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Home My WebLink AboutReso 2004-751 RESOLUTION NO. 2004 - t"J 5, A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE PURCHASE OF COMPUTER ROOM EQUIPMENT FOR THE SUNNY ISLES BEACH GOVERNMENT CENTER FROM UNITED DATA TECHNOLOGIES, UNDER FLORIDA STATE CONTRACT #250-000-03-1, IN AN AMOUNT OF UP TO TWENTY-TWO THOUSAND FIVE HUNDRED SIXTEEN DOLLARS AND SEVENTY- FIVE CENTS ($22,516.75), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach is in need of computer room equipment to establish operations in the new Sunny Isles Beach Government Center; and WHEREAS, the City of Sunny Isles Beach also desires to dispose of obsolete UPS equipment, attached hereto as Exhibit "B", and such old equipment may be traded-in for reduced pricing; and WHEREAS, United Data Technologies provided a trade-in quote under the State of Florida IT Hardware contract #250-000-03-1 for the purchase of the required equipment, attached hereto as Exhibit "A", in an amount of up to Twenty-two Thousand Five Hundred Sixteen Dollars and Seventy-Five Cents ($22,516.75); and WHEREAS, the City of Sunny Isles Beach desires to purchase such equipment from United Data Technologies; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: 1. Section 1. Authorization of City Manager. The City Manager is hereby authorized to purchase from United Data Technologies the equipment listed in Exhibit "A", in an amount of up to $22,516.75, by trading in the equipment listed in Exhibit "B", and to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 9th day of December 2004. R2004-Computer Room Equip From United Data Tech : 1 \~'" .....ATTEST: ,. . ... .d '~ ./ ~: . -~atW~~ Jane A. Hjnes, CitY_Elerk , . Approved As to Form and Legal Suffi~i Moved by: C-.omrni6.Saof\eA ~\eS;a..s Seconded by: C. OMMi sS'.cne.r-- t>{e.u ") Vote: Mayor Edelcup Vice Mayor Thaler Commissioner Brezin Commissioner Goodman Commissioner Iglesias ~(Yes) ---L(Y es) ./ (Yes) ,/" (Yes) _L.jYes) R2004-Computer Room Equip From United Data Tech 2 _(No) _(NO) _(NO) _(NO) _(NO) United Data Technologies 7212 NW 56th Street Miami, FL 33166 (305) 882-0435Fax: 305-882-0436 QUOTE TO: CITY OF SUNNY ISLE BEACH 17070 COLLINS AVE SUITE 250 NORTH MIAMI BEACH FL 33160 QUOTE PRINTED: 11/30/2004 1:05:19PM QUOTE NUMBER: 0034153 QUOTE DATE: 11/30/2004 SALESPERSON: 0522 CUSTOMER NO: 0003373 SHIP TO: CITY OF SUNNY ISLE BEACH 17070 COLLINS AVE SUITE 250 NORTH MIAMI BEACH, FL 33160 CONFIRM TO: DERRICK ARIAS Page: I CUSTOMER P.O. SHIP VIA QUOTE-TRADE UPS ITEM NUMBER SU2200RMXL3U SU48R3XLBP AP9619 SMART UPS 2.2KV A RM-3U MOUNT APC SMART UPS 48V RM 3U APC Network Management Card EM - Remote management adapter - EN, Fast EN - IOBase-T, 100Base-TX AP7830 APC Metered Rack PDU ZeroU - Power distribution strip ( rack-mountable) - AC 120 V - EN, Fast EN - 24 output connector(s) SU029RM3U AMERICAN POWER CONVERSION Power backplate - NEMA 5-15, NEMA 5-20 (F) - NEMA L5-20 (F) SU3000RMXL3U APC Smart-UPS RM 3000V A XL - UPS ( rack-mountable) - AC 120 V - 3000 VA - UPS battery lead acid - 8 output connector( s) AR2100BLK APC Netshelter VX Enclosure w/Sides - Rack (ventilated)- black - 42 U - 19" AR2IOIBLK APC Netshelter VX Expansion Unit - Rack (ventilated) - black - 42 U - 19" AR82I 5BLK APC Monitor/Keyboard Drawer - Flat panel display - TFT - 15" - 1024 x 768/60 Hz - 0,297 mm - VGA (HD-15) - black - I U AR8210BLK AMERICAN POWER CONVERSION Fan tray - black AR8168BLK AMERICAN POWER CONVERSION Ladder bracket - black - (pack of8). AR8349BLK APC - Rack side panel - black - 42 U - (pack of2) Exhibit "A" TERMS Net 30 QUANTITY PRICE AMOUNT 5.00 850.00 4,250.00 7.00 455.00 3,185.00 6,00 307.00 1,842,00 6,00 267.00 1,602.00 6.00 57.50 1.00 1,024.00 1.00 936.25 1.00 851.00 2.00 1,705.00 3.00 274.00 2.00 84.50 1.00 283.00 345.00 1,024,00 936.25 851.00 3,410.00 822.00 169.00 283,00 CONTINUED Page: 2 United Data Technologies QUOTE PRINTED: 11/30/2004 1:05:19PM QUOTE NUMBER: 0034153 QUOTE DATE: 11/30/2004 SALESPERSON: 0522 CUSTOMER NO: 0003373 7212 NW 56th Street Miami, FL 33166 (305) 882-0435Fax: 305-882-0436 QUOTE TO: CITY OF SUNNY ISLE BEACH 17070 COLLINS AVE SUITE 250 NORTH MIAMI BEACH FL 33160 SHIP TO: CITY OF SUNNY ISLE BEACH 17070 COLLINS AVE SUITE 250 NORTH MIAMI BEACH, FL 33160 CONFIRM TO: DERRICK ARIAS CUSTOMER P.O. SHIP VIA TERMS Net 30 QUOTE-TRADE UPS ITEM NUMBER QUANTITY PRICE AMOUNT AR8165ABLK APC - Rack ladder - black THESE PRICES REFLECT THE COST WITH THE TRADE UPS PROGRAM FROM APC 2,00 148,75 297.50 TERMS AND CONDITIONS OF : Customer agrees to make payment in full to UNITED DATA TECHNOLOGIES for all amounts due according to UNITED DATA TECHNOLOGIES' Invoices. Customer also agrees to pay UNITED DATA TECHNOLOGIES, as interest, an amount equal to 1.5% per month,or the maximum provided by Jaw (whichever is less) for amounts that are past due. Should customer default in any such payment(s), UNITED DATA TECHNOLOGIES shall have the right, without notice to Customer to declare all invoice amounts immediately due and payable. In the event UNITED DATA TECHNOLOGIES should commence any action or actions, or otherwise seek to enfoTce agreement against Customer, Customer agrees to pay reasonable attomey(s) fees, court and other expenses incurred by UNITED DATA TECHNOLOGIES, whether or not suit is filed. Customer acknowledges that all payments due hereunder are required to be made to UNITED DATA TECHNOLOGIES at the above stated address in , and Customer further acknowledges that an appropriate forum of litigation with respect to the enforcement of the terms oflhis invoice shall be in a court of competent jurisdiction in . Customer agrees that the laws of the Stale of shall control the construction, interpretation and enforcement of the terms of Ibis invoice, without application or reference to conflict of laws provisions.A Customer agrees that all sales shall be governed by UNITED DATA TECHNOLOGIES Terms and conditions of sale,asstated on this invoice.A This agreement is not transferable or assignable without prior written consent from UNITED DATA TECHNOLOGIES. Net :QUOTE Less Discount: Sales Tax: Freight: QUOTE Total: 19,016.75 0,00 0.00 O()() 19.016.75 Received by: ______ Signature: Qty:_ Date: SHIP TO City. ot Sunny Isles Beacfiu -. Information Technology 17070 Collins Ave, Suite 250 Sunny Isles Beach FL 33160 Purchase Order VENDO~IiC8 0 City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, FL 33160 Tel: 305.947.0606 Fax: 305.949.3113 Purchase Order No. must appear on all invoices, correspondence, packages, and shipping papers, . : o ee DATE 11/30/04 No. 05-0000109-001 UNITED DATA TECHNOLOGIES","", HO/'" VENDOR ('/1'.. 0' iVl'l ,..",<'J 7212 NW 56TH STREET MIAMI FL 33166 ! I 6.0~ I AP7830 Metered Rack 267.00 Ept APC PDU 1602.00 20-600.5615 $1602.00 6.06 EAf AP9619 APC Network Mgmt Card 307.00 1842.00 ; 20-600.5615 $1842.00 i ! 1. O~ EAf AR2100BLK APC Netshelter cabinet 936.25 936.25 20-600.5615 $936.25 i 1. 04> EAf AR2101BLK APC Netshelter expansion 851.00 851.00 I i 20-600.5615 $851.00 ! i I 2.04> EA! AR8165ABLK APC rack ladder 148.75 297.50 I ! $297.50 ! 20-600.5615 ! ; ; 2.0~ E1 AR8168BLK APC Ladder bracket 84.50 169.00 20-600.5615 $169.00 3.0$ EAI AR8210BLK APC Fan Tray 274.00 822.00 ; ! ! i 20-600.5615 $822.00 ! ! I 2.0~ EAj AR8215BLK APC Monitor/keyboard drawer 1705.00 3410.00 ! 20-600.5615 $3410.00 1. O~ EAl AR8349BLK APC rack side panel 283.00 283.00 ! 20-600.5615 $283.00 I I I ! i 6.0~ EAl SU029RM3U APC replacement backplate 57.50 345.00 ! I TOTAL p"._._________._ !.~ : .,,"'''''''''''', I Pe, ..__..R-~q~~~~(l!!~.~J3.y..._m....m__._..__.J_.___.....___..._.._Q~.P.~.'1}~nt Head ~:==:~=::::r.::::==_-.Fjiiaiic.e Df~toC:=:::::_-..----r..~-'-.....--.--..-....---CiiyManager--..--...... 1. Exempt from local, State, and Federal taxes. 2. C.O.D. or collect shipments will not be accepted. 3. Substitutions will not be accepted without prior approval. 4. Normal receiving hours are Monday - Friday, 8:30 a.m. to 5:00 p.m. Produced by Administrative Services 04038100 SHIP TO City of Sunny Isles Beach Information Technology 17070 Collins Ave, Suite 250 Sunny Isles Beach FL 33160 Purchase Order VENDO~8 0 City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, FL 33160 Tel: 305.947.0606 Fax: 305.949.3113 Purchase Order No. must appear on all invoices, correspondence, packages, and shipping papers. . : DATE 11/30/04 No. 05-0000109-001 VENDOR . . ... .., (l'" ~ UNITED DATA TECHNOLOGIES'<"Ho"/ l- o. lV'" .. 7212 NW 56TH STREET MIAMI No Fee UPS FL 33166 20-600.5615 $345.00 5.0p Ei SU2200RMXL3U APe Smart-UPS 2.2KVA 20-600.5615 $4250.00 850.00 4250.00 1. 00 E~ SU3000RMxL3U APC Smart-UPS 3KVA 20-600.5615 $1024.00 1024.00 I 1024.00 7.ob ! E~ I SU48R3XLBP APC Smart-UPS add-on battery 455.00 3185.00 All items above per FL IT Hardware contract #250-000-03-1 per vendor quote #0034153 20-600.5615 $3185.00 ......._.__....~._.._._...H....._._._._...._ ; ! ; i ...t.-..---.......-. TOTAL i ................1 19016.75 ........---.-..---............j..-- ........__..F3~uilij.!iQ.I1_e.~_!3..Y.........._........ Per Per DARIAS 1. Exempt from local. State, and Federal taxes. 2. C.O.D. or collect shipments will not be accepted. 3. Substitutions will not be accepted without prior approval. 4. Normal receiving hours are Monday - Friday, 8:30 a.m. to 5:00 p.m. Produced by Administrative Services 04038100 s2O0V 1 c I Cityof SunnyIsles Beach City Commission 50 Ste Norman S.Edelcup,Mayor o" , ,�a a 17070 Collins Avenue, Suite 250 Lewis J.Thaler,Vice Mayor ke i Roslyn Brezin,Commissioner i Sunny Isles Beach,Florida 33160 Gerry Goodman,Commissioner Danny Iglesias,C '\ y,._.,,, 1305) 947-0606 City Hall saao-- p ' 1305) 949-3113 Fax Christopher J.Russo,City Manager sF '* FLOP' (305) 947-2150 Building Department Lynn m.nannheasernes, arClerk pr sNo hE 9Jane A.Hines,Cir.Clerk o, sn (305) 947-5107 Fax MEMORANDUM To: The Honorable City Commission From: Derrick L. Arias, Information Technology Director I Date: December 9,2004 Re: Network Equipment and Computer Room Equipment Sunny Isles Beach Government Center Recommendation: It is recommended that the City Commission adopt the attached resolution. Reasons: In order to establish operations in the new Sunny Isles Beach Government Center, we must complete the build-out of our computer rooms including furniture,power backup equipment (UPS), and network equipment in order to provide computer connectivity throughout the facility. We have obtained proposals from a local vendor to provide the necessary equipment per our specifications,which will provide everything the City needs for the foreseeable future. The selected vendor has provided a proposal under existing state contracts; therefore this purchase is exempt from the competitive bidding process under the City's purchasing ordinance. Furthermore, there pricing is more competitive than our other hardware vendor, CDW Government. Agenda Item 10 K Date z—OCI 'Di-{