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HomeMy WebLinkAboutReso 2005-845 RESOLUTION NO. 2005 - .B!:I.5 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT WITH AUDIO VISUAL INNOVATIONS, INC., FOR THE PROVISION OF AUDIONISUAL EQUIPMENT AND INST ALLA TION SERVICES IN THE SUNNY ISLES BEACH GOVERNMENT CENTER 1ST FLOOR MEETING ROOM, IN AN AMOUNT NOT TO EXCEED NINETEEN THOUSAND TWO HUNDRED DOLLARS AND SEVENTY- EIGHT CENTS ($19,200.78), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THE AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach ("City") has a need to outfit the 15t Floor Meeting Room with microphones and recording equipment, in order to record the various meetings taking place there; and WHEREAS, Audio Visual Innovations, Inc. is a qualified audio visual firm that has been awarded several Invitations to Bid from various government entities, including the Broward County School Board and the Hernando County School Board (Exhibits "B", "C", and "D"); and WHEREAS, the City wishes to enter into an agreement with Audio Visual Innovations, Inc. for the provision of audio/visual equipment and installation services for the Sunny Isles Beach Government Center I 5t Floor Meeting Room, as well as other tasks more specifically described in Exhibit "A"; and WHEREAS, Audio Visual Innovations, Inc. has submitted a proposal for the desired services, in a total amount of Nineteen Thousand Two Hundred Dollars and Seventy-Eight Cents, which is attached hereto as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Agreement. The 1 ST Floor Meeting Room AudioNisual Agreement with Audio Visual Innovations, Inc., in an amount not to exceed Nineteen Thousand Two Hundred Dollars and Seventy-Eight Cents ($19,200.78), attached hereto as Exhibit "A" be, and the same, is hereby approved. Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of the Agreement. R2005- A VI for I st Floor Mtg Room Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this Ilh day of October 2005. ..... .-AitTEST: ; ',' ." ',' "-:-' I \ . I. "i- ,f -fl'" ' '~~ . 1 : ~~IA~ > r -- t'l ... Jane',A. Hines, City' Glerk .. \ ,. 1 I') '.' ',-" f, ~ ,.. (.J' ApprQ:v((d,As tq.F orm and Legal SUfficie' y: Vote: 5-0 Mayor Ede1cup Vice Mayor Thaler Commissioner Brezin Commissioner Goodman Commissioner Iglesias R2005- A VI for I st Floor Mtg Room ~ ~~s.~\t)yJcrJe. hL~S:\~ V\ '"'- '((\ ~ () y T \-\ 'A'\...~ Moved by: Seconded by: ~(Yes) ~(Yes) ~(Yes) V (Yes) V(Yes) _(No) _(No) (No) _(No) _(No) 2 CITY OF SUNNY ISLES BEACH FIRST FLOOR MEETING ROOM AI V EQUIPMENT PURCHASE AND INSTALLATION AGREEMENT WITH AUDIO VISUAL INNOVATIONS CONTRACT NO. C0506-008 THIS AGREEMENT made and entered into this l \~ day of ~be.L 2005, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a municipal corporation of the State of Florida, (hereinafter referred as to "City") and AUDIO VISUAL INNOVATIONS, INC., a Florida corporation, authorized to do business in the State of Florida, (hereinafter referred to as "Contractor"), whose Federal I.D.# is RECIT ALS WHEREAS, the School Board of Broward, Florida issued Invitation for Bids No. 24- 025N for audiovisual, television, digital video equipment and peripherals and Contractor submitted a bid to and was awarded a contract to provide select types of audiovisual, television, digital video equipment and peripherals to the School Board; and WHEREAS, the School Board of Broward, Florida also issued Invitation for Bids No. 25-034N for public address and stereo sound equipment and Contractor submitted a bid and was also awarded a contract to provide select types of public address and stereo sound equipment to the School Board; and WHEREAS, the School Board of Hernando County, Florida ("Hernando School Board") issued Invitation for Bids No. 05-480-12 for classroom instructional materials, supplies & equipment catalog discounts and installation services for audio visual equipment and Contractor submitted a bid to provide those services and was awarded a contract to provide said select services to the School Board; and WHEREAS, the City is in need of a contractor to provide additional audio visual equipment and the installation of said equipment in the First Floor meeting room ("Services"); and WHEREAS, pursuant to the City's procurement code provisions, purchases made under state, county or other governmental contracts or competitive bids with other governmental agencies shall be exempt from the City's competitive bidding procedures; and WHEREAS, the Contractor is qualified, willing and able to provide the desired Services for the City at the same rate, terms and conditions set forth herein~ and WHEREAS, the City wishes to employ Contractor to provide Services more particularly described in shown in Exhibit "A" attached hereto and made a part hereof. NOW THEREFORE, in consideration of the premises and the mutual covenants herein named, the parties hereto agree as set forth below: Avi-Combined Agreement SIB , City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33 I 60 (305) 947-0606 phone (305) 949-3113 Fax 1. RECITALS. The recitals set forth above are hereby incorporated into this Agreement and made a part of hereof for reference. 2. ITEMS TO BE PURCHASED. Contractor shall perform the following Services more particularly described in shown in Exhibit "A" attached hereto and made a part hereof. The total price for these Services shall not exceed $19,200.78, payable: _ 0 as invoiced. 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in Paragraph 10 hereunder, the Services shall commence upon the execution of this Agreement and terminate upon completion of Services as provided in Exhibit A. Any change in fee, terms or conditions shall be accomplished by written amendment to this Agreement. 4. COMPENSATION. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Exhibit "A", which fee shall be disbursed on a monthly basis and under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this Agreement. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City department. If Services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. c. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all Services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any and other additional charges, if not properly included on this final invoice are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor Page 2 SIB A VI-Combined Agreement.doc City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are discovered during the performance of this Agreement, the City shall have the right to cancel this Agreement upon thirty (30) days written notice to Contractor. Upon termination, the City may re-bid the project if the Contractor fails to perform under this Agreement due to the undisclosed conditions. 6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent contractor other than those obligations which have been or shall have been undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as contemplated under this Agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay for Social Security and that such obligations shall be that of the Contractor, other than those set forth in this Agreement. Contractor shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this Agreement. 7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverage to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, subcontractors or employees, as indicated below: Cl Comprehensive General liability insurance -- including broad form contractual liability coverage for all operations, including, but not limited to, contractual, products, and completed operations, personal injury and property damage liability with limits of One Million Dollars ($1,000,000) combined single limit occurrence. Cl Workmen's Compensation, with no less than $100,000 for Employer's Liability. Said coverage shall include a waiver of subrogation in favor of the City, its agents, emp10yees and officials. Cl Errors and Omission -- Contractor shall carry a minimum of $500,000 coverage for errors and omissions. Cl Business Automobile Liability which shall include coverage for all owned, non- owned and hired vehicles for limits of not less than $500,000 per occurrence, Combined Single Limit or its equivalent. Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self-insurance maintained by the City. Page 3 SIB A VI-Combined Agreement.doc City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Such insurance shall not diminish Contractor's indemnification and obligations hereunder. The insurance policy(ies) shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the City. Prior to the execution of the Agreement, and at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing the minimum required coverage and shall be appropriately endorsed for contractual liability, with the City named as additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City's Risk Management Department. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to the City. The City reserves the right from time to time to change the insurance coverage and limits of liability required to be maintained by Contractor hereunder. Contractor shall also require and ensure that each of its subcontractors providing Services hereunder (if any) procures and maintains, until the completion of the Services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. 8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the Contractor pursuant to this Agreement and related Services to this Agreement are intended and represented for the ownership of the City only. Any other use by Contractor or other parties, shall be approved in writing by the City. Contractor shall deliver to the City for approval and acceptance, and before being eligible for final payment or any amounts due, all documents and materials prepared by, and for, the City under this Agreement. All oral and written information not in the public domain or not previously known, and all information and data obtained, developed or supplied by the City, or at its expense, will be kept confidential by the Contractor and will not be disclosed to any other party, directly or indirectly, without the City's prior written consent, unless required by a lawful order. All drawings, maps, sketches, programs, data base, reports and other data developed or purchased under this Agreement for, or at the City's expense, shall be and remain the City's property and may be reproduced and reused at the discretion of the City. The City and Contractor shall comply with the provisions of Chapter 119, Florida Statutes (Public Records Law). All covenants, agreements, representations and warranties made herein, or otherwise made in writing by any party pursuant hereto, including, but not limited to, any representations made herein relating to disclosure or ownership of documents, shall survive the execution and delivery of this Agreement and the consummation of the transactions contemplated hereby. 9. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its officers, agents, and employees from, and against any and all claims, actions, liabilities, losses Page 4 SIB A VI-Combined Agreement.doc City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax and expenses including, but not limited to, attorney's fees for personal, economic or bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, agents or other personal entity acting under Contractor's control in connection with the Contractor's performance of Services pursuant to this Agreement and to that extent the Contractor shall pay such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses including wrongful termination or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees expended by the City in defense of such claims and losses including appeals. The parties agree that ten percent (10%) of the total compensation is a specific consideration from the City to the Contractor for this indemnity. 10. TERMINATION. a. If, through any cause within the reasonable control the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of the Agreement and grant Contractor thirty (30) days written notice to cure such default. If the default remains uncured thirty (30) days after the City's notice, the City may terminate this Agreement. 1. In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor (and subcontractor(sD shall be delivered to the City and the City shall compensate the Contractor for all Services satisfactorily performed prior to the date of termination, as provided in Paragraph 4 herein. Il. Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payments to Contractor for the purposes of set-off until such time as the exact amount of damages due the City from the Contractor is determined. Ill. After receipt of a Termination Notice and except as otherwise directed by the City, the Contractor shall: 1. Stop work on the date and to the extent specified. 2. Terminate and settle all orders and subcontracts relating to the performance of the terminated work. 3. Transfer all work in process, completed work and other materials related to the terminated work to the City. Page 5 SIB A VI-Combined Agreement.doc City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 4. Continue and complete all parts of that work that have not been terminated. b. Termination for Convenience of City. The City may, for its convenience and without cause, terminate the Services then remaining to be performed by providing thirty (30) days notice. c. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 11. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Contractor shall not subcontract, assign or transfer any work under this Agreement without the prior written consent of the City. Should the Contractor subcontract any Services under this Agreement, it shall be done with continued liability for the Contractor. The Contractor shall remain responsible for Services, responsibilities and liabilities of any person or entity acting under Contractor. 12. TIME OF COMPLETION. The Services to be rendered by the Contractor shall be commenced upon execution of this Agreement and shall be completed within the time specified in Exhibit "A", if any time is indicated. A reasonable extension of time shall be granted in the event the work of the Contractor is delayed or prevented by the City or by circumstances beyond the reasonable control of the Contractor including weather conditions or acts of God which render the performance of the Contractor's duty impracticable. 13. AUTHORITY TO PRACTICE. Contractor hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business and that it will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to the City prior to commencement of work under this Agreement. 14. MODIFICATIONS OF WORK. The City reserves the right to make changes in the work, including alterations, reductions or additions thereto. Upon receipt of the City's notification of a contemplated change, the Contractor shall (1) if requested by the City, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the City of any estimated change in completion date, and (3) advise the City in writing if the contemplated change shall affect the Contractor's ability to meet the completion dates or schedules of this Agreement. 15. COORDINATION OF SERVICES. The City's representative/liaison during the performance of this Agreement shall be the Derrick Arias, telephone number 305/792-1812. Contractor shall not respond to requests for Services under this Agreement unless the request is received directly from the Derrick Arias, or designated personnel. Any requests received from other City departments/divisions shall be referred to the City Manager's Department representative designated above. Services performed without authorization by the City Manager, or designee, shall be considered unauthorized and shall not be compensated/paid by the City. Page 6 A VI-Combined Agreement.doc SIB City of Sunny Isles Beach 18070 Collins A venue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 16. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami-Dade County, Florida. The non-prevailing party shall pay all costs of arbitration and attorneys' fees incurred by the parties or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. 17. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this Agreement or any time for a period of ten (10) years subsequent to that date upon which the Contractor's Services are completed or terminated, disclose to any person or entity, other than in the discharge of the duties of the Contractor under this Agreement, any information which the City designates in writing as "confidential." As a violation by the Contractor of the provisions of this Section could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for violating such provisions. 18. NOTICES. All notices and communications hereunder shall be in writing and shall be deemed given when sent postage prepaid by registered or certified mail, return receipt requested and, if intended for City to the City Manager, with a copy to Hans Ottinot, City Attorney, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, and, if intended for Contractor, shall be addressed to Audio Visual Innovations, Inc., 6555 North Powerline Road, Suite 413, Ft. Lauderdale, Florida 33309, Attention: Alex Porter, Regional Director. Telephone: (888) 284-8913; Fax: (954) 776-4772. 19. GOVERNING LAW. The validity of this Agreement and the interpretation and performance of all of its terms shall be construed and enforced in accordance with the laws of the State of Florida, without regard to principles of conflict of laws thereof. The location of any action or proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade County, Florida. 20. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a period of three (3) years. 21. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, Page 7 SIB A VI-Combined Agreement.doc City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax marital/family status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non-discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 D.S.C. 708), which prohibits discrimination against the handicapped in any federally assisted program. 22. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by Sunny Isles Beach Ordinance No. 99-82, as amended, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirectly that should conflict in any manner or degree with the performance of the Services. 23. CONFLICTING PROVISIONS. The terms and conditions in this Agreement supersede any other conflicting provisions that are contained in any other document attached hereto or incorporated by reference. The following documents are attached hereto and incorporated by reference into this Agreement: A. Exhibit A- Contractor's proposal to the City B. Exhibit B- School Board of Broward County Invitation to Bid No. 24-025N, Addendum No.1, Addendum No.2 and Contract Award Information C. Exhibit C- School Board of Broward County Invitation to Bid No. 25-034N, Addendum No.1, Contractor's Bid Proposal and Contract Award Information D. Exhibit D- Contractor's Bid Proposal to the Hernando County School Board Bid No. 05-480-12 Where applicable, in the instances where the exhibits make reference to the "School Board of Broward County," Hernando County School Board," "SBBC" or "School Board", those terms, respectively, shall be replaced by the "City of Sunny Isles Beach". 24. MISCELLANEOUS. a. The rights granted to Contractor hereunder are nonexclusive, and the City reserves the right to enter into agreements with other persons or firms to perform Services including those provided hereunder. Page 8 k r. J fl rJ A VI-Combined Agreement.doc City of Sunny Isles Beach 18070 Collins A venue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax b. Contractor and its employees shall promptly observe and comply with applicable provisions of all published federal, state and local laws, rules and regulations which govern or apply to the Services rendered by Contractor hereunder, or to the wages paid by Contractor to its employees. c. Contractor shall obtain and keep in force during the term of this Agreement all necessary licenses, registrations, certificates, permits and other authorizations as are required by law in order for Contractor to render the Service(s) required hereunder. d. Contractor shall not use the name or official seal of the City in any promotional material without the prior written consent of the City. e. Except as expressly provided for in this Agreement, Contractor is not authorized to act as the City's agent hereunder and shall have no authority, expressed or implied, to act for or bind the City hereunder, either in Contractor's relations with subcontractors, or in any other manner whatsoever. 25. ENTIRE AGREEMENT. This Agreement and Exhibit "A", "B", "C" and "D", which are expressly incorporated herein by reference, shall constitute the entire Agreement between the parties with respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral and written negotiations, commitments, agreements and understanding relating hereto. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. 26. AMENDMENT. Any modification of this Agreement shall be effective only if in writing and signed by the parties to this Agreement. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party granting such waiver. (Over) Page 9 ~ lq t: t~; A VI-Combined Agreementdoc City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on the day and year first written above. Audio Visual Innovations, Inc. SB~~ ~~ pr:n;W~; A. i,OiS Prmt Name: \. ...N:1I'\t>.;. ~..r',", ~~~t NamPllSg.= Print Title: e~ IOAJA1... D.12.cZ-Tfrfl.. ATTEST: CITY OF SUNNY ISLES BEACH By: ~..A~ Jane A. Hines, City Clerk APPROVED AS AND LE S Page 10 ~ F G ~ A VI-Combined Agreement.doc Exhibit A Contractor's Proposal for Services 1. Cost of the audio visual equipment below in an amount not to exceed $19,200.78 and is based on the rates below: A. School Board of Broward County Invitation to Bid No. 24-025N: 1 Clearone 910-155-001 DSP Processor Mixer $2,840.00 $2,840.00 1 Sabine FBX2400U Feedback Eliminator $394.97 $394.97 1 Creston ST-CP2PAK- Control System $3,555.00 $3,555.00 C17 Middle ERS Equipment Rack System $850.00 $850.00 Atlantic Total E ui ment and Materials $7,639.97 B. Broward County School Board, Bid No. 25-034N C. Hernando County School Board Bid No. 05-480-12 Rates for Installation Hourly rate per technician/ProgrammerlEngineer at a minimum of one (1) hour. 41-Lab 100 AVI Lab 100 Installation Technician per rate $65.00 hour 41-Pro 100 AVI Pro 100 Programmer per rate hour $85.00 41-Eng 100 AVI Eng 100 Project Engineer per rate hour $85.00 41-CAD100 AVI CAD 100 CADD En ineer er rate hour $75.00 D. Materials for Installation $800.00 2. Audio visual equipment shall be delivered and installed within forty-five (45) days of the execution of the agreement. 3. Warranty (included in price) Contractor's warranty on the equipment extends ninety (90) days after the equipment is delivered and is installed to the satisfaction of the City. It includes parts and labor and is exclusive from manufacturer warranties on individual items of equipment. City is responsible for performing service required to keep manufacturer's warranty intact. 1 !~ ~ ~:1 ,,"" ri ~""j A VI-Combined Agreement Doc J.. _.= .AUdiO Vi~ual ..,. Innovations Your Source For Being Seen And Heard. Scope of Work for 119 Upgrade Prepared For: City of Sunny Isles Beach The heart of the display system is an owner furnished Integration grade ceiling mounted 1024 x 768 LCD projector. All projected images will be displayed on an owner furnished 100" diagonal ceiling recessed electric projection screen. The existing system has an in-wall mounted computer signal and video signal amplifier with a white face plate. This amplifier will ensure that your display device receives the optimum signal for every presentation. A TV Tuner has been provided for playback of Broadcast sources. The Tuner will connect into the system via one input slots on the primary switcher. A video feed has been provided for playback of Video material. The wall plate video feed will connect into the system via one of the input slots on the primary in-wall mounted wall plate. The sound system will utilize the existing power amplifier for amplification of all sources. White ceiling mounted speakers have been installed into the room. A VI will integrate a new digital signal processor into the system and connect all existing sources. A VI will also supply six new wireless microphones an integrate those into the new digital signal processor. A feedback eliminator will be provided to help with the existing acoustical problems present in the room. System control will be accomplished via a hand held wireless color touch screen control panel. The touch panel will operate via RF, so that line of sight is not necessary. The system will control all basic functions of the AN components. Projection screen control and some enhanced functionality found on the manufacturers standard remote controls will not be included. Unless otherwise specified in the Scope of Work, wireless mouse control for Desktop or Laptop PC's will not be provided under the scope of this project. The specified system includes an audiovisual equipment cabinet in black. The audiovisual cabinet will house all audiovisual components and will be located in the same location as the existing rack cabinet. Page 1 of 3 . '.= Audio Vi~ual ... T Innovations Your Source For Being Seen And Heard. Scope of Work for 119 Upgrade Prepared For: City of Sunny Isles Beach This Scope of Work and associated contract amount is based on the assumption the facility in which the installation will occur is of Standard construction. Standard construction is considered to be: . Drywall with Metal or Wood Studs . Finished Ceilings Constructed Of Acoustical Ceiling Tiles . Finished Ceiling Height Between 8 and 11 Feet . Bar Joist or Poured Slab Structural Ceiling Height Between 9 and 15 Feet The scope of the work provided by A VI does not include high voltage wiring, conduit or necessary modifications to ceilings, walls or the building structure. A VI will identify and coordinate closely with owner provided contractors should any of these facility concerns be required to support the audiovisual system. AVI will install and terminate all video, audio, RGBHV and control cable. All cable installed by Audio Visual Innovations will be Plenum rated. If conduit is required for cabling, AVI will coordinate with the owner provided general contractor to assure the conduit installed by the general contractor is sufficient to accommodate the required cabling. Training and documentation will provide operational and maintenance personnel with an understanding of daily system use. Training will consist of instruction and hands-on experience with the system. Documentation will include as built diagrams and manufacturers equipment manuals, which will be assembled and delivered on the day of training. Most documentation willbe provided on CD however A VI will provide a set of as built drawing in hard copy. Warranty service will be provided for a 90 day period from project completion and signoff. Warranty covers all installation and equipment failures within a 90 day period. If a problem cannot be resolved via telephone support, a service technician will be dispatched to your facility to initiate a repair. Optional extended warranties are available if you wish to further protect your Page 2 of 3 E ~..t ~, b'l . _.= Audio Vi~ual .aT Innovations Your Source For Being Seen And Heard. Scope of Work for 119 Upgrade Prepared For: City of Sunny Isles Beach A VI will provide all equipment, labor and materials necessary to achieve a complete and functional system as described above. Total cost for the project as described above: $19,200.78 Including Tax Account Manager Date Client Date Client Name Printed Page 3 of 3 tf:~~; ~- C'~~, It '1~ i '''1:- ~ l ~~fj Exhibit B School Board of Broward County Invitation to Bid No. 24-025N, Addendum No.1, Addendum No.2 and Contract Award Information A VI-Combined AQreement nor y The School Board of, Broward County, Florida INVll A liON TO BID =---- PURCHASING DEPARTMENT _7 '=" _ 7720 West Oakland Park Boulevard, Suite 323 "IIJ1 Sunrise, Florida 33351-6704 (ITB) 954-765-6120 DUE DATE (Bids due at 2:00 p.m.): ITBNO. RELEASE OA TE PURCHASING AGENT APRIL 30, 2003 24-025N APRIL 4, 2003 Phyllis Ben-Asher 954-765-8881 Bids must be submitted to the Purchasing AUOIONISUAL EQUIPMENT Department and received on or before 2:00 p.m. on AUDIOVISUAL, TELEVISION, DIGITAL VIDEO EQUIPMENT AND the date due. Bids may not be withdrawn for 60 days after due date. PERIPHERALS IN ACCORDANCE WITH GENERAL CONDITION 1, THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENT A TlVE WHERE INDICA TED BELOW. Bidder Name: Purchase Order Address: If Purchase Orders are to be mailed to address other than as stated on left, please complete section below. Address: P.O. Address: City State Zip Code City Telephone Number: State Zip Code Toll Free Number Contact: Fax Number: Telephone Number: Internet Web Site Toll Free Number: Internet E-Mail Address: Fax Number: Federal Tax Identification Number: Internet E-Mail Address: I certify that this bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same materials, supplies, or equipment and is in all respects Signature of Authorized Representative (Manual) fair and without collusion or fraud. I certify acceptance of this bid's terms, conditions, specifications, attachments and addendum I certify that I am authorized to sign this bid for the bidder Name of Authorized Representative (Typed or Printed) / agree that this bid cannot be withdrawn within 60 days from date due. Title SECTION 1, Bidder Acknowfedgement SECTION 2, Submittal Requirements SUBMITTAL REQUIREMENTS: In order to assure that your bid is in compliance with bid requirements, please verify that the submittals indicated by the IZI below have been submitted. o Bid Bond 0 Special Condition _ IZI Manufacturers Certification 0 Special Condition 10 Descriptive Literature Special Condition 8 References Special Condition _ o Licenses Special Condition _ D Bidder Questionnaire Special Condition _ D Material Safety Data Sheets Special Condition_ IZI Certification Form Section 7, Attachment 3 Note: If your firm wishes to not submit a bid in response to the ITB, please complete and return, via mail or fax, the Statement of No Bid attached as the last a e of this ITB. Form 32700 Revised 7/15/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 1 SECTION 3, GENERAL CONDITIONS SEALED BID REQUIREMENTS: The ..Bldder Acknowledgement Section.. must be completed, signed and retumed With the bid The Bid Summary Sheet pages on which the bidder actually submits a bid. and any pages. upon which information is required to be inserted. must be completed and submitted with the bid. SBBC ,eserves the right to reject any bid that fails to comply with these submittal requirements. a) BIDDER'S RESPONSIBILITY: It IS the responsibility of the bidder to be certain that all numbered pages of the bid and all attachments thereto are received and all addendum released are received prior to submitting a bid without regard to how a copy of this ITB was obtained. All bids are subject to the conditions specified herein on the attached bid documents and on any addenda issued thereto. b) BID SUBMITTED: Completed bid must be submitted in a sealed envelope With bid number and name cleany typed or written on the front of the envelope Bids must be time stamped in the Purchasing Department on or before 2:00 p.m. on date due for bid to be conSidered. Bids will be opened at 2:00 p.m. on date due Bids submitted by telegraphic or facsimile transmission will not be accepted. c) EXECUTION OF BID: Bid must contain an original manual signature of an authorized representative in the space prOVided above All bids must be completed In ink or typewritten If a price correction is necessary, draw a single line Ihrough Ihe entered figure and en Ie, Ihe corrected figure Ot use an opaque correction fluid. All price corrections must be initialed bv the person sianina the bid even when usina opaaue correction fluid. SBaC reserves the right to reject any bid or bid item completed in pencil or any bid that contains illegible entries or price corrections not initialed. 2 PRICES QUOTED: Deduct trade discounts and quote firm net prices Give both unit price and extended total Prices musl be stated In units to quantity specified in the bidding specification In case of discrepancy in computing the amount of the bid. the Unit Price quoted will govern. All prices quoted shall be FO.B destination and freight prepaid (bidder pays and bears freight charges). Bidder owns goods in transit and files any claims unless otherwise stated in Special Conditions. Discounts for prompt payment Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in With any other item or items Cash or auantity discounts offered will not be a consideration in delermination of award of bidfs I. If a bidder offers a discount or offers terms less than Net 30. it is understood that a minimum of 30 days will be required for payment, and if a payment discount is offered. the discount time will be computed from the date of satisfactory delivery at place of acceptance and receipt of correct Invoice at the office speCified a) TAXES: The School Board of Broward County. Florida does not pay Federal Excise and State taxes on direct purchase of tangible personal property. The applicable tax exemption number is shown on the purchase order This exemption does not apply to purchases of tangible personal property made by contractors who use the tangible personal property in the performance of contracts for the improvement of School Board owned real property as defined in Chapter 192 of the Florida Statutes. b) MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions. and all instructions pertaining to supplies and services. Failure to do so will be at bidde(s nsk c) CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current production model at the time of this bid) unless otherwise specified All containers shall be suitable for storage or shipment and all prices shall include standard commercial packaging. d) UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be UL listed where such has been established by UL for the item(s) offered and fumished. In lieu of the UL listing. bidder may subsbtute a listing by an Independent testing laboratory recognized by OSHA under the Nationally Recognized Testing Laboratories (NRTL) Recognition Program. e) BIDDER'S CONDITIONS: Bid condibons and specifications shall not be changed. altered or conditioned in any way. The Board specifically reserves the right to reject any conditional bid 3. NONCONFORMANCE TO CONTRACT CONDITIONS: Items offered may be tested for compliance with bid conditions and specificabons at any time. Items delivered. not conforming to bid conditions or specificabons. may be rejected and retumed at vendo(s expense Goods or services not delivered as per delivery date in bid and/or purchase order may be rejected upon delivery and/or may be purchased on the open market Any increase in cost may be charged against the awardee. Any violation of these sbpulations may also result in: a) For a period of two years. any bid submitted by vendor will not be considered and will not be recommended fo, award b) All departments being advised not to do business with vendor 4. SAMPLES: Samples of items. when required. must be furnished free of expense within five working days of request unless otherwise stated and. if not destroyed. will. upon request. be returned at the bidders expense Bidders will be responsible for the removal of all samples furnished within 30 days after bid opening. All samples will be disposed of after 30 days. Each individual sample must be labeled with bidders name. bid number and item number Failure of bidder to either deliver required samples or to cleany identify samples as indicated may be reason for rejecbon of the bid Unless otherwise indicated. samples should be delivered to the office of the Purchasing Department of The School Board of Broward County, Florida, Suite 323. 7720 West Oakland, Park Boulevard, Sunrise. Florida 33351- 6704. 5 DELIVERY: All deliveries shall be FOB. destination pOint Unless actual date of delivery IS specified (or if specified delivery cannot be met). show number of days required to make delivery after receipt of purchase order in space provided Delivery time may become a baSIS for making an award (see Special Conditions) Delivery shall be within the normal working hours of the user, Monday through Friday. excluding legal holidays and days during which the school district administration is closed. 6 INTERPRETATIONS: Any questions concerning condibons and specifications must be submitted in writing and received by the Department of Purchasing no later than five working days pnor to the original bid opening date. If necessary. an Addendum will be issued AWARDS: In the best interest of the School Board. the Board reserves the right to. 1) withdraw this bid at any time prior to the time and date specified for the bid opening; 2) to reject any or all bids received when there are sound documented business reasons that serve the best interest of SBBC; 3) to accept any item or group of items unless qualified by bidder; and 4) to acquire additional quantities at prices quoted on this ITB unless addibonal quanbties are not acceptable. in which case. the bid sheets must be noted 'BID IS FOR SPECIFIED QUANTITY ONLY.' All awards made as a result of this bid shall conform 10 applicable Florida Statutes BID OPENING: Shall be public, on the date and at the time specified on the bid form All bids received after that time shall not be considered 9 ADVERTISING: In submitbng a bid. bidder agrees not to use the results therefrom as a part of any commercial advertising without prior approval of the School Board 10. INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title t%r risk of loss or damage to all items shall be the responsibility of the awardee until acceptance by the buyer unless loss or damage resulting from negligence by the buyer If the materials or services supplied to the Board are found to be defective or not conform to specifications. the Board reserves the right to cancel the order upon wntten notice to the seller and retum product at awardee's expense 11. PAYMENT: Payment will be made by the buyer after the items awarded to a vendor have been received. inspected, found to comply with award specifications and free of damage or defect and properly invoiced 12. CONFLICT OF INTEREST: In addibon to full and complete adherence to the requirements provided in Chapter 112313. Florida Statutes, all bidders must disclose with their bid the name of any officer, director. or agent who has a material interest In the bidders firm and who is also an employee of The School Board of Broward County Florida 13 INSURANCE; Bidder. by virtue of submitting a bid. shall be In full compliance with paragraph 21. LIABILITY INSURANCE. LICENSES AND PERMITS of the General Conditions. Insurance ReqUirements are shown In FORMS AND ATTACHMENTS Section of this ITB. Bidder shall take special notice that SSBC shall be named as an additional insured under the General liability policy including Products Liability. Revised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 2 14 DISPUTES: In case of any doubt or difference of opinion as to the items to be fumished hereunder. the decision of the School Board shall be final and binding on both parties 15 LICENSES. CERTIFICATIONS AND REGISTRATIONS: As of the Bid Opening Date. Bidder must have all licenses. Certifications and Registrations required when perfonning the services as described herein. in order for Bid to be considered a responsive and responsible Bid Licenses. Certifications and Registrations required for this Bid shall be as required by Chapter 489. Florida Statutes. as curren~y enacted or as amended from time to time; by the State Requirements for Educational Facilities (SREF). latest version; and by Broward County. Florida. Bidder must submit a copy of all its current Licenses. Certifications and Registrations required as described herein. either with its Bid or within five working days of notification An awardee who has any License, Certification or Registration eithe, suspended, revoked or expired after the date of the Bid Opening, shall provide notice to the Director of Purchasing within five Working days of such suspension, revocation or expiration. However, such suspension, revocation or expiration after the date of the Bid Opening shalf not relieve the awarrJee of its responsibiities under a contract awarded under this bid. 16. PATENTS & ROYALTIES: The awardee. without eXception. shall indemnify and save harmless The School Board of Broward County. Florida and irs employees from Iiabilily of any nature or kind. Including cost and expenses for or on account of any copyrighted. patented, or unpatented invention. process. or article manufactured or used in the performance of the contract. including its use by The School Board of Broward County. Florida. If the awardee uses any design, device, or materials covered by letters, patent, or copyright, it is mutually understood and agreed without exception that the bid prices shall include all royalties or cost ansing from the use of such design, deVice or materials in any way involved in the work 17. OSHA: The awardee warrants that the product supplied to The School Board of Sroward County. Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970. as amended. and the failure to comply with this condition will be considered as a breach of contract 18 SPECIAL CONDITIONS: The Superintendent or Designee has the authority to Issue Special Conditions and Specifications as required for individual bids Any and all Special Conditions that may vary from these General Conditions shall have precedence 19 ANTI.DISCRIMINA TION: The bIdder certifies that he or she is in compliance wil!1 the non-discrimination clause contained In Section 202, Executive Order 11246. as amended by Executive Order 11375. relative to equal employment opportunity for all persons without regard to race. color. religion. sex or national origin. The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age. color. disability. gender. national origin, marital status, race. religion or sexual orientation. 20 QUALITY: All materials used for the manufacture or construction of any supplies. materials or equipment covered by thiS bid shall be new unless otherwise specified The items bid must be new. the latest model, of the best quality and highest grade workmanship 21. LIABILITY. INSURANCE. LICENSES AND PERMITS: Where awardees are required to enter or go onto School Board property to deliver materials or perform work or services as a result of a bid award. the awardee agrees to The HOld Harmless Agreement stated herein and will assume the full duty obligation and expense of obtaining all necessary licenses. permits and insurance. The awardee Shall be liable for any damages or loss to the Board occasioned by negligence of the awardee (or agent) or any person the awardee has designated in the completion of the contract as a result of their bid. 22 BID BONDS. PERFORMANCE BONDS AND CERTIFICATES OF INSURANCE: Bid bonds, when required. shall be submitted with the bid in the amount specified in Special Conditions. Bid bonds will be retumed to unawardees. After acceptance of bid, the Board will notify the awardee to submit a performance bond and certificate of insurance in the amount specified in Special Conditions. Upon receipt of the performance bond. the bid bond will be retumed to the awardee. 23 DEFAULT AND VENUE: )n the event of a default on this con !Tact. the defaulting party shall pay all attorney's fees and court costs incurred by the non-defaulting party. at both the trial and appellate levels. In any action brought to enforce and collect damages arising from the default. Any action by the non-defaulting party to enforce this contract shall be Instituted and prosecuted in the court having Junsdiction in Sroward County. Flonda. and the defaulting party waives venue in any other jurisdiction 24. CANCelLATION: In the event any of the provisions of thiS bid are violated by the contractor. the Superintendent shall give written notice to the contractor stating the deficiencies and unless defiCiencies are corrected within five days. recommendation will be made to the School Board for immediate cancellation The School Board of Broward County. Flonda reserves the right to terminate any contract resulting from this invitation at any time and for no reason. upon giVing 30 days prior written notice to the other party. 25 BILLING INSTRUCTIONS: Invoices. unless otherwise indicated. must show purchase order numbers and Shall be submitted in duplicate to the Accounts Payable Department of The School Board of Broward County. Florida. SUite 304. 7720 West Oakland Par1< Blvd. Sunrise. Florida 33351-6704 Payment will be made a minimum of 30 days after delivery, authorized inspection and acceptance When vendors are directed to send invoices to a school. the school will make direct payments to the vendor 26 NOTE TO VENDORS DELIVERING TO OUR CENTRAL WAREHOUSE: Receiving hours are Monday through Friday (excluding legal holidays and days during which the school district administration is closed) 7:00 a.m. to 2:00 p.m. This warehouse IS no longer accessible by the Seaboard Coast Line siding for rail car routing. 27. SUBSTITUTIONS: The School Board of Broward County. Flonda WILL NOT accept substitute shipments of any kind Awardees are expected to fumish the brand quoted in their bid once awarded by the School Board Any substitute shipments will be returned at the awardee's expense. 28. FACILITIES: SBBC reserves the right to Inspect the awardee.s facilities at any lime with prior notice. SBBC may use the information obtained from this In determining whether a bidder is a responsible bidder 29. BID ABSTRACTS: Bidders desiring a copy of bid tabulation may request same by enclosing a self-addressed stamped envelope with bid Bid tabulation will be mailed after completion of the rules shown in School Board Policy 3320. 30. ASBESTOS AND FORMALDEHYDE STATEMENT: All building materials. pressed boards, and furniture supplied to SBBC shall be 100% asbestos free. It is desirous that all building materials, pressed boards and furniture supplied to the School Board also be 100% formaldehyde free. Bidder. by virtue of bidding. certifies by signing bid that, if awarded this bid. only building materials. pressed boards. andlor furniture that is 100% asbestos free will be supplied 31 ASSIGNMENT: Neither any award of this Bid nor any interest in any award of this Bid may be assigned. transferred or encumbered by any party without the prior written consent from the Director, Purchasing Department. 32. EXTENSION: In addition to any extension options contained herein, SBBC is granted the right to extend any award resulting from this bid for the penod of time necessary for SBBC to release. award and implement a replacement bid for the goods, products andlor services provided through this bid. Such extension shall be upon the same prices. terms and conditions as existing at the time of SSBes exercise of this extension right. The period of any extension under thiS prOVision shall not be for a period in excess of six months from (a) the termination date of a contract entered into as a result of thiS bid or (b) the termination date under any applicable period of extension under a contract entered into as a result of thiS bid. 33 OMISSION FROM THE SPECIFICATIONS: The apparent silence of this specification and any Addendum regarding any details or the omiSSion from the specification of a detailed description concerning any poinl shall be regarded as meaning that only the best available units shall be proVided and the best commercial practices are to prevail. and that only materials and workmanship of first quality are to be used All interpretations of thiS specification shall be made upon the basis of this agreement. 34 SUBMITTAL OF INVOICES: All bidders are hereby notified that any invoice submitted as a result of the award of this bid must be in the same format as any purchase order released as a result of the award of this bid Each line of the invoice must reference a corresDondina sinale line shown on the Durchase order. A single invoice line must not correspond to or commingle the cost shown on multiple pu,chase order lines. An invoice submitted that does not follow the same format and line numbering as shown on the purchase order will be deemed to be not correct, and may be retumed to the vendor by the Accounts Payable Department for correction. Address for submitting invoices is included on Purchase Order 35. PURCHASE AGREEMENT: This bid and the corresponding purchase orders will constitute the complete agreement. SBSC will not accept proposed terms and conditions that are different than those contained in this Invitation to Bid. including pre-pnnted text contained on catalogs. price lists. other descnptive information submitted or any other materials By virtue of submitting a bid. vendor agrees to not submit to any SBBC employee. for signature. any document that contains terms and conditions that are different than those contained herein and that In the event any document containing any term or condition that differs from those contained herein is executed. said document shall not be binding on SBBC Revised 12/04/2003 8roward County PubliC Schools Is An Equal OpportunitylEqual Access Employer Page 3 36 PROTESTING OF BID CONDITIONS/SPECIFICATIONS: Any person desiring to protest the conditions/specifications in tillS bid. or any Addendum subsequently released tIlereto. shall file a notice of prates!. in writing. within 72 consecutive hours after tile receipt of the bid or Addendum and shall file a formal wntten protest witllin ten calendar days after tile date tile notice of protest was filed The time prOVided for filing a notice of protest shall be based upon whenever a person receives this bid. or any Addendum released thereto Receipt of a copy of this bid. or any Addendum released thereto. which is received In accordance witll Chapter 119. Florida Statutes. or School Board Policy 1343. as currently enacted or as amended from time to time. shall not be used as a basis for filing a notice of protest as described herein Saturdays. Sundays. legal holidays and days during which the school distnct administration is closed shall be excluded in tile computation of the 72 consecutive hours If tile tenth calendar day falls on a Saturday. Sunday. legal holidays and days during which the school distnct administration is closed. the formal written protest must be received on or before 5:00 pm of the next calendar day that is not a Saturday. Sunday, legal holiday and days during which the school distnct administration is closed Section 120 57(3)(b). Florida Statutes. as currently enacted or as amended from time to time. states that "The fonnal written protest shall state with particularity the facts and law upon which the protest is based". Failure to file a notice of protest or to file a fonnal written protest within the time prescribed by Section 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florida Statutes. The failure to post the bond required by School Board Policy 3320, Part VI, within the lime p,escribed by School Board Policy 3320, Part VI, as currently enacted or as amended from time to time, shall constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florida Statutes. Notices of protest, fonnal written p,otests. and the bonds required by School Board Policy 3320, Part VI, shall be filed at the office of the Director of Pu,chasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351 (fax 954-712.1774). Fax filing will not be acceptable fo, the filing of bonds required by School Board Policy 3320, Part VI. JI. POSTING OF BID RECOMMENDATlONSfTABULATlONS: Bid Recommendations and Tabulations will be posted in the Purchasing Department on MAY 13. 2003 at 3:00 p.m.. and will remain posted for 72 consecutive hours. Any change to the date and time established herein for posting of Bid RecommendationsfT abulations shall be posted in tile Purchasing Department and/or at wwwdemandstar com (under tile document section for tIlis ITB). In the event tile date and time of tile posting of Bid RecommendationsfTabulations is changed. it is the responsibility of each bidder to ascertain the revised date of the posting of Bid RecommendationsfT abulations Any person desiring to protest the intended decision shall file a notice of protest, in writing, witllin 72 consecutive hours after the posting of tile bid tabulation (or receipt of written notice of intended decision) and shall file a formal written protest witllin ten calendar days after the date tile notice of protest was filed A written notice of intended deciSion shall only apply when the PurchaSing Department gives notice of an intended decision about tIlis bid A written notice of intended decision received In accordance with Chapter 119. Flonda Statutes. or School Board Policy 1343. as currently enacted or as amended from time to time shall not be used as a basis for filing a notice of protest as described herein Saturd.ays. Sundays. legal holidays and days during which tile school district administration is closed shall be excluded in the computation of the 72 consecutive hours. If the tenth calendar day falls on a Saturday. Sunday. legal holidays and days during which the school distnct administration is closed, the formal written protest must be received on or before 500 p.m. of the next calendar day tIlatls not a Saturday. Sunday. legal holiday and days during which the school district administration is closed No submissions made after tile bid opening amending or supplementing tile bid shall be considered. Section 120 57(3)(b). Florida Statutes. as currently enacted or as amended from time to time. states that "The fonnal written protest shall state with particularity the facts and law upon which the protest is based". Any person who files an action protesting an intended decision shall post with tile School Board. at the time of filing the fonnal written protest, a bond. payable to The School Board of Sroward County. Flonda. in an amount equal to one percent (1 %) of the Board.s estimate of the total volume of tile contract or $5.000. whichever is less. which bond shall be conditioned upon tile payment of all costs which may be adjudged against the protestant in an Administrative Hearing in which the action IS brought and in any subsequent appellale court proceeding. ReVised 12/04/2003 37 (Continued): Failu,e to file a notice of protest or to file a fonnal written protest within the time prescribed by Section 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florida Statutes. The failure to post the bond required by School Board Policy 3320, Part VI, within the time prescribed by School Board Policy 3320, Part VI, as currently enacted or as amended from time to time, shall constitute a waiver of p,oceedings under School Board Policy 3320 and Chapter 120, Florida Statutes. Notices of protest, fonnal written protests, and the bonds required by School Board Policy 3320, Part VI, shall be filed at the office of the Director of Pu,chasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351 (fax 954-712.1774). Fax filing will not be acceptable for the filing of bonds required by School Board Policy 3320, Part VI. 38 SUBMIIT Al OF BIDS: All bidders are reminded that It is the sole responsibility of the BIDDER to assure that their bid is time stamped in the PURCHASING DEPARTMENT on or before 2:00 p.m. on date due The address for bid submittal. including hand delivery and ovemlght couner delivery. is indicated as 7720 West Oakland Pari< Boulevard. Suite 323. Sunrise. Florida 33351 The bidder is fully and completely responsible for the payment of all delivery costs associated witllthe delivery of their bid or related material. The Purchasing Department will not accept delivery of any bid or related material requiring tile School Board to pay for any portion of the delivery cost or the complete delivery cost Prror to bid submitlal. it is the responsibility of the bidder to be certain that all addendum released have been received, that all addendum requirements have been completed. and tIlat all submittals required by the addendum have been timely filed (See General Condition 1) 39 PACKING SLIPS: It will be the responsibility of the awardee to attach all packing slips to the OUTSIDE of each shipment Packing slip must reference SBBC purchase order number/control number Failure to provide packing slip attached to the outSide of shipment will result in refusal of shipment at vendor's expense 40 USE OF OTHER CONTRACTS: SBBC reserves the right to utilize any other SSBC contract. any State of Florida Contract. any contract awarded by any other city or county governmental agencies. other school board. other community college/state university system cooperative bid agreement. or to directly negotiate/purchase per School Board policy and/or State Board Rule 6A-1012. as currently enacted or as amended from time to time. in lieu of any offer received or award made as a result of tIlis bid if it is in its best interest to do so. 41 INDEMNIFICATION: a) SBBC agrees to be fully responsible for its acts of negligence. or its agents. acts of negligence when acting witllin tile scope of tIleir employment and agrees to be liable for any damages resulting from said negligence. Nothing herein is intended to serve as a waiver of sovereign immunity by SBBC Nothing herein shall be construed as consent by SBSC to be sued by third parties in any matter ansing out of any contract b) VENDOR agrees to indemnify. hold harmless and defend SBBe. its agents. servants and employees from any and all claims. judgments. costs and expenses including. but not limited to. reasonable attorney's fees, reasonable investigative and discovery costs. court costs and all other sums which SBBC. its agents, servants and employees may payor become obligated to pay on account of any, all and every claim or demand. or assertion of liability. or any claim or action founded tIlereon. arising or alleged to have arisen out of tile products. goods or services fumished by the VENDOR. its agents. servants or employees; the equipment of tile VENDOR, its agents. servants or employees while such equipment is on premises owned or controlled by SBBC; or the negligence of VENDOR or the negligence of VENDOR.s agents when actingwithin tile scope of their employment, whether such claims. judgments. costs and expenses be for damages. damage to property including SBBC.s property. and injury or deatll of any person whether employed by the VENDOR, SBBC or otllerwise Sroward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 4 42. PUBLIC ENTITY CRIMES: Section 287133(2)(a). Florida Statutes. as currently enacted or as amended from time to time. states that a person or affiliate who has been placed on the convicted vendor list following a conVIction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity. may not submit a bid on a contract with a public entity for the construction or repair of a public building or public wor1l. may not submit bids on leases of real property to a public entity. may not be awarded or perform work as a contractor, supplier. subcontractor. or consultant under a contract with any public entity. and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for CATEGORY TWO [currenUy $25.000J for a period of 36 months from the date of being placed on the convicted vendor list 43 CERTIFICATION REGARDING DEBARMENT, sUsPENslON,lNELlGIBILlTY OR VOLUNTARY EXCLUSION. Lower Tier Covered Transactions: Executive Order 12549, as currenUy enacted or as amended from time to time. provides that, to the extent permitted by law. Executive departments and agencies shall participate in a govemmentwide system for nonprocurement debarment and suspension. A person who is debarred or suspended shall be excluded from Federal financial and non- financial assistance and benefits under Federal programs and activities. Except as provided in 9 85.200, Debarment or Suspension. 9 85.201. Treatment of TiUe IV HEA participation, and 985.215, Exception proviSion, debarment or suspension of a participant in a program by one agency shall have govemmentwlde effect A lower tier covered transaction is. in part. any transaction between a participant [SBBC) and a person other than a procurement contract for goods or services, regardless of type. under a primary covered transaction; and any procurement contract for goods or services between a participant and a person, regardless of type. expected to equal or exceed the Federal procurement small purchase threshold fixed at 10 USC. 2304(g) and 41 US.C 253(g) (currenUy $100,000) under a primary covered transaction; or any procurement contract for goods or services between a participant and a person under a covered transaction, regardless of amount, under which that person will have a critical influence on or substantive control over that covered transaction. A participant may rely upon the certification of a prospective participant in a lower tier covered transaction that it and its pnnclpals are not debarred. suspended. proposed for debarment under 48 CFR part 9. subpart 9.4, ineligible, or voluntarily excluded from the covered transaction. unless it knows that the certification is erroneous Each participant shall require participants in lower tier covered transactions to include the certification for it and its principals in any proposal submitted in connection With such lower tier covered transactions. CERTIFICATION a) The prospective lower tier participant certifies. by submission of this proposal. that neither it nor its principals is presently debarred. suspended. proposed for debarment. declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency b) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 44 REASONABLE ACCOMMODATION: In accordance with TiUe II of the Amencans With Disabilities Act, any person reqUiring an accommodation at the bid opening because of a disability must contact the Equal Educational Opportunities Department at 954-765-6187 or TDD 954-765-6188 45. TERMINATION/CANCELLATION: Section 237161. Florida Statutes, prohibits SBBC from creating obligations on anticipation of budgeted revenues for a period in excess of one year As such. SBBC may. during the contract period. terminate or discontinue the items covered In this bid. This written notice will release SBBC of all obligations. subsequent to the termination date. in any way relaled to the items covered In this bid upon 30 days prior written notice to the awardee These provisions must be included as part of any lease agreement between the parties No lease will be conSidered that does not include ltlese provisions. 46 LOBBYIST ACTIVITIES: Persons acting as lobbYISts must state. at the beginning of their presentation. letter. telephone call. e-mail or facsimile transmission to School Board Members. Supenntendent or Members of Senior Management. the group, association. organization or business interest she/he is representing. a) For purposes of School Board Policy 1100B, as currently enacted or as amended from time to time. a lobbyist is defined as a person who for immediate or subsequent compensation, (eg., monetary profit/personal gain) represents a public or private group. association. organization or business interest and engages in efforts to influence School Board members on matters within their official jurisdiction b) For purposes of thiS Policy, a lobbyist is not considered to be a person representing school allied groups (e.g.. PTA. DAC, Band Booster Associations, etc.) nor a public official acting in her/his official capacity c) Lobbyists shall annually (July 1) disclose in each Instance and for each client prior to any lobbying activities. their Identity and activities by completing the lobbyist statement form which can be obtained from official School Board Records. School Board Member's Offices or the Superintendent's Office. d) The lobbyist must disclose any direct business association with any current elected or appOinted official or employee or any Immediate family member of ltle School Board e) Senior-level employees (Pay Grade 30 and above) and School Board members are prohibited from lobbying activities for one year after resignation or retirement or expiration of the term of office. Q The Deputy to the Superintendent shall keep a current list of persons who have submitted ltle lobbyist statement form. 47 TIE BID PROCEDURES: When identical prices are received from two or more vendors and all other factors are equal, priority for award shall be given to vendors in the following sequence: )> A business that certifies that it has implemented a drug-free wor1lplace program shall be given preference in accordance with the provisions of Chapter 287087, Florida Statutes, as currently enacted or as amended from time to time; ~ The Broward County Certified MinoritylWomen Business Enterprise vendor; )> The Palm Beach or Miami-Dade County Certified MinoritylWomen Business Enterpnse vendor; )> The Florida Certified MinoritylWomen Business Enterprise vendor; )> The Broward County vendor. other than a MinoritylWomen Business Enterprise vendor; )> The Palm Beach or Miami-Dade County vendor. other than a MlnorityNVomen Business Enterprise vendor; ~ The Florida vendor. other than a MinoritylWomen Business Enterprise vendor. )> If application of the above criteria does not Indicate a priority for award, the award will be decided by a coin toss. The coin toss shall be held publicly In the Purchasing Department. the tie low bid vendors invited to be present as witnesses. Included as a part of these bid documents is a Form entitled SWORN STATEMENT PURSUANT TO SECTION 287.087, FLORIDA STATUTES, AS CURRENTLY ENACTED OR AS AMENDED FROM TIME TO TIME, ON PREFERENCE TO BUSINESSES WITH DRUG-FREE WORKPLACE PROGRAMS. This form will be used by ltle bidder to certify that it has implemented a drug-free workplace program. In order for bid to be considered, the Invitation to Bid form (Page 1 of this bid) must be propel1y Signed in order for the bid to be considered A bidder can not sign this form in lieu of properly signing the Invitation to Bid form Revised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 5 48. MINORITYIWOMEN BUSINESS ENTERPRISE (MIWBEI PARTICIPATION: SBBC has a MlnoritylWomen Business Enterprise (MIWBE) program. A M1WBE is defined by SBBC as any legal entity. other than a joint venture. which is organized to engage in commercial transactions and which is at least 51 % owned and controlled by minority persons If the bidder is a Certified M1WBE by SBBC or by the Department o( Management Services. Division of Purchasing. State of Florida. as per Chapler 287.0943, Florida Statutes, as currenUy enacted or as amended from time to time, bidder should indicate its certification number on the Bid Summary Sheet For information on M1WBE Certification. contact the School Board's M1WBE Office at 954-760-7 4 70 It is a goal of the School Board to incorporate at least five percent MNVBE participation in any award made as a result of this bid If the bidder is not a Certified M1WBE. bidder should include, as an attachment to its bid. a plan to show how it will incorporate at least five percent MNVBE participation in any award received as a result of this bid. 49. SBBC ITEM IDENTIFICATION SYSTEM: The five digit, nine digit. or 13 character/digit item number shown in parenthesis at the beginning of an item on the Bid Summary Sheet represents the School Board's identification number for the item It does not represent any manufacturer/distributor model/part number. 50 SBBC PHOTO IDENTIFICATION BADGE: SBBC photo identification badge will apply to all vendors other than those making deliveries. An awardee shall be required to have all its employees; sub-contractors or agents who will be entering onto School Board property as a result of this award wear. while on SBBC property. a photo identification badge issued by SBBe. Each individual for whom a SBBC photo identification badge is requested will be required to fill out fonns, show his/her driver's license and social security catd, and be fingerprinted. A background check will then be conducted on each badge applicant SBBC reserves the right to require additional information from any applicant and to deny a badge to any applicant Any applicant denied a badge is prohibited from entering onto School Board property as an employee, sub- contractor or agent of an awardee. The current total fee for a SBBC photo identification badge, including fingerprinting and FBI background check is currently $67.00. Fingerprinting and FBI check is $52.00 and must be in the fonn of a money order made payable to Fingerprinting Services, LLC or credit card payment may be made via the internet at httpllwwwfiprintscom or by calling Sn-357-7456. The photo identification badge is $15.00 payable to The School Boa,d of Broward County in the fonn of a money otder or company check. These fees are not refundable and subject to change without notice. Vendor will be required to pay the rate current at the time of request of badge. THIS SPACE INTENTIONALLY LEFT BLANK ReVised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 6 ~. Broward County, Florida , DEPARTMENT ark Boulevard, Suite 323 ida 33351~704 65-6120 ITB NO.: INVIT A liON TO BID (ITS) J.-; ;: ~ .' - .. . '-- _ . ~otago Fs ,<:-0 ~ (J ~' "- Co<ltIIed Fee . 0<:' . ~e Reblm ~ '" ~1l 0.s ~R'"l" ~o ~., RestriCled Dr' ,,'~ ~ "'- (End_.. ~'b" .:o/~... ~,Cj . (b.~ I T'" . ~~ --l ~o <?Jf{; <<'" 'i"''' ,,~ ff" 5........ ~,..~ or PO It- ~'V -cTr;,"sr.;e. . ..rlo RELEASE DATE: PURCHASING AGENT: PhyBis Ben-Asher 954-765-a881 24-025N APRIL 4, 2003 AUDJONISUAl EQUIPMENT AUDIOVISUAL, TELEVISION, DIGITAL VIDEO EQUIPMENT AN PERIPHERALS .--..........---------....---... .......-- _ ,__U'_'" .___no ..._._ no_'" ... .-----------....------ : I . 1, Bidder ~cknowledgement IN ACCORDANCE WITH GENERAL CONDITION 1, :rHIS~I@ON MUST BE COM.PLETED I~ rr~eLUBUrJ~NG.IHf~AruRE Of AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW. . . Bidder Name:L}. 1/ --J. --r: Purchase Order Address: If Purchase Orders are to be mailed 10 " 1/010 j, /'7vAz.- J.--A//V(;v/rP c'./i-5,..fI1.t- address other than as stated on left, ase co Ie section below. Address: () _ \ \ c. P.O. Address: 0. /) I~ 'j ft. b <;:;" ; c;..'tU/C/4...I;l,,'f: rr: .,;j- City: City: Fr L/tv?Jvz.,:J,*-~ Zip Code: ~ + -:A;;~ /.j::..?' Slate: ~i..-- Telephone Number:~ _ 8 ~'i ~ 7 ('=' 6 ToU Free Numb~.. ~ _ /-7'2::z.. b"ct) -- Z-CCJ t- I[. ...;> -' Fax Number. 5) \ :3 _ 8:? L. -7 ~c. 8 Internel Web Site: Slate: Zip Code: ~~cn ;--, Contact """ J OHA./ Telephone Number. ;-.-2. 1:-' [)rl- Toll F,ee Number: 9S'f - 936 -93&2- S-efi - 28J- 0/- .:..; - 770-'1772- ciJ r/J Fax Number. In Ierne! E.Mail Address: P ;1 /j-vI-uu... L: '1/", Federal Tax ldentiftcation Num~ "2 - .0. (!f- ?S- I certify lhal this bid is made withoUt pdor understanding, agreement 0' connedion with any corporation, flt71l or pef30n submitting a bid for the same materials. supplies, or equipment and is in all ,espects fair and without collusion or fraud. I certify acceplance 01 this bid's lerms, condi/JOlls, specifications, attachments and addendum f certify (hat f am aulhorized 10 sign Ihls bid for Ihe bidder. Inlemet E-Mail Address: .:3, (~ .,:; FvXz,,1./C. U,J ~/ ILl~.!!!!-d:'. Signature of Authomed Repf'e$entative (Manu~1) //;//...;&.I s-: L.f-v~.,.r." Name of Authorized Representative (Typed or Printed) I agree that this bId cannot be withdrawn within 60 days from date due I '/.e,: I/.~'/"'- / ,-:? .:- f;// /L..V"--:>r/,t'" 4._/' Tille ~,..._.-- : rllr!~''''f:/.; r'ri!llrrr/r"",!<" n;'-.,-: -r ?:~Ci". ;!. .!,,(jljlii""l~ i'ldlc(1!eci [.\' lilt I6i bElOW nave [Jet,r., suon.rlitG r8J ~~ t~ety Data Sheets lif ~n Form 7, A._.;hment 3 o Bid Bond Special Condition _ rgJ Manufaclurers Certification Special Condition 10 Descriptil Special C. o Reference: Special Cor RECEIVED ;:> 1..' F. f' H lc S '>.J G n r t. , ,. HE H T 03 KAY 2 I AM \I: 53 ik~Ewsf~g~~B~f~ ~F~~. ,talement of No Bid i Note: It your firm wishes to not submit a bid in reo _attached as the last page olthi5 ITS I 32700 t.,d 7115/2003 5rJward CJun,y Publrc Schools Is~n Equal OpDortur,rly/EQual Access Employer Page 1 ~ r;J r ~ r-r ~ f"e-. Percent Discount sese Item ContIICI Phone VendOr Name UanufacturerlCatalog Name Eauipment Supplies Number Number Advanced Business Compuler InU Vendor 10 10 880110300 ~n-232O Audio Visual Innovations Epson Powertile Projectors 40 20 8801 f0301 954-938-9382 tJahte>'resentaloon Products 20 20 Sharp ProfesSIonal LCD Products 35 21 Varilronics Creative Learning Tools 12 12 ~resentatlon Products 21 21 !::ion{l>roadeasl 2003 15 15 nloc:us/ProXlma 33 21 JVC prolesslonal Products 12 12 anaso",c 5yslemS Proline 16 16 enasomc DIg.lal Systems 16 16 :ComprehenSlve Video Group 22 22 AVI lAeatove Leamlng Products 21 21 I' eNec 22 22 l::imart I echnologles 0 0 IHamlnon ~lectromC5 22 22 13M. OH.... Him Accessones 25 25 Panasonic Presenlation Systems 27 20 IChlef Mounts 15 15 Ir.;restron r.;ontrol 15 15 IEIk; lCD & AUCllO v.suarPrOCuCIS 25 20 EleCtric Imege 01 South Florida Vendor 21 21 880110302 954-537-9323 Audio Visual Solutions vendor 21.1 10 88011 0303 800-903-4287 CC$ Presentalion Systems vendor 23 23 880110304 904-99&-7227 B&H Photo Video vendor 1 0 880110305 800-947-8003 Keyboard World vendor 25.1 25.1 880110306 800-851-6615 P roVideo Sales Sony 21.29 21.29 880110309 8CJO.932-2725 vendor 2285 22.85 Telex Instructional Amplilicalion 42.5 42.5 Telex 21.25 2125 Panasomc 21.29 2129 Midtown Video, Inc. vendor 17 15 880110310 800-232-4564 llOQo0<41-2'~ MDM Commercial vendor 30 0 880110311 8~741 Solulions4Sure vendor 5 3 880'10313 800-595-9333 SPI Sales and Engineering Epson 46.5 12.5 8801'0314 866-856-1357 Porta brace 17.15 17.15 Canon USA 24.1 24.1 Lacle 7 6.5 JBL Professional 27 27 Talliihassee Camera & Image Center Dukane 50 15 880110315 800-356-9631 Panason,c LCD Projectors 35 15 Panasonic Plasma Screens 20 15 Sharp LCD PrOJectors 37 '5 Sharp Video Monitors 20 15 Sharp VHS VCR 20 15 BreMord 41 41 Da-ute 20 20 Technical Training Aids vendo' D 0 880110316 954-971-3700 VISit webslle wwwtrox.com lor % dIscounts Irom Troxell Communicallons manutacturer's price lists 880110317 6608 Bid 24-025N AudioVisual, Television, Digital Video Equipment and Peripherals Vendor Percent Discount Off Catalog Information Expires 6130105 ,. Some vendors oner straight across-the-board diSCOunts: other vendors oller dnlerent discounts fOf each manutacturer. llut also carry produCls from other manufac1urers not listed. All vendors are authonzed to give 'additional ectucalional discounts. Shop lor best pnce 2. When an STND or zn.z Item IS available. schools must order thai item; they may not purchase a dillerent make andlor model. Schools wishing to purchase audio Visual equipment that have not been aSSigned STND or llZZ numbers should shop lor best pnc1ng trom any vendor listed above 3. Parts tor equipment may be oldered uSing this bid Selecflne vendor thai offers the best pnce. Exhibit C School Board of Broward County Invitation to Bid No. 25-034N, Addendum No.1, Contractor's Bid Proposal and Contract Award Information A VI-Combined AgreementDoc ~' ? ,- 23:3121 813882g51218 AVI PAGE 03/32 ~ ~ The School Board of. 8roward County, Florida PURCHASING DEPARTMENT 7720 West OakldrlLl Park Boulevard, Suite: 323 Sunrise, F~rida33351~704 754.321.0505 ITBNO. ~-- vj; IN\IIT A rlON TO BID (lTB) DUE DATE (Bids due at 200 pm) April 1, 2004 25-034N RELEASE OOE March 8,2004 PURCHASING AGENT Phyllis 8en-Asher 754-321-0527 Bids must be submitted to the PurChasinq Oepar1ment and received on or before 2:00 p.m, on the date due. Bids may not be withdrawn for 60 days after due dale, BID TITLE PUBLIC ADDRESS AND STEREO S')UND SYSTEM EQUIPMENT SECTION 1. Bidder Acknowledgement [INACCORDANCEWITH GENERAL CONDITION 1. THIS SECTION MUST BE COMPLETED IN Irs EN7IRETY INCLUDING THE SIGNATURE OF I AN AUTHORIZED REPRESENT A TlVE WHERE INDICA TED BELOW I Bidder Name ...- Purchase Order Address:.lf Purchase Orders are to be mailed [0 L Audio Visual In.novations, foc address other than as slaled In le~, please complete section below. I Address: P 0 ArirJrps!';. . 1,555 N. Powerline Rd Suite 413 Crty. Fon Lauderdale. FL 33309 - Slate Zip Code, City , I ~:epn.on~.~~~~~r.._.____ Slem:. Zip Code: (954) 938-9382 -*...........-_. 1-.-.... ." I Toll Free Number I I Fax Number U~RR) 1.R4-89I. 3 Contact. i I -I ! Telephone Number I !nlernel Web SHe: i.Contact Internet E.Mclll Address www.aviillc.com hids{Q:""iil!LfQ!TI Toll Free Numoer: F8X Number: ., ~- ~ed-e;:alr.3JC IdentiftcJlion Numbet 59-1958935 t reMy that this bid is made without prior understanding, agreeme.nl or connection with any corporation, firm or person submitting /1 bid ror thc XJmc m(Jle,;o/!), :Jupplic:;, or equipment and ia in ~J/ f'fJCp~ct(; fair and wi(hout collusion or fraud. J certify acceptance of Ihis bid's terms, conditions, specificalions, attachments and addendum. I t:f1r[;(y IIlaf I dm dUUruflL/;U (0 slyn [lIis lJicJ rUl II 1t:J i.Jir.Ak:r. Internet E,Mail Address: Alex Porte~' Name of Authorized Rcprc:;c"/:J/;' '0 (Typod or Printvd) I t agree rllal this bid cannot Oe withdrawn within 60 days from dale L due. V,? Nat'! Ed. Sales Till!: SECTION 2, Submittal R~qllirementc; SUBMITT AL REQUIREMENTS: In order to assure that your bid is in compliance wilh bid requirements, r:/ease verify that the submittals indicated by the ~ below have been submitted o Bid Bond 0 DescriptIve Literature 0 Licenses . (8J Material Safely Data Sheets SpeCial Condition SpeCial Condition __ Specral Condition __. Special Condition 16 o Manufacturer's Authorilatlon 0 References U Bidder Questionnaire 0 Other _~._ Spectal Condition Special Condihon ___ Special COndition Special Condition _ ....'-----.-.,.....-..... .------- Note: ,Iyour firm wishes to not s~-b-mit.a-b;d in'response 10 th~lTB-:-piease complete and return,vi3 mail or fax':the-Statement of N'o Bid .._- .attached as the last page of this ITB..____ -.-.-_.__n._.. ._,___ corm 32700 Rev; sed 810512004 Broward County Public Schools Is An Equal OpportunilylEqual Acc~~ Em)loycr Page' 1"...:' 23:21 813882%1218 AVI PAGE 1212/2121 THE SCHOOL BOARD OF BROW ARD COUNTY, FLORIDA ~;'" "::. 7720 WEST OAKLAND PARK DOULEYAJUI, SUITE 323 . SUNRISE, FLORIDA 33351-670.4. TEL 7$4. t2 1.0505 ---- ~ . =- ,..---- V ~ DONNIE CARYU .,.. ..,.. Director of PlJrcnosing SCHOOL bOARD C1r.ir Jri~,. Clair CAROLE L ANDREWS STEPHANIE AAMA KRAIT, ESQ JUUJt::), HUONICK DARlA L. CARTER BEvr~ Y A GALLAGHER DR. ROBERT 0, PARKS M,\\I,IT RU5INSTbJr. LOIS WEXLER BENJAMIN J. WlLLlAMS CF.RTIFIED MAlT. MAy 21. 2004 Audio Visual Innovations, Inc. Attn: Alex Porter 6555 N. Powerlinc Ro~d, Suite 413 Fort Lauderdal~, FL 33309 Pit, fR.'Jo1l( 'rU-L s"p<rintmtWu ~f S,II()ols S"l1jt:d; Bid Number: Description: Term Contract: LE~ OF A W ARU!l:J::RTlFlCA TE OF [NSlffiANCE 2s-tJ34N Public Address and Stereo Sound System,Equipment (Catalog}) July I, 2004 through June 30, 2007 Dear Mr. Porter: The School Board of Broward County, Florida has accepted ~our bid for Item(li) 2,4.6,7,9,10,11,13,14,15,17,18,20.21,23,24,28,29.30.31.32,33.34.35-4 1 A2.4~,44.A5.4.6,48, 54,5; which ie cubject to compliance with subject bid specifications, terms and conditions, all pertinent laws. of the State of Florida, and instructions as determined by the Attorney for the School Board. The School Board of Brow~rd County, Plorida reserves the right to terminatp thio:: (,()T1tr"'t"t :>t an)' time and for any re3E:On upon giving thirty (30) dllY3 prio!: wrille.) notice. Your Certificate of In~ur..ncc form o.nd lndemnilici1hon CIOlI.I:>t: wllt:re applicable must lie on file in the office of Risk Management Department within fifteen (15) days of this notification. It b important that you notify your insurance agent for general liability insurance tha', the insurance requirements attached to the above bid require that The School Board of Broward County, 110rida. be included as an additionally named insured under the General Liability Policy. This information nust be specifically state_a. on the Certificate of Insurance submitted by YOUT insurance agent in order for the Certilcate to be acceptable. Th" above bid number must appear on the cet:tificate submitted. . No work can commence on the item(s) accepted On this bid until this Certificate of Iruurance form is received and approved, and a writteI'l purchase order is released. . The completed Certificate of Jn~urance must be mailed to: RISK MANAGEMENT DEP ,oRTMENT, The School Board of Sroward Counry, Florida, 7770 W. Oakland Park Blvd., Sunrise, FL 333St Attached to this letter of agreement is the request for SBBC Photo Identification Badgel.s) for your representative(s). Please refer to Special Condition 5-3 of the subject bid, the attached information and appiC<ltion form. Sincerely, {/2t#w k-~ Phyllis Ben-Asher Purchasing Agent m cc: Aston A. Henry, Jr., Supervisor, Risk Management Department TrCln,'i.!ormillg Educatiolf,' One Student at A Time Bloward County Public Schools is An Equal Opporttllti~l'/Equ(1f Access E'71ployer .-- ~ THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA PURCHASING DEPARTMENT 7720 W. OAKLAND PARK BOULEVARD, SUITE 323 SUNRISE, FLORIDA 33351 PHONE: 754-321-0505 FAX: 754-321-0533 ~ - ............. =:::r :. - ...- villi ~~ =--...=" ~ -- ,,'...- Villi CONTRACT AWARD INFORMATION - CATALOG BID Title: Public Address and Stereo Sound System Equipment Bid Number: 25-034N Start Date: July 1. 2004 Expiration Date: June 30, 2007 Supersedes: 21-01 ON Buyer: Phyllis Ben-Asher, CPPB Phone: 754-321-0527 USE OF TERM CONTRACTS UTILIZING CATALOGS/PRICE LISTS Attached is a copy of important term contract information for vendors contracted by SBBC to provide the above products or services. This information should remain with the Bookkeeper/Budgetkeeper at your location. Additional copies should be made and distributed to your appropriate staft, The School Board regularly approves the recommendations for the award of term contracts that are based upon the bidder offering a percentage discount/mark-up from catalog/price lists supplied by the bidder, These recommendations provide sources for the wide range of commodities needed to support daily operations of schools and departments. Since one supplier is often unable to furnish all the commodities needed, awards to multiple suppliers are recommended. Once the award recommendations are approved by the Board, the Purchasing Department distributes the contract information to all locations via the intranet and notifies the awarded vendors to send their catalog/price lists to all locations. If your location does not receive a catalog/price list, contact the responsible vendor as indicated on the attached sheet(s). It is then the responsibility of the Principal/Department Head to establish the appropriate procedures to be certain that all purchases are bought from the supplier who offered the lowest net cost for the item being purchased. There are many circumstances where the desired item is not purchased from the supplier offering the lowest net cost, such as when the item is not in stock or not available from that supplier. When another supplier is utilized, then the reason for using that supplier must be retained with the order information for audit purposes. Following these procedures will assure that reasonable purchasing practices are followed when utilizing these term contracts. If you have any questions about utilizing this term contract, contact the appropriate Buyer/Purchasing Agent as stated above. Revised: 11/06/03 ~ ~.. Bid 25-034N Public Address and Stereo Sound System Equipment Contract Information Contract Term 7/1/2004 thru 6/30/2007 Vendor's Name Manufacturer Offered Percent Discount vendor' ohone # supplies eauip "All County Music, Inc. Crate 30% 30% 954-722-3424 Fender 31% 31% Lectronics 25% 25% Peterson 25% 25% Roland (MI Division) 25% 25% SennHeiser 30% 30% Yorkville 30% 30% 'Audible Source, Inc, Anchor 5% 5% 800-273.8529 Audio Technica 5% 5% Listen Technoloqies 5% 5% SennHeiser 5% 5% Vendor's Cataloq 5% 5% 'Audio Graphic Svstems 800-472-5675 .Audio Visual Innovations Anchor 36% 41% 888-284-8913 Apollo 20% 28% Atlas 40% 44% Audi Technica 40% 44% Biamo 32% 34% Bose 36% 19% C1ear.Com 19% 13% Crown 44% 40% DBX 27% 30% Denon 27% 29% ETA 24% 28% EV/Electro Voice 36% 39% Fender 37% 39% Furman 20% 23% JBL 30% 33% JVC 9% 20% Lectronics 22% 28% Listen Technoloqies 7% 21% Lowell 20% 25% Mackie 25% 25% Marantz 28% 24% Middle Atlantic 29,5% 25% QSC 31% 33% Peavv 35% 37% SennHeiser Electronics 15% 13% Shure 25% 42% Son v (Consumer) 15% 12% Son v (Professional) 21% 23% Sound Craft 17% 21% Tascam 30.5% 30,5% Ultimate Support 21% 29% Whirlwind +12% +14% Vendor Cataloq 20% 21% . Contact vendor for manufacturer's discounts for manufacturers other than listed Exhibit D Contractor's Bid Proposal to the Hernando County School Board Bid No. 05-480-12 A Vr-("omblned Agreement Doc 'T1;t' Sd;,,,(Br.\'ld,rHt'nI' Itld;' Cltl/ I ~/, 'FI: wit/" S J~J'I'llll Ie Id,'ll r \v..".1.".r :'11;"", :L,{ ,[) SchoOl Distribution Cenler PurChasing. Warehousmg . Property. Pnn/lng 8050 Mobley Road Brooksville. Florida 34601 Phone (:352) 797-7060. FilX (352) 797.7160 SuncoOl 630-50 I I c/i" ,,.,nll J1 'R"I;,n IV;. (rJ' " , \fiu CI;/1 Irll/(III :11I". ".1.11.,,(,,, 'Jvf <'Ill ihTS :).'/;11 '[)I"II!(,', L. PilI 'F'I.'JIIII \,,,,,(,.,, 'Ni.I;"(",,, You are hereby invited bYllie School Board of Hcrna~do ~ounry to bid on furnishing and delivering the following commod iry(s )/service: Date: February 14.2005 NOTICE TO INTERESTED BIDDERS BID NAM E: Classroom Instructional Materials. Supplies & EQuipment Ca(alo~ Discounts HIO NUMBER: 05-480-12 BID OUr. DATE AND TIME: Ma rch. 22. 2005 (tV, II ;00 AM SCOPE OF PROJECT: To select a variety of vendors 10 provide various classroom instructional materials. supplies and equipment, (e:ccllldillgcomputerJ and related equipmelll, furnilure. cupien ,";d uffice mpplies), inside delivery and 5C{UP, (when setup is reque'sled) and to esrablisha thirty-six (36) month contratt for firm fi.'(ed percentage (%) educational discounts structure offVendor"s published Catalogs/Manufacturer's Published Price List(s), in order to facilitate purchases. Interested bidders may obtain an Invitation to Bid package. and any associated addenda. from our Web site @ \\ww_l1csb,k 12.tlus/sdc, or in person at[he Office of Il1e Purchasing Department allhe abuve address. or by sending a sclf-addressed Krafl envelope (9" ,,\ I T) with postage in the amount of SI.2U/cach bid \0 cover mailing costs.. (USE.POSTAGESTAMPS OR UNDATED METERED POSTAGE. DO NOTSEN~CASH!) The en\'elope should be marked "REQUEST FOR HIO PACKAGE", Do not refcrence the bid number on your request en\'clope or it may be misinterpreted as a sealed bid and will nOT be opened: Suppl} you name and address below ifrequesling:1 bid package 10 bc 11l:Jikd. RDvfEMBER TO SEND A SELF- ADDRESSED STAMPED ENVELOPE WITH HilS REQUEST. lfyoll arc not bidding. supply )'our business name and address and completc the NO BrD section allhe bonom of this page and return. ~amc: ofBllsiness: AUDIO VISUAL INNOVATIONS I INC_ \Iailing Address 6313 BENJAMIN ROAD, C:;TJT'T'F. 110 TAMPA, FL 33634 Cil)'. Stille, lip: ..,,, Orela TII Recl'i\'e F"lurI' Sulil'il:llion> And Ill' Includcrl1n Our Hid No(jlic:llion S\\ICfll, 1{l'IIl~lIIbcr To ClJ'lIflkll: A Vendor Application Dy \!isiling Our Wcbsitc AI \\\\\\./Il'sb.I\l2.n.lJ\f\dr AllcJ Clilh 011 Till' Vendor A.pplicatil)1I Hullon .'<0 nlD: IIIEREUY SUB1\11T THIS AS A "NO BID" FOR THF: HEASO"lS CHECKED BELOW: o [nsulliciel\ll.me to respolld o KcL'p our company on tJ1is bid [iSl ror JtHUre bids o Remo\'e our company n;lIl1C ('Ollllh,s hid lisl ror rUlUr<' hids OWl' do nOI Oller the produCI or ~ervil'l' r<:yucs:ed DOur s.ltcduk \\ 1111101 pcTlnll us 10 rc;pund 10 Ihl~ bid Thank You' Linda S t>.1cCosh, Director o( Purchasing '';' ~1".'1 ,,::I....hrl.,1 c.,/It,.)l '11(.("1"- ~l'ltrl"'rll '/1"1,,"',1(11111 ,'it',.u...,.., .ltlrJ .\.111,,1. 'r.!:. .IT!. If rfl, 1,:1. f."/.' "\1'/"/1:1 r'I," r,fl' ,:1(,( "'" I'r"IIII:; "If 1'11(1/:, An Equal Opportunity EmplOyer SUBMIT BID TO: PURCHASING DEPARTMENT. SChOOl Board of Hernando County, Florida SChOOl Distribution Center 8050 Mobley Road [;roOksville. Florida 34601 CL\SSROO~lINSTRUCTIONAL J\lATERJALS, Slll'PLlES & H)l'IPM P.IT c,\ TALOC DISCOUNTS :\11 HCSI1 District Sites INVITATION TO BID BID TITLE: BIO NO. 05-480-12 F.O.8. . DESTlNA TION POINT: . purchasing Contact: LlIlda S. M.:Cosh. CPPI' (352) 797-7060 .Issue Date: February) 4, 2UO:, BID OPENfNC: purchasing Department BID DUE DATE AND TJME: March 22,2005 @ 11:00 AM SUBMITTALS: certain submittals are required with tllis bid, see the SUBMITTALS CHECKLIST found later in the bid document for details. Two (21 complete copies 11 original & 1 COpyl of,your Did proposal are required. Each bid proposalsl1all include all information and submittals requested in this bid. Incomplete bid proposals may be deClared non-responsive. PURCHASINC CARDS: 0 Not Applicable To This Solicitation District personnel may choose to use a VISA~upurchasing Card in place of a purchase order to make purChases from this SOlicitation. Unless excePtion to tnis condition is Checked below. the bidder, by submitting abid. agrees to accept the purchasing card asan acceptable form of payment and may not add additional service fees/handling charge5 to ourctlases made with the purchasing card, Refusal to accept this condition may cause your bid to be deClared non.responsive o I Do Not Accept The Above condition PURCHASES BY OtHER PUBlJCACENCIES <D.O.E.Regulation H6A1.012 IS) .:. with the consent ,lnd agreement of the successful bidderlSl, purchases may be made under this bid by otller governmental agenCies within ttle state of Florida, Sucn purchases shall be governed by the same terms and conditions as stated herein. Note to Bidder: A. A signed bid submitted ro tfle Scfwol Board Obligates the bidder to a/l conditions Stated on the aid proposal form B. Bids received and stamped after the stated bid opening date & time will not De considered, Dellvery Days After Receipt Of PurChase Order: Payment Terms BIDDER MUST FILL IN THE INFORMATION BELOW & SICN FOR BID TO BE .CONSIDERED. UNSICNED BIDS SHALL BE- REJECTED Company Name: AUDIO VISUAL INNOVATIONS. INC. FEIN: 59-19~8935 Address 6313 BENJAMIN ROAD, SUITE 110 TelephOne: 813)884-7168 City, State TAMPA, FL Zip: 33634 FAX: E.mail: 613)882-9508 Signature Of Owneror Authorized Officer/Agent tl.~ rlu_. ~\-~~ bids@aviinc.com Tvped OR Leg'l)ly Printed Name of Above CINDY TURNER DateSubrnicted. f"lARCH 21. 2005 Website aviinc.com (webs':", Ii f' !~"~DI':I NO BID: I HEREBY SUBMIT THIS AS A 'NO 81D' FOR THE REASONS CHECK:D BELOW o InsuffiCient time to respond 0 COuld not meet Insurance/bono reqUirements o Addenda were received tOO late to respond 0 coura nOt meet bonding requirements o COUld not meet speCifiCations 0 we do not offer tile product'serVICE reqUE-s,eo o SpeCIfIcations were unClear or restrictive 0 Our SCheOule Will nOt permit us to respond o Terms & COnditions were unClear or restrictive 0 we do not bid directly o Keep our company on this bid lirt for future bidS 0 Remove our company name from thiS bid list for future bids --- NOTE: Please be aware this bid may be duplicClted on two (2) sides (O'-l80, I?) r..gc I of2' ~ ~ ~ u c: (/l c: o :0:: tU > o c: c: tU :J (/l > o "'C :J <( Cl ;,"i; ...... :../ l I.,. ""1 "t;,~! _ J~ J ... 0 0 :J 0 0 0 0 q 0 q .&; iii l{') iii l{') ... CD <0 CO r- ~ Q. ell ~ l>'l~l>'l'" Q:: c .2 c.. -.: u en ell o <I> iii :; o .c: <I> <I> ~ ~ ~ 2 ~ ~ e ~ 2 .2 .~ <.) 'c .c: <.) <I> l- e .Q ~ 0; Vi c g Iii Q; .c: Q. a. d; a; Qi Q, !!:> <I> Q; .5,.~ E UJ e E UJ ~ -g 0 ~ .2' ~ Q.Q.U "i 't:I o ~ 0000 0000 (DOOO <t:Cl::Z<( ...J1l.U,JU ;; ;; :> ;; <( <( <( <( 0000 0000 (DOOO <t:Cl::Z<C ...Jq.wu '<T '<T V '<T ... N (1) .... (1) , c o OJ CD c ~!:! o Q; ~ ~ aJ ." ... "C ... :l ... OJ 0 ." :: ~ o a.. (1) aJ - c:: o ~ 0 o 'u E .r: .- :l ~.2E >- g 'c c.....~ ::l ... o (1) U a. (1) .g~ crY ~ >- ... ... (1) ::l :r 0 :r . f I Innovative Learning Products , I 2004 - 2005 Catalog 'r . f I . . \. 1/1 .' , .. . . I . "~i' ~ I _ \ _ ..:. ~:;; r... ... .j; [ C -:~ .. ., . ~~'"~"'-'):':-' ~ . ~.." .' '.':'i;;;-';d"O cou~~ School Bnard ~nt:'r B.d#O:'l-4RO-12 ~;~ 18'10 Supplies, 2) '1., Equipment !\linimum S2S.00 Order Contact: Cindy Turner 800282-6733 X2062 E-maii address:cturncrili)a\.iinc.coll1 . \Vcbsitc address: ",\\w.:I\'iinc.colll . I I , /' --"',. " ~-- - l ".II\'. . ~ '- 1IiIIiIIIIIIP,__ :.,,\{1J.t':;i~!,~..., ..:~--~ ~ _~:.,~ . "'lJi~~ ~ ......,N~l..~.... ~;'r WJ ",,-,.~' I , ~~~I~ I, ,. r',"-, ,. I I I I .. ...~ Audio Vi.sual. .. ~ Innovations Your Soufce For Being Seen And Heard I , . 888.866.2974 · www.aviinc.com / I pNNv Is,es 18070 Collins Avenue, Sunny Isles Beach, FL 33160 305.947.0606 wwwsibfl.nef F�F °^Forsus r' Ciiy Commission October 28, 2005 Norman S.Edelcup Mayor Lewis J. Thaler Alex Porter, Regional Director Vice Mayor Audio Visual Innovations, Inc. Roslyn Brezin 6555 North Powerline Road, Suite 413 Commissioner Ft. Lauderdale, Florida 33309 Gerry Goodman Commissioner Re: First Floor Meeting Room A/V Equipment Purchase and Installation Danny Iglesias Agreement with Audio Visual Innovations,Inc. Commissioner Sunny Isles Beach Contract No. C0506-008 Police Chief Fred Maas Dear Mr. Porter: Interim City Manager Hans Oainot At its regular meeting of October 11, 2005, the City Commission adopted Resolution City Attorney No.2005-845,which approved the above agreement. Enclosed are the two(2)original JaneA. Hines City Clerk agreements for execution and witnessing by Audio Visual Innovations, Inc. Upon completion, please return both originals to my attention. We will then finalize processing of the Agreements and return one executed,original agreement and a copy of the approving resolution to your attention. Should you have any questions related to the processing of this agreement, please feel free to call me at(305) 957-1303. However, should you have any questions related to performance of this agreement, please call Derrick Arias, Information Technology Director, at (305) 957-1309. Thank you. Very truly yours, Priscilla Walker Deputy City Clerk Enclosures cc: Police Chief Fred Maas, Interim City Manager (cover letter only) Derrick Arias, Information Technology Director (cover letter only) 1st Floor Mtg Room AV Equip Agnnt For Sig Trans Ltr