HomeMy WebLinkAboutReso 2005-763
RESOLUTION NO. 2005-.7.-"3
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN
AGREEMENT BY AND BETWEEN THE CITY OF SUNNY ISLES
BEACH AND THE BELTMAN GROUP FOR THE RELOCATION
OF THE ADMINISTRATIVE OFFICES AND THE POLICE
DEPARTMENT TO THE NEW GOVERNMENT CENTER, IN AN
AMOUNT OF TWENTY-ONE THOUSAND ONE HUNDRED
SIXTY- FOUR DOLLARS ($21,164.000), ATTACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THE INTENT
THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach City Hall is relocating to its new location,
18070 Collins Avenue; and
WHEREAS, Beltman Group has provided a proposal for the relocation of administrative
offices and police department for the City of Sunny Isles Beach in the amount of Twenty-One
Thousand One Hundred Sixty-Four Dollars ($21,164,00), including delivery and installation,
attached hereto as Exhibit "A"; and
WHEREAS, the City wishes to enter into a contract with Beltman Group for the
provision of relocation services for the administrative offices and police department for the City
of Sunny Isles Beach.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Agreement by and between the City of Sunny Isles
Beach and the Beltman Group for the relocation of the administrative offices and the police
department to the new Government Center, attached hereto as Exhibit "A," is hereby approved.
Section 2. Authorization of City Manager. The City Manager is authorized to do all things
necessary to effectuate the intent ofthis Resolution.
Section 3.
Effective Date. This Resolution shall become effective upon adoption.
R2005-BeItman Moving Agrmt For City Offices Doc Page 1 of 2
,r"'" ,. .,~. ~ ill'
':--.. ~ i "
"
,-
~',~1 .J 11",,-;., " ~'J.t'
.. ATTEST: . I "',
:::'~P~fi.~
.'J:ane '-A. Hines~Ci~y..Clerk
. '" :' . \ .,.J
"..j';l ,.;;.
,,2,.~ I'~r"~ .,..1
. . .~!-
Vote: 5-(:)
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Iglesias
Moved by: Co~\.~(,1 o~E(L ~Lcr.~Jr+-.s
Seconded by: VICe. vY\A-~a.. T t+r\-L~~
v (Yes)
V(Yes)
0Yes)
~Y es)
0Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2005- Beltman Moving Agrmt For Gty Offices Doc Page 2 of 2
Q ~ ~ ul'l
CITY OF SUNNY ISLES BEACH
BELTMANN GROUP INC.
SERVICE AGREEMENT
CONTRACT NO. 05-
THIS SERVICE AGREEMENT made and entered into this day of
2005, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a
municipal corporation of the State of Florida, (hereinafter referred as to "City") and
BEL TMANN GROUP, INC. a Florida corporation, authorized to do business in the State of
Florida, (hereinafter referred to as "Contractor").
WHEREAS, BELTMANN GROUP, INC. is a qualified, moving company; and
WHEREAS, the City wishes to employ Contractor regarding the relocation of City of
Sunny Isles Beach as well as other tasks as more specifically described in Exhibit "A," attached
hereto and made a part hereof; and,
WHEREAS, the Contractor is qualified, willing and able to provide the desired services
on the terms and conditions set forth herein;
NOW THERFORE, in consideration of the premises and the mutual covenants herein
named, the parties hereto agree as set forth below:
1. RECIT ALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part of hereof for reference.
2. SERVICES TO BE PERFORMED. Contractor shall perform the following services:
a. Beltmann Group, Inc. will provide relocation services from 17070 Collins Ave. to 18080
Collins Ave., the new government City Hall, as well as those services more particularly
described in Exhibit "A" attached hereto and made a part hereof.
b. The total price for these services is TWENTY-ONE THOUSAND, ONE HUNDRED AND SIXTY-
FOUR DOLLARS AND 00/100 DOLLARS ($21,164.00), payable as invoiced.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Paragraph 10 hereunder, this agreement shall commence upon execution of this
Agreement and shall expire upon the completion of services rendered in Exhibit "A". Any
change in fee, terms or conditions shall be accomplished by written amendment to this contract.
4. COMPENSA TION. Payment to Contractor for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Exhibit "A", which fee shall be disbursed on a monthly basis and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
SIB
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3] 13 Fax
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. This Agreement is subject to the approval of the City Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any and other additional charges, if not properly included on
this final invoice are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor.
Contractor shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are
discovered during the performance of this Agreement, the City shall have the right to cancel this
Agreement upon thirty (30) days written notice to Contractor. Upon termination, the City may
bid/re-bid the project if the Contractor fails to perform under this Agreement due to the
undisclosed conditions.
6. INDEPENDENT CONTRACTORRELATIONSHIP. The Contractor IS an
independent Contractor and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Contractor other than those obligations which have been or shall have been
undertaken by the City, Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
Page 2 of9
Beltmann Group, Inc.
Attorney/ Agreements/jb
12/27/2004
SIB
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents, sub-Contractors or employees, as indicated below:
o Comprehensive General liability insurance -- including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with limits of One Million Dollars ($1,000,000) combined single limit
occurrence.
o Workmen's Compensation, with no less than $100,000 for Employer's Liability.
Said coverage shall include a waiver of subrogation in favor of the City, its
agents, employees and officials.
o Business Automobile Liability which shall include coverage for aU owned, non-owned and hired
vehicles for limits of not less than $500,000 per occurrence, Combined Single Limit or its
equivalent.
Insurance required of the Contractor shall be primary to, and not contribute with, any
insurance or self-insurance maintained by the City.
Such insurance shall not diminish Contractor's indemnification and obligations
hereunder. The insurance policy(ies) shall be issued by companies authorized to do business
under the laws of the State of Florida and acceptable to the City. Before any work under this
Agreement is performed, and at any time upon request, Contractor shall furnish to the
City certificates of insurance evidencing the minimum required coverage and shall be
appropriately endorsed for contractual liability, with the City named as additional insured.
All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall
be in forms and issued by insurance companies acceptable to the City's Risk Management
Department. All insurance policies and certificates of insurance shall provide that the policies
may not be canceled or altered without thirty (30) days prior written notice to the City. The City
reserves the right from time to time to change the insurance coverage and limits of liability
required to be maintained by Contractor hereunder.
Contractor shall also require and ensure that each of its sub-Contractors providing
services hereunder (if any) procures and maintains, until the completion of the services,
insurance of the types and to the limits specified herein.
Page 3 of9
Beltmann Group, Inc.
Attorney/ Agreements/jb
12/27/2004
S\B
City of Sunny Isles Beach
17070 Collins A venue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS
SECTION MUST BE APPROVED IN WRITING BY THE CITY.
8. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against any and all claims, actions, liabilities, losses
and expenses including, but not limited to, attorney's fees for personal, economic or bodily
injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or
may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct
of the Contractor, agents or other personal entity acting under Contractor's control in connection
with the Contractor's performance of services pursuant to that agreement and to that extent the
Contractor shall pay such claims and losses and shall pay all such costs and judgments which
may issue from any lawsuit arising from such claims and losses including wrongful termination
or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
that ten percent (10%) of the total compensation is a specific consideration from the City to the
Contractor for this indemnity.
9. TERMINATION.
a. If, through any cause within the reasonable control the Contractor shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations material to
this agreement, the City shall have the right to terminate the services then remaining to be
performed. Prior to the exercise of its option to terminate for cause, the City shall notify the
Contractor of its violation of the particular terms of the agreement and grant Contractor ten (10)
days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement.
1. In the event of termination, all finished and unfinished documents, data
and other work product prepared by Contractor( and sub-Contractor( s])
shall be delivered to the City and the City shall compensate the Contractor
for all services satisfactorily performed prior to the date of termination, as
provided in Paragraph 4 herein.
11. Notwithstanding the foregoing, the Contractor shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of the
agreement by Contractor and the City may reasonably withhold payments
to Contractor for the purposes of set-off until such time as the exact
amount of damages due the City from the Contractor is determined.
111. After receipt of a Termination Notice and except as otherwise directed by
the City, the Contractor shall:
1. Stop work on the date and to the extent specified.
Page 4 of9
Beltmann Group, Inc.
Attorney/ Agreements/jb
12127/2004
S\B
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
2. Terminate and settle all orders and subcontracts relating to the
performance of the terminated work.
3. Transfer all work in process, completed work and other
materials related to the terminated work to the City.
4. Continue and complete all parts of that work that have not been
terminated.
b. Termination for Convenience of City. The City may, for its convenience and without
cause terminate the services then remaining to be performed in the event the Contractor is placed
either in voluntary of involuntary bankruptcy or makes any assignment for the benefit of
creditors.
c. Termination for Insolvency. The City also reserves the right to terminate the remaining
services to be performed in the event the Contractor is placed either in voluntary or involuntary
bankruptcy or makes any assignment for the benefit of creditors.
10. ASSIGNMENTS, TRANSFERS. SUBCONTRACTING. The Contractor shall not
subcontract, assign or transfer any work under this agreement without the prior written consent
of the City. Should the Contractor subcontract any services under this agreement, it shall be
done with continued liability for the Contractor. The Contractor shall remain responsible for
services, responsibilities and liabilities of any person or entity acting under Contractor.
11. TIME OF COMPLETION. The services to be rendered by the Contractor shall be
commenced upon execution of this contract and shall be completed within a reasonable time. A
reasonable extension of time shall be granted in the event the work of the Contractor is delayed
or prevented by the City or by circumstances beyond the reasonable control of the Contractor
including weather conditions of acts of God which render the performance of the Contractor's
duty impracticable.
12. AUTHORITY TO PRACTICE. Contractor hereby represents and warrants that it has
and will continue to maintain all licenses and approvals required to conduct its business and that
it will at all times conduct its business activities in a reputable manner. Proof of such licenses
and approvals shall be submitted to the City prior to commencement of work under this
Agreement.
13. MODIFICATIONS OF WORK. The City reserves the right to make changes in the
work, including alterations, reductions or additions thereto. Upon receipt of the City's
notification of a contemplated change, the Contractor shall (1) if requested by the City, provide
an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the
City of any estimated change in completion date, and (3) advise the City in writing if the
contemplated change shall affect the Contractor's ability to meet the completion dates or
schedules of this Agreement.
Page 5 of9
Beltmann Group, Inc.
Attorney/ Agreements/jb
12/27/2004
SIB
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
14. COORDINATION OF SERVICES. The City's representative/liaison during the
performance of this Agreement shall be Jorge Vera, telephone number 305/947-0606.
Contractor shall not respond to requests for services under this Agreement unless the request is
received directly from Jorge Vera or Christopher J. Russo, City Manager, or designated
personnel. Any requests received from other City departments/divisions shall be referred to the
City Manager's Department representative designated above. Services performed without
authorization shall be considered unauthorized and shall not be compensated/paid by the
City.
15. ATTORNEY'S FEES. If this matter is placed in the hands of an attorney for
collection, or in the event suit or action is instituted to enforce any of the terms or conditions of
this agreement, the losing party shall pay to the prevailing party, in such suit or action in both
trial court and appellate court, together with reasonable attorney's fees for the anticipated cost of
collection and judgment enforcement.
16. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of Ten (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for
violating such provisions.
17. NOTICES. All notices and communications hereunder shall be in writing and shall be
deemed given when sent postage prepaid by registered or certified mail, return receipt requested
and, if intended for City to Christopher J. Russo, City Manager, with a copy to Lynn M.
Dannheisser, City Attorney, City of Sunny Isles Beach, 17070 Collins Avenue, Suite 250,
Sunny Isles Beach, Florida 33160, and, if intended for Contractor, shall be addressed to
Beltmann Group, Inc. 3039 North Andrews Avenue, Ext. Pompano Beach, FL 33064 (Phone
No. 954-977-4554), Attention: Tim Kennedy or Gerry Quesnel
18. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of three (3) years.
19. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
Page 6 of9
Beltmann Group, Inc.
Attorney/ Agreements/j b
12/27/2004
SIB
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/family status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor
other forms of compensation, and selection for training, including apprenticeship. The Contractor
agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided by the City setting forth the provisions of this non-discrimination clause.
The Contractor agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.c. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
20. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by
Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully
set forth herein, in connection with the Agreement conditions hereunder.
Contractor covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly that should conflict in any manner or degree with the performance of the services.
21. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document.
22. MISCELLANEOUS.
a. The rights granted to Contractor hereunder are nonexclusive, and the City reserves the
right to enter into agreements with other persons or firms to perform services including those
provided hereunder.
b. Contractor and its employees shall promptly observe and comply with applicable
provisions of all published federal, state and local laws, rules and regulations which govern or
apply to the services rendered by Contractor hereunder, or to the wages paid by Contractor to its
employees.
c. Contractor shall obtain and keep in force during the term of this Agreement all necessary
licenses, registrations, certificates, permits and other authorizations as are required by law in
order for Contractor to render the service(s) required hereunder.
d. Contractor shall not use the name or official seal of the City in any promotional material
without the prior written consent of the City.
Page 7 of9
Beltmann Group, Inc.
Attorney/ Agreements/jb
12/27/2004
S\\\
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
e. Except as expressly provided for in this Agreement, Contractor is not authorized to act as
the City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind
the City hereunder, either in Contractor's relations with sub-Contractors, or in any other manner
whatsoever.
23. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is
expressly incorporated herein by reference, shall constitute the entire agreement between the
parties with respect to the subject matter hereof, and it shall supersede all previous and
contemporaneous oral and written negotiations, commitments, agreements and understanding
relating hereto. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
24. AMENDMENT. Any modification of this Agreement shall be effective only if in
writing and signed by the parties to this Agreement. No waiver of any provision of this
Agreement shall be valid or enforceable unless such waiver is in writing and signed by the
parting granting such waiver.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement In
duplicate on the day and year first written above.
(Signature page follows)
Page 8 of9
Beltmann Group, Inc.
Attorney/ Agreements/jb
12/2712004
SIB
City of Sunny Isles Beach
WITNESS:
Print Name:
Print Name:
ATTEST:
By:
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
BELTMANN GROUP, INC.
By:
Jane A. Hines, City Clerk
Attachments: Exhibit A
Resolution No.
Beltmann Group, Inc.
Attorney! Agreements!jb
12/28/2004
APPROVED AS TO FORM
AND LEGAL F I IENCY
Page 9 of9
~'B
RELOCATION PROPOSAL
FOR
CITY OF SUNNY ISLES BEACH
BY
<= bellmGllGROUP
On December i\ Gerry Quesnel of The Beltmann Group an agent for North
American Van Lines had the opportunity to meet with Jorge L. Vera regarding the
upcoming relocation of City of Sunny Isles Beach. At that meeting the following
move parameters were established,
1) Move Date: January 20th,2l st and 22nd 2005.
2) Origin Addresses: 17070 Collins Ave Sunny Isles Beach Fl 33160
3) Destination Address: 18080 Collins Ave Sunny Isles Beach 33160
4) Beltmann would provide packing boxes based on survey results
5) City of Sunny Isles Beach personnel to perform all packing functions at
individual office workstations except computer components and related
equipment from offices.
6) Beltmann to apply all necessary building protection at both origin and
destination locations.
7) Beltmann will conduct pre-move meetings with all designated personnel to
ensure correct packing labeling and preparation steps are followed to help keep
services cost down.
SIB
RELOCATION PROPOSAL
FOR
CITY OF SUNNY ISLES BEACH
Packing Services and Work Stations Relocation
On January 20th at 4:00 p.m. a 9 man packing crew will arrive at this location to
begin packing all computer components and related equipment. The crew will
work under the direct supervision of the City of Sunny Isles Beach personnel.
After applying all necessary building protection down all main traffic avenues the
crew will separate into two-person pack teams to pack all designated desk top pes,
UPS units, desk-top & network printers and all related equipment. These crews
will utilize quilt pads and speed packs (speed packs are 15 cubic foot, 500 Ib test,
tri-wall constructed conugate containers that are placed onto 4-wheel dollies) to
properly pack each component for each workstation and equipment from common
areas. At this time a 2 man crew will start to take down 4 work stations and will
have it ready for transportation, (which will be moved over with your server
move.) This crew will install the workstations according to floor plan and the City
of Sunny Isle Beach's specifications.
Move Plan for Server Room:
On January 20th at 4:00 p.m. 3 High Value Products crewmembers will arrive to
relocate the Servers and related equipment. This crew will work to pack all
designated items using a variety of packing materials and equipment designed to
reduce undo stress on fragile or sensitive items. These crews will utilize anti-static
bubble wrap, quilt pads, tri-pod dollies and speed packs (speed packs are 15 cubic
foot, 500 Ib test, tri-wall constructed conugate containers that are placed onto 4-
wheel dollies) to properly pack each component and related equipment. The crew
will work to clear all items from the building and secure onto BeItmann's vehicle.
The vehicle will be equipped with Hydraulic lift-gates and air-ride suspension
systems to ensure these sensitive items are moved as carefully as possible. The
manpower assigned to this portion of the move are experienced in relocating all
manner of high value products such as PC's, printers, servers/server racks, copiers,
telephone switching equipment, etc. The City of Sunny Isles Beach will have the
most qualified relocation crew possible for this delicate process. The crew will
work under the supervision of the IT personnel of City of Sunny Isles Beach.
SIB
RELOCATION PROPOSAL
FOR
CITY OF SUNNY ISLES BEACH
Origin Relocation Crew: (Day 1)
On January 21 stat 9:00 a.m. a crew of 16 professional movers will arrive to begin
placing all contents and furniture onto 4-wheel dollies. After applying all necessary
building protection the crew's main focus will be to direct and load all designated
items onto BeItmann moving vans. The floor loaded vans will be properly secured
prior to transportation to destination. The following manpower assignments will
continue throughout the day's relocation.
Origin Crew:
1 Working project supervisor floating and assisting where needed
7 Movers placing items onto 4-wheel dollies and directing towards the elevator
2 Movers loading, operating and unloading the elevator
3 Movers pushing items from elevator and assisting drivers with loading
Transportation:
3 Drivers loading, securing, transporting and unloading trailers
The drivers will floor load their trailers with approximately 55 dolly loads of City
of Sunny Isles Beach's assets keeping the majority of items on 4-wheel dollies.
The drivers will rotate between the origin and destination locations 8 times each
over a two day period.
Destination Move Crew: (Day 1)
On January 21 st at 9:00 AM a crew of 12 movers will arrive at the destination
location and begin preparation to receive all items coming over from origin. The
preparation will consist of installing all necessary building and floor protection.
The crew will unload and place all items per numerical sequenced, color-coded
floor plan and City of Sunny Isles Beach's specifications. The following
manpower will continue throughout the day's relocation.
1 Working project supervisor floating and assisting where needed
3 Movers assisting drivers with unloading and pushing items from unloading area
8 Movers in the office space placing items per the floor plan.
SIB
RELOCATION PROPOSAL
FOR
CITY OF SUNNY ISLES BEACH
Move Plan Continued (Day #1):
These crew assignments will continue throughout the day and evening. The crews
will work until approximately 9:00 p.m. and will leave both locations in a manner
that will allow for a rapid start up on the following morning.
Move Plan (Day #2):
On January 22nd on the next mourning the crews both at the origin and destination
will arrive at 9:00 a.m. to continue the move plans outlined above. They will work
until all items have been placed per the floor plan and the City of Sunny Isles
Beach's specifications. As the last items are being loaded at origin a walk through
will be conducted by Beltmann and the City of Sunny Isles Beach representatives
to be sure that all items have departed for destination. At the conclusion at
destination, a final walk-through is conducted to ensure correct and satisfactory
placement. Then all building protection will be removed, all paperwork will be
signed and the crew will be dismissed.
SIB
RELOCATION PROPOSAL
FOR
CITY OF SUNNY ISLES BEACH
Value Summary:
Packing Material:
600 office tote cartons @ $1.50 per carton
Packing paper, Labels and Placards
Delivery Fee
Estimated total of packing material
Packing Services and Work Stations
1 Working Project Supervisor @ $32,00 per man hour x 7 hours
6 Professional Packers @ $23.00 per hour x 7 hours
2 Professional Installers @ $27.00 per hour x 7 hours
Estimated Cost of Packing Workstations Relocation
Server Room Relocation:
1 Driver/Project Supervisor @ $35.00 per man hour x 5 hours
2 Professional Movers @ $25.00 per man hour x 5 hours
1 Air-ride/Lift-gate/Tractor/Trailer @ $22.00 per hr x 5 hours
Estimated Cost of HVP Relocation Crew
= $ 900,00
= $ 25.00
= $ 100.00
$1,025.00
- $ 244.00
= $ 966.00
= $ 378.00
- $1,588.00
=
$ 175.00
$ 250.00
$ 110.00
$ 535.00
=
=
S/8
RELOCATION PROPOSAL
FOR
CITY OF SUNNY ISLES BEACH
Main Move Crew:
Origin Crew:
1 Working Project Supervisor @ $32.00 per man hour x 24 hours
12 Professional Movers @ $23.00 per man hour x 24 hours
$ 768.00
$ 6,624.00
Transportation Crew:
3 Professional Operators @ $25.00 per man hour x 24 hours
3 Tractor/Trailers @ $20.00 per van hour x 24 hours
=
$ 1,800.00
$ 1,560.00
=
Destination Crew:
1 Working Project Supervisor @ $32.00 per man hour x 24 hours
12 Professional Movers @ $23.00 per man hour x 24 hours
Estimated Cost of Main Office Crew
$ 640.00
$ 6,624.00
$ 18,016.00
Grand Estimated total
= $ 21,164.00
Any packing material not used during the relocation Beltmann will not invoice the City of Sunny Isles
Beach for. This quote is based on free and clear access to elevators and loading areas. All times include 1-
hour travel and are subject to a 5 hour minimum charge. Used cartons are available at $ .50 each, but are
subject to availability. Carrier base liability at $ .60 per pound per article at no cost, however additional
Replacement Cost Protection is available at $5.00 per $1000.00 of declared value.
SIB
Moving Services for Village Hall
and Police Department
.~
.........
IE
t;e..... ...
i::a::: j1,
C'::)
~
~.
<:..:.i'
z::
~
PINECREST
FLORIDA
AGREEMENT
Beltmann Group
September 2004
SIB
BID FORM
THIS BID IS SUBMITIED TO:
Moving Services for Village Hall and
Police Department
Peter G. Lombardi
Village Manager
Village of Pinecrest
11551 South Dixie HIghway
Plnecrest, Florida 33156
1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an
agreement with the Village of Pinecrest in the form included In the Contract Documents to
'perform and furnish all work as specified or indicated in the Corllract Documents for the
Contract Price and within the Contr:-act rime indicated In this Bid and in accordance with the
other teons and conditions of the Contract Documents.
2. BIDDER accepts aU of the terms and conditions of the Advertisement or Invitation to Bid.
This Bid will remain subject to acceptance for 90 days after the day of the Bid opening.
BIDDER agrees to sign and submIt the Agreement and other documents required by the
Bidding requirements within ten (10) calendar days after the date of the Village's Notice of
Award.
3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:
(a) BIDDER has examIned copies of a/l the Bidding Documents and of the following
Addenda (receipt of all which Is hereby acknowledged.)
Addendum No. 1 Dated: 8/12/04
Addendum No. 2 Dated: S/10/0f..
Addendum No. Dated;
Addendum No. -- Dated:
Addendum No. Dated:
Addendum No. Dated:
(b) BIDDER has familiarized himself with the nature and extent of the Contract Documents,
Work. site, locality, and aI/local conditions and laws and regulations that in any manner
may affect cost, progress, performance or furnishing of the Work.
(c) BIDDER has obtained and carefully studied (or assumes responsibility for obtaining and
carefully studying) all such examinations, Investigations, explorations. tesls and studies,
progress, performance, or furnishing of the Work at the Contract Price, within the
Contract Time and in accordance with the other terms and conditions of the Contract
Documents, and no additional examinations, investigations. explorations, tests, reports or
similar informatIon or data are, or will be required. by BIDDER for such purposes.
(d) BIDDER has correfated the results of all such observations, examinations, investigations,
explorations, tests, reports and studies with the terms and conditions of the Contract
Documents.
(e) BIDDER has given Consultant written notice of all conflicts, errors. discrepancies that if
has discovered In the Contract Documents and the written resolution thereof by
Consultant is acceptable to BIDDER.
2
SIB
BID FORM
Moving Services for Village Hall and
Police Department
(f) This Bid is genuine and not made In the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or rules
of any group, association, organization. or corporation: BIDDER has not directly or
indirectly induced or solicited any other BIDDER to submit a .talse or sham Bid: BIDDER
has not solicited or induced any person, firm or corporation to refrain from Bidding; and
BIDDER has not sought by collusion to obtain for itself any advantage over any other
BIDDER or ovm- the VILLAGE.
4. BIDDER understands and agrees that the Contract Price is the lump sum 10 furnish and install
all of the Work complete in place. The Schedule of Values is provided for the purpose of Bid
Evaluation and when initiated by the VILLAGE, the pricing of change orders. Contractor's
price wffl not be adjusted to reflect any deviation from the Schedule of Values. except to the
extent that the VILLAGE changes the scope of Ihe Project after the Contract Dale.
As such, the Contractor shall fumish all labor, materials, equipment, tools, superintendence
and services necessary to provide a complete, in place Project for the Bid Price of:
(a) LUMP SUM BASE BID: $9,742
doflars
and
00
cents $ 9,742.00
(Total from pages 7 and 9)
5. The ENTIRE WORK shalf be completed. in fun, within three (3) calendar days from the date
stipulated in the NOTICE TO PROCEED.
Telephone:
Facsimile Number:
6. Communications concerning this Bid shall be addressed to:
BIDDER: BELTMANN GROUP, INC.
3039 NORTH ANDREWS AVENUE EXT.
POMPANO BEACH FL 33064
954-977-4552
954-977-5963
TIM KENNEDY OR GERRY QUESNEL
Address:
Attention:
7. The terms used in this Bid which are defined in the GenerOlJ Conditions of the Service
Contract included as part of the Contract Documents have the meanings assigned to them in
the General Conditions.
J
SIB
BID FORM
SUBMITTED THIS 20TH DAY OF
BID SUBMITTED BY:
2~ -~ /
_' L 0, /'
Signature / / ."
/
TIM KENNEDY
Name
ASSISTANT GENERAL MANAGER
Title
BELTMANN GROUP. INC.
Company
954-977-4552
Telephone Number
954-977-5963
Fax Number
Moving Services for Village Hall and
Police Department
AUGUST
2004.
4
SIB
BIDDER QUALIFICATION STATEMENT
Moving Services for Village Hall and
Police Department
The BiDDER's response to this questionnaire will be utilized as pari of the VILLAGE'S overall Bid
Evaluation and Contractor selection.
1. Governmental References:
List other Governmental Agencies or Quasi-governmental agencies for which you have done
business within the past five (5) years.
Name of Agency:
Address:
Telephone No.:
Contact Person:
Type of Project:
Name of Agency:
Address:
Telephone No.:
Contact Person:
Type of Project:
FLORIDA ATLANTIC UNIVERSITY
777 GLADES ROAD, BOCA RATON FL 33341
561-297-3085
TONY MONTERO PURCHASING
MOVING SERVICES ON CAMPUS-ONGOING HOVES
BROVARD COUNTY BOARD OF COUNTY COMMISIONERS
115. S. ANDREWS AVE, ROOM 212, FT. LAUDERDALE FL 33301
954-357-6065
RICK ANDREWS, PURCHASING AGENT
MOVING SERVICES. INTR-COUNTY
Name of Agency: OFFICE OF THE ATTORNEY GENERAL
Address: FLO! CAPITOL, TALLAHASSEE FL 32399
Telephone No.: 850-414-3300
Contact Person: --1'.ERRI JENKINS
TypeofPr~ect: RELOCATION SF.RVICES~ICADE FRAUD, FT LAUDERDALE FL
2. Number of Similar projects completed
In the pasl5 years 1000
3. Complete the following attaChed Schedule of Values and attach a price list for aU services that
will be included in the LUMP SUM BASE BID amount.
5
SIB
NON-COLLUSION AFFIDAVIT
Moving Services for Village Hall and
Police Department
STATE OF FLORIDA
}
)
)
COUNTY OF MIAMI-DADE
TIM KENNEDY
being first duly sworn, deposes and says that:
(1) He/She/They is/are the REPRESENTATIVE
(Owner, Partner, Officer, Representative or Agent) of
BELTMANN GROUP, INC.
Bid;
the BIDDER that has submitted the attached
(2) He/SheIThey Isfare fully infonned respecting the preparation and contents of the attached Bid
and of all pertinent circumstances respecting such Bid;
(3) Such Bid is genuine and is not a collusive or sham Bid;
(4) Neither the said BIDDER nor any of its offICers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other BJDDER, firm, or person to submit a
collusive or sham Bid In connection with the Work for which the attached Bid has been
submitted; or to refrain from Bidding in connection with such Work; or have in any manner,
direcUy or indirectly, sought by agreement or collusfon, or communication, or conference with
any BIDDER, firm, or person to fix any overhead, profit, or cost elements of the Bid or of any
other BIDDER, or to fix any overhead, profit, or cost elements of the Bid Price or the Bid Price
of any other BIDDER, or to secure through any collusion. conspiracy. connivance. or unlawful
agreement any advantage against (Recipient), or any person interested in the proposed
Work;
(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any
collusion. conspiracy, connivance, or unlawful agreement on the part of 1he BIDDER or any
other of its agents, representatives, owners, employees or parties of Interest, including this
affiant
In the presence of:
/
By7-~ ~
Signat~r€
I
TIM KENNEDY ASSISTANT GENERAL HAMAGER
Print Name and Title
8/20/04
Date
10
SIB
NON-COLLUSION AFFIDAVIT
Moving Services for Village Hall and
Police Department
ACKNOWLEDGEMENT
STATE OF FLORIDA
)
)
)
COUNTY OF MIAMI-DADE
On this the 20TH day of AUGUST
of the Slate of Florida, personally appeared
notary) "'TM rRNNRDY
to the wiUlin instrument, and he/shelthey acknowledge tha
otary Public, Stale of Florida
"
.,
00/7/7/1- If:.tcts/L-L.
(Name of Notary Public: Print, Stamp or type as
comm issioned.)
WITNESS my hand and official seal.
NOTARY PUBLIC:
SEAL OF OFFICE:
",,,,mil,. Donna ......f:_."
"m~r,. ... ~w.
f ~ ~Commlssion# DDrBrm
-., .=
:~ 'i:::: RlpIres Balt l2, :zcm
~....... <f:.i llcn:ht TIn
',,~,r.',\" ~ i9rsIlnA ~, Itx:.
t.....--J5efSonaHy known to me, or
Personal identification:
Type of Identification Produced
~ke an oath, or
Did Not take an oath.
1 I
SIB
PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST
Moving Services for Village Hall and
Police Department
(b) An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity crime. The term "affiliateD Includes those
officers, directors, executives, partners, shareholders, eniployees. members, and agents
who are active in the management of an affiliate. The ownership by one person of shares
constituting a controlling
interest in any person, or a pooling of equipment or income among persons when not for fair
market value under an arm's length agreement, shall be a prima facie case thai one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during !he preceding 36 months shall be
considered an affiliate.
5. I understand that a .person" as defined in Paragraph 287.133 (1)(e), Florida Statutes, means
any natural person or entity organized under'the laws of any state or at the United States with the
legal power to enter into a binding contract and which bids or applies to bid on contracts for the
provision of goods or services let by a public entity, or whirll otherwise transacts or applies to
transact business with a public entity. The term "person" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in
management of an entity.
6. Based on information and belief, the statement which I have marked below is true In relation to
the e';Pty submitting this sworn statement. [Indicate which statement applies.]
-L Neither the entity submitting this sworn statement, nor any of its officers, directors.
executives, partners, shareholders, employees, membecs, or agents who are active in the
management of the enUty, nor any affiliate of the entity has been charged with and convicted of a
public entity crime subsequent to July 1, 1989.
_ The entity submitting this sworn slatement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime subsequent to July 1, 1989.
_ The entity submitting this sworn statewenl, UT unc or more of its officers, dirccton:, execntives,
partners, shareholders, employees, members, or agents who life active in the management of the entity, or
an affiliate of the entity hIlS been charged with and CODvicl.eu of a public entity crime subsequ.:nt OfJlUY 1,
J 9&9. However, there hilS hem 1I subsequent proceeding before II Hearing Officer of the Sbltc of Florida,
Divillion of Acitninistrative Hearing,.. and the Final Order entered by the Hearing Officer determined that it
WIll! not in the public mleIest to place the entity submitting this swum statement on the convicted vendor
liSL {attach a copy oftha f:imll onkr.J
13
SIB
PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST
Moving Services for Village Hall and
Police Department
I l.iNl)ERSTAND THAT TIlE SUBMISSION OF THIS FORi\{ TO TIlE CONTRACTING OFfICER FOR mR
PUBLIC ENTITY INDE?\1'fIFlliD IN PARAGR&\PH 1 (ONE) ABOVE IS FOR TH.&\ T PUDLIC ENTITY om y,
M'D TIIA T TIITS FORM IS V A1..lD TIIROUGH DF.CE:rv.mnR 31 OF TIIE CALENDAR YEAR IN WInCH IT
IS FILED. I ALBO U1\'DIIRSTA1'm THAT I A.M RRQUlRTID TO IN"FORM: 1HE PUBLIC ENl1TY PRIOR TO
ENTERING INTO A CON1RA(,"T IN L~CESS OF TIm TIIRESHOID AMOUNT PROVlDIID IN SECITON
287.017, FLOJHDA STATUTES. FOR CATEGORY TWO 01" ANY CHANGE TN TIll L.'lFOR.l\1ATION
CONTAINED lNniIs FORM. .~
// f~.~
[signa~ ,-
,/
AU.
Personally known
Swom to illld 9ubscrihed before me this. 20TH
~--
day of
My commission ('.xpires
r:::- /0 It-{ 01'/.)-
.
II '-I';;;-d~
OR Produced identification
(Type of identification)
Form PUR 7068 (Rev.06/11/92)
(printed, type::u or stamped commissioned
name Ofllotary public)
"t:-'''\''J,l!'.", Donna Rndisnl.
!~V~nn#I!)rsttf1
szt .i= BJ:pIres lfav. 12. 2C(5
-;..; ~ -s.$ ~ Tbnl
..,,'1'~f\~" A"~. n.-4:..^ Co. In:.
",,,,,,,.,,, ~l.I..k I.Junu.u..lfi I
14
SIB
PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST
Moving Services for Village Hall and
Police Department
Pursuant to the provisions of Paragraph (2) {a) of Section 287,133. Florida State Statutes - aA person or
affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a
Bid on a Contract with a public entity for the construction of repair of a public building or public work, may
nol submit bids on leases or real property to a public entity, may not be awarded to perform Work as a
Contractor, supplier, Subcontractor, or Consultant under a Contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount Category Two of Section
287.017, Florida Statutes, for thirty six (36) months from the date of beIng placed on the convicted vendor
lisr.
The award of any contract hereunder Is subject to the provisions of Chapter 112. Florida State Statl/tes.
BIDDERS must disclose with their Bids, the name of any officer, director, partner, associate or agent who
is also an officer or employee of the Village of Pinecrest or it's agencies.
SWORN STATE.MENT PURSUANT TO SOCnON 287.133 (3)(a),
FLQRIDA STATUTES. ON PUBLIC ENTlTY CRThiES
TIllS FORM 1",IUST BE SIGNED ANn SWOl{N TO IN THE PRESENGE OF A NOTARY POBUC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement Is submitted 10 VILLAGE OF PINECREST OFFICE OF VILLAGE MANAG:E
TIM XENNEDY, ASST. GENRmt ~lf!~ public entity]
by
[print individual's name and tiUe]
for BEl,TruNN CROUP. INC
[print name of entity submitting SWorn statement]
3039. N ANDREWS AVENUE EIT. POMPANO REACH FL 33064
whose business address is
and (rt applicable) its Federal Employer Identification Number (FEIN) is 41-1287134 (If the
entity has no FEIN, include the Social Security Number at the individual signing this sworn
statement: .)
2 - I understand that a .public entity crimeD as defined in Paragraph 287.133 (1 )(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or pofiticaf subdivision of any
other state or of the United States, induding, but not limited to , any bid or contract for goods or
services to be prOvided to any public entity or an agency or political subdivision of any other state
or of the United States and involving antitrust, fraud, theft, brJbery, collusion, raCketeering,
conspiracy, or materIal misrepresentation.
3. I understand that "convicted" or .conviction" as defined in Paragraph 287.133 (1 )(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relatrng to charges brought by
indictment or Information after July 1, 19a9, as a result of a jury verdict. nonjury trial, or entry of a
plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defined In Paragraph 287.133 (1)(a). Florida Statutes, means:
(a) A predecessor or successor of a person convicted of a public entity crime; or
12
sIr
DRUG FREE WORKPLACE
Moving Services for Village Hall and
Police Department
Whenever two or more Bids which are equal with respect to price, quality and service are received by the
State or by any political subdMsions for the procurement of commodities or contractual services, a Bid
received from a business that certifies that it has implemented a drug-free workplace program shall be
given preference in the award process. Established procedures for processing tie Bids will be followed if
none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace
program, a business shall:
1) Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violaUom; of such
prohIbition.
2) Inform employees about the dangers of drug abuse in the workplace, the business' policy
of maintainIng a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penaltIes that may be imposed upon employees
for drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual services that
are under Bid a copy of the statement specified In Subsection (1).
4) In the statement specified In Subsection (1), notify the employees, that, as a condition of
working of the commodities or contractual services that are under Bid, he employee will
abide by the terms of the statement and will notify the employee of any conviction of, or
pl~a of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled
substance law of the United Stares or any state, for a violation occurring In the workplace
no later than five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in :3 drug abuse assistance
or rehabilitation program, if such it; available in the employee's community, by any
employee who is so convicted.
6) Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
BIDDER's Signature:
/~-
z
.,..-~~
Print Name:
TIM KENNEDY
Date:
8/20/04
15
SIB
ACKNOWLEDGEMENT OF CONFORMANCE
WITH OSHA STANDARDS
Moving Services for Village Hall and
Police Department
TO THE VILLAGE OF PINECREST
We, (Name of Contractor), hereby acknowledge and agree that as Contractors for lhe Village of
Pinecres~ as specified have the sole responsibility for compliance with all the requIrements of the Federal
Occupational Safety and Health Act of 1970, and all State and local safety and health regulations, and
agree to indemnify and hold harmless the Village of Pinecrest against any and all liability, daims,
damages, losses and expenses they may incur due to the failure of (subcontractor's names):
to comply with such act or regulation.
CONTRACTOR
By2-.A-~
Name / <::------
ASSISTANT GENERAL MANAGER
Title
16
SIB
NOTICE OF'AWARD
Moving Services for Villag~ Hall and
Police Department
TO: Beltmenll Group, Inc.
3039 N. ","drewa Avenue &t.
Pompana Beach, FL 33084
PROJECT DESORlPTION~ Moving Services far VIllage Hall and Police Department. the Village has
cormderad the BId submItted by you for the above described Work In response to its Bdverlfsemant for
Sid ancllns1nJctlone to BIDDERS.
I :
You are hereby ~lottfled that your Bld hat bHn accepted for the Moving Servlce5 for Vlj\age Haall and
Police Departme~t, in 1I1e lump BUrn amount of $9.142.00.
ctJons to BIDDERS to execute the Agreement and fun"lsb the requited
fnsurance withIn ten (10) day from the date of thIs Notice to you.
g
E MANAGER
I
Dated this !1i! cll3)' of AucuM. 2004,
"CCEPT~NCE OF NOTICE
ReceIpt oUhe above Notice at "'ward S. hereby acknowledged by tia Xenned,
thIs the 31 day 01 Augus~ . . 2004-
BY: -/j//
TITLE; GENERAL MAl{AGER
-
---.
You ara rEquired, to return an ac\Q1awlelfgEld copy of this Notice of Award to the V1Uaga Manager.
11
SIB
NOTICE OF AWARD
Moving Services for Village Hall and
Police Department
TO: Seltmann Group, Inc.
3039 N. Andrews Avenue Ext.
Pompano Beach, FL 33064
PROJECT DESCRIPTION: Moving Services for VIllage Hall and Police Department, the Village has
considered the Bid submitted by you for the above described Work in response to its advertisement for
Bid and Instructions to BIDDERS.
You are hereby notified that your Bid has been accepted for the Moving Services for YO/age Half and
Police Department, in the lump sum amount of $9,742.00.
Dated this 31st day of AUQust, 2004.
ACCEPTANCE OF NOTICE
Receipt of the above Notice of Award is hereby acknowledged by
this the
day of
,2004.
BY:
TITLE:
You are required to return an acknowledged copy of this Notice of Award to the Village Manager.
17
SIB
AGREEMENT
Moving Services for Village Hall and
Police Department
THIS AGREEMENT. made and entered into on thIs 15th day of September. 2004, by and between
Beltman" Group. Inc. Party of the First Part, and the Village of Pinecrest. Party of the Second Part:
WITNESETH:
That, the First Party, for the consideration hereinafter fully set out, hereby agrees with the Second Party
as follows:
1. That the First Party shall furnish all the materials, and perfonn all of the Work in manner and
form as provided by the Invitation to Bid.
2. That the First Party shall commence the Work to be performed under this Agreement on a
date to be specified in a written order of the Second Party and shall complete all Work
hereunder within the length of time stipulated in the Bid.
3. That the Second Party hereby agrees to pay to the First Party for the faithful performance of
this Agreement, subject to additions and deductions as provided in the Bid Form, in lawful
money of the United Stales, the amount of:
Nine Thousand Seven Hundred and FortvTwo 00/100-----------------------------
Written Dollar Amount
Dollars ($9,742.00), lump Sum.
4. It is further mutually agreed between the parties hereto that if, at any time after the execution
of this Agreement for its faithful performance and payment.
5. No additional Work or extras shall be done unless the same is duly authorized by appropriate
action by the Party of the Second Party.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
above writlen, In five (5) counterparts, each of which shall, without proof or accounting for the other
counterpart be deemed an original Contract.
;ffi~ ~
~~
CONTRACTOR: - ~
Signature: '_-=.. _. _ ..~~
Name: 1~/2
Title: ~fWtE~ ~.A/~~
U1
AUTHENTICATION:
18
SIB
OFFICE OF THE VILLAGE MANAGER.
Pew G. I.amb3rdI
YlllagB MD1ItZgU
r- I C) ~~ II :J A
ADDENDUMN
Project Name:
Date:
Sent:
Moving Services for Village Hall and Police Department
August 12, 2004
Fa.VE-mail
This addendum submission is issued to clarify, supplement and/or modify the previously issued
BID Documents, and is hereby made part oCthe BID Documents. All requirements oftbe BID
Documents not modified herein shall remain in full force and effects as originally set forth.
Receipt of this Addendum shall be acknowledged on the Bid Form.
SPEC.....,CA TTONS
1. Clarification: Computer Servers are not included in the move. Please use the nmnber
of computers listed on Schedule of Values for Village Hall. See number two (2)
below for new numbers for the Police Department.
2. Change in the following numbers for the Police Department Schedule of Values:
· Computers Oap tops) -10
· Minitowers Optiplex (ComputeIB with towers) - 20
· Computer Back-ups - 30
3. Remove "Lockers - 66" from the Police Department Schedule orYalues
n 551 SOUTH DL'{IE HIGHWAY, PINECREST, F1.0lUDA 33156 · (305) 234-2121 · FAX: (305) 234-2131 · lH{AJL; lIWUlger@pinecrest-lI.sDY
SIB
Ug'~D'U~ ~un ~~;UU rAA ~ua ~~4 Z~~~
VILLAGH U~ P1NKCREST
~oo~
OFFICE OF THE VILLAGE MANAGER
Peter G. ~f
Yillase MDnIlgr1'
ADDENDUl\'I NO. ~
Project Name:
Date:
Sent:
MoVing Services for Village Hall and Police Department
August 16, 2004
Fax/E-mail
This addendum submission is issued to clarify, supplement and/or modify. the previously issued
BID Documents, and is hereby made part of the BID Documents. All requirements of the BID
Documents not modified herein shall remain in full force and effects as originally set forth.
Receipt oftrns Addendum shall he acknowledged o~ the Bid Form.
SPECIF1CATIONS
1. The walkthrough on August 10, 2004 did not include the Police Department
Sergeant's Office which is located on the.first floor, under Village Hail, but it is to be
included in the bid. Please add the following items to the Schedule Values - Police
Department:
· Desks -- 6
· Credenzas - 2
· Hutches - 4
· 5-drawer Filing Cabinets - 3
· Shredder - 1
· Computers - 4
· Printers - 1
· Copier/FaxlPrinter - 1
11551 SOUUi OOOE HIORWA y, PINBCREST, FLORIDA 33 J 56 . (305) 234-2121 . FAX: (305) 234-2.131 . B-MAIL: DllIDISCl@pinecnst-tJ.gov
SIB
ACORD. CERTIFICATE OF LIABiliTY INSURANCE CSR '.I!P I OAlIi IMWOPIYYYY1
ISEIl.EM-1 09/08/04
PRCDUC&R THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONPERS NO RIGHTS UPON THE CERTIFICATE
KaYs COIllPantes HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
80 South 8th stroet '700 ALTaR THE COVERAQ& AFFORDED BY THE POLICIES BELOW.
~nnaap01~s MK 66402
P~ona:622-333-3323 Fax:61~-373-7270 INSURERS AFFORDING COVERAGE NAJe,
INSUAI:D ~ER 4: 'CrAn.GlYzd I'n3\Q'ance e.w.n;r
1~l!llJlm 0: suna" _dam xnaur...... CD.
Be1tma~ Gr~ Xnco%porated I~~C z..ta.an a.. ., 8-w"o .. Ra
t~a: ~~l!'e:rVl1S0n
N GWS Avenue Ext ~RO Gu1f :tnsuranoe cClIIIU)anv
Pompano Beach I'L 33064 IN&tXlEn E:
COVERAGES
n1!! POlICI!!S Of' JI\l5lJR.'tHCe:U~IlaOWHAvr! 8l!~ ISSlJ!!!)TO ~ INSL~O NM5)~!"OR ll1I! POliCY PI!'RIOO QojQ(Cfl1l'D. N:)TYVm1.'ITi'HOl..x;
ANV Ilf:UJllft:MI:NI. II:IN ON tU>l.WIION:J- AHY r;l:tlfl'ACI ooO'H:l'()l'.ICl.M:NI W1;H 1ft:Sl'tCI rllll\l>iI(..'-lIHlS l.cW'It-Il.:AI~ _Y I:tl: I'>U..I:U 00
MAY PERTAiN, lHi ~E AFFO!lDEO BY ~ POI.rCIEG oe-SCRl1lB) lolERCIN II; SlSJECT TO AlL 'M:~. I;;l(Q.USItH; AN) COi'OITION& OF SU':H
:>Ol!CIF.G AGCREGAiE !.ll.ns gj()WN MAY HAVE IlEEN r.eoucEO BY PAID CUIMS
L TR INSflQ I ~OUCY HUM.11t ~';!~ lllMJl)D/VYl DATE"Ii., ... LIM1T8
TYPE OF 1~'SURAHC:1i J
I GENERAL UABILClY EACH OCCURRENCE S 2,000 ,000
f..-
A X X ~ GO<<:RAl. LlI'DLI1Y ~CP100B5B 09/01./04 OS/01l05 I ~sEs (Ea lXaJrII'lC~) ~250,000
I ~ Ilf\ODE. ~ ~I.R MED EXP U\ny 0l1I DIr5<1l1 S 5,000__. ._" "".,
- PERSON.OJ.. & NJV INJURY '1,000,000
CENCnAI. ACt;nECATE '2,000,000
-
lJENLAOCR:;:<l...re I.I"UT APf1.IE3 PER PRODUCTS - C~IOP P<N '2,000,000
,----, I'OLK.:Y n ~ n UJf; ..- ..--...----
AUTOMOIilLIi UAliIlLlTY Co.lBlr.EO SINGUZ LIMIT
- .J 1,000,000
A X HlY AUTO !L'C1>1008S8 08/0:1./04 08/0:1./05 (EGocOl<le.-:J
. -. -
AU. \llMl:::l;>.o.uro:s tIOOll. 'f IN.1.lRY
,
XHECUED AI.1TO$ (['or 1l<<511O)
-
IIl;lCO AUTOO f:jOUII.Y IK.UIY
- ,
l\C'/-OVVNEO AUTOS (pI/' f#".lCIORl)
- ..__. --
p~'.PFR1Y nAMA';/" $
(Per ao:Idonll
GARAGE UAM.nv AlfTO eN!. ,. . EA ACCIDEHT S
n...m.o.l"U I 01l-t5c 1l-IAN I:APJ.:C $
I AlJTO O~L Y: M-IJ. $
EXcenIlJMElRS.l.A UASLnv ~II OCCURROICC 142,000,000
C ~ OCOJR D CUdM€ WIDE 4l50415~94 08/01/04 o8/a~/Q5 AGGf<EGA~ _1!...~_~~~.!l_L.O_~i
1$
R OCOVCTIllt.C I f}
RETENTIO\If , ! S
WORI<ERS COIlPEKSATlON AND I X 1TM'i'li~;rm r 1"m
eMPLOYERS' lIAB1UTY 08/01/04 08/0:1./05
B Pff( mOf'llIETOMWrr~EJq;am\IE WC929S00:1 (AOS) E.l. EJ\Oi ^CCJ05'oIT $ 500,000
B O~FI~ EXCl.UJED7 WC923S003 (w:I) OS/0:1./04 08/0:1/05 E.L. OI3E.~ - ~EMPI.OH:E ~ 500 ,000
1/ Vh. .dHC;,r.,e U'lder I $ 500,000
Sf>ECLAL ~VISlONS b..... \;.L. ~1::;t:Al>t: . >'U.tl.:Y LIIM I
DTHER .. .."'_.
I . '1'CP1.00SS9 08/01/04 08/01./05
A I Carqo- AJ.1 Risk pe: oee $~,OOO,OOO
D Excess Lj.ahi~.i ty GU285985B Q8/01/04 08/01/05 Per Oce $3,000,000
lmSC"PTI0N Of' OPl!AAllQN5 / LOCATIONS' VEHICLeS (l;XCI.\r.;\OH:i I'ODED ~y !;NDQRaEMEhT I 3p!;'CIAl. pffu~iON:t
AddJ.tiona~ Insur.l1: V1.J.1aqa o:f P1.nGorGst
pate of move: ongoing
Company moving: V:i.llaqe of 1> inecres t
Salea :rep: '1!im K.ennel1y
Agency: 112130
CERTIFICATe: HOLD~I'(
Vi~~age of Pinecre~t
O:ffice of Vi~~age Manage:r
Attn: lu:IlileJ.a Cancio
11.551 8out:h Dixi.e Highway
PiD.cr.st FL 33166
CANCELLATION
v:t:IJ.AG9 SHOULD Ml'( OF THE ABQVII DIISt:~.1Il) PDUCES SI!i CANCB.LS:l BEFORE THe ExPlRA7ION
DATl' THEREOF, na; IS:lUlNG INSUAER WU-1. ENDEAVOR TO MAIL ~ DA'R wRITTEN
NOT-=e TO THE CERTIFICATE HOLOS't NAMED TO 1liE lEFT. 811T fAA.URE; TO DO SO SHAL4.
_DSS NO oaUCAT10N OR UABtI.ITY 01' ANY KlNO UPON "!liE INSURER. ITS AGENTS OR
RGPRalENTATlVEO-
"lITH R!ZtiU Ht:J'KcllcN~
r&lACORD CORPORAl10N 1998
ACORD 2S (2001mll)
SIB
n yodnv rs<e City of Sunny Isles Beach
City Commission
s• Norman S.Edeleup, Mayor
° e 17070 Collins Avenue, Suite 250 Lewis J.Thaler,Vice Mayor
a, Roslyn Brain.Commissioner
SunnyIsles Beach, Florida 33160
° ,c z Gerry Goodman,Commissioner
Danny Iglesias,Commissioner
\\ (305) 947-0606 City Hall
^\ o.. r 305 949-3113 Fax ChristopherJ.Russo,Ciry Manager
Se ., scpe� 1 Lynn M.Dannheisser,Ciry Attorney
or son "dn y` 1305) 947-2150 Building Department Jane A.Hines,Cay Clerk
X305) 949-5107 Fax
MEMORANDUM
To: The Honorable Mayor and City Coglmission
Front Jorge L.Vera,Zoning Director 'I
Date: January 13, 2005 /vl
Re: Relocation of Administrative Offices and Police Department
Recommendation
It is recommended that the Gty Commission adopt the attached resolution.
Reasons
The Beltman Group has provided a quote for the services to relocate the City Hall Administrative
offices and Police Department to the new Government Center facility. The City is piggy-backing
off another Gty contract in order to take advantage of cost and time restrains. The proposal is in
the amount of$21, 164.00 includes the services for the relocation of all departments within the Gry.
Agenda Item
Date