HomeMy WebLinkAboutReso 2005-826
RESOLUTION NO. 2005 - ~ 2(,.,
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, RATIFYING THE APPROVAL
OF AN AGREEMENT WITH CALVIN GIORDANO & ASSOCIATES,
INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE
IMPROVEMENTS TO THE 172ND STREET AND NORTH BAY
ROAD AREA, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED
FIFTY-SIX THOUSAND, FIVE HUNDRED FORTY-FOUR
DOLLARS AND FIFTY CENTS ($156,544.50), ATTACHED HERETO
AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE
SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF
THE AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City is desirous of making certain improvements to the 172nd Street and
North Bay Road area, specifically between Collins Avenue and Sunny Isles Boulevard; and
WHEREAS, the 172nd Street and North Bay Road Project requires roadway design services;
soil exploration; landscaping and irrigation design; and electrical/street light design; and
WHEREAS, Calvin Giordano & Associates, Inc. previously qualified to provide the City
with continuous professional engineering services, has agreed to undertake this project and has
submitted a proposal for services, in an amount not to exceed One Hundred Fifty-Six Thousand, Five
Hundred Forty-Four Dollars and Fifty Cents ($156,544.50), attached hereto as Exhibit "A."
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The agreement by and between the City of Sunny Isles
Beach and Calvin Giordano & Associates, Inc. for professional engineering services for the 172nd
Street and North Bay Road improvements, in an amount not to exceed One Hundred Fifty-Six
Thousand, Five Hundred Forty-Four Dollars and Fifty Cents ($156,544.50), attached hereto as
Exhibit "A," is hereby approved.
Section 2.
Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Agreement.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 8th day of September 2005.
R2005- 172 & North Bay Road Improvement Agrmt
. ATTEST:
~'A~
. ' Jane A. Hines, City Clerk
, "
Approved.AsJo Form and
Legal ,.. lel
Vote: 5-0
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Iglesias
Moved by:
f\u. YY\~~ Trt~'UC.
C~ GC\a~W\l\1\l
Seconded by:
~(Yes)
~(Yes)
-0.Yes)
v' (Yes)
~(Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2005- 172 & North Bay Road Improvement Agrmt
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CITY OF SUNNY ISLES BEACH
172ND STREET AND NORTH BAY ROAD ROADWAY
IMPROVMENTS PROFESSIONAL SERVICES AGREEMENT
CONTRACT NO. 05- O'l002
THIS CONSULTANT AGREEMENT made and entered into this 8'11-\ day of
~2005, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a
municipal corporation of the State of Florida, (hereinafter referred as to "City") and CALVIN,
GIORDANO & ASSOCIATES, INC., a Florida corporation, authorized to do business in the
State. of Florida, (hereinafter referred to as "Consultant"), whose Federal I.D.# is
Ir. ,.~ 'A~(.C.
\1"6 -OUI JlSW I
RECIT ALS
WHEREAS, the Consultant is qualified, willing and able to provide the desired services
on the terms and conditions set forth herein;
WHEREAS, the City wishes to employ Consultant to provide professional land
surveying, professional civil engineering, electrical engineering and construction phase services
("Services") and other services more particularly described in shown in Exhibit "A" attached
hereto and made a part hereof.
NOW THERFORE, in consideration of the premises and the mutual covenants herein
named, the parties hereto agree as set forth below:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part of hereof for reference.
2. SERVICES TO BE PERFORMED. Consultant shall perform the following Services
more particularly described in shown in Exhibit "A" attached hereto and made a part hereof.
a. Consultant will prepare and present oral/written reports as needed or as requested on a
periodic basis while engaged in special projects. Consultant shall provide, on a monthly
basis, to the City Manager, a detailed narrative report delineating all services provided by
the Consultant in the previous month. The Consultant shall also provide quarterly,
written reports, detailing all of the Consultant's activities in the previous quarter and the
results of the Consultant's efforts. Each report required herein will be submitted to the
attention of the City Manager.
b. The total price for these services shall not exceed ONE HUNDRED, FIFTY SIX
THOUSAND, FIVE HUNDRED FORTY-FOUR 50/100 DOLLARS $156,544.50)
payable: xlmonthly 0 as invoiced.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Paragraph 10 hereunder, the term of this Agreement shall commence upon execution by
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Calvin, Giordano l72nd Avenue and North Bay Road
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
both parties and shall terminate upon the completion of Services described in Exhibit "A", and
shall begin within ten (10) days after the execution of this Agreement. Any change in fee, terms
or conditions shall be accomplished by written amendment to this contract.
4. COMPENSA TION. Payment to Consultant for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Exhibit "A", which fee shall be disbursed on a monthly basis and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Consultant will clearly state "final invoice" on the Consultant's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any and other additional charges, if not properly included on
this final invoice are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant.
Consultant shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are
discovered during the performance of this Agreement, the City shall have the right to cancel this
Agreement upon thirty (30) days written notice to Consultant. Upon termination, the City may
re-bid the project if the Consultant fails to perform under this Agreement due to the undisclosed
conditions.
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Calvin, Giordano, Roadway Improvements for Innd Avenue and North Bay Road
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(30';) 947-0606 phone (305) 949-3113 Fax
6. INDEPENDENT CONSULTANT RELATIONSHIP. The Consultant is an
independent Consultant and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Consultant
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Consultant other than those obligations which have been or shall have been
undertaken by the City, Consultant shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this agreement. The City shall not be responsible
for any expense incurred by the Consultant. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Consultant, other than those set forth in this agreement. Consultant shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
7. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents, sub-Consultants or employees, as indicated below:
o Comprehensive General liability insurance -- including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with limits of One Million Dollars ($1,000,000) combined single limit
occurrence.
o Workmen's Compensation, with no less than $100,000 for Employer's Liability.
Said coverage shall include a waiver of subrogation in favor of the City, its
agents, employees and officials.
o Errors and Omission -- Consultant shall carry a minimum of $500,000 coverage
for errors and omissions.
o Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for limits of not less than $500,000 per occurrence,
Combined Single Limit or its equivalent.
Insurance required of the Consultant shall be primary to, and not contribute with, any
insurance or self-insurance maintained by the City.
Such insurance shall not diminish Consultant's indemnification and obligations
hereunder. The insurance policy(ies) shall be issued by companies authorized to do business
under the laws of the State of Florida and acceptable to the City. Prior to the execution of the
Agreement, and at any time upon request, Consultant shall furnish to the City certificates
of insurance evidencing the minimum required coverage and shall be appropriately
endorsed for contractual liability, with the City named as additional insured. All policies
shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms
and issued by insurance companies acceptable to the City's Risk Management Department. All
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Calvin, Giordano, Roadway Improvements for 172nd Avenue and North Bay Road
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City of Sunny Isles Beach
18070 Collins A venue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
insurance policies and certificates of insurance shall provide that the policies may not be
canceled or altered without thirty (30) days prior written notice to the City. The City reserves the
right from time to time to change the insurance coverage and limits of liability required to be
maintained by Consultant hereunder.
Consultant shall also require and ensure that each of its sub-consultants providing
services hereunder (if any) procures and maintains, until the completion of the services,
insurance of the types and to the limits specified herein.
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS
SECTION MUST BE APPROVED IN WRITING BY THE CITY.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties,
shall be approved in writing by the City.
Consultant shall deliver to the City for approval and acceptance, and before being eligible
for final payment or any amounts due, all documents and materials prepared by, and for, the City
under this Agreement.
All oral and written information not in the public domain or not previously known, and
all information and data obtained, developed or supplied by the City, or at its expense, will be
kept confidential by the Consultant and will not be disclosed to any other party, directly or
indirectly, without the City's prior written consent, unless required by a lawful order. All
drawings, maps, sketches, programs, data base, reports and other data developed or purchased
under this Agreement for, or at the City's expense, shall be and remain the City's property and
may be reproduced and reused at the discretion of the City.
The City and Consultant shall comply with the proViSIOns of Chapter 119, Florida
Statutes (Public Records Law).
All covenants, agreements, representations and warranties made herein, or otherwise
made in writing by any party pursuant hereto, including, but not limited to, any representations
made herein relating to disclosure or ownership of documents, shall survive the execution and
delivery of this Agreement and the consummation of the transactions contemplated hereby.
9. INDEMNIFICA TION. Consultant agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against any and all claims, actions, liabilities, losses
and expenses including, but not limited to, attorney's fees for personal, economic or bodily
injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or
may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct
of the Consultant, agents or other personal entity acting under Consultant's control in connection
with the Consultant's performance of services pursuant to that agreement and to that extent the
Consultant shall pay such claims and losses and shall pay all such costs and judgments which
may issue from any lawsuit arising from such claims and losses including wrongful termination
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Calvin, Giordano, Roadway Improvements for l72nd Avenue and North Bay Road
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
that ten percent (10%) of the total compensation is a specific consideration from the City to the
Consultant for this indemnity.
10. TERMINATION.
a. If, through any cause within the reasonable control the Consultant shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations material to
this agreement, the City shall have tht: right to terminate the services then remaining to be
performed. Prior to the exercise of its option to terminate for cause, the City shall notify the
Consultant of its violation of the particular terms of the agreement and grant Consultant ten (10)
days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement.
1. In the event of termination, all finished and unfinished documents,
data and other work product prepared by Consultant (and sub-
Consultant( s]) shall be delivered to the City and the City shall
compensate the Consultant for all services satisfactorily performed
prior to the date of termination, as provided in Paragraph 4 herein.
11. Notwithstanding the foregoing, the Consultant shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of
the agreement by Consultant and the City may reasonably withhold
payments to Consultant for the purposes of set-off until such time as
the exact amount of damages due the City from the Consultant is
determined.
Ill. After receipt of a Termination Notice and except as otherwise directed
by the City, the Consultant shall:
1. Stop work on the date and to the extent specified.
2. Terminate and settle all orders and subcontracts
relating to the performance of the terminated work.
3. Transfer all work in process, completed work and
other materials related to the terminated work to
the City.
4. Continue and complete all parts of that work that
have not been terminated.
b. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed in the event the Consultant
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Calvin, Giordano, Roadway Improvements for 172nd Avenue and North Bay Road
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
is placed either in voluntary of involuntary bankruptcy or makes any assignment for the benefit
of creditors.
c. Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
11. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement without the prior written consent
of the City. Should the Consultant subcontract any services under this agreement, it shall be
done with continued liability for the Consultant. The Consultant shall remain responsible for
services, responsibilities and liabilities of any person or entity acting under Consultant.
12. TIME OF COMPLETION. The services to be rendered by the Consultant shall be
commenced upon execution of this contract and shall be completed within the time specified in
Exhibit "A", if any time is indicated. A reasonable extension of time shall be granted in the
event the work of the Consultant is delayed or prevented by the City or by circumstances beyond
the reasonable control of the Consultant including weather conditions of acts of God which
render the performance of the Consultant's duty impracticable.
13. AUTHORITY TO PRACTICE. Consultant hereby represents and warrants that it has
and will continue to maintain all licenses and approvals required to conduct its business and that
it will at all times conduct its business activities in a reputable manner. Proof of such licenses
and approvals shall be submitted to the City prior to commencement of work under this
Agreement.
14. MODIFICATIONS OF WORK. The City reserves the right to make changes in the
work, including alterations, reductions or additions thereto. Upon receipt of the City's
notification of a contemplated change, the Consultant shall (1) if requested by the City, provide
an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the
City of any estimated change in completion date, and (3) advise the City in writing if the
contemplated change shall affect the Consultant's ability to meet the completion dates or
schedules of this Agreement.
15. COORDINATION OF SERVICES. The City's representative/liaison during the
performance of this Agreement shall be Christopher J. Russo, City Manager, telephone
number 305/947-0606. Consultant shall not respond to requests for services under this
Agreement unless the request is received directly from Christopher J. Russo, City Manager, or
designated personnel. Any requests received from other City departments/divisions shall be
referred to the City Manager's Department representative designated above. Services performed
without authorization by Christopher J. Russo, City Manager, shall be considered
unauthorized and shall not be compensated/paid by the City.
16. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association,
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Calvin, Giordano, Roadway Improvements for 172nd Avenue and North Bay Road
Attorney/ Agreements/j b
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. The non-prevailing party shall pay all
costs of arbitration and attorneys' fees incurred by the parties or, if neither party prevails on the
whole, each party shall be responsible for a portion of the costs of arbitration and their respective
attorneys' fees as may be determined by the court on confirmation.
17. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term
of this Agreement or any time for a period of Ten (10) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions.
18. NOTICES. All notices and communications hereunder shall be in writing and shall be
deemed given when sent postage prepaid by registered or certified mail, return receipt requested
and, if intended for City to Christopher J. Russo, City Manager, with a copy to Hans Ottinot,
City Attorney, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida
33160, and, if intended for Consultant, shall be addressed to Calvin, Giordano & Associates,
Inc., 1800 Eller Drive, Suite 600, Ft. Lauderdale, FL 33316, Attention: Dennis Giordano,
President. Telephone: 954/921-7781; Fax: 954/921-8807.
19. GOVERNING LAW. The validity of this Agreement and the interpretation and
performance of all of its terms shall be construed and enforced in accordance with the laws of the
State of Florida, without regard to principles of conflict of laws thereof. The location of any
action or proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade
County, in the State of Florida.
20. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of three (3) years.
21. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/family status, or status with regard to public assistance. The Consultant will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
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Calvin, Giordano, Roadway Improvements for I nod Avenue and North Bay Road
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City of Sunny Isles Beach
18070 Collins A venue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor
other forms of compensation, and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 V.S.C. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
22. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by
Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully
set forth herein, in connection with the Agreement conditions hereunder.
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly that should conflict in any manner or degree with the performance of the services.
23. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document.
24. MISCELLANEOUS.
a. The rights granted to Consultant hereunder are nonexclusive, and the City reserves the
right to enter into agreements with other persons or firms to perform services including those
provided hereunder.
b. Consultant and its employees shall promptly observe and comply with applicable
provisions of all published federal, state and local laws, rules and regulations which govern or
apply to the services rendered by Consultant hereunder, or to the wages paid by Consultant to its
employees.
c. Consultant shall obtain and keen in force during the term of this Agreement all necessary
licenses, registrations, certificates, permits and other authorizations as are required by law in
order for Consultant to render the service(s) required hereunder.
d. Consultant shall not use the name or official seal of the City in any promotional material
without the prior written consent of the City.
e. Except as expressly provided for in this Agreement, Consultant is not authorized to act as
the City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind
the City hereunder, either in Consultant's relations with sub-Consultants, or in any other manner
whatsoever.
25. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is
expressly incorporated herein by reference, shall constitute the entire agreement between the
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Calvin, Giordano, Roadway Improvements for 172nd Avenue and North Bay Road
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
parties with respect to the subject matter hereof, and it shall supersede all previous and
contemporaneous oral and written negotiations, commitments, agreements and understanding
relating hereto. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
26. AMENDMENT. Any modification of this Agreement shall be effective only if in
writing and signed by the parties to this Agreement. No waiver of any provision of this
Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party
granting such waiver.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement In
duplicate on the day and year first written above.
WITNESS:
CALVIN'rl~RDA~)O & ASSOCIATES, INC.
UL-~c- .-,
By:
Dennis Giordano, President
ATTEST:
CITY OF SUNNY ISLES BEACH
": .:)
,< , ,
,".~.: ~." /~ '
; By: , 4.rN.. 'It'. "-^ ~ ,~ ./
, , Jane A. Hine,s, City Clerk
APPROVED AS TO FORM
AND LEGA E I ENCY
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Exhibit A
Project Description
Work Authorization No. 19
NE 172nd Street and North Bay Road
CGA Proposal No. 03-4197
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Calvin, Giordano Innd Avenue and North Bay Road
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Reply to:
D 1800 Eller Drive, Suite 600
Fort Lauderdale, FL 33316
Phone: 954.921.7781
Fax: 954.921.8807
, D 560 Village Blvd., Suite 340
West Palm Beach, FL 33409
Phone: 561.684.6161
Fax: 561.684.6360
www.calv~n-giordano.com
Calvin, Giordano & Associates, Inc.
Engineers · Surveyors · Planners
July 11,2005
Mr. Christopher Russo
City Manager
CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Re: Work Authorization No. 19
NE 172nd Street and North Bay Road
CGA Proposal No. .03-4197
Dear Mr. Russo:
Enclosed for your review and approval is Wor~~ Authorization No. 19 for the above-
referenced project. Surveying, Engineering Design and Construction Inspection
,services shall be performed for roadway construction plans of NE Innd Street and
North Bay Road between Collins Avenue and Sunny Isles Boulevard.
Should you have any questions concerning this matter, please feel free to contact me at
your convemence.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
f:
C..../C...L...,.,'--"---_
Denl1is J. GiordanCf
President
DJG/jm
Enclosures
P:\Proposals\2003 Proposalsl03-4197 NE 172nd St and N Bay Road Revised Il.doc
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Work Authorization No. J 9
July 11,2005,2005
Calvin, Giordano & Associates, Ine, Proposal No, 03-4197
CITY OF SUNNY ISLED BEACH
NE 1720d Street and North Bav Road
PROJECT DESCRIPTION:
1. SCOPE OF SERVICES
I. Professional Land Surveying Services
A. Design Survey
Determine existing roadway elevations within right-of-way and adjacent to
right-of-way, and locate existing driveways, structures, fencing, trees and other
physical features as specified by the engineer. Prepare CADD base file with all
information relevant to roadway engineering design.
II. Professional Civil Engineerin.g Services
A. Underground Utility Location
Locate existing underground utilities for the purposes of locating potential
conflicts with proposed utilities. Existing utilities shall be identified as to type,
material and elevation. This information shall be input into a Geographic
,Information System (GIS) for the purposes of providing a map of existing
utilities within the roadway. It is anticipated that seventy (70) holes will be
needed.
B. Preliminary Investigation
Visit and inspect site to determine existing conditions. Take photos, make
written documentation, sketches, notes and research specific codes, regulations
and requirements. Collect all existing as-builts. Attend one (1) meeting with
the City to discuss the City's plans for the roadway layout. Coordinate with all
governmental agencies that have jurisdiction over the site.
C. Preliminary Design
Prepare a preliminary layout of the proposed roadway for presentation to the City.
Attend one (1) meeting to go over the City's comments. Revise the preliminary
plans per the City's comments.
D. Design Phase
Prepare proposed engineering design for NE 172nd Street and North Bay Road
while taking into account location of existing driveways, sidewalks, right-of-
way lines, trees, structures and existing grades.
P:\Proposals\2003 Proposals\034 I 97 NE 172nd St and N Bay Road Revised ILdoc
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Work Authorization No.19
July I 1,2005, 2005
Calvin, Giordano & Associates, Inc. Proposal No, 03-4197
E. Final Civil Engineering Services
Prepare construction drawings and specifications including paving, grading and
drainage plans in accordance with all applicable codes. Secure all necessary
approvals for construction of project with Miami-Dade Public Works, FDOT,
Miami-Dade County Environmental Resource Management District, Miami-,
Dade County Water and Sewer Department and the City of Sunny Isles Beach.
Perform all work incidentals to design of layout. Provide engineering drawings
at time of technical compliance. During bidding phases, any Requests for
Information (RFI' s) shall be responded to, bids shall be opened, tabulated and
recommendations shall be made.
III. Electrical Engineering Services
A. Photometric evaluation associated with the lighting improvements along NE
Innd Street originating at Collins Avenue and extending to Sunny Isles
Boulevard. The evaluation will be based on the installation of the Holophane
"Tear Drop" type fixture mounted at approximately 22.5 feet above grade on
both sides of the roadway. The design is based upon a staggered configuration.
Photometric evaluation shall be in accordance with the local ordinances and
IES recommendations.
"8. Electrical design associated with the lighting improvements along NE 1 nnd
Street originating at Collins Avenue and extending to Sunny Isles Boulevard.
The design shall be based on the installation of the Holophane "Tear Drop"
type fixture mounted at approximately 22.5 feet above grade.
C. Electrical cost estimate associated with the design.
D. Attend meetings to answer questions relevant to our design.
IV. Construction Phase Services
A. Shop Drawing review and approval.
B. As-built Drawing review and approval.
C. Final Certification and Closeout.
D. Pay Request review and approval.
E. Attend the pre-bid and monthly meetings.
2. BASIS OF COMPENSATION:
Hourly rates with an estimated fee of$149,090.00 plus reimbursables at $7,454.50 with a total
not to exceed amount of$156,544.50. Payments to be'made monthly.
P:\Proposals\2003 Proposals\034197 NE l72nd St and N Bay Road Revised ILdoc
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3. TIME OF PERFORMANCE:
Work Authorization No.19
July 11,2005,2005
Calvin, Giordano & Associates, Inc. Proposal No, 03-4197
Items 1 through 3 under the Scope of Services will be completed within 180 calendar days
after the Notice to Proceed except for delays beyond the control of the Consultant.
4. SUBMITTED:
Submitted by:
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Calvin, Giordano & Associates, Inc.
5.
APPROVAL:~ /p
Approved by: ' / ~
Christopher Russo
City Manager
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Work Authorization No,19
July 1],2005,2005
Calvin, Giordano & Associates, Inc. Proposal No. 03-4197
CITY OF SUNNY ISLES BEACH
WORK AUTHORIZATION ESTIMATE DATE JULY 11, 2005
WORK AUTHORIZATION NO.
PROJECT NAME
#19
DESCRIPTION
NE 172nd Street and North Bay Road
CGA Proposal No. 03-4197
Surveying, Engineering Design and Construction Services shall be
performed for NE 172nd Street and North Bay Road between Collins
Avenue and Sunny Isles Boulevard.
ESTIMA TED DESIGN TIME:
ESTIMATED PLANS REVIEW
TIME: I Month
ESTIMATED PERMITTING TIME: 2 Months
ESTIMA TED BIDDING,
SELECTION, & LETTING TIME: 4 Months
ESTIMA TED CONSTRUCTION
TIME:
ESTIMA TED CONSTRUCTION
COST:
3 Months
6 Months
TITLE RATE HOURS COST
PROJECT MANAGER $110,00 24.00 $2,640.00
PROJECT ENGINEER $100,00 192.00 $19,200.00
ENGINEER CADD TECHNICIAN $70,00 451.00 $31,570.00
CLERICAL $55,00 24,00 $1,320,00
PERMIT ADMINISTRATOR $65,00 80,00 $5,200,00
GIS TECHNICIAN $80,00 8.00 $640,00
SENIOR REGISTERED SURVEYOR $90,00 16~00 $1,440,00
SURVEY COORDINATOR $80,00 20.00 $1,600,00
SURVEY CADD TECHNICIAN $70,00 ' 51. 00 $3,570,00
SURVEY CREW $95,00 56.00 $5,320,00
$1,200,000.00
CONSTRUCTION ENGINEERING AND INSPECTION
UNDERGROUND UTILITY LOCATION (70 HOLES @ $375.00 PER HOLE
LANDSCAPING AND IRRIGATION
ELECTRICAL ENGINEERING
19,440.00
26,250.00
15,900,00
15,000,00
...
LABORSUBTOTATAL
REIMBURSABLE SUBTOTAL
TOTAL
$149,090.00
$7,454.50
$156,544,50
Reviewed By:
~/~
Christopher Russo, City Manager
P:\Proposals\2003 Proposals\03-4197 NE 172nd St and N Bay Road Revised II.doc
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City of SunnyIsles Beach cl"ceup,Ma'
,
s°esmr is<F
\ Korman S City
Co missy
of� Lewis J.Thaler,Vice Moyer
F 18070 Collins Avenue
I�n SunnyIsles Beach, Florida 33160
Roslyn Rreain Commissioner
ry • * Gerry Goodman,Commissioner
13051 947-0606 City Hall
Denny Iglesias,Commissioner
� 1305949-3113 Fax Christopher J.Russo,City Manager
riow`O .' 13051 947-2150 Building Department Hans°Runt,Cuy Attorney
rk ar su s'° 1305) 947-5107 Fax June A.Hines,Coy Clerk
MEMORANDUM
TO: The Honorable City Commission
FROM: Christopher J. Russo, City Manager c61
DATE: September 8, 2005
RE: 172od Street and North Bay Road Improvements Agreement with Calvin
Giordano& Associates, Inc.
RECOMMENDATION
It is recommended that the City Commission adopt the attached resolution ratifying approval of
an agreement with Calvin Giordano & Associates, Inc. ("CGA") for right-of-way lines, location
of existing driveways, sidewalks, trees, structures and existing grades of roadway improvements
for the area of 17? Street and North Bay Road.
REASONS
The 172nd Street and North Bay Road area(between Collins Avenue and Sunny Isles Boulevard)
is in need of certain improvements. The 172nd Street and North Bay Road Project would require
roadway elevations within right-of-way and adjacent to right-of-way, locate driveways, fencing,
trees, and locate existing underground utilities shall be identified as to type, material and
elevation. Take photos, make written documentation, sketches and research specific codes,
regulations and electrical/street light design. Our Capital Projects Management Consultant,
CGA, has agreed to undertake this project, submitting a proposal for services in the total amount
of One Hundred Fifty Six Thousand Five Hundred Forty Four Dollars and 50 cents
($156,544.50). This amount covers the cost of professional land surveying services, professional
civil engineering services, electrical engineering services, and construction phase services.
ADDITIONAL INFORMATION
CGA was qualified and hired as the City's engineering, planning, and capital projects consulting
firm to assist staff with General Municipal Contract Services. To date, they have done a
commendable job for the City.
CJR/iw
Agenda Item
172nd de North Bay Road CG .Agent Agenda Memo
Date