipment list, with model numbers, manufacturers, quantities, and
specification "cut" sheets of all equipment used, broken down by system.
2. Equipment layout drawings for each room, with model numbers.
3. Proposed construction details for any custom built equipment. Drawings of custom panels
and labeling. Include proposed labels and layouts for switch panels, pictorial panels, and
receptacle plates,
4. Total systems block diagrams broken down by system. Drawings should include proposed
terminal block numbers, cable types and sizes, device location labeling, and wiring
diagrams for proposed switching systems and custom electronics,
5. Provide any revision to the Contract drawings, showing any relocation of devices, cabling, or
circuiting that may be warranted.
6, Warranty statement with proper dates filled in at the time of final acceptance.
8/04
17720-1
S\B
B, Systems Drawings: All drawings committed to Owner shall be generated on computer Aided
Drafting (CAD) equipment. Quality plotter or Laser Printer hard copies are required, A copy of
the drawing files shall also be delivered.
C, Equipment Labels: All labels to be installed on equipment shall be engraved self-adhesive
laminated or photo process Mylar composition with a lettering generated by printing equipment.
1.4. WORK BY OTHERS
A. Preparation of doorframes by door manufacturer is required to accommodate ANSI mortise
recessed door switches.
B, All cabling to be provided by Owner
1. Cabling provided includes home runs from card readers and door contacts back to
communications closets.
2. All cable terminations, splices, and other connections must be provided by Security
Installer,
1,5. ACCEPTABLE MANUFACTURERS
A. Only materials and equipment specified in theses specifications shall be considered without
prior approval. In no case shall equipment or materials of lesser design, quality, or workmanship
be acceptable, Newer models shall replace discontinued equipment.
B. Substitution shall be permitted when submission of complete data on substitution has been
reviewed and approved. For the terms of this specification, the following are defined as:
1, The term "or equal" shall allow any product that meets the overall performance specification
of the listed product(s).
2, The term "or approved equal" shall mean that the base bid must include the listed
product(s) but non-listed products will be considered under the following conditions: If the
system bidder wishes to use a non-listed item, it must be listed as a separate addition or
deduction alternate item outside of the base bid, with all appropriate documentation as to
features, benefits, savings and performance specifications (as specified above) included. No
alternates or non-listed items will be accepted without the base bid as specified.
3. If neither of the above terms is used, no alternate products shall be allowed.
1.6, WARRANTY AND SERVICE RESPONSIBILITY
A. All equipment and components shall be guaranteed free of defects and any faulty workmanship
for a period of one year after final acceptance, regardless of manufacturer warranty of a lesser
period,
B. The Contractor shall replace defective materials and repair faulty workmanship within twenty-
four hours of discovery, except emergency conditions (system failures), which must be placed
in service within six (6) hours after notification, all at no cost to the Owner.
C. The system shall be guaranteed for a period of one (1) year from the date of final acceptance
against defective materials, workmanship, and improper adjustment. Any defective material
shall be replaced at no expense to the Owner, provided it does not show abuse.
8/04
17720-2
SIB
1.7, TRAINING
A. Provide a minimum of 4 hours of training per system to the owner or his designated personnel. If
desired by the Owner, videotape the training session and provide a copy to the Owner for later
review, reference, and to train new employees on the operation of the systems.
1,8. OPERATION MANUALS
A. Provide upon final Owner's acceptance four (4) sets of Owner's Manuals that include the
following:
1. A complete list of all furnished equipment, with manufacturer's model numbers, broken
down by system,
2. Manufacturers operating instructions and service manual for all furnished equipment.
3. Revised schematics with wire numbers, and all relevant details.
4, Revised Contract drawings showing all device locations, cabling, and circuitry.
5. Results of all tests noted in the Test and Performance Verification Section of these
specifications,
1.9. SYSTEM DESCRIPTION
A. Door monitoring/Access Control systems shall constitute a programmable and expandable PC
based system suitable for multiple function detection, reporting, and control of door contact
switches, duress buttons, access card readers, keypads, etc, The system shall manage and
control such devices as door release strikes, magnetic closure devices, local alarms, camera
positioning initiation, CCTV monitors, notification alarms, video recording devices, drive-up gate
openers, roll-up doors, etc. The system shall perform logic functions as necessary to make the
system operational and shall be customized to the Owner's needs. When there is camera
coverage of an area, an alann or event shall initiate simultaneous display of the camera image
on CCTV monitor(s) and initiate video recording of that area.
B. Monitored and controlled doors shall include all locations shown on the drawings,
C. The failure of any PC-based component of the system(s) must not compromise the integrity of
the system(s). The main functions of the system(s) must continue to operate indefinitely in the
event of such a failure, such as, but not limited to:
1, All access control functions
2. All door monitoring functions
3. Duress functions
4, CCTV control functions
D, The systems shall not rely on the City's data network for normal operation. Any failure of the
City's data network must have minimal impact on the normal operation of the system(s).
PART 2 PRODUCTS
2,1. ACCESS CONTROL SYSTEM
8/04 17720-3
SIB
8/04
A. The access control system shall be a configurable, digital, real tine control and communication
system handling peripheral devices through user graphical display(s), The system shall
interface with a wide variety of access control input devices such as card readers, door
contacts etc. and control output devices such as door locks, alarms, and interfaces to other
systems,
B. The system shall be capable of being controlled from multiple locations over an Ethernet LAN
network, preferably via a standard web browser interface rather than proprietary software.
C. The system shall be a modular system, such that it will allow for expandable configurations of
both input and output devices (card readers, door contacts, etc) ,
D, Graphical displays (floor maps) shall be able to be created off line using a PC and transported
to the access control system. Preferably, Microsoft Visio or AutoCAD drawings will be directly
importable; otherwise, graphical software suitable for this function shall be provided
E. Features shall include:
1. Controlling building access, displaying alarms and CCTV images on a workstation,
monitoring intrusion points, etc,
2. Convenient and extensive report management.
3, Distributed processing for system reliability,
4, Fault tolerant server and redundant database architecture so that no operator intervention is
required for switching to backup server.
5. Multiple user capability with multiple levels of access control into the system.
F, System capacities (minimum) shall include:
1. Card Holders - 1000
2. Card readers - 200
3. Access Levels - 100
4. Time Periods - 100
5. Holidays - 50
6, Input Points - 1000
7, Control Points - 1000
G. Event Storage shall include:
1, Alarm priorities up to 50 levels with one or more assignable levels being non-masking or
immediate reporting,
2. Event and alarm recording with descriptive location, user identification, time and duration,
etc,
3. Event and alarm routing or forwarding to single or multiple destinations based on priority,
17720-4
SIB
H, Password protection shall be provided for both the computer(s) operating system and the
security software, A minimum of two layers of password protection shall be provided for the
security software, administrative and user. Administrative privileges shall allow for complete
setup and entry of all system data and configuration information. User password shall restrict
privileges to system entry and day-ta-day operations.
I. Acceptable manufactures:
1. KANTECH KT-300
2. or approved equal
2.2, POWER SUPPLY
A. System installer shall provide power supply units as necessary to make the system complete
and functional. Power supplies may be required for main and remote equipment. Power supplies
are to be selected to match source and load voltages, frequency, wattage and environment for
equipment powered. Sufficient capacity shall be included in power supplies to accommodate
reasonable and expected future requirements. Power supply shall be U.L listed.
B, Power supply enclosure shall be suitable for location used.
C. Provisions shall be made for the continuous operation of the full system upon loss of normal
power. Standby batteries, UPS system, or both shall provide power for minimum of 24 hours for
remote devi ces, and 30 minutes for servers, monitors and common equipment. Generator
standby power (not provided by security installer) shall provide emergency long-term power.
2,3. EQUIPMENT HOUSING
A. Equipment housing shall be provided where indicated on the drawings and as needed to house
security equipment and control system components such as programmable logic controllers,
wiring terminations, power supplies, auxiliary relays, etc,
2.4. BIOMETRIC READER
A. Biometric readers shall be compact, multi-functional, decorative, vandal resistant access
readers.
B. They shall also be compatible with a wide variety of proximity cards in addition to biometric
input. The proximity card reader component shall provide up to 10" of read range.
C. Acceptable products:
1. Bioscrypt V-Prox
2, or approved equal
2.5, PROXIMITY CARD READER
A Proximity card readers shall be compact, decorative, non-contact, proximity type access card
reader. Unit will be compatible with a wide variety of proximity cards, Reader shall provide up to
10" of read range, Unit shall be vandal resistant.
B. Acceptable products:
8/04
17720-5
SIB
1. ADT/KANTECH
2, HID ProxlPro Reader
3. or approved equal
2,6. PROXIMITY CARDS
A. Proximity cards shall be individually coded identification/access control fully compatible with
installed Proximity Card Readers to gain access to the property. They shall be 2.1" x 3.3" in
size and will be provided with a printable overlay that allows for direct printing of images/logos,
B. Supply an initial four hundred Proximity Cards as part of this system.
C, Acceptable products:
1. ADT/KANTECH
2. HID Proxcard II
3, or approved equal
2,7. VEHICULAR PROXIMITY TAG READER
A. Vehicular Proximity Tad readers shall designed for use in parking control and long read range
applications. Additional feature shall be provided for the connection of a roadway loop detector
to ensure accurate detection of vehicle. Reader shall provide up to 8' of read range, Unit shall be
weatherized and vandal resistant.
B, Acceptable products:
1, MID RF
2, or approved equal
2.8, VEHICULAR PROXIMITY TAGS
A. Vehicular RF Tags shall be specifically designed for vehicle access control. They shall be
individually coded identifications/access control cords fully compatible with installed Vehicular
Proximity Readers to gain access to the property.
B. Vehicular RF Tags will provide a six to eight foot read range.
C. Supply an initial RF, fifty Vehicular Proximity Tags as part of this system.
D, Acceptable products:
1. MID RF
2, or approved equal
2,9. DOOR POSITION SWITCH
A. Switch shall be a recessed roller plunger ANSI mortised type with 1-foot leads. Color shall be
chosen to match doorframe.
8/04
17720-6
SIB
B. Acceptable products:
1. Sentrol
2, or equal
2,10, ELECTRIC DOOR STRIKE
A. Electric strike shall be selected to be compatible with door and frame into which it is to be
installed, Strike is to remain locked upon loss of power (fail-safe). Operating voltage is to be
selected based on overall system requirements.
B. Acceptable products:
1. Folger Adam Security Inc. 300 series
2, or equal
2.11, ELECTRIC MAG LOCKS
A. Electric mag locks shall be selected to be compatible with door and frame into which it is to be
installed, Operating voltage is to be selected based on overall system requirements.
B, Acceptable products:
1, Folger Adam Security Inc. FAM82SC
2, or equal
PART 3 EXECUTION
3.1, DOOR POSITION SWITCHES
A, Door position switches shall annunciate at the main security office and shall stay in alarm state
until acknowledged and released. Alarm shall clearly indicate location of initiation,
B, The door position switch shall be mortised on the strike side, at the head of the door and be
concealed.
3,2. LOCKING HARDWARE
A. Doors indicated being electrically controlled shall be compatible with the door lockset. Electric
strike shall be jamb mounted, The unit shall fail safe upon power loss.
3,3, SECURITY EQUIPMENT CABINET INSTALLATION
A. Coordinate installation of equipment cabinets with millwork construction with respect to
dimensions, installation and accessibility, Full accessibility must be maintained as required by
the National Electrical Code.
B, Wall hung cabinets shall have adequate wall blocking to support full weight of cabinets and
installed equipment.
C. Power and cabling shall be coordinated to enter cabinets without producing trip hazards,
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3.4. ALARM REPORTING
A. Duress buttons shall report to lobby monitoring station and Police dispatch area,
B. Door closure switches shall report to lobby monitoring station and Police dispatch area.
C, Public Duress Call Stations "PUSH FOR HELP" button shall report to community E-911 and
Police dispatch. Public Duress Call Station, "INFO" button shall initiate a voice call to the lobby
monitoring station.
3,5, ADDITIONAL SYSTEM PROGRAMMING NOTES
A, Provide fully functional and programmed system(s) to Owner's requirements,
3.6, WIRING INSTALLATION
A, The Security system Installer shall insure that connections to locks, door switches, control
panels and consoles are complete and properly terminated.
B, All conductors shall meet or exceed manufacturer's minimum wire size for device, application,
and length of run, and shall be installed in common raceways and equipment enclosures with
other conductors.
C, Wiring systems shall use stranded copper conductors.
D, Wiring systems shall be individually color-coded. All colors shall be continuous from filed device
to last internal termination point. Colors shall be consistent as to function, i.e" Red-24VDC
positive, Black-24VDC negative. White or grey conductors shall be used only for neutral
conductors and green only for grounding conductors,
E. Conductors within junction and pull boxes and equipment enclosures shall be grouped and
laced with nylon tie straps with identification tab, in individual sets serving individuallocksets or
operating mechanisms. Conductor groups shall be identified on the strap tab with respect to
room or operator served,
F, Security system conductors shall not be spliced; conductors shall be continuous between
locksets and/or operators and terminations point for control.
G. Junction boxes and pull boxes required for installation of the security system wiring must be
installed to be fully accessible, Work under this section of the specification must be closely
coordinated with work of all other trades to comply with this requirement.
3,7. EQUIPMENT INSTALLATION
A, Hardware, screws, bolts, nuts, components and accessory fittings shall be of a type designed,
intended or appropriate for the use, ad complement the items which they are used, and shall
have corrosion protection suitable for the atmosphere in which they are installed,
B. Equipment, except portable equipment, shall be held firmly in place. This shall include
amplifiers, cameras, monitors, cables. Etc. Fastening and supports shall be adequate to
support their loads with a safety factor of at least five. Switches, connectors, outlets, etc., shall
be clearly, logically and permanently labeled during installation.
8/04
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C, The Security System Installer must take such precautions, as are necessary to guard against
electro-magnetic and electro-static hum; to supply adequate ventilation; to install the equipment
so as to provide maximum safety to the operator.
D, Care shall be exercised in wiring, so as to avoid damage to the cable and to the equipment.
Joints and connections shall be made with resin-core solder or with mechanical connectors,
Wiring shall be installed in strict adherence to standards professional practices.
E, Equipment shall have an engraved or photo laminated label-identifying area served by that
device,
3,8. PROTECTION OF EQUIPMENT
A, Security equipment is sensitivity to dust, dirt, condensing humidity and other products normally
found on construction sites. The Security System Installer shall take necessary precautions to
insure that equipment is properly stored and protected. Failure to meet this criterion shall result
in the replacement of exposed equipment at the discretion of the ONner or Owner's
representative.
8, The Contractor shall be responsible for all materials, equipment, and supplies sold and delivered
to the Owner under this contract until final inspection of the work and acceptance thereof by the
Owner, In the event that any such material, equipment, or supplies are lost, stolen, damaged,
or destroyed prior to final inspection and acceptance, the Contractor shall replace same without
additional cost to the Owner,
3,9. TEST AND PERFORMANCE VERIFICATION
A, Performance testing and adjustment procedures for the system(s) shall include:
1. Each device is to be tested for full functionality and operation as a system. Verification of
all alarm displays annunciations and printouts are required.
2, Perform all tests and verifications in the presence of the Architect, Consultant or owner as
required, Provide written proof of compliance with the test and demonstration of the system
performance.
8, If the need for additional adjustment becomes evident during demonstrations and testing, the
Installer's work shall continue until the system (s) operates properly. If final acceptance is
delayed because of defective equipment or because installation is not in accordance with these
specifications, the Installer shall pay for all additional time and expenses during any extensions
of the acceptance-testing period.
END OF SECTION
8/04
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SECTION 17725
CCTV VIDEO SYSTEM
PART 1 GENERAL
1,1, SCOPE
A. This section of the specifications requires the complete installation of the system as indicated
on the drawings and/or specified herein.
B. Furnish, install, and deliver materials required to make the systems complete and of
professional quality, including any miscellaneous items necessary for proper operation, but not
specifically mentioned, Provide all labor and supervision to check out, adjust and calibrate total
system, The only exemptions are items specifically listed as "work by others".
C. Confirm voltage and frequency of systems and components and match with facility power
distribution system, Confirm all electrical standards for the country of concern to be acceptable.
This includes US standards organizations such as EIA (Electronic Industries Association) or
International standards bodies such as CCIR (International Radio Consultative Committee),
1.2, PREFABRICATION INSTALLATION MEETINGS
A. Prior to fabrication and system(s) installation, coordinate with the Architect and Owner to insure
system(s) work with building components, specifically including, but not limited to, the building
fire management system.
B, Verify all site conditions prior to installation, and coordinate work with the Architect and Owner
to assure a timely installation. The Security System Installer shall abide by any and all local
codes, manufacturers recommendations, safe work practices and shall secure any or all
applicable permits or licenses to complete said work.
1,3, SUBMITTALS
A. Submit for approval, within 30 days of award of contract or as required by Owner's schedule, but
prior to purchase or fabrication of equipment, 5 copies of the following:
1, A complete equipment list, with model numbers, manufacturers, quantities, and
specification .cut" sheets of all equipment used, broken down by system.
2. Equipment layout drawings for each room, with model numbers,
3, Proposed construction details for any custom built equipment. Drawings of custom panels
and labeling. Include proposed labels and layouts for switch panels, pictorial panels, and
receptacle plates,
4. Total systems block diagrams broken down by system, Drawings should include proposed
terminal block numbers, cable types and sizes, device location, labeling, and wiring
diagrams for proposed switching systems and custom electronics.
5. Provide any revision to the Contract drawings, showing any relocation of devices, cabling, or
circuiting that may be warranted.
6. Warranty statement with proper dates filled in at the time of final acceptance,
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B. Systems Drawings: All drawings committed to Owner shall be generated on computer Aided
Drafting (CAD) equipment. Quality plotter or Laser Printer hard copies are required, A copy of
the drawing files shall also be delivered,
C, Equipment Labels: All labels to be installed on equipment shall be engraved self-adhesive
laminated or photo process Mylar composition with a lettering generated by printing equipment.
1.4, WORK BY OTHERS
A. All cabling to be provided by Owner
1. Cabling provided includes home runs from cameras back to communications closets.
2. All cable terminations, splices, and other connections must be provided by Security
Installer.
1,5, ACCEPTABLE MANUFACTURERS
A. Only materials and equipment specified in theses specifications shall be considered without
prior approval. In no case shall equipment or materials of lesser design, quality, or workmanship
be acceptable, Newer models shall replace discontinued equipment.
B. Substitution shall be permitted when submission of complete data on substitution has been
reviewed and approved. For the terms of this specification, the following are defined as:
1. The term "or equal" shall allow any product that meets the overall performance specification
of the listed product(s).
2. The term "or approved equal" shall mean that the base bid must include the listed
product(s) but non-listed products will be considered under the following conditions: If the
system bidder wishes to use a non-listed item, it must be listed as a separate addition or
deduction alternate item outside of the base bid, with all appropriate documentation as to
features, benefits, savings and performance specifications (as specified above) included. No
alternates or non-listed items will be accepted without the base bid as specified.
3, If neither of the above terms is used, no alternate products shall be allowed,
1.6, WARRANTY AND SERVICE RESPONSIBILITY
A, All equipment and components shall be guaranteed free of defects and any faulty workmanship
for a period of one year after final acceptance, regardless of manufacturer warranty of a lesser
period.
B. The Contractor shall replace defective materials and repair faulty workmanship within twenty-
four hours of discovery, except emergency conditions (system failures), which must be placed
in service within six (6) hours after notification, all at no cost to the Owner,
C. The system shall be guaranteed for a period of one (1) year from the date of final acceptance
against defective materials, workmanship, and improper adjustment. Any defective material
shall be replaced at no expense to the Owner, provided it does not show abuse,
1,7. TRAINING
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A, Provide a minimum of 4 hours of training per system to the owner or his designated personnel. If
desired by the Owner, videotape the training session and provide a copy to the Owner for later
review, reference, and to train new employees on the operation of the systems.
1,8, OPERATION MANUALS
A, Provide upon final Owner's acceptance four (4) sets of Owner's Manuals that include the
following:
1, A complete list of all furnished equipment, with manufacturer's model numbers, broken
down by system,
2. Manufacturers operating instructions and service manual for all furnished equipment.
3. Revised schematics with wire numbers, and all relevant details,
4, Revised Contract drawings showing all device locations, cabling, and circuitry.
5. Results of all tests noted in the Test and Performance Verification Section of these
specifications.
1.9, SYSTEM DESCRIPTION
A. There shall be two locations for monitoring and control of the CCTV system; a security station
in the main lobby (ground floor), and the Police dispatch area on the second floor. The
monitoring stations shall be directly connected to the CCTV system feeds via a video matrix
switcher device,
1. Dispatch Monitoring Station
a. 2 security monitors, wall mounted, low profile
b. PTZlcamera control
c. Visible/Audible alarm indicator
2. Lobby Security Monitoring Station
a. 2 security monitors, inset into guard station furniture
b. PTZlcamera control
c. Visible/Audible alarm indicator
B. Camera locations shall include all locations shown on the drawings.
C. The failure of any PC-based component of the system(s) must not compromise the integrity of
the system(s). The main functions of the system(s) must continue to operate indefinitely in the
event of such a failure, such as, but not limited to:
1. CCTV control functions
2. Video recording
D. The systems shall not rely on the City's data network for normal operation, Any failure of the
City's data network must have minimal impact on the normal operation of the system(s).
8/04
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E. The system shall interface with the City's data network so that video control, recording, and
playback functions may be accessed from PC systems,
1. The access method will preferably be web-based (HTTP standard),
2, The access method must be secure (password protected and preferably encrypted).
3. The overall system must support the capability of being partitioned. It is the intent of the
Owner to have one subset of cameras and associated recordings (generally those interior to
the Police Department) accessible only for designated personnel within the Police
Department.
PART 2 PRODUCTS
2,1. PTZ CCTV CAMERA
A. Each PTZ (Panrrilt/Zoom) CCTV camera shall be a dual function color/B&W camera under
normal and low light situations. When ambient lighting falls below 1.0 lux, it shall seamlessly
switch to B&W mode. The camera shall be of at least 450 lines of resolution, and shall be
equipped with a Panrrilt mechanism which will allow for automated guard tours to be
programmed by the installer to Owner's needs. The lens shall be of motorized zoom type with
at least 20x optical zoom,
B. Acceptable products:
1. American Dynamics Speed Dome Ultra VII
2. or approved equal
2.2. FIXED CCTV CAMERA
A. Each fixed CCTV camera shall be a dual function color/B&W camera under normal and low light
situations, When ambient lighting falls below 1.0 lux, it shall seamlessly switch to B&W mode.
The camera shall be of at least 450 lines of resolution, and lenses shall be of the verifocal type
with a 2,8-12mm lens.
B, Acceptable products:
1. American Dynamics ADCA470CAFN
2, or approved equal
2,3. RECORDING DEVICE
A. The recording device shall be a digital video recording type, with embedded recording
technology. NO PC-BASED SYSTEMS WILL BE CONSIDERED! Users shall be able to view
live video, view recorded images, and continue to record at the same time. Recording capability
shall be a minimum of three (3) frames per second per channel with all channels recording
simultaneously. Units shall be configured with approximately 20GB of storage per video
channel (ie., 8-channel DVR should have 160GB),
B. The system shall have the ability to export recorded video in industry-standard format such as
MPG or AVL
C. The system shall have configurable sensitivity levels for motion detection.
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D, System should be network-ready using standard Ethernet/Fast Ethernet UTP connection,
E, System shall have the capability to send e-mail and/or page in the event of camera loss or
programmed event.
F, System must be scalable by "daisy-chaining" or similar method to allow for future expansion.
G, System must be capable of easily exporting stored video for law enforcement use.
H. Acceptable products:
1. American Dynamics DigiMux
2, or approved equal
2.4. POWER SUPPLY
A. System installer shall provide power supply units as necessary to make the system complete
and functional. Power supplies may be required for main and remote equipment. Power supplies
are to be selected to match source and load voltages, frequency, wattage and environment for
equipment powered. Sufficient capacity shall be included in power supplies to accommodate
reasonable and expected future requirements. Power supply shall be U.L listed.
B. Power supply enclosure shall be suitable for location used. Power supplies are to be located in
central communications closets along with DVR units,
C, Provisions shall be made for the continuous operation of the full system upon loss of normal
power. Standby batteries, UPS system, or both shall provide power for minimum of 24 hours for
remote devi ces, and 30 minutes for servers, monitors and common equipment. Generator
standby power (not provided by security installer) shall provide emergency long-term power.
2.5. EQUIPMENT HOUSING
A. Equipment housing shall be provided where indicated on the drawings and as needed to house
security equipment and control system components such as programmable logic controllers,
wiring terminations, power supplies, auxiliary relays, etc,
PART 3 EXECUTION
3.1. SECURITY EQUIPMENT CABINET INSTALLATION
A. Coordinate installation of equipment cabinets with millwork construction with respect to
dimensions, installation and accessibility. Full accessibility must be maintained as required by
the National Electrical Code.
B, Wall hung cabinets shall have adequate wall blocking to support full weight of cabinets and
installed equipment.
C, Power and cabling shall be coordinated to enter cabinets without producing trip hazards.
3.2, ADDITIONAL SYSTEM PROGRAMMING NOTES
A. Provide fully functional and programmed system(s) to Owner's requirements,
3,3, WIRING INSTALLATION
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A. The Security system Installer shall insure that connections to locks, door switches, control
panels and consoles are complete and properly terminated.
B, All conductors shall meet or exceed manufacturer's minimum wire size for device, application,
and length of run, and shall be installed in common raceways and equipment enclosures with
other conductors.
C, Wiring systems shall use stranded copper conductors,
D, Wiring systems shall be individually color-coded. All colors shall be continuous from filed device
to last internal termination point. Colors shall be consistent as to function, i,e., Red-24VDC
positive, Black-24VDC negative. White or grey conductors shall be used only for neutral
conductors and green only for grounding conductors.
E, Conductors within junction and pull boxes and equipment enclosures shall be grouped and
laced with nylon tie straps with identification tab, in individual sets serving individuallocksets or
operating mechanisms, Conductor groups shall be identified on the strap tab with respect to
room or location served.
F. Security system conductors shall not be spliced; conductors shall be continuous between
locksets and/or operators and terminations point for control.
G. Junction boxes and pull boxes required for installation of the security system wiring must be
installed to be fully accessible, Work under this section of the specification must be closely
coordinated with work of all other trades to comply with this requirement.
3,4. EQUIPMENT INSTALlATION
A. Hardware, screws, bolts, nuts, components and accessory fittings shall be of a type designed,
intended or appropriate for the use, ad complement the items which they are used, and shall
have corrosion protection suitable for the atmosphere in which they are installed.
B. Equipment, except portable equipment, shall be held firmly in place. This shall include
amplifiers, cameras, monitors, cables, Etc. Fastening and supports shall be adequate to
support their loads with a safety factor of at least five, Switches, connectors, outlets, etc., shall
be clearly, logically and permanently labeled during installation.
C, The Security System Installer must take such precautions, as are necessary to guard against
electro-magnetic and electro-static hum; to supply adequate ventilation; to install the equipment
so as to provide maximum safety to the operator.
D. Care shall be exercised in wiring, so as to avoid damage to the cable and to the equipment.
Joints and connections shall be made with resin-core solder or with mechanical connectors.
Wiring shall be installed in strict adherence to standards professional practices.
E. Equipment shall have an engraved or photo laminated label-identifying area served by that
device.
3,5. PROTECTION OF EQUIPMENT
A. Security equipment is sensitivity to dust, dirt, condensing humidity and other products normally
found on construction sites, The Security System Installer shall take necessary precautions to
insure that equipment is properly stored and protected. Failure to meet this criterion shall result
in the replacement of exposed equipment at the discretion of the Owner or Owner's
representative.
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8. The Contractor shall be responsible for all materials, equipment, and supplies sold and delivered
to the Owner under this contract until final inspection of the work and acceptance thereof by the
Owner. In the event that any such material, equipment, or supplies are lost, stolen, damaged,
or destroyed prior to final inspection and acceptance, the Contractor shall replace same without
additional cost to the Owner.
3,6. TEST AND PERFORMANCE VERIFICATION
A. Performance testing and adjustment procedures for the system(s) shall include:
1. Each device is to be tested for full functionality and operation as a system. Verification of
all alarm displays, annunciations, and printouts are required.
2, Perform all tests and verifications in the presence of the Architect, Consultant or owner as
required. Provide written proof of compliance with the test and demonstration of the system
performance.
8. If the need for additional adjustment becomes evident during demonstrations and testing, the
Installer's work shall continue until the system (s) operates properly. If final acceptance is
delayed because of defective equipment or because installation is not in accordance with these
specifications, the Installer shall pay for all additional time and expenses during any extensions
of the acceptance-testing period,
END OF SECTION
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CITY OF SUNNY ISLES BEACH
SECURITY SYSTEM FOR SUNNY ISLES BEACH
GOVERNMENT CENTER
Addendum 1
City of Sunny Isles Beach Request For Proposals No. 04-08-01
August 30, 2004
SiB
Addendum 1
The enclosed "Exhibit A" was unintentionally omitted from the original bid package. This Exhibit
is intended to be part of section 300, the bid form. It contains the quantities for all unit price bid
items and is to be submitted by all bidders.
SIB
Exhibit "A"
SECURITY SYSTEM FOR SUNNY ISLEES BEACH GOVERNMENT CENTER
UNIT PRICE BID SCHEDULE
Item Estimated Estimated
No. DescriDtion Quantitv Unit Unit Price Amount
I. GENERAL
1 Project Management 1 LS
2 Other miscellaneous 1 LS
SUBTOTAL FOR GENERAL (LUMP SUM) ITEMS
II. CCTV CAMERAS - Furnish and install
1 Exterior PTZ camera in weatherproof housing
15 ea
2 Exterior fixed camera in weatherproof housing
6 ea
3 Interior PTZ camera in housing 1
ea
4 Interior fixed camera in housing 28
ea
5 Interior fixed dual dome (2 cameras) in housing 7
ea
6 Interior fixed camera inside elevator in housing 1
ea
7 Interior fixed camera in vandal-proof housing 2
ea
8 Power supply for cameras
ea
SUBTOTAL FOR CAMERAS
III. DVR units- Furnish and install
1 DVR unit
ea
SUBTOTAL FOR DVR
IV. Access Control - Furnish and Install
1 Door contact 73
ea
2 Card reader - exterior 13
ea
3 Card reader - interior 23
ea
4 Card reader - interior elevator 3
ea
5 Electric door strike 30
ea
6 Electric door magnetic lock 3
ea
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SUBTOTAL FOR ACCESS CONTROL
V. Duress - Furnish and Install
1 Public duress station 3 ea
2 Duress button (panic button) 6 ea
SUBTOTAL FOR DURESS
VI. Training
1 System training Hour
SUBTOTAL FOR TRAINING
VII. Monitoring Stations - Furnish and Install
1 Monitoring stations in lobby and Police dispatch (lump sum) 1 LS
2 Control device 2 ea
3 Video matrix switcher 1
ea
SUBTOTAL FOR MONITORING STATIONS
TOTAL BASE BID
(Written)
(Authorized Signature)
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CITY OF SUNNY ISLES BEACH
SECURITY SYSTEM FOR SUNNY ISLES BEACH
GOVERNMENT CENTER
Addendum 2
City of Sunny Isles Beach Request For Proposals No. 04-08-01
August 31,2004
SIB
Addendum 2
This addendum is being issued to inform potential bidders of an optional site walkthrough that
has been scheduled. Several vendors have requested a site visit, and in order to minimize
interruptions and effort at the construction site, we have decided to schedule a one time,
optional, walkthrough for Tuesday, September 7,2004 from 3:00 - 4:00 PM.
Please be aware that this is an active construction site, and any person wishing to attend the
walkthrough must bring their own hardhat and proper construction attire or they will not be
allowed on the premises. The construction site is at 18070 Collins Ave, Sunny Isles Beach
33160. We will meet at the construction trailer located on Atlantic Blvd at the rear of the
construction site.
SIB
CITY OF SUNNY ISLES BEACH
SECURITY SYSTEM FOR SUNNY ISLES BEACH
GOVERNMENT CENTER
Addendum 3
City of Sunny Isles Beach Request For Proposals No. 04-08-01
September 8, 2004
SIB
Addendum 3
This addendum is being issued to inform potential bidders of various clarifications and minor
changes.
Bid Extension
The bid submission deadline and public bid opening is
being postponed by one week, to 10:00 AM on Friday
September 17, 2004.
Clarifications
. On page 17715-1 delete paragraph 1.2 (A).
. On page 17715-4 delete paragraph 2.3 (F) 1. The City has decided to go with the
economy model, CB II-e, at all call station locations.
. Change the last sentence of paragraph 2.1 (C) on page 17715-3 to read "Standby
batteries, UPS system, or both (provided by security installer) shall provide power
for minimum of 30 minutes for all equipment. Generator standby power (not
provided by security installer) shall provide emergency long-term power."
. Change the second sentence of paragraph 2.2 (C) on page 17720-5 to read "Standby
batteries, UPS system, or both (provided by security installer) shall provide power
for minimum of 30 minutes for all equipment."
. Change the second sentence of paragraph 2.4 (C) on page 17725-5 to read "Standby
batteries, UPS system, or both (provided by security installer) shall provide power
for minimum of 30 minutes for all equipment."
. Delete section 2.5 on page 17720-5.
. Delete section 2.6 on page 17720-6.
. Delete section 2.7 on page 17720-6
. Delete section 2.8 on page 17720-6.
. Add paragraph 2.3 (I)on page 17725-5 as follows:
1. System must be rack-mountable on a standard 19" equipment rack (provided
by owner).
. Additional camera information: Additional camera detail has been provided. See
revised Exhibit "A".
. Additional unit price bid items have been added to access control section; REX
buttons and TREX PIR units. See revised Exhibit "A".
. All CClV cabling (RG59, CATS, and 18/2) is routed to a single location within the
facility. Therefore, all DVR units shall be located in this location.
. Security installer must apply for any required permits, which shall be issued at no
charge by the City of Sunny Isles Beach.
. Backboxes for security camera locations shall not be provided in any drop-ceiling or
drywall ceiling mount location. Any supplies, equipment, labor, etc must be supplied
by the security installer in the bid amount.
. Backboxes for security camera locations that are surface mount on concrete may be
provided, but installer must be prepared to mount camera direct to concrete without
backbox should the backbox location not be exactly where the camera is to be
mounted. The cables would be surface run from the backbox location to the camera
in this case.
. Any PC server or computer required for the system can be included at the vendor's
option. The City would prefer to supply all necessary PC hardware (we use DELL to
supply PC's and servers), but requirements for such must be clearly specified in the
SIB
bid. If PC hardware is included in the bid, all specifications for such hardware must
be submitted as part of the vendor's proposal.
Questions submitted
1) Can you break down the door installs for the access control portion in more detail?
. Single doors, door contact only
. Double doors, door contacts only (2 per)
. Single door, bio reader, door contact, TREX, REX
. Single door, two bio readers, door contact
. Double door, bio reader, door contacts, TREX, REX
. Single garage door, two bio readers, door contact
qty. 24
qty.7
qty. 28
qty.1
qty.4
qty.1
2) Page 17725-4 Part 2.2 (A) calls for a day/night camera in all fixed locations. Why would
you need these for interior cameras?
Because they perform better in low light situations (for example at night when the facility is
empty). This requirement shall stand as specified in the original RFP.
3) In researching the product specified, it appears that these products are not certified as
UL listed, and it is doubtful the electrical inspectors will permit mounting and terminating
non-UL labeled devices.
All specified products are UL listed per the manufacturer cut sheets.
4) What type of cabling is the city providing? (coax, UTP, fiber optic etc.)
Various vendors have asked this question despite the fact that we have specifically stated
that wiring will be provided by us. Therefore, the following information is being provided
solely to give vendors an "idea" of what we have in mind, but is subject to change at any
time. We will be providing the following:
. One CatS cable to each camera (dual dome locations shall have 2)
. One RGS9 cable to each camera (dual dome locations shall have 2)
. One 18/2 cable to each camera (dual dome locations shall have 2)
. One 22/4 to each duress station
. One 22/4 to each door contact
. One 18/2 to each REX
. One 18/4 to each TREX
. One 18/2 to each mag lock
. One 18/2 to each electric strike
. One CatS cable to each reader
5) What are the mounting heights of the various cameras? Are any pole mounted? We need
this information so that the correct mounting devices are provided.
All interior cameras are mounted in drop ceiling or drywall. The ceiling height is either 8', 9'
6" or 12'. All exterior cameras are mounted to concrete columns or wall. The highest
external camera mount location is at an approximate height of 20 feet. All mounting, labor,
equipment necessary for mounting, etc must be supplied by security installer.
6) What are the sizes of the security monitors? Are they VGA, CRT, LCD, etc. ?
19" LCD monitors for the lobby monitoring station.
Unspecified wall mount flat displays for the Police Dispatch monitoring station.
SIB
7) The specification calls for the contractor to provide "CAD" drawings. Is the city providing
base drawings so that an overlay can be provided, or does the contractor have to come
in and do a survey?
We will provide the AutoCAD files containing the most up-to-date drawings as a base.
SIB
i"-
~j
Exhibit "An
Revised 9/8/2004
SECURITY SYSTEM FOR SUNNY ISlEES BEACH GOVERNMENT CENTER
UNIT PRICE BID SCHEDULE
Item Estimated Estimated
No. Descriotion Quantitv Unit Unit Price Amount
I. GENERAL
1 Project Management LS90.00 $2,880.00
2 Other miscellaneous LS ------- $2,690.00
SUBTOTAL FOR GENERAL (lUMP SUM) ITEMS $15,570.001
II. CCTV CAMERAS - Furnish and install
1 Exterior PTZ camera in weatherproof housing, surface
mount to concrete 15 ea24 78.00 $37,168.00
2 Exterior fixed camera in weatherproof housing, surface
mount to concrete 6 ea 631 $3,785.00
~, 3 Interior PTZ camera in housing, surface mount to concrete ea $2,148.00
-------
~ 4a Interior fixed camera in housing, drop-ceiling mounted 17 ea 521 $8863.00
4b Interior fixed camera in housing, drywall ceiling mounted 2 ea 532 $1,064.00
4c Interior fixed camera in housing, surface mount to concrete 9 ea 363 $3,268.00
5a Interior fixed dual dome (2 cameras) in housing, drop-
ceiling mounted 4 ea 793 t3,173.00
5b Interior fixed dual dome (2 cameras) in housing, drywall
ceiling mounted 3 ea Rl1 $1.,440.00
6 Interior fixed camera inside elevator in housing 1 ea $553.00
------
7 Interior fixed camera in vandal-proof housing, surface
mount to concrete 2 ea 5 54 ~1,108,OO
8 Power supply for cameras ea------- $3,685.00
SUBTOTAL FOR CAMERAS $167,255.0J
III. DVR units- Furnish and install
1 DVR unit ~3,500.00 $14,000.00
SUBTOTAL FOR DVR $114,000.0~
IV. Access Control - Furnish and Install
i"\ 1 Door contact 76 ea 63 . 00 $4,755.00
~
08/04 00300-A-1
SIB
elev. controller, UPS, door controller~,power $25,424.00
('" 2 Biometric reader - exterior 13 ea 90 n . 00 $11,784.00
~/
3 Biometric reader - interior 23 ea 856.00 $19,692.00
4 Biometric reader - interior elevator 3 ea 87 3 . 00 $2,621.00
5 Electric door strike 29 ea 143.00 $4,147.00
6 Electric door magnetic lock (double door unit) 4 ea 653.00 $2,612.00
7 TREX PIR request to exit 32 ea 123.00 $3,939.00
8 REX wall mount button 32 ea 95 $3,025.00
SUBTOTAL FOR ACCESS CONTROL $ 177,999.001
V. Duress - Furnish and Install
1 Public duress station 3 ea $ 2 ,_0_98_._0~6, 296.00
2 Duress button (panic button) 6 ea 79.00$467.00
SUBTOTAL FOR DURESS $$,763.00 I
VI. Training
1 System training Hour qO.OO $1,080.00
SUBTOTAL FOR TRAINING $i ,080.00
~'"
,
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ONE H
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08/04
VII.
1
2
3
Monitoring Stations - Furnish and Install
Monitoring stations in lobby and Police dispatch (lump sum)
Control device
Video matrix switcher
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LS 1 , 074 . 00 $ 2 , 149 . 00
ea 1,005.00 $2,011.00
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$b,928.00 I
SUBTOTAL FOR MONITORING STATIONS
TOTAL BASE BID
$IJ~2_1__~9..~~,~ 0
FIVE
(Written)
0NINETY FIVE DOLLARS
(Authorized Signature)
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ADT SECURITY SERVICES, INC. ("ADT") BID EXCEPTION LANGUAGE
IN RE: CITY OF SUNNY ISLES SECURITY SYSTEM FOR GOVERNMENT CENTER
In lieu of proposing specific modifications and revisions to Company's proposed generic Master
Service Agreement, Contractor proposes that the parties enter into the attached Commercial Sales
Proposal/Agreement, as such may be modified and revised by an amendment negotiated and
agreed to in good faith by Contractor and Company. Company should deem any and all
inconsistencies between the attached Commercial Sales Proposal/Agreement and Company's
proposed generic Master Service Agreement to be modifications and revisions proposed to be
made to Company's generic Master Service Agreement.
In addition, please note that ADT has attached a proof of insurance letter that represents what the
Customer can expect to be offered should the bid be awarded to ADT.
******************************************************************************
This proposal is based upon Contractor's interpretation and understanding of the information set
forth in the Proposal No. 04-08-01 plus addendum dated August 24.2004. Where ambiguities
were perceived, Contractor either requested clarification or made the necessary assumptions that
it deemed appropriate. This proposal does not constitute a commitment or an offer. Any future
business relationship between Company and Contractor shall be subject in all respects to the
negotiation, execution and delivery of a formal and comprehensive contract acceptable to
Company and Contractor, and their respective legal counsel. This proposal does not create any
rights for, nor obligations on, either party whatsoever, and accordingly, Company should not take
any action to'its detriment in reliance on this proposal.
************************************
This bid exception document, along with the accompanying bid docu7~nts, have been submitted
by ADT, Security Services, Inc., a Delaware Corporation, on this t'kdayof ~t.ffUfA.~
19120c1t.
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03/26/99 12:23 PM
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.., :n6m9ftOnS1(US) IrK:.
February 9, 2004
To Whom it May Concern:
Please be advised that Tyco International, Inc., purchases insurance on behalf of all its
operations and subsidiaries worldwide. This insurance coverage includes coverage for
General/Products Liability, Automobile Insurance, Workers Compensation/Employers Liability,
Property Insurance, TransiUCargo Insurance, and Excess/Umbrella Liability Insurance, as well as
many others.
It is Tyco's corporate policy to not issue insurance certificates or other detailed coverage
statements, until actual contracts have been agreed to. Once contracts are drawn up, we are
more than willing to produce certificates evidencing our insurance coverages in a timely and
expedient manner in a format shown by our sample insurance form. Until such time, please let
this letter serve as evidence that Tyco International does purchase insurance that complies with
all applicable regulations, laws, customs, and practices for all US states, territories, possessions,
Canada, Mexico, along with most countries in the world. Please also note that Tyco is a
company with annual revenues of over $36 Billion and operates in over 80 countries. The limits
and types of insurance we purchase are in accordance with companies of comparable size.
If you have any concerns on our insurance coverages, please put them in writing and forward
them to the originator of this proposal so they can be properly addressed and responded to.
Sincerely,
Tyco Risk Management
Tyco International (US), Inc.
TYCO RISK MANAGEMENT
9 ROSZEL ROAD,- PRINCETON, NEW JERSEY 08540
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n00ti � 23
e
City of Sunny Isles Beach CiryCommissioNorman S.Edelcup,Mayor
17070 Collins Avenue, Suite 250 Gerry Goodman,Vice Mayor
Sunny Isles Beach,Florida 33160 RoslynDLenyiRrexiecomssimus; er
T aler,Commione (305) 947-0606 City HallLewisThaler.commissioner
t 1305) 949-3113 Fax ChristopherJ.Russo,Ciry Manager
or sun (3051947-2150 Building Deportment LymM Danoheisseq City Attorney
(305) Fax Jane A.nines,CoyClerk
MEMORANDUM
To: The Honorable City Commission
A { v,
From: Derrick L. Arias, Information Technology Director
Date: October 14, 2004
Re: Security System for Sunny Isles Beach Government Center
Recommendation:
It is recommended that the City Commission adopt the attached resolution.
Reasons:
The City desires a comprehensive security and access control system for the new Sunny Isles
Beach Government Center. The City issued Request for Proposals #04-08-01, following
financial policies and procedures, in order to obtain the most competitive pricing available. We
received five proposals in response to this RFP.
After a thorough review of the bid responses received by the City, ADT Security Services, Inc.,
the lowest bidder, was selected as the best value for the City in terms of the final product, cost,
and conformance to the requirements set forth in our Request for Proposals #04-08-01 and
Addendums.