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HomeMy WebLinkAboutReso 2005-767 RESOLUTION NO. 2005 - It, 7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AWARDING BID NO. 04-10-01 TO AND ENTERING INTO A THREE- YEAR AGREEMENT WITH CLEANING SYSTEMS, INC., FOR JANITORIAL SERVICES FOR GOVERNMENT FACILITIES, IN AN AMOUNT OF TWO HUNDRED SIXTEEN THOUSAND ONE HUNDRED TWENTY DOLLARS ($216,120.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THE AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City issued Bid No. 04-10-01 for Janitorial Services for Government Facilities; and WHEREAS, the City held a Pre-Bid Conference on December 10, 2004, resulting in six (6) bids being received; and WHEREAS, the City has determined that Cleaning Systems, Inc. was the most responsive, responsible bidder; and WHEREAS, the City wishes to award Bid No. 04-10-01 to and enter into a three-year agreement with Cleaning Systems, Inc. for Janitorial Services for Government Facilities, in a total amount of Two Hundred Sixteen Thousand One Hundred Twenty Dollars ($216,120.00), attached hereto as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Award of Bid and Approval of Agreement. The City hereby awards Bid No. 04-10-01 to and enters into a three-year agreement with Cleaning Systems, Inc. for Janitorial Services for Government Facilities, in a total amount of$216,120.00, attached hereto as Exhibit "A", be, and the same, is hereby approved. Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of the Agreement. R2005- Janitorial Srvs, Gov't Facilities Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 13th day of January 2005. . "~~;'f?~"r\, > . . ~4J' , .' @ r~ , (. 'J ., fI.~..'" -) . i' !.., .,.... (ATTES'P~ ' ." .; , : ~ ,. \.f lIo. f. '-~... _) \';~- / /;,. D~ '~;':_:::j .~:~: '~; "'1 . ~,' & , '~f'~ '. ~ ",'. r ~ , ~..,P :.. .. " '. ~~ . "'I " i, ~ \]ane:A..Hines;'C1.~t::lerk <.. ~:' I "" C '/ . -('. ') . "'.'~.) ". J . . .-..1/.. Appt~\I~<tAs.-to:;.F?rm and .r Legal Suffi iehc'., , Moved by: Y\U ~oV' -rtt'\L~ Seconded by: CnW\W\\ ~\l()1\)f It. ~W\~ Vote: 5-0 Mayor Edelcup Vice Mayor Thaler Commissioner Brezin Commissioner Goodman Commissioner Iglesias _L.1Yes) t/{Yes) V (Yes) V(Yes) --.1L(Y es) _(No) _(No) _(No) _(No) _(No) R2005- Janitorial Srvs, Gov't Facilities 2 CITY OF SUNNY ISLES BEACH JANITORIAL SERVICES SERVICE AGREEMENT CONTRACT NO. 060'-'0-$, tt-tS3'1,A THIS SERVICE AGREEMENT made and entered into this J3~~ day of ~a.M~2005, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a municipal co oration of the State of Florida, (hereinafter referred as to "CIty") and CLEANING SYSTEMS, INC. a Florida corporation, authorized to do business in the State of Florida, (hereinafter referred to as "Contractor"). WHEREAS, CLEANING SYSTEMS, INC. is a qualified, janitorial services company; and WHEREAS, the City wishes to employ Contractor regarding the janitorial services of the Government Center of City of Sunny Isles Beach as well as other tasks as more specifically described in Attachment "A," attached hereto and made a part hereof; and, WHEREAS, the Contractor is qualified, willing and able to provide the desired services on the terms and conditions set forth herein; NOW THERFORE, in consideration of the premises and the mutual covenants herein named, the parties hereto agree as set forth below: 1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and made a part of hereof for reference. 2. SERVICES TO BE PERFORMED. Contractor shall perform the following services: a. Cleaning Systems, Inc. will provide janitorial services for the Sunny Isles Beach Government Center, as well as those services more particularly described in Attachment "A" attached hereto and made a part hereof. b. The total price for these services is TWO HUNDRED SIXTEEN THOUSAND ONE HUNDRED AND TWENTY DOLLARS AND 00/100 DOLLARS ($216,120.00), payable as invoiced. 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in Paragraph 10 hereunder, this agreement shall expire three years (3) after execution of this Agreement. Any change in fee, terms or conditions shall be accomplished by written amendment to this contract. 4. COMPENSATION. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Attachment "A", which fee shall be disbursed on a monthly basis and under the following conditions: City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. c. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. This Agreement is subject to the approval of the City Commission. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any and other additional charges, if not properly included on this final invoice are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are discovered during the performance of this Agreement, the City shall have the right to cancel this Agreement upon thirty (30) days written notice to Contractor. Upon termination, the City may bid/re-bid the project if the Contractor fails to perform under this Agreement due to the undisclosed conditions. 6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent Contractor and shall be treated as such for all purposes. Nothing contained in this agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent Contractor other than those obligations which have been or shall have been undertaken by the City, Contractor shall be responsible for any and all of its own expenses in Page 2 of9 Cleaning Systems, Inc. Attorney/ Agreements/jb 1/10/2005 S\B City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax performing its duties as contemplated under this agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Contractor, other than those set forth in this agreement. Contractor shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this agreement. 7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverage to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, sub-Contractors or employees, as indicated below: o Comprehensive General liability insurance -- including broad form contractual liability coverage for all operations, including, but not limited to, contractual, products, and completed operations, personal injury and property damage liability with limits of One Million Dollars ($1,000,000) combined single limit occurrence. o Workmen's Compensation, with no less than $100,000 for Employer's Liability. Said coverage shall include a waiver of subrogation in favor of the City, its agents, employees and officials. o Business Automobile Liability which shall include coverage for all owned, non- owned and hired vehicles for limits of not less than $500,000 per occurrence, Combined Single Limit or its equivalent. Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self-insurance maintained by the City. Such insurance shall not diminish Contractor's indemnification and obligations hereunder. The insurance policy(ies) shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the City. Before any work under this Agreement is performed, and at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing the minimum required coverage and shall be appropriately endorsed for contractual liability, with the City named as additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City's Risk Management Department. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to the City. The City reserves the right from time to time to change the insurance coverage and limits of liability required to be maintained by Contractor hereunder. Page 3 of9 Cleaning Systems, Inc. f\ttorney/f\greements~b 1/10/2005 SIB City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Contractor shall also require and ensure that each of its sub-Contractors providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. 8. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its officers, agents, and employees from, and against any and all claims, actions, liabilities, losses and expenses including, but not limited to, attorney's fees for personal, economic or bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, agents or other personal entity acting under Contractor's control in connection with the Contractor's performance of services pursuant to that agreement and to that extent the Contractor shall pay such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses including wrongful termination or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees expended by the City in defense of such claims and losses including appeals. The parties agree that ten percent (10%) of the total compensation is a specific consideration from the City to the Contractor for this indemnity. 9. TERMINATION. a. If, through any cause within the reasonable control the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this agreement, the City shall have the right to terminate the services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of the agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this agreement. 1. In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor( and sub-Contractor[ s ]) shall be delivered to the City and the City shall compensate the Contractor for all services satisfactorily performed prior to the date of termination, as provided in Paragraph 4 herein. 11. Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the agreement by Contractor and the City may reasonably withhold payments to Contractor for the purposes of set-off until such time as the exact amount of damages due the City from the Contractor is determined. 111. After receipt of a Termination Notice and except as otherwise directed by the City, the Contractor shall: Page 4 of9 Cleaning Systems, Inc. Attorney/ Agreements/jb 1/10/2005 SIB City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 1. Stop work on the date and to the extent specified. 2. Terminate and settle all orders and subcontracts relating to the performance of the terminated work. 3. Transfer all work in process, completed work and other materials related to the terminated work to the City. 4. Continue and complete all parts of that work that have not been terminated. b. Termination for Convenience of City. The City may, for its convenience and without cause terminate the services then remaining to be performed in the event the Contractor is placed either in voluntary of involuntary bankruptcy or makes any assignment for the benefit of creditors. c. Termination for Insolvency. The City also reserves the right to terminate the remaining services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 10. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Contractor shall not subcontract, assign or transfer any work under this agreement without the prior written consent of the City. Should the Contractor subcontract any services under this agreement, it shall be done with continued liability for the Contractor. The Contractor shall remain responsible for services, responsibilities and liabilities of any person or entity acting under Contractor. 11. TIME OF COMPLETION. The services to be rendered by the Contractor shall be commenced upon execution of this contract and shall be completed within a reasonable time. A reasonable extension of time shall be granted in the event the work of the Contractor is delayed or prevented by the City or by circumstances beyond the reasonable control of the Contractor including weather conditions of acts of God which render the performance of the Contractor's duty impracticable. 12. AUTHORITY TO PRACTICE. Contractor hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business and that it will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to the City prior to commencement of work under this Agreement. 13. MODIFICATIONS OF WORK. The City reserves the right to make changes in the work, including alterations, reductions or additions thereto. Upon receipt of the City's notification of a contemplated change, the Contractor shall (1) if requested by the City, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the City of any estimated change in completion date, and (3) advise the City in writing if the Page 5 of9 Cleaning Systems, Inc. Attorney/ Agreementsljb 1/10/2005 SIB City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax contemplated change shall affect the Contractor's ability to meet the completion dates or schedules of this Agreement. 14. COORDINATION OF SERVICES. The City's representative/liaison during the performance of this Agreement shall be James Watts, telephone number 305/947-0606. Contractor shall not respond to requests for services under this Agreement unless the request is received directly from James Watts or Christopher J. Russo, City Manager, or designated personnel. Any requests received from other City departments/divisions shall be referred to the City Manager's Department representative designated above. Services performed without authorization shall be considered unauthorized and shall not be compensated/paid by the City. 15. ATTORNEY'S FEES. If this matter is placed in the hands of an attorney for collection, or in the event suit or action is instituted to enforce any of the terms or conditions of this agreement, the losing party shall pay to the prevailing party, in such suit or action in both trial court and appellate court, together with reasonable attorney's fees for the anticipated cost of collection and judgment enforcement. 16. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this Agreement or any time for a period of Ten (10) years subsequent to that date upon which the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the Contractor under this Agreement, any information which the City designates in writing as "confidential." As a violation by the Contractor of the provisions of this Section could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for violating such provisions. 17. NOTICES. All notices and communications hereunder shall be in writing and shall be deemed given when sent postage prepaid by registered or certified mail, return receipt requested and, if intended for City to Christopher J. Russo, City Manager, with a copy to Lynn M. Dannheisser, City Attorney, City of Sunny Isles Beach, 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160, and, if intended for Contractor, shall be addressed to Cleaning Systems, Inc. 10330 NW 55th St. Sunrise, FL 33351 (Phone No. 954-341-0000), Attention: James Fischer 18. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a period of three (3) years. 19. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Page 6 of9 Cleaning Systems, Inc. Attorney/ Agreements/jb 1110/2005 SIB City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/family status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non-discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. 20. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirectly that should conflict in any manner or degree with the performance of the services. 21. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede any other conflicting provisions that are contained in any other document. 22. MISCELLANEOUS. a. The rights granted to Contractor hereunder are nonexclusive, and the City reserves the right to enter into agreements with other persons or firms to perform services including those provided hereunder. b. Contractor and its employees shall promptly observe and comply with applicable provisions of all published federal, state and local laws, rules and regulations which govern or apply to the services rendered by Contractor hereunder, or to the wages paid by Contractor to its employees. C. Contractor shall obtain and keep in force during the term of this Agreement all necessary licenses, registrations, certificates, permits and other authorizations as are required by law in order for Contractor to render the service(s) required hereunder. Page 70f9 Cleaning Systems, Inc. Attorney/ Agreements/jb l/1O/2005 SIB City of Sunny Isles Beach 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-31 I3 Fax d. Contractor shall not use the name or official seal of the City in any promotional material without the prior written consent of the City. e. Except as expressly provided for in this Agreement, Contractor is not authorized to act as the City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind the City hereunder, either in Contractor's relations with sub-Contractors, or in any other manner whatsoever. 23. ENTIRE AGREEMENT. This Agreement and Attachment "A," (All bid documents including proposal submitted by bidder) which is expressly incorporated herein by reference, shall constitute the entire agreement between the parties with respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral and written negotiations, commitments, agreements and understanding relating hereto. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. 24. AMENDMENT. Any modification of this Agreement shall be effective only if in writing and signed by the parties to this Agreement. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the parting granting such waiver. IN WITNESS WHEREOF, the parties hereto have executed this Agreement In duplicate on the day and year first written above. (Signature page follows) Page 8 of9 Cleaning Systems, Inc. Attorney/ Agreements/jb 1/10/2005 SIB City of Sunny Isles Beach WITNESS: ,-~~uJ~ Print Name: ?{~ s.cA\l~ c..)CLllc.c.L. prmt~g7~n AT~~sr:., " ;, l ~, . .,J~''''t..,u (/ ", . -" ,'~,- '~^', ' ',. :ey: . ..."~. kJ.- ;,- '.' : . . :J all€( A.~ Hi1ie~>City Clerk ,," \ ,-,> Cleaning Systems, Inc. Attorney/ Agreements/jb 1/10/2005 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax CLEANING SYSTE CITY OF SUNNY ISLES BEACH APPROVED AS TO FORM AND LEG SUFFICIENCY By: Page 9 of9 SIB City Commission Norman S. Edelcup Mayor Lewis J. Thaler Vice Mayor Roslyn Brezin Commissioner Gerry Goodman Commissioner Danny IQlesias Commissioner Christopher J. Russo City Manager Lynn M. Dannheisser City Attorney Jane A. Hines City Clerk INVITATION TO BID JANITORIAL SERVICES - GOVERNMENT FACILITIES CITY OF SUNNY ISLES BEACH MIAMI-DADE COUNTY, FLORIDA BID NO. 04-10-01 Bid 04-10-0 I - Janitorial Svcs Notice s\~ NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that the CITY OF SUNNY ISLES BEACH is seeking sealed bids for the following: City of Sunny Isles Beach Bid No. 04-10-01 Janitorial Services - Government Facilities Sealed bids for the janitorial services for the new Sunny Isles Beach Government Center. Bids shall be on a lump sum basis; segregated bids will not be accepted. Sealed bids will be received by the City Clerk until 10:00 am, Friday, December 17, 2004, at City of Sunny Isles Beach, City Hall located at 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida, 33160. Bids received after this time will not be accepted. Bids submitted will be opened publicly and read aloud at this time. A mandatory Pre-Bid Conference is scheduled for 10:00 a.m., Friday, December 10, 2004 at the Sunny Isles Beach Government Center, 18070 Collins Avenue, Sunny Isles Beach, Florida. All contractors planning to submit a bid are required to attend this meeting. Contractors should allow sufficient time to ensure arrival prior to the indicated time. Bids from those who have failed to attend will not be accepted. Contractors arriving past the indicated time will not be eligible to submit a bid. Bid packages may be obtained from James Watts, Public Works Director, City of Sunny Isles Beach, 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160, at no cost. Bidding Documents may be examined at the City of Sunny Isles Beach, at the above referenced address. The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and informalities, and to accept the Bid which best serves the interest of the Owner. For further information, please contact James Watts, Public Works Director, at (305) 947-0606. Jane A. Hines, City Clerk City of Sunny Isles Beach Bid 04-10-01 - Janitorial Svcs Notice S\~ CITY OF SUNNY ISLES BEACH INVITATION TO BID NO. 04-10-01 JANITORIAL SERVICES - GOVERNMENT FACILITIES INSTRUCTION TO BIDDERS: 1. Each proposal submitted must have clearly marked on the face of the envelope the following information: "SEALED BID" JANITORIAL SERVICES - GOVERNMENT FACILITIES OPENING DATE AND TIME: FRIDAY, DECEMBER 17, 10:00 A.M. BID #04-10-01 2. All Proposals shall be submitted on the Bid Form and shall include all requested documentation and a completed Public Entity Crime Form. 3. Mail or deliver ten (10) sets of the complete proposal with authorized original signatures to: Office of the City Clerk City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, FL 33160 4. Faxed proposals will not be accepted. 5. The City reserves the right to accept or reject any or all proposals received. 6. Proposals shall be publicly opened at, and no proposal received later than, 10:00 a.m., Friday, December 17, 2004. 7. A mandatory pre-bid conference is scheduled for 10:00 a.m., Friday, December 10, 2004. All contractors planning to submit a bid are required to attend this meeting. 8. Any additional information can be obtained by calling James Watts, Public Works Director, at (305) 947-0606. 9. The City of Sunny Isles Beach is tax exempt (Certificate #23-00-477131-54C). Bid 04- 10-0 I - Janitorial Svcs Notice SIB p' .A: " CITY OF SUNNY ISLES BEACH, FLORIDA 18070 Collins Avenue Sunny Isles Beach, Florida 33160 305-947-0606 Phone 305-947-3113 Fax INVITATION TO BID FOR Janitorial Services - Government Facilities Bid No. 04-10-01 1. Purpose: The purpose of this solicitation is to invite bidders to submit bids to provide ianitorial services for the City Hall. 1.1 Procedure. Submit ten (10) sets of the complete proposal by the closing date and time. 1.2 Specifications may be obtained from Public Works, located at 17070 Collins Avenue, Suite 250, Sunny Isles Beach, FL 33160 (305) 947-0606. Proposals will be accepted until 10:00 am Friday, December 17, 2004 in the office of the City Clerk, 17070 Collins Avenue, Suite #250, Sunny Isles Beach, FL 33160. Bids will be opened at 10:00 am, Friday, December 17, 2004. A mandatory pre-bid conference will be held at the new Government Center, 18070 Collins Avenue, City of Sunny Isles Beach, FL 33160 at 10:00 am Friday, December 10, 2004. 1.3. No reimbursement will be made by the City of Sunny Isles Beach for any cost incurred in appropriation of this solicitation or any presentation (s). 1.4 Property of City. All bids and accompanying documentation received from bidders in response to this invitation to Bid shall become the property of the City and will not be returned to the bidders. In the event of a contract award, all documentation and work product produced as part of the contract shall become the exclusive property of the City. Page 1 of 11 SIB 1.5 By submission of a response hereunder, the bidder becomes responsible to comply with the terms and conditions of the Purchasing Procedures Ordinance of the City as may be amended from time to time. To the extent of any conflict, the terms of this document control. Janitorial Services Bid 2. Backqround. The City of Sunny Isles Beach is located between the Atlantic Ocean on the East and the Intracoastal Waterway on the West and 194th Street or Terracina Boulevard on the North and Haulover Beach Park on the South. Our City standards stress a high quality of development with a focus on creating visual corridors to the ocean, with access to the ocean as well as redevelopment of Sunny Isles Beach Boulevard and Collins Avenue with a focus on protecting the environment, providing landscaping and development comprehensive planning process including the development of land development regulations. 2. 1 The City is seeking a ianitorial contractor 3. Qualifications: Bidder must demonstrate an ability to perform the work described in the statement of work/specifications, which is attached as Exhibit "A". (Describe evidence of qualifications, as the City deems necessary and desirable.) 4. Bid/Proposal. 4.1. The City contemplates award of a firm-fixed price contract resulting from this solicitation. The term of the contract will be -tho thrccyears, begin~on the date of executions and end~ on September 30,2007. 4.2 The first task will be to execute a contract with the City regarding this solicitation. 4.3 Describe work in phases. 4.4Cancellation of Invitations for Bid or ReQuests for Proposals. An invitation for bids, or request for proposals, or other solicitation may be cancelled, or any or all bids or proposals may be rejected in whole, or in part, as may be specified in the solicitation, when it is in the best interests of the City. The reasons therefore shall be made part of the contract Page 2 of 11 SIB '; , file. Each solicitation issued by the City shall state that the solicitation may be cancelled and that any bid or proposal may be rejected, in whole or in part, in the best interests of the City. Notice of cancellation shall be sent to all business solicited. The notice shall identify the solicitation, explain the reason for the cancellation, and where appropriate, explain that an opportunity will be given to compete on any re-solicitation or any future procurement of similar items. 4.5Correction or Withdrawal of Bids: Cancellation of Awards. In general, bids shall be unconditionally accepted without alteration or correction, except as authorized in this Ordinance. However, correction or withdrawal of inadvertently erroneous bids before or after bid opening, or cancellation of awards or contracts based on such bid mistakes, may be permitted, where appropriate. Mistakes discovered before bid opening may be modified, or the bid may be withdrawn by written or telegraphic notice received in the office designated in the invitation of bids prior to time set for bid opening. After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City, or fair competition, shall be permitted. In lieu of bid correction, a law alleging a material mistake of fact may be permitted to withdraw its bid if: (1) The mistake is clearly evident on the face of the bid document but the intended correction is not similarly evident; or (2) The bidder submits evidence, which clearly and convincingly demonstrates that a mistake was made. All decisions to permit the correction or withdrawal of bids, or to cancel awards or contracts based on bid mistakes, shall be supported by a written determination. 4.6The City Manager of the City of Sunny Isles Beach reserves the right to reject any and all proposals; to waive any and all informalities or irregularities, and to reject all or any part of any proposal as he deems to be in the best interest of the City of Sunny Isles Beach. 5. Cancellation of Contract 5.1 The City shall have the right to cancel this contract at any time during the term upon thirty (30) days written notice. Payment will be made only for work completed to the satisfaction of the City. Page 3 of 11 SIB 5.2 Bid security in the form of a bid bond or certified check made payable to the City of Sunny Isles Beach in the amount of five (5) percent of the bid shall be included with the bid documents. 5.3 The successful bidder shall supply a Performance bond for 110% of the Contract Price for year one of the contract made payable to the City of Sunny Isles Beach within five days of notification of award of contract which shall stay in effect for the duration of the Contract. EXHIBIT "A" STATEMENT OF WORK/SPECIFICATIONS General The City Hall is located at 18070 Collins Avenue. The total area for these facilities is 53,373 S.F. Complete Janitorial services by experienced and reliable personnel will be required Monday thru Saturday, after 6:00PM except Saturday when an earlier start time is permissible. Included in the 53,373 S.F. above, is the Post Office (1,200 S.F.) and the Library (7,500 S.F.). While both areas are to be included in computing total cost, these facilities will be broken out to reflect their individual costs. Areas reauirina intensive c1eanina Bathrooms 13 Break Rooms 03 Holding cells 02 Locker rooms 03 Twenty-one areas above represent 1,158 S.F. Fixtures are as follows: Toilets 36 Sinks 33 Urinals 06 Showers 04 Prior to starting work, the contractor shall provide a listing of all personnel to be allowed in the building. Minimum required Page 4 of 11 S\B information should include the name, resident address, telephone number, date of birth, and Social Security number, for a thorough police background check. No one shall be allowed to work in this building without this information and background check on file. No one under the age of (17) will be allowed in the building. Computers. COpy machines. radios and telephones are not to be used or moved bv Contractor personnel. The City shall have the right to require the contractor to remove from assignment to its facilities such employees as shall be deemed incompetent, careless, insubordinate, or in any way objectionable, or any personnel whose actions may be contrary to the public interest or inconsistent with the best interests of the City of Sunny Isles Beach. Employees shall be properly certified - (1-9) citizens, Visa green cards, etc. All personnel shall wear uniforms with exposed 1.0. tags, issued by the City, or they shall not be permitted to enter the premises. All employees responsible to open and close shall be capable of operating fire and burglar alarm systems properly. QUALITY STANDARDS In general, the achievement of the desired standards as outlined here will result in an almost complete absence of visible soil. In order to maintain the facilities in this condition, the contractor will immediately remove any visible soil, which is found as a result of his inspection. For purposes of definition. absence of soil shall be at a minimum as follows: A. Absence of dust on horizontal and vertical surfaces, floors, walls, ledges, furniture and equipment. B. Absence of litter and trash on floor and horizontal surfaces of equipment. C. Absence of finger marks and sports and soil build-up on walls, partitions, doors, dividers, etc. D. Absence of incrustation, soil and wax build-up on floors, particularly in thresholds, corners, along edges and baseboard, around door jams, and around furniture and equipment legs and bases. E. Absence of soil and stains on toilet room fixtures, drains, traps, faucets, soap and dispensers, stalls, mirrors, ledges and drinking fountains. Disinfectants shall be used to sterilize toilet room fixtures where required. F. Absence of dust, spots, soil build-up and incrustation on furniture and equipment surfaces and legs. Page 5 of 11 s\~ G. Absence of dust, lint and litter on upholstered furniture. H. Absence of soil, linter, dust and incrustation in ashtrays, urns, wastebaskets, and trash containers. Wastebaskets and trash containers to be washed as needed. I. Absence of marks, spots, stains, and streaks on interior and exterior entrance doors, lobby glass, all partition glass and concourse interior windows. J. Absence of soil and dust on window blinds, shades, sills, frames and ledges. K. Absence of other visible soil and cobwebs on horizontal and vertical surfaces including ceiling, interiorand exterior. L. Absence of trash in building. Trash shall be collected and removed to designated area. M. Absence of soil, litter, dust and spots from all carpets, mats and floors. N. Absence of streaks. spots, stains from all bright work, where appropriate. All bright work shall be polished dry to a sheen. O. Absence of streaks, spots, stains, incrustation, dirt, dust, black marks from all resilient floors. SPECIAL PROVISION TO BE OBSERVED WHILE CLEANING AREAS WITH DATA PROCESSING MACHINES. WORD PROCESSING AND OTHER ELECTRONIC DEVICES. A. Contractor shall not move nor jar computers, and/or data processing machines, equipment and accessories. Word processing machines and other electronic equipment are very sensitive and must not be moved, bumped, jarred, nor tampered with without prior approval. B. Contractor shall not use steel wool, powdered cleansers, brushes, dusters, rags or waste material that leave dust nor any material containing silicon on or around this equipment. RECYCLING The Contractor must remove all recyclable trash from each location nightly (daily.) Recyclable trash must be removed separately from other trash to avoid contamination and placed in designated recycle bins. MATERIAL AND EQUIPMENT A. The contractor shall submit a list of all supplies and materials, including chemical material safety data sheets to the Department of Public Works for approval. Page 6 of 11 SIB B. The Contractor shall furnish and maintain all the necessary equipment and should submit as part of his bid a complete list of the equipment to be used. Bidder must, submit with their bid, evidence and/or references of satisfactory service rendered in the past two years similar to those specified herein. INSPECTIONS The Contractor shall be responsible for supervision and direction of the work performed by his employees and shall at all times provide a full time supervisor on the premises to carry out this responsibility. The supervisor shall have the authority to act as agent for the Contractor in his absence. He/she shall be fully qualified to implement the contract specifications. Supervisors, Project Managers and any employee performing day coverage must speak fluent English. The following itemized schedule and listing cleaning items shall be construed to be the minimum acceptable for this contract. In addition to the following, spot cleaning shall be included as required: B. Offices 1. Dust all office furnishings (desk, bookshelves, file cabinets, computers), blinds and baseboards every Monday, Wednesday and Friday. 2. Vacuum carpeted floors every night 3. Sweep tile floors and mop every night. 4. Empty garbage/trash cans and replace bags every night. 5. Clean windows once a week inside with squeegee only (not paper) C. Kitchen (every night) 1. Clean and wipe down counter tops. 2. Sweep 3. Vacuum/mop 4. Empty garbage/trash cans and replace bags every night 5. In addition to the three days specified, the items 1-4 above shall be performed on any other night that the Kitchen area is used. D. Hallways: 1. Vacuum carpeted areas every night. 2. Sweep tiled areas every night Page 7 of 11 SiB 3. Mop tiled areas every night 4. Dust baseboards nightly. 5. Remove any boxes or containers every night. 6. Clean entry door glass every night. 7. Wax tile floors once a month. E. Foyer/Reception Area: 1. Vacuum every night 2. Dust all Furniture every night. 3. Empty garbage/trash cans and replace bags every night. 4. Dust blinds and Clean windows every Monday, Wednesday and Friday 5. Clean door glass every night. F. Restrooms: 1. Clean and sanitize toilets, urinals and lavatories every night with cleaner and disinfectant. 2. Sweep every night 3. Mop floor with sanitizing/disinfectant solution every night. 4. Empty garbage/trash cans and change bags every night 5. Clean mirrors with appropriate cleaning agent every night. 6. Refill all dispensers every night (toilet two ply tissue, c-fold towers, soap, etc.) Provide urinal screens and deodorant blocks. Replace as needed. 7. Clean/wipe walls and toilet partitions two (2) times per week. G. Elevators 1. Sweep area every night 2. Vacuum carpet every night 3. Wipe doors and walls H. Commission Chambers 1. Dust all furnishings each Monday, Wednesday, and Friday except when it is obvious a meeting is taking place. Page 8 of 11 S \ ~ 2. Vacuum carpet every night 3. Empty garbage/trash and replace bags each night. 4. Mop and dust break room behind dias I. Miscellaneous 1. Clean pay telephone apparatus 2. Any other surfaces not previously mentioned FLOOR CARE Contractor must use the following steps to ensure the expected level of service. MAINTENANCE OF FLOORS OTHER THAN RESTROOMS AND KITCHEN AREAS A.Non- Carpeted Areas 1. Either the water or waterless (dry process may be used. Only highest quality materials. Butcher's ProduCts or equal may be used (Daily) 2. Completely strip and thoroughly rinse floors. 3. No ammoniated stripper) (Quarterly). See Q1. 4. Apply 2 coats of finish (Butcher's Highnoon or equal (Quarterly) C. Carpeted Areas Vacuuming - vacuum all areas making sure vacuum bags do not exceed 70% capacity. 1. Full Vacuumino (daily) Utilize extension hoses and tools to thoroughly vacuum all carpeted areas. This includes under desks, close to walls, etc. 2.Spottino (daily) a. Spot carpet areas using Ramsey's Professional Spotters or equal in the following manner b. Spray spot, agitate from the outside in using a non-blunt instrument such as a bone scraper. Page 9 of 11 S\B c. Blot spot using a white cotton towel. Larger spots may be removed using a hand tool or wand. This step can be performed while vacuuming. Note, about 80-90% of spots will be removed during this step. If a spot does not come out during this step, it should be reported to the shift supervisor. d. The shift supervisor or other properly trained personnel should use Ramsey's Professional Spotting Kit or equal according to its specific directions as outlined in the Master Spot5ting Guide. Certain spots and stains have certain procedures as outlined in Ramsey's Professional Carpet and Upholstery Cleaning guide and should be followed accordingly (Le., red dye, copy toner.) 3.Heavv Traffic Monthlv Procedures. A. Pre-spraying 1. Vacuum all areas to be cleaned making sure vacuum bag does not exceed 70% Capacity. 2. Pre-spray carpet using Ramsey's Premulsion or equal with a pump-up sprayer or similar device. 3. Mix 16 oz. Per gallon. Do not over- dilute chemical. 4. Spray evenly in block patterns. Allow at least 10 minutes of dwell time. 5. Extra Agitation may be required in excessively soiled areas using a 175 RPM machine with a soft carpet brush attachment. 6. Agitate pre-sprayed areas only. Then rinse extract with an extraction machine. 4. RINSE EXTRACTION Page 10 of 11 S\~ " . 1. Fill extractor with a mixture of hot water and Ramsey's Rinsoft of equal. 2. Mix 1 oz. Per gallon. Do not over dilute chemical. 3. Extract areas that have been pre-sprayed. Note: do not allow pre-spray to dry before being extracted. Note: this step deep cleans carpet fibers, removed any detergent and neutralizes the pH. 4. Carpet blowers may be utilized to reduce drying time. ## Page 11 of 11 c ' :6 , '.....; ;i SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1 . This sworn statement is submitted to QLT\/ of ~ U.V\f\\.} \ ~\P-<~ ~ea.c.--h -t:-h by ,-) f)-VV\S-S-\:-i~~t:kl I J for C-LE A N ~N Ch --0'f? 'Trs~, l JJ(l:::; . . whose business address is l () 3.3n .N. W. 65 ..s-r ~ 1..< tJ R...1~e:) f- L ~3~f) I and (if applicable) its Federal Employer Identification Number (FEIN) is 1~5 - (J 7 b 1..[ 7-73 (IF the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: 2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and im~olving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. . 3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.1 33(1)(b), Florida Statutes means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court ofrecord relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contenders. 4. I understand that an "affiliate" as defined in Paragraph 287. 133(1)(a), Florida Statutes, means: a. A predec~ssor or successor of a person convicted of a public entity crime; or b. An entity under the control ofany natural person who is active inthe management of the entity and who has been convicted of a public entity come. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the . management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value. under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(l)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a bind' g contract and which bids or applies to bid on contracts for the provision of goods or services let by a u lic entity, or which otherwise transacts or applies to transact business with a public entity. The te m "person" includes those officers, directors, executives, partners, shareholders, employees, me s, and agents who are active in management of any entity. Signature ) Sworn to and subscribed before c:--_-4h1tr:s --f'/::5(1..jft:::1( who me IS this / It pers~nally p/;ti.oj day of dlECEIYJ.f5!l( 2004, by known to --IJl~ or. has provided las identification. Notary Seal: , ~ Tina G Kwiatkowski t~; MyCommiasion 00178568 ~ OI'''' Expires JanU8/Y 24. 2007 SIB I Request For Proposal Form NON-COLLUSIVE AFFIDAVIT State of -f'Lo~ 1f'J/fr )ss County of Df<uWfrt::b ~Jfh01ES -t/5r2ff:ck deposes and says that: being first duly sworn, (1) He/she is the Owner, Partner, Officer, Representative or Agent of the Bidder that has submitted the attached Bid; (2) He/she is fully informed respecting the preparation and contents of the attached. Bid and of all pertinent circumstances respecting such Bid; (3) Such Bid is genuine and is not a collusive or sham Bid; (4) Neither the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham Bid in connection with the Work for which the attached Bid has been submitted; or to refrain from bidding in connection with such W ork;or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Bidder, firm, or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Sunny Isles Beach, or any person interested in the proposed Work; (5) The price or prices quoted in .the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. Sworn to and subscribed before me this o fifrn ES +J =:;, t ff-E R- who /Ir day of cVt""Cc!J11.6'f"A- 2004, by IS personally known to me or has provided as identification. Notary Seal: ,~, Tina G Kwiatkowski . ~ . MyCommlaaion 00178588 ~.,~ ExpIres JanuaIy 24. 2007 I Request For Proposal Form S~B CLEANING SYSTEMS INC. A Complete Commercial Cleaning Complluy GENERAL REFERENCES (partial listing) City of Boynton Beach 222 NE 9th A venue Boynton Beach, FL 33425 Richard Fiege 561-742-6020 Fax: 561-742-6213 Robb & Stucky 200 Plaza Real Boca Raton, FL 33432 Don Barber 561-347-1717 Fax: 561-347-6030 City of Sunrise 10770 W. Oakland Park Blvd. Sunrise, FL 33351 Vivian O'Neal 954-572-2204 Fax: 954-572-2278 V A Outpatient Clinic 5599 N. Dixie Highway Oakland Park, FL 33334 Ray Stepnowski 954-229-7782 Fax: 954-229-7613 Gulf Stream School 3600 Gulf Stream Road Gulf Stream, FL 33483 Pat Scullen 561-276-5225 Fax: 561-276-7115 North Ridge Medical Plaza 5601 N. Dixie Highway Oakland Park, FL 33334 Joanne Inglis 954-771-3986 Fax: 954-771-0417 In addition to those listed above, Cleaning Systems has provided cleaning services to Florida Bible Christian School, ARC of Broward County, various Boys & Girls Clubs, Catholic Charities facilities and to the Cities of Boca Raton, Coconut Creek, Cooper City, Coral Springs, Ft. Lauderdale, Plantation, Tamarac and others. 10330 NW 55th Street · Sunrise, Florida 33351 · Phone- (954) 341-0000 · Fax- (954) 341-6771 SIB' 12/16/2004 12:46 5616845995 SLATON INS OP 10 . ~(MMIDDIYYYY) CLEAN- ~Z 16 04 . THIS CERTIFICATE IS IS!~UED AS A MAITER I i INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE: ; RTIFICATE HOI.DER. THIS CERTIFICATE DOES NOT AME I ;. exTEND OR AI. TER THE COVfRAGE AFFOROED BY THE' I :1 JCIES BELOW. INSU~~RS AFFORDI~G C()VERAGE . ~~IC # Br1c1lt"lth14 E1rpl~r. .(h~.C... J ll:,.rlit..nl 1'11'. I"!"...n.... CC. -;...- _""0 '0_,..,~0..,,"" "', __ - ::-}_ __ -__ ACORD.. CERTIFICATE OF LIABILITY INSURANCE COVERAGES . 'l'HE POliCIES OF INSURANCE LiSTeD BE.l.OW HAVC BEEt4 ISSUED TO TtfE INSURED NAMED ABOVE FOR tHE POlICY PER/OO INCICATIiO. NOTWlTH8TANDI~ I AJoN REQUIREMENT, TERM OR CONDITION OF I'HY CON'l'RACT OR OTHliR DOCuMJ!NT WITH ReSPECT TO wHICH THIS CERTIFIl;ATI: WlY BE ISSUED OR MAV !""RTAIN, THE INSURANCE AfFOAOIiO BY TI~E POLICIES DESCRIBED HERF.IN IS SUBJECT TO ALL TliE 1EAMS.IiXCLUSIONS AND CONomONS OF S\JC~ POLICIES. AGGRiG^TE LIMITS SfoIOWN MAY l-lAVEi 9EEN REDUCED gv PAID CLAIMS. TYF'lOI' IN8UllANCE PQLIC'I' NUMBER ~eN&RAL 1.1A8tI.ITY . X X COMMERCIALOENF.RALLlI\BILr1'f 21'UUN'l'S5531 .. CLAIMS MADE ~ OCCUR X GL ~eductible_~ X Contractual Liab GEN'L AGGAEC,U.TE LIMIT APPLIES PliiR; PRO. -, POLICY X JEeT . LOC ~AUTOMOBILE UAIlIUTY X AtoIYAUTO 21U'U'N'l'S5531 ALL OWNED AUTOS SCHEDULED AUTOS _. X HIRED AUTOS eOOIL v INJUR'f ...:.::.. ; ~ NON-oWIoIEI) Al,ITOS (I'<r accidentl .- ~ --. -.'- PROPEFlTY O~G (per am/dent) GARAGE LIABILITY AUTO ONLY - EJ\ AI r~ ANV AUTO 1-.. .. OlHER TtiA'" AUTO ONLY; EXCESSlUIftlRI!LlA UABLlTY . EJlCH OCCURRENI I!J OCCUR 0 ClAIMS MADE '0'000553289810 12/01/04 .- C 12/01/05 AGGREGA.TE . LJ DEDUCTIBLE 1---. -- I R&TENnON $ WORKERS COMPENSAtiON AND I XhORY -"IMlfS EMPLOY!!RI' LIAIlllITV A At<< PROpF\lETORfPAATNERlEXECUTI\IE 83028406 Ol/Ol!O4 01/01/05 E.L. eACH ACCIDE OFFICERlMEMBIifl. eXCLUDED? Ei.l. DISEASE. SA : If ~!9, deea1be \IT'IdIIt _.--_. S ECIAL PROVISIONS bCIIow E.L DISEASE .1>01 OntER B Crime 21UUN'rS5531 04/01/04 04/01/05 Emplo; ! Disho: : DESCRIPTION OF OPERATIONS I l"ocAnONS I VEIi1CLES , EXCLUSION5 ADDED BY ENOOIUil!!MENT I SPECIAl. PROVISIONS The Certificate holde% is named a8 an additional insured wi~h Nspec~s to qeneral liability. PRODUCER i.TON INSURANCE ~.O. Box 220537 West Palm Beaoh FL 33422 phone:561-683-B383 rax:561-6B4-5995 INSUR&D Cleaninq Systems, Inc HOIlle Ha;!.d 10330 NW 55th Street Sunrise li'L 33351 B B B CERTIFICATE HOLDER Cl:'l'YOFS Ci't.y of Sunny 1s18$ Beach 170?0 Collins AV8 Suite 250 Sunny Isles Beaah FL 33160 ACORD 25(2001108) INSURER A: -. INSURER 8; INsuReR c: INSURER 0: INSUReR E: DII 1'2 MMIDDI TItlIl I EACH OCCURRENC, AENTB : 04/01/05 ~.REMISES (Ea occur 1 I .~ ~EO EXP (Any OM~ p, : ~I PERSONAL & ADV II . IY CENERAI, AGGREG. , - - - PRODUCtS. COIw'lP : 04/01/04 04/01/04 04/01/05 COMBINED Sl"'GlE . (e~ 8callentl BODILY INJUl'lV (Pet personl CANCELLATION SHQULD ANY OF THI! A8O\Iil DllSOR18!!D POLICIES B" ~ , DATIl THEREOF, THE ISSUINGlINSURER WILL ENDEAVOI NOnc:E TO THE CEftTlFlCATE 1l0LDER NAMED TO 'nIE II IMPOSE NO OBt.IGATlON OR uAJILITV OF AHY I<INtl U1'1 REPRESENT" 8. ALI1llORlZfO I!N PAGE 01/01 LIMITS s..!.f. 000, O~.O. $ 1(10./000 S 10,000 s 1,000!..~OO $2,.O~O,OOO 'co r 2,000, O.l!O IT $1.000,000 - k-- ...1:- dAce $ AOG , S ~ I 000 ,000 $5,000 000 $ t S $ 500000 s 500000 _.a.__..... . LIMIT .500000 'ill 100,000 !st :ELLED B'EFORE THE EXI'IRA TION ; MAIL 30 _ DAYS wRITTEN . " BIlT FAlI.URH TO DO so SHALl. ME INlIUREFJ,1T9 AG!!NTS OR <l! I :ORD COI~PORA City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, FL 33160 ITB #04-10-01 Janitorial Services-Government Facilities Facility Monthly Price Annual Price Government Center $ 4244.00 $ 50,928.00 Post Office 114.00 1368.00 Library 712.00 8550.00 TOTAL $ 5070.50 $ 60,846.00 Window cleaning (outside): $2800.00 each cleaning /--) ! / ,/ .l. / Signature: ,__..t...:/{;(.(.",>--_). fZ ~../,l..c Date: /;2 /; b /tJ0 I / 'ile0J.h/!/IfT Print Narrle& Title:." ) llFYJ l'-~) .J::! '0 (I, fjt~/\) - '-- Cleaning Systems, Inc 10330 N.W. 55 Street Sunrise, FL 33351 '-'. ...... u 0 '...... 5, 7C;.x ~'J - I L.- '---.r.1 CLEANING SYSTEMS INC. '--- --- L- J .1________ A Complete Commercial Cleaning Company ~e(,('ly F"a.c,I.l-t 6", 84~ . :'0 * Clttt.,;.)q CJ~ ...J ' 2,80.x 4.= Y/2,(6.rly l.u.."ul,..o i1, 2'.:: .'0* C Ifu . - ClltVcI(" I\I~ iJ 6C' , 840. + :1,20.+ James Fischer Pr('~id('nl 10330 NW 55th Street Sunrise, FL 33351 Broward - (954) 341-0000 Fax - (954) 341-6771 Ic.:\-(\~ tetlfly 72,:40<0* c.. "{V~l(, 72,~-40'x 3. = SIB IC\'C\'\ 3-yt.lv 216,12>CO* Ct \(\. '.(! e... 1)001- 2L7 Beach Cur (onimicclon 5 �s" Ist City of Sunny Isles N anS Eaeleup Papp . ,._ es LewisJ.Thaler, t' 1I ,. ue, Sui e ° i, m 17070ny CollinssBeach, Florida33160 250 Roslyn e r m nthipooto Sunny Isles Floida Gerry Goodman,c m ii 1" Danny Iglesias,( m . .r (305) 947-0606 City Hall Christopher1 Rummel?, v ge? Le (305) 949-3113 Fax Lynn M.Da h s e t'4 ?mina 1 ' r•OP (305) 947-2150 Building Department .lane A.xine'.0 Jerk or sun (305) 947-5107 Fax MEMORANDUM To: Honorable Mayor and City Commission\ From: James E. Watts, Director/ l„`a' Public Works Deparnnen� /`j Date: January 13, 2005 Re: Approval to Award Janitorial Service Contract For New Government Center i RECOMMENDATION It is recommended that the City Commission approve a three year janitorial service contract award to Cleaning Systems, Inc., (CSI) 10330 N.W. 55 Street, Sunrise, FL 33351.with a quote of $216,120.00. REASONS CSI was one of six companies that submitted a formal bid which closed December 17, 2004. After committee review CSI was the lowest most responsible bid. ADDITIONAL INFORMATION This contract will require cleaning services six days each week rather than the usual five.Also, a portion of their bid includes the cleaning of all exterior windows four tunes per year.