HomeMy WebLinkAboutReso 2004-749
RESOLUTION NO. 2004-'1'-\'\
A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT FOR THE ACCEPTANCE OF A GRANT
AWARD IN THE AMOUNT OF FOUR HUNDRED THOUSAND
DOLLAR ($400,000.00) WITH THE SOUTH FLORIDA WATER
MANAGEMENT DISTRICT TO FUND THE CENTRAL ISLAND
STORM DRAINAGE AND STREET IMPROVEMENTS CAPITAL
IMPROVEMENT PROJECT IN ACCORDANCE WITH EXHIBITS
"C" AND "D"; AND FURTHER PROVIDING THE CITY
MANAGER WITH THE AUTHORITY TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Flood Mitigation Project was partially funded by the 2004-20005
State Legislature General Appropriation Act funds from the Florida Department of
Environmental Protection (FDEP) through Special Appropriation 2064A and by the South
Florida Water Management District's General Ad Valorem Funds; and
WHEREAS, the City, under its Capital Improvement Plan, has completed the final
design drawings for the Center Island Storm Drainage and Street Improvements Plan and will
utilize these funds for the construction ofthe storm drainage mitigation project; and
WHEREAS, the objective of the storm drainage project is to improve the City's
stormwater capabilities.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH AS FOLLOWS:
Section 1. Authority of the City. The City Commission hereby authorizes the City Manager
to enter into an agreement for the acceptance of a grant award in the amount stated above with
the South Florida Water Management District provided said agreement is reviewed by the Office
of the City Attorney. The City Manager is also authorized to do all things to effectuate this
Resolution.
Section 2.
Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this
q~
day of December, 2004.
R2004- SFWMD $400,000 Grant For Central Island
I
,.,
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,ATTpST:
.'
~jQ~t\.:'w~
Jane Hines, City Gle.rk
( .
APPROVED As TO FORM AND
LEGAL SUFFICIENCY
VOTE: 5~D
Mayor Ede1cup
Vice Mayor Thaler
Commissioner Brezlin
Commissioner Goodman
Commissioner Iglesias
./ (Yes)
v (Yes)
v (Yes)
.,/ (Yes)
./ (Yes)
R2004- SFWMD $400,000 Grant For Central Island
Moved by: V i ~e. K~ or "'\hq,l-e...e..
Seconded by: CoMI\I\i $~i~ .I~le.s,",,~
(No)
(No)
(No)
(No)
(No)
2
EXHIBIT "C"
. STATEMENT OF WORK
CITY OF SUNNY ISLES BEACH
CENTER ISLAND STORM DRAINAGE AND STREET IMPROVEMENTS
INTRODUCTION
The City of Sunny Isles Beach (City) Flood Mitigation Project (Project) was partially funded by the
'W04/2005 State Legislature General Appropriation Act funds from the Florida Department of
Environmental Protection (FDEP) through Special Appropriation 2064A and by the South Florida Water
Management District's (District) General (Ad Valorem) Funds. These funds are administered through the
District and dispersed and managed at the local level.
The City is located within the northeast comer of Miami-Dade County and is bounded by
to the north, to the south, to the west and
to the east.
The City has developed a multi-phased Stomlwater Master Plan (Plan), which was adopted by the City
Council in . The City recognized the need to address its stonnwater challenges through the
implementation of this Plan.
The existing drainage system has historically consisted primarily of roadside inlets connected to outfaIls
located throughout the City. In some cases, the outfall structures are no longer discharging, or are
undersized for the volume they are expected to handle. The system provides poor levels of flood protection
and provides no treatment of storm runoff. There are structures in disrepair and in need of immediate
replacement. The poor levels of flood protection are mainly the result of low grades and poor conveyance
that impede positive drainage during a storm. This undesirable scenario potentially lends itself to short and
long term flooding conditions within the City. These deficient conditions, added to the characteristics of a
flood high risk area due to the proximity of the project to the Bay, plus the fact that the existing drainage
system is not in compliance with the required minimum FDOT standards on flow and water quality, justify
the need for an upgraded system.
OBJECTIVE
The objective of the Project is to improve the City's stormwater capabilities by providing a positive
drainage system to surface waterways in the geographic area. The Project will provide for improved flood
protection while maximizing water quality treatment of storm runoff prior to discharge through typical
treatment methods and best cost effective available technologies to meet the requirements of the National
Pollutant Discharge Elimination System (NPDES) permitting program, All improvements within the Plan
will be phased and the proposed phase is described in Section 3.0 of this Statement of Work.
SCOPE OF \VORK
The City, under its Capital Improvement Plan, has completed the final design drawings for the Center Island
Storm Drainage and Street Improvements Plan and will utilize these funds for the construction of this storm
drainage mitigation project. The improvements of the stonn water system will benefit numerous residents
Page 1, Exhibit "C", Statement of Work, OT050655
of a residential area of about 96 acres, bounded from west to east by North Bay Road and Collins Avenue.
and from south to north by NE 174 Street and NE 183 Street.
The proposed storm drainage improvements involve the construction of ex-filtration piping systems
including the following main elements:
· Drainage Structures (91 Units)
· Manholes (37 Units)
· Storm Sewer Collection System (11.900 Linear Peet)
· Ex-filtration System (6.100 Linear Feet),
· Drainage Wells (24 units)
· Milling and Resurfacing (35,421 Square Yards)
The project governing standards and specifications are:
· 2004 Plorida Department of Transportation Roadway and Traffic Design Standards
· 2004 Standard Specifications for Road and Bridge Construction
· Miami-Dade County Public Works Manual Parts I and II.
The implementation of the project will be as follows: The project final design plans are completed. Bids
will be due by January 2005. Construction is to be completed in twelve (12) months. The preliminary
construction cost estimate for this project is $ 4 million.
The City shall be responsible for the satisfactory completion of all work under this Statement of Work. This
Statement of Work will focus on activities that include the following tasks:
Task 1: Engineering Design and Permitting
Task 2: Preparation of Bid Documents and Specifications
Task 3: Construction., Construction MonitorinW'Monthly Reports
Task 4: Construction Certification
The Project will meet the regulatory requirements of all government agencies with pennitting jurisdiction.
WORK BREAKDOWN STRUCTURE
At the end of each task, the City shall deliver Three (3) copies of the task deliverables to the District. The
District shall distribute the copies to the FDEP for its information and use. The City shall also provide a
summary of the project including estimated cost to the District upon completion of Task 3. The District
shall distribute the project summary including estimated cost to the designated coordinator for the Local
Mitigation Strategies Group for its information and use.
Proiect Management
The City, or its designated consultant, as applicable, is responsible for project management, budget
management and quality control. The City is responsible for reviewing and approving deliverables from the
consultant to ensure that the project objectives are met.
Page 2, Exhibit "e", Statement of Work, OTOS0655
Task 1: Engineering Design and Permitting
· Prepare and submit to the District lOO% engineering plans
· Prepare and submit to the District construction costs estimates for the proposed work.
· Submit to the District proof of application for applicable permits.
Deliverables: Summary Report of engineering plans update including submittal of 100% engineering
plans and the information described in this task number 1.
Task 2: Preparation of Bid Documents and Specifications
· Prepare and submit to the District Bid Documents.
· Prepare and submit to the District specifications.
· Prepare and submit to the DISTRICT bid and contract award documents.
Delh'erables: Summary Report of bid documents and specifications update including submittal of the
information described in this task number 2.
Task 3: Construction, Construction Monitoring/Quarterly Reports
· Submit project summary with final engineer's cost estimate.
· Advertise Bid and conduct pre-bid meeting.
· Monitor the construction of the proj ect and submit progress reports and construction
invoices.
· Receive and open bids.
· Prepare bid tabulations and evaluate for successful bidder.
· Award Bid.
· Construct improvements as identified in 100% design plans, specifications and applicable permits.
· Prepare and submit to District construction schedule(s), quarterly construction progress reports,
quarterly pay requests, and quarterly updated construction project schedules.
peliverabJes: Submit to District work documents and information described in this task 3.
Task 4: Construction Certification
· Provide final certification and as-built drawings upon completion of construction.
Deliverables: Provide to the District final certification and as-built drawings upon completion of
construction.
Page 3, Exhibit "C", Statement of Work, OT05065S
EXHffilT "I)"
PAYMENT AND DELIVERABLES SCHEDULE
Total payment by the District to the City shall not exceed the amount of 5400,000.00. All invoices shall be
accompanied by adequate documentation to support actual expenditures incurred by the City within the not-to-
exceed amounts specified below in accordance with ~~ of the Ag~elI!~nt. Payment by the District is
further subject to receipt of quarterly progress reports and fmanciaI statements from the City with documentation
to demonstrate completion of each project task in accordance with Exhibit "en Statement of Work requirements.
The City is responsible for reviewing and approving deliverables to ensure that project objectives are met. The
City is also responsible for project management, budget management and quality control.
DISTRICT**
N ot-to-Exteed
Task Deliverable Due Date. Payment Total Cost
SUmma!)' Report of
engineering plans
update including
submittal of 100%
engineering plans and
the information
Task I: Engineering described in this task
Desirn and Pennittine: number 1. months $ $
Summary Report of bid
documents and
specifications update
including submittal of
Task 2: Preparation of the information
Bid Documents and described in this task
SDecifications number 2. months $ , $
Task 3: _months
Construction, Work documents and Pay requests may be
Construction Monitoring information described submitted on a
and Reporting in this task number 3. Quarterlv basis. $ $
Final certification and
as.built drawings upon
completion of
Task 4: construction and an months
-
Construction Operations and
Certification Maintenance Plan $ $
Not-to-Exceed Total Payment ) 5400,000.00 $
'" All dates are referenced from the date of contract execution.
** The District shall only be obligated to pay for documented actual expenditures within the not-to-exceed
amounts specified above. In the event actual expenditures by the City are less than the not-to-exceed for a
particular task, the City shall have the right to apply the unexpended balance towards a subsequent task. The City
shall provide written notice of its decision to exercise this right. In no event shall the District's total obligation
exceed $400,000.00 as specified above.
Page 1, Exhibit "0", Payment and Deliverable Schedule, OT050655
SJNNy isip Cityof SunnyIsles Beach CinCommMayor S.
oe ,Jr 17070 Collins Avenue, Suite 250 Lewis J.Thaler,Vice Mayor
Roslyn Brenn Commissioner
5'fI SunnyIsles Beach,Florida 33160
Gerry Goodman,Commissioner
;\ " )305) 947-0606 City Hall Danny Iglesias,Commissioner
w 305 949-3113 Fax
" r ) I LynChrn M.Danheisser,City Manager
E •r eons )305) 947-2150 Building Department Lynn M.Dennheisser,City Attorney
or sum ." (305) 947-5107 Fax Jane A.Hines,City Clerk
MEMORANDUM
TO: The Honorable City Commission
FROM: Christopher J. Russo, City Manager
DATE: December 9, 2004
RE: $400,000 GRANT FOR CENTRAL ISLAND STORMWATER PROJECT
RECOMMENDATION
It is recommended that the City Commission adopt the attached resolution accepting a four
hundred thousand dollar($400,000.00) grant from the State.
REASONS
The existing drainage system in the Central Island is in disrepair and in need of immediate
replacement. It has poor levels of flood protection, mainly the result of low grades and poor
conveyance that impede positive drainage during a storm. The City is desirous of rectifying this
problem by replacing and repairing of the drainage system. This will benefit the residents and
businesses of the City
To offset the cost of this project, the City sought and has been awarded a four hundred thousand
dollar($400,000.00) from the State.
ADDITIONAL INFORMATION
The City of Sunny Isles Beach Flood Mitigation Project was partially funded by the 2004/2005
State Legislature General Appropriation Act funds from the Florida Department of
Environmental Protection (FDEP) through Special Appropriation 2064A and by the South
Florida Water Management District's General Ad Valorem Funds. These funds are administered
through the District and dispersed and managed at the local level.
CJR/pw
C.nnai-S4 XJ,lvw s,onnaater Grant Agenda Memo Agenda Item RD I.
Date I2-09-0`1