HomeMy WebLinkAboutReso 2004-726
RESOLUTION NO. 2004 - ~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN
AGREEMENT WITH AUDIO VISUAL INNOVATIONS, INC.,
TO PROVIDE AUDIONISUAL EQUIPMENT AND
INSTALLATION FOR THE SUNNY ISLES BEACH
GOVERNMENT CENTER, UNDER EXISTING MUNICIPAL
CONTRACTS, IN AN AMOUNT NOT TO EXCEED TWO
HUNDRED TmRTEEN THOUSAND, FORTY-SIX DOLLARS
AND THREE CENTS ($213,046.03), ATTACHED HERETO AS
EXHffiIT "A"; AUTHORIZING THE MAYOR TO EXECUTE
SAID AGREEMENT; AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO EFFECTUATE THE
TERMS OF THE AGREEMENT; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Audio Visual Innovations, Inc. is a qualified audio visual firm; and
WHEREAS, the City wishes to employ Audio Visual Innovations, Inc. to install A V
Cameras and LCD Projector for the Sunny Isles Beach Government Center Commission Chambers
as well as other tasks more specifically described in Exhibit "A", in an amount not to exceed Two
Hundred Thirteen Thousand, Forty-Six Dollars and Three Cents ($213,046.03); and
WHEREAS, Audio Visual Innovations, Inc. is qualified, willing, and able to provide the
desired services on the terms and conditions set forth herein;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Agreement by and between the City of Sunny Isles
Beach and Audio Visual Innovations, Inc., in an amount not to exceed $213,046.03, attached hereto
as Exhibit "A" be, and the same, is hereby approved.
Section 2.
Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Agreement.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 14th day of October, 2004.
R2004- A VI for Government Ctr
1
. ATIEST:..'
. " ~
. , ".
.'.~Jlh/k~
_ 1 aIie A. HInes, City Clerk
( . I / "
, Appro~ed A~ tb Form and
Legal Sufficiency:
Vote: 5-0
Mayor Edelcup
Vice Mayor Goodman
Commissioner Brezin
Commissioner Iglesias
Commissioner Thaler
R2004- A VI for Government Ctr
Moved by:
Seconded by:
v (Yes)
V (Yes)
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-----'L(Y es)
~(Yes)
Cj')~ ~"21 '/\/
Cn~ lH~L.~
_(No)
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2
CITY OF SUNNY ISLES BEACH
SERVICE AGREEMENT
CONTRACT NO. !2H-07 - ~O--<ooo-- 5~' 5c..
THIS SERVICE AGREEMENT made and entered into this 14-\-h day of
~2004, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a
municipal corporation of the State of Florida, (hereinafter referred as to "City") and AUDIO
VISUAL INNOVATIONS, INC., a Florida corporation, authorized to do business in the State
of Florida, (hereinafter referred to as "Contractor").
WHEREAS, AUDIO VISUAL INNOVATIONS, INC., is a qualified, audio visual
firm; and
WHEREAS, the City wishes to employ Contractor to install A V Cameras and LCD
Projector for the Sunny Isles Beach Government Center Chambers as well as other tasks as more
specifically described in Exhibit "A," attached hereto and made a part hereof; and,
WHEREAS, the Contractor is qualified, willing and able to provide the desired services
on the terms and conditions set forth herein;
NOW THERFORE, in consideration of the premises and the mutual covenants herein
named, the parties hereto agree as set forth below:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part of hereof for reference.
2. SERVICES TO BE PERFORMED. Contractor shall perform the following services:
a. Install A V Cameras for the City of Sunny Isles Beach, Government Center Chambers, as
well as those services more particularly described in Exhibit "A" attached hereto and
made a part hereof.
b. Contractor will prepare and present oral/written reports as needed or as requested on a
periodic basis while engaged in special projects. Contractor shall provide, on a monthly
basis, to the City Manager, a detailed narrative report delineating all services provided by
the Contractor in the previous month. The Contractor shall also provide quarterly,
written reports, detailing all of the Contractor's activities in the previous quarter and the
results of the Contractor's efforts. Each report required herein will be submitted to the
attention of the City Manager.
c. The total price for these services is TWO HUNDRED THIRTEEN THOUSAND,
FORTY-SIX DOLLARS AND 03/100 DOLLARS ($213,046.03), payable as invoiced.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Paragraph 10 hereunder, this agreement shall commence upon execution of this
Agreement and shall expire upon the completion of services rendered in Exhibit "A". Any
change in fee, terms or conditions shall be accomplished by written amendment to this contract.
9
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
4. COMPENSATION. Payment to Contractor for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Exhibit "A", which fee shall be disbursed on a monthly basis and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. This Agreement is subject to the approval of the City Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any and other additional charges, if not properly included on
this final invoice are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor.
Contractor shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are
discovered during the performance of this Agreement, the City shall have the right to cancel this
Agreement upon thirty (30) days written notice to Contractor. Upon termination, the City may
bid/re-bid the project if the Contractor fails to perform under this Agreement due to the
undisclosed conditions.
6. INDEPENDENT CONTRACTORRELATIONSHIP. The Contractor is an
independent Contractor and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Contractor
2
Audio Visual Innovations, Inc.
Attomeyl Agreements/jb
9/28/2004
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Contractor other than those obligations which have been or shall have been
undertaken by the City, Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents, sub-Contractors or employees, as indicated below:
Q Comprehensive General liability insurance -- including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with limits of One Million Dollars ($1,000,000) combined single limit
occurrence.
Q Workmen's Compensation, with no less than $100,000 for Employer's Liability.
Said coverage shall include a waiver of subrogation in favor of the City, its
agents, employees and officials.
Q Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for limits of not less than $500,000 per occurrence,
Combined Single Limit or its equivalent.
Insurance required of the Contractor shall be primary to, and not contribute with, any
insurance or self-insurance maintained by the City.
Such insurance shall not diminish Contractor's indemnification and obligations
hereunder. The insurance policy(ies) shall be issued by companies authorized to do business
under the laws of the State of Florida and acceptable to the City. Before any work under this
Agreement is performed, and at any time upon request, Contractor shall furnish to the
City certificates of insurance evidencing the minimum required coverage and shall be
appropriately endorsed for contractual liability, with the City named as additional insured.
All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall
be in forms and issued by insurance companies acceptable to the City's Risk Management
Department. All insurance policies and certificates of insurance shall provide that the policies
may not be canceled or altered without thirty (30) days prior written notice to the City. The City
reserves the right from time to time to change the insurance coverage and limits of liability
required to be maintained by Contractor hereunder.
a3
Audio Visual Innovations, Inc.
Attorney! Agreements/jb
9/28/2004
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Contractor shall also require and ensure that each of its sub-Contractors providing
services hereunder (if any) procures and maintains, until the completion of the services,
insurance of the types and to the limits specified herein.
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS
SECTION MUST BE APPROVED IN WRITING BY THE CITY.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties,
shall be approved in writing by the City.
Contractor shall deliver to the City for approval and acceptance, and before being eligible
for final payment or any amounts due, all documents and materials prepared by, and for, the City
under this Agreement.
All oral and written information not in the public domain or not previously known, and
all information and data obtained, developed or supplied by the City, or at its expense, will be
kept confidential by the Contractor and will not be disclosed to any other party, directly or
indirectly, without the City's prior written consent, unless required by a lawful order. All
drawings, maps, sketches, programs, data base, reports and other data developed or purchased
under this Agreement for, or at the City's expense, shall be and remain the City's property and
may be reproduced and reused at the discretion of the City.
The City and Contractor shall comply with the provisions of Chapter 119, Florida
Statutes (Public Records Law).
All covenants, agreements, representations and warranties made herein, or otherwise
made in writing by any party pursuant hereto, including, but not limited to, any representations
made herein relating to disclosure or ownership of documents, shall survive the execution and
delivery of this Agreement and the consummation of the transactions contemplated hereby.
9. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against any and all claims, actions, liabilities, losses
and expenses including, but not limited to, attorney's fees for personal, economic or bodily
injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or
may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct
of the Contractor, agents or other personal entity acting under Contractor's control in connection
with the Contractor's performance of services pursuant to that agreement and to that extent the
Contractor shall pay such claims and losses and shall pay all such costs and judgments which
may issue from any lawsuit arising from such claims and losses including wrongful termination
or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
4
Audio Visual Innovations, Inc.
Attomeyl Agreements/jb
9/28/2004
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
that ten percent (10%) of the total compensation is a specific consideration from the City to the
Contractor for this indemnity.
10. TERMINATION.
a. If, through any cause within the reasonable control the Contractor shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations material to
this agreement, the City shall have the right to terminate the services then remaining to be
performed. Prior to the exercise of its option to terminate for cause, the City shall notify the
Contractor of its violation of the particular terms of the agreement and grant Contractor ten (10)
days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement.
1. In the event of termination, all finished and unfinished documents, data
and other work product prepared by Contractor( and sub-Contractor[ s])
shall be delivered to the City and the City shall compensate the Contractor
for all services satisfactorily performed prior to the date of termination, as
provided in Paragraph 4 herein.
11. Notwithstanding the foregoing, the Contractor shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of the
agreement by Contractor and the City may reasonably withhold payments
to Contractor for the purposes of set-off until such time as the exact
amount of damages due the City from the Contractor is determined.
111. After receipt of a Termination Notice and except as otherwise directed by
the City, the Contractor shall:
1. Stop work on the date and to the extent specified.
2. Terminate and settle all orders and subcontracts relating to the
performance of the terminated work.
3. Transfer all work in process, completed work and other
materials related to the terminated work to the City.
4. Continue and complete all parts of that work that have not been
terminated.
b. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed in the event the Contractor
is placed either in voluntary of involuntary bankruptcy or makes any assignment for the benefit
of creditors.
5
Audio Visual Innovations, Inc.
Attomey/ Agreements/jb
9/28/2004
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
c. Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Contractor is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
11. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Contractor shall not
subcontract, assign or transfer any work under this agreement without the prior written consent
of the City. Should the Contractor subcontract any services under this agreement, it shall be
done with continued liability for the Contractor. The Contractor shall remain responsible for
services, responsibilities and liabilities of any person or entity acting under Contractor.
12. TIME OF COMPLETION. The services to be rendered by the Contractor shall be
commenced upon execution of this contract and shall be completed within a reasonable time. A
reasonable extension of time shall be granted in the event the work of the Contractor is delayed
or prevented by the City or by circumstances beyond the reasonable control of the Contractor
including weather conditions of acts of God which render the performance of the Contractor's
duty impracticable.
13. AUTHORITY TO PRACTICE. Contractor hereby represents and warrants that it has
and will continue to maintain all licenses and approvals required to conduct its business and that
it will at all times conduct its business activities in a reputable manner. Proof of such licenses
and approvals shall be submitted to the City prior to commencement of work under this
Agreement.
14. MODIFICATIONS OF WORK. The City reserves the right to make changes in the
work, including alterations, reductions or additions thereto. Upon receipt of the City's
notification of a contemplated change, the Contractor shall (1) if requested by the City, provide
an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the
City of any estimated change in completion date, and (3) advise the City in writing if the
contemplated change shall affect the Contractor's ability to meet the completion dates or
schedules of this Agreement.
15. COORDINATION OF SERVICES. The City's representative/liaison during the
performance of this Agreement shall be Derrick Arias, telephone number 305/947-0606.
Contractor shall not respond to requests for services under this Agreement unless the request is
received directly from Derrick Arias or Christopher J. Russo, City Manager, or designated
personnel. Any requests received from other City departments/divisions shall be referred to the
City Manager's Department representative designated above. Services performed without
authorization shall be considered unauthorized and shall not be compensated/paid by the
City.
16. ATTORNEY'S FEES. If this matter is placed in the hands of an attorney for
collection, or in the event suit or action is instituted to enforce any of the terms or conditions of
this agreement, the losing party shall pay to the prevailing party, in such suit or action in both
trial court and appellate court, together with reasonable attorney's fees for the anticipated cost of
collection and judgment enforcement.
6
Audio Visual Innovations, Inc.
Attomeyl Agreements/jb
9/2812004
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
17. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of Ten (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for
violating such provisions.
18. NOTICES. All notices and communications hereunder shall be in writing and shall be
deemed given when sent postage prepaid by registered or certified mail, return receipt requested
and, if intended for City to Christopher J. Russo, City Manager, with a copy to Lynn M.
Dannheisser, City Attorney, City of Sunny Isles Beach, 17070 Collins Avenue, Suite 250,
Sunny Isles Beach, Florida 33160, and, if intended for Contractor, shall be addressed to Audio
Visual Innovations, Inc., 6555 North Powerline Road, Suite 413, Fort Lauderdale, FL 33309
(Phone No. 954-938-9382), Attention: Martin A. Lois.
19. GOVERNING LAW. The validity of this Agreement and the interpretation and
performance of all of its terms shall be construed and enforced in accordance with the laws of the
State of Florida, without regard to principles of conflict of laws thereof. The location of any
action or proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade
County, in the State of Florida.
20. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of three (3) years.
21. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/family status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor
other forms of compensation, and selection for training, including apprenticeship. The Contractor
agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided by the City setting forth the provisions of this non-discrimination clause.
7
Audio Visual Innovations, Inc.
Attorney/ Agreements/jb
9/28/2004
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
The Contractor agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 D.S.C. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
22. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by
Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully
set forth herein, in connection with the Agreement conditions hereunder.
Contractor covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly that should conflict in any manner or degree with the performance of the services.
23. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document.
24. MISCELLANEOUS.
a. The rights granted to Contractor hereunder are nonexclusive, and the City reserves the
right to enter into agreements with other persons or firms to perform services including those
provided hereunder.
b. Contractor and its employees shall promptly observe and comply with applicable
provisions of all published federal, state and local laws, rules and regulations which govern or
apply to the services rendered by Contractor hereunder, or to the wages paid by Contractor to its
employees.
c. Contractor shall obtain and keep in force during the term of this Agreement all necessary
licenses, registrations, certificates, permits and other authorizations as are required by law in
order for Contractor to render the service(s) required hereunder.
d. Contractor shall not use the name or official seal of the City in any promotional material
without the prior written consent of the City.
e. Except as expressly provided for in this Agreement, Contractor is not authorized to act as
the City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind
the City hereunder, either in Contractor's relations with sub-Contractors, or in any other manner
whatsoever.
25. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is
expressly incorporated herein by reference, shall constitute the entire agreement between the
parties with respect to the subject matter hereof, and it shall supersede all previous and
contemporaneous oral and written negotiations, commitments, agreements and understanding
relating hereto. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
8
Audio Visual Innovations, Inc.
Attorney/ Agreements/jb
9/28/2004
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
26. AMENDMENT. Any modification of this Agreement shall be effective only if in
writing and signed by the parties to this Agreement. No waiver of any provision of this
Agreement shall be valid or enforceable unless such waiver is in writing and signed by the
parting granting such waiver.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement In
duplicate on the day and year first written above.
AUDIO VISUAL INNOVATIONS, INC.
WITNESS:
Print Name:
Print Name:
. .
..... '" i;. '.....' ~.. "-"1 f
. .,'ATTESt:....
" '. \ . 't' ", .
'. :
,.'.,',.~~,.A 11,
By., . . ft-~
Jane A. Hines, City Clerk
'.1
APP OVED AS TO FORM
AND LEGAL SUFFICIENCY
By:
Attachments: Exhibit A
Resolution No. :2.00~ -,2~
9
Audio Visual Innovations, Inc.
Attorney/ Agreements/jb
9/28/2004
Proposal Summary
A'. Audio Vi~ual
1&, Innovations
Your Source For Being Seen And Heard.
Prepared for:
City of Sunny Isles Beach
Sunny Isles Beach, FL 33160
Prepared By: Martin A. Lois
Date Prepared: September 22, 2004
Proposal No.: CSIBAVU1rev1
Project Name: Chambers AV Install
TOTAL EQUIPMENT COST - From Equipment List
Includes cable, connectors, hardware, switches, relays, terminal
blocks, panels, etc., to insure a complete and operational system.
$71,432.05
. ENGINEERING AND PRE-INSTALLATION
Including all required design, drawings. run sheets, instruction
manuals, programming, etc.. Also includes all fabrication, modification,
assembly, rack wiring, programming, etc., some performed
at A V contractor's premises.
$7,442.56
INSTALLATION
Including all on-site installation and wiring, coordination and
supervision, testing. checkout. Owner training. etc. performed
on the Owner's premises.
$11,592.56
TRAVEL
Includes per diem, hotels, air fare, and other travel related expenses.
$1,357.50
GENERAL AND ADMINISTRATIVE
Including all G & A expenses: Clerical, bonds, shipping & insurance.
$845.03
SUBTOTAL
TAXES
GRAND TOTAL
$92,669.70
$0.00
$92,669.70
WARRANTY
One year parts and labor, exclusive from manufacturer warranties.
Included
SCOPE OF WORK
Please reference Bid #'s (1) BCSB 24-034N TOA 33% Discount - Marantz 28% Discount - Rane
24% Discount - Shure 25% Discount (2) BCSB 24-025N Extron. Clearone. Dalite, Middle
Atlantic. Sony. and Biamp 21% Discount - Sharp LCD 35% Discount (3) Samsung GSA GS-03F-
0018N $1925 (4) PBCG # 03112 JBL 36% Discount (5) BCSB 24-025N Chief 15% Discount (8)
FSU K4764-0 Crestron 35% Discount (9) PBCSB 02C-45M Labor (10) HCSB 01-480-09
Programming and Engineering
Not included: Structural, ceiling, millwork. or AC/heat modifications. HV electrical or conduit.
This Entire Document and all information enclosed including drawings, specifications and designs is the property of Audio Visual
Innovations (AVI). Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVI's capabilities
and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written
permission of an authorized representative of AVI.
Martin A. Lois
Sales Engineer
Customer Signature
Print
Date
I
Audio Visual Innovations, Inc.
Phone: (954) 938-9382
Fax: (954) 776-4772
Extended Warranty Schedule
Prepared for:
City of Sunny Isles Beach
Sunny Isles Beach, FL 33160
1st YEAR PARTS AND LABOR WARRANTY
1st YEAR EXTENDED WARRANTY
Sapphire Level
Emerald Level
ADD FOR 2nd YEAR EXTENDED WARRANTY
Sapphire Level
Emerald Level
Diamond Level
A'. Audio Vi~ual
1&, Innovations
Your Source For Being Seen And Heard.
Prepared By: Martin A. Lois
Date Prepared: September 22,2004
Proposal No.: CSIBAVU1rev1
Project Name: Chambers AV Install
Included
$3,392.70
$6,1 06.86
$8,821.03
$10,856.65
$12,892.27
By signing the appropriate space above, customer agrees to purchase the applicable extended warranty. Tax not
included.
Audio Visual Innovations, Inc.
Phone: (954) 938-9382
Yes
1
No
1
No
No
Yes
1
Yes
2
Yes
No
Yes
1
Yes
Yes
Yes
Yes
Fax: (954) 776-4772
EQUIPMENT LIST
A'. Audio Vi~ual
.., Innovations
Your Source For Being Seen And Heard.
Prepared By: Martin A. Lois
Date Prepared: September 22, 2004
Proposal No.: CSIBAVU1rev1
Project Name: Chambers AV Install
Prepared for:
City of Sunny Isles Beach
Sunny Isles Beach, FL 33160
Attn: Derrick Arias
1 2 Sharp XG-P25X 4000 ANSI Lumen Projector (2) $4,546.75 $9,093.50
2 2 Chief CMA100 Pipe for Projector (5) $131.75 $263.50
3 2 Chief RPA-006 Mount for Projector ( 5) $163.00 $326.00
4 5 Extron 6028901 Computer Interface (2) $568.00 $2,840.00
5 3 Extron 6030002 Wallplate (2) $55.30 $165.90
6 3 Extron 7010173 VGA and Audio Module (2) $35.55 $106.65
7 3 Extron 7015002 Power and Network Module (2) $126.40 $379.20
8 3 Extron 7009011 Blank Module (2) $11.06 $33.18
9 1 Extron 6024206 16 x 16 RGBHV Matrix Switcher (2) $11,980.00 $11,980.00
10 1 Extron 6044211 Video Scaler (2) $1,576.00 $1,576.00
11 1 Extron 6047601 Scan Converter (2) $1,023.05 $1,023.05
12 1 Extron 6024501 Distribution Amplifier (2) $481.90 $481.90
13 1 Extron 6020101 AV DA (2) $343.00 $343.00
14 3 Extron 6019001 Rack Mount Kit (2) $98.75 $296.25
15 2 Dalite 88130 60 x 80 Plenum Electric Screen (2) $2,679.00 $5,358.00
16 2 Dalite 40973 Low Voltage Controller (2) $191.18 $382.36
17 1 Sony SL VN750 VCR (2) $78.99 $78.99
18 1 Sony DVPNS665PI DVD (2) $142.19 $142.19
19 1 Samsung SDP950 Document Camera (3) $1,925.00 $1,925.00
20 1 Crestron ST-AV2-PAK Wireless Control System (8) $3,575.00 $3,575.00
21 1 Crestron TPS4500L Rack Mount Touchpanel (8) $4,160.00 $4,160.00
22 1 Crestron ST-TUNE TV Tuner (8) $747.50 $747.50
23 2 Crestron C2VEQ4 Volume Controller (8) $520.00 $1,040.00
24 1 Crestron ST -COM RS232 Controller (8) $455.00 $455.00
25 1 Crestron RMK-5000 Rack Mount Kit for Touchpanel (8) $253.50 $253.50
26 1 Crestron ST-RMK Rack Mount Kit (8) $97.50 $97.50
27 1 Middle Atlantic ERS Equipment Rack System (2) $1,474.34 $1,474.34
28 5 NEC LCD1560V-B LCD Monitors for Dias (2) $300.00 $1,500.00
29 12 Shure MX418S/S Gooseneck Microphone (1) $268.80 $3,225.60
30 1 Shure ULXS1484 Wireless Lavalier Microphone (1) $825.00 $825.00
31 1 Shure ULXS2458 Wireless Handheld Microphone (1) $787.50 $787.50
32 2 Clearone 910-155-001 DSP Processor Mixer (2) $2,840.00 $5,680.00
33 27 JBL CONTROL26 Ceiling Mounted Speaker (4) $103.68 $2,799.36
34 2 JBL CONTROL29 Wall Mounted Speaker (4) $254.72 $509.44
35 1 TOA P924MK2 240 Watt Power Amplifier (1) $983.56 $983.56
36 1 TOA MB-25B Rack Mount Kit (1) $21.44 $21.44
37 1 TOA M01F Input Module (1) $58.96 $58.96
38 1 TOA A503A 30 Watt Power Amplifier (1) $384.00 $384.00
39 1 TOA MB-21 B2 Rack Mount Kit (1) $18.76 $18.76
40 6 TOA BG1015 15 Watt Power Amplifier (1) $214.40 $1,286.40
41 6 TOA MB-1000 Rack Mount Kit (1) $25.46 $152.76
42 1 TOA IP300P Power Amplifier (1) $1,023.76 $1,023.76
LOT A VI Custom Miscellaneous Materials $3,578.00 $3,578.00
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TRANSMITTAL
DATE: Wednesday, September 29,
2004
TO: Derrick Arias
COMPANY: Oly of Sunny Isles Beach
FAX: 305.949.3113
RE: Quote
PAGES: 1 of 4
COMMENTS:
Please call me with any questiol'ls.
FROM: Martin A. Lois
6555 North Powerline Road
Suite 413
Ft. Lauderdale, Fl33309
TEL: 954.938.9382
FAX: 954.776.4772
www.aviinc.com
J.... =. Audio Visual"
..... Innovations
SYSTEMS INTEGRATION GROUP
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Proposal Summary
A '.= Audio Visual
.., Innovations
\bur Soum: Par _Seen ^nd Res1d.
Prapared for:
City of Sunny Isles Beach
Sunny Isles Beach, FL 33160
Prepared By: Martin A. Lois
Date Prepared: September 27,2004
Proposal No.: CSrSAVUCR
Project Name: Conference Room Install
TOTAL EQUIPMENT COST. From Equipment I.lst
Includas cable, connectors, hardware. swltc::hes, relays, termJl'lsl
blocks, panels, elc.. to insure a complele and operaUonaJ system.
$36,626.26
ENGINEERING AND PRE..JNSTALLATION
InclUding all required design. drawings. run sheelS. Instruction
manual!:, programming, etc::.. Also includes all fabrication, modification,
a"ernbly, rack wiring, programming. atc.. some performed
at AV clll'llrac::tor's premises.
$2.323.95
INSTALLATION
Including all an-site installation and wiring, coordination and
supervision, testing, chec::kout, Owr1ertrairJing, etc::, performed
on the Owner's premises.
$5,863.95
TRAVEL
Indude& per diem. hOlels, air fare, and other trallEll relaled expenses.
$1,357.50
GENERAL AND ADMINISTRATIVE
Indudin8 all G & A expenses; Clerical, bonds, shipping & insurance,
$492.64
SUBTOTAL.
TAXES
GRAND TOTAL
$46,664.30
$0.00
M6.664.30
WARRANTY
One year paris and labor. exclusive from msnufactul1!rwarranties,
Includ@d
SCOPE OF WORK
Please reference Bid tIs (1) BCSB 24-034N TOA 33% Discount - Marantz 28% Discount. Rane
24% Discount - Shure 25% Discount (2) BCSB 24-025N Extron, Clearone, Dalite, Middle
Atlantic, Sony, and Biamp 21 % Discount - Sharp LCD 35% Discount (3) Samsung GSA GS-03F-
001 BN $1925 (4) PBCG # 03112 JBL 36% Discount (5) BCSB 24.025N Chief 15% Discount (8)
FSU K47S4-Q Crestron 35% Discount (9) PBCSB 02C-45M Labor (10) HCSS 01-480-09
Programming and Engineering
Not included: Structural, ceiling, millwork, or AClheat modifications, HV electrical or conduit.
this Entire Documel'lt lInd afllnformatlon enclosed Including drawings, specifications and designs i& the proper1Y of Audio Visual
Innovations (AVll. Proprietary informatiDn provided to our cliel'lt or his agents is far \he sole pUlJ'ose of demonstrating AVl's capabilities
and shall be held in confidenc:e, These Malerlals may not be copied. dlstrlbulad or disdosed in any way without the sole wri"en
permiSsion of an authorized representative of A VI.
..
Martin A. Lois
Sales Engineer
Customer Signature
Print
Date
Audio Visuallnnovallons. Illc.
Phone: (954) 93a.9382
Fale: (954) 776-4n2
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Extended Warranty Schedule
Prepared for:
City of Sunny Isles Beach
Sunny Isles Beach, FL 33160
1st Y~R. PARTS AND LABOR WARRANTY
1st YEAR EXTENDED WARRANTY
Sapphire Level
Emerald Level
ADD FOR 2nd VEAR EXTENDED WARRANTY
Sapphire level
Emerald Level
Diamond Level
I-'AC:i1:. 1i13/E14
A ...= Audio Y'lSual
." Innovations
Your ~ Pol BelngSeen Mld Hca1d.
Prepared By: Martin A. Lois
Date Prepared: September 27,2004
Proposal No.: CSIBAVUCR
Project Name: Conference Room Install
Included
$1,769.31
$3,184.76
$4,600.21
$5,661.80
$6,723.39
By signing the appropri~te space above, customer agrees to purchase the applicable extended warranty. Tax not
included.
Audio Vlsuallnnovalions. Inc.
Phone: (954) 938-9382
Yes
1
No
1
No
No
Yes
1
Yes
2
Yes
No
Yes
1
Yes
VetS
Yes
Yes
Fax: (954) 776-4772
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EQUIPMENT LIST
j... =. Audio Visual
aT Innovations \....
YD1l1' 5oIlIa: for Bc:ingScen .'\nd Hrard. '
Prepered By: Martin A. Leis
Date Prepared: September 27,2004
Proposal No.: CSIBAVUCR
Project Name: Conference Room Install
Prepared for:
City of Sunny Isles Beach
Sunny Isles Beach, FL 33160
Attn: Derrick Arias
'[;7-c;-r7-'- ro' --.'''-'''--.---r={.~~,.,.,~~n'=T''l~ c, ,~- '''''\ r" ..-',..'-..-........ .....-- --'-'-' ",,--"T '---;'~-,. ~."'-'-,.-..';',- -,---~,
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1."-11\1 - 'II,' I.;. I ,~.:' I I " ~ .-1 -'-, :'-';," ,j " 1""\- III ,- .\ I I '~",~,1'" 1\ ~ ~ ,:.-:\~-- I I
I (, .~. \, \ )1.1 I. _ ,- _.1. . , ,..,,1.. ",'- I. . \,' I .... \ .. _ _I'" I I, ... ,__1",\,...... -,' . P I I
I :'~.;) )' '~.I 1,1 I I I" ,. ' , I 'I, "I 1 I ,,[,' 1 I" . I ,J , . I "k' I j,' ,,' ,I \1., ,\~.'
1 1 Sharp XG.P25X 4000 ANSI Lumen Projector (2) $4,546.75 $4.546.75
2 1 Chief CMA100 Pipe for Projector (5) $131.75 $131.75
3 1 Chief RPA-006 Mount for Projector ( 5) $163.00 $163.00
15 1 Dalite 88130 60 x 80 Plenum Electric Screen (2) $2.679.00 $2.679.00
16 1 Dalite 40973 Low Voltage Controller (2) $191.18 $191.18
33 4 JBL CONTROL26( Ceiling Mounted Speaker (4) $103.68 $414.72
38 1 TOA A506A 60 Watt Power Amplifier (1) $447.00 $447.00
39 1 TOA MB-2182 Rack Mount Kit (1) $18.76 $18.76
43 4th Floor Conference Room
44 1 NEe PX50XM4A 50" Plasma Display (2) $5,142.00 $5,142.00
45 1 NEe PX-SOSP1 U Side Speakers (2) $391.05 $391.05
46 1 Chief PLP2042 Wall Mount for Plasma (2) $308.00 $308.00
47 1 Sony TU 1 04 1 TV Tuner (2) $718.75 $718.75
48 1 Extran 6042912 Wall Plete (2) $130.35 $130.35
50 Public Display
51 5 BENQ PDP46W1 45'. Plasma Display (2) $3,375.29 516,876.45
52 5 BEN a 46W1-SPKRB Side Speakers (2) $337.50 $1,687,50
53 5 Chief PCM2231 Ceiling Mount for Plasma (2) $308.00 $1,540.00
LOT AVI CU$tom Miscellaneous Materials $1,240.00 $1,240.00
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Proposal Summary
A'. Audio Vi~ual
1&, Innovations
Your Source For Being Seen And Heard.
Prepared for:
City of Sunny Isles Beach
Sunny Isles Beach, FL 33160
Prepared By: Martin A. Lois
Date Prepared: September 22, 2004
Proposal No.: CSIBCVU1 rev1
Project Name: g~JllbE,"~:Camera Install
TOTAL EQUIPMENT COST - From Equipment List
Includes cable, connectors, hardware, switches, relays, terminal
blocks, panels, etc., to insure a complete and operational system.
$60,037.62
ENGINEERING AND PRE.INSTALLATION
Including all required design, drawings, run sheets, instruction
manuals, programming, etc.. Also includes all fabrication, modification,
assembly, rack wiring, programming, etc., some performed
at AV contractor's premises.
$4,160.09
INSTALLATION
Including all on-site installation and wiring, coordination and
supervision, testing, checkout, Owner training, etc. performed
on the Owner's premises.
$7,360.09
TRAVEL
Includes per diem, hotels, air fare, and other travel related expenses.
$1,357.50
GENERAL AND ADMINISTRATIVE
Including all G & A expenses: Clerical, bonds, shipping & insurance.
$796.73
SUBTOTAL
TAXES
$73,712.03
$0.00
$73.712.03
GRAND TOTAL
WARRANTY
One year parts and labor, exclusive from manufacturer warranties.
Included
SCOPE OF WORK
Please reference Bid #'s (1) BCSB 24-034N Renkus Heinz 15% Discount - Marantz 28%
Discount - Rane 24% Discount - JBL 30% Discount - Shure 2% Discount (2) BCSB 24-025N
Extron, Clearone, Draper, Sony, and Biamp 21% Discount (3) Samsung GSA GS-03F-0018N
$1925 (4) PBCG # 03112 JBL 36% Discount (5) BCSB 24-025N Chief 15% Discount (6) Florida
SNAPS Contract # 8801855-4 Labor and Programming (7) Smarter Kids Grant (8) FSU K4764-0
Crestron 35% Discount (9) PBCSB 02C-45M Labor (10) HCSB 01-480-09 Programming and
Engineering
Not included: Structural, ceiling, millwork, or AC/heat modifications, HV electrical or conduit.
This Entire Document and all information enclosed including drawings, specifications and designs is the property of Audio Visual
Innovations (AVI). Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVl's capabilities
and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written
permission of an authorized representative of AVI.
Martin A. Lois
Sales Engineer
Customer Signature
Print
Date
Audio Visual Innovations, Inc.
Phone: (954) 938-9382
Fax: (954) 776-4772
Extended Warranty Schedule
Prepared for:
City of Sunny Isles Beach
Sunny Isles Beach, FL 33160
1st YEAR PARTS AND LABOR WARRANTY
1st YEAR EXTENDED WARRANTY
Sapphire Level
Emerald Level
ADD FOR 2nd YEAR EXTENDED WARRANTY
Sapphire Level
Emerald Level
Diamond Level
1'i~~~:::'::
Your Source For Being Seen And Heard.
Prepared By: Martin A. Lois
Date Prepared: September 22, 2004
Proposal No.: CSIBCVU1rev1
Project Name: Chambers Camera Install
Included
$2,902.98
$5,225.37
$7,547.75
$9,289.54
$11,031.33
By signing the appropriate space above, customer agrees to purchase the applicable extended warranty. Tax not
included.
Audio Visual Innovations, Inc.
Phone: (954) 938-9382
Yes
1
No
1
No
No
Yes
1
Yes
2
Yes
No
Yes
1
Yes
Yes
Yes
Yes
Fax: (954) 776-4772
EQUIPMENT LIST
"1~~1:~=
Your Source For Being Seen And HeanL
Prepared By: Martin A. Lois
Date Prepared: September 22, 2004
Proposal No.: CSIBCVU1rev1
Project Name: Chambers Camera Instal
Prepared for:
City of Sunny Isles Beach
Sunny Isles Beach, FL 33160
Attn: Derrick Arias
1 4 Panasonic AW-E300A 1/3" CCD Camera (1) $2,835.00 $11,340.00
2 4 Panasonic AW-PH300 Pan-Tilt Head (1) $3,528.00 $14,112.00
3 4 Panasonic AW-PS300 Power Supply for Pan-Tilt Head (1) $583.80 $2,335.20
4 4 Panasonic AW-LZ16MD5 16X Fujinon Lens (1) $2,268.00 $9,072.00
5 4 Panasonic AW-CA50T15 Lens Control Cable (1) $109.20 $436.80
6 1 Panasonic AW-RP505 Multi Hybrid Remote Control Panel (1) $1,948.80 $1,948.80
7 1 Panasonic AW-PS301 Power Supply for Controller (1) $100.80 $100.80
8 1 Panasonic AW-HB505 Multi Port Hub (1) $2,368.80 $2,368.80
9 1 Panasonic AW-PS505 Power Supply for Multi Port Hub (1) $247.80 $247.80
10 4 Bretford TVWY27 -BK Mount for Camera (1) $133.50 $534.00
11 4 Bretford TVCM-BK Ceiling Flange (1) $35.00 $140.00
12 1 Panasonic AG3200 Professional VHS Recorder (2) $344.40 $344.40
13 1 Panasonic DMRT3040 DVD Recorder (2) $716.00 $716.00
14 1 Panasonic AG-MX70MD 8 Input Production Switcher (1) $5,817.00 $5,817.00
15 1 Focus ASYF-0465-01 Character Generator (1) $707.05 $707.05
16 1 Marshall V-R44P 4 x 1 Rack Mount LCD Monitors (1) $1,342.21 $1,342.21
17 1 Marshall V-R563P 3 x 1 Rack Mount LCD Monitors (1) $1,421.21 $1,421.21
18 1 Middle Atalanti VCS Video Console with Accessories (1) $4,302.14 $4,302.14
19 1 Sony KV13FS100 13" TV Monitor (1) $180.91 $180.91
21 3 Extron 6043920 Audio Video DA (1) $197.50 $592.50
LOT AVI Custom Miscellaneous Materials $1,978.00 $1,978.00
City Commission
("---
'V
oa sNY tat, • City of Sunny Isles Beach Norman S.Edelrup,Mayor
,.a+" , 17070 Collins Avenue,Suite 250 Roslyn Gerry Goodman,
rain,Commissioner
5 r ^ Sunny Isles Beach,Florida 33160 Danny Iglesias,Commissioner
nsN§. s
Lewis Thaler,Commisrioner
��.,. � (305) 947-0606 City Hall CM1ristopher J.Russo,Coy Manager
QF r•
p,o� s (305) 949-3113 Fax Lynn M.Dannheisser,Ciry Attorney
r`O (305) 947-2150 Building Department Jane A.Hines,Cm:Clerk
°r W.
.�a4 X305) 947-5107 Fax
MEMORANDUM
To: The Honorable City Commission rm - r,
From: Derrick L. Arias, Information Technology Director ,LI(\��I,"\'fi���
Date: October 14,2004
Re: Audio/Visual System for Sunny Isles Beach Government Center
Recommendation:
It is recommended that the City Commission adopt the attached resolution.
Reasons:
The City desires a state of the art audio visual system for the new Sunny Isles Beach
Government Center. The system will include an audio and visual presentation system for the
David P. Samson Commission Chambers, a video camera system to allow recording and
broadcasting of events from the Chambers, an overflow area in the main building lobby with
audio and video feeds from the Chambers, and displays in two conference rooms, three break
rooms, and the main lobby.
The selected vendor, Audio Visual Innovations, Inc., has provided services to many
municipalities in the State including the City of Port St. Lucie, Lake County, and Broward
County. They have provided a proposal under the following government contracts:
• Broward County School Board bid#24-034N
• Broward County School Board bid#24-025N
• GSA contract GS-03F-0018N
• Palm Beach County Government#03112
• Florida State University bid#K4764-0
• Palm Beach County School Board bid#02C-45M
• Hillsborough County School Board #01-480-09