HomeMy WebLinkAboutReso 2005-851
RESOLUTION NO. 2005 - ~ S L
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT
WITH CALVIN GIORDANO & ASSOCIATES, INC. FOR
ATLANTIC AVENUE ROADWAY AND DRAINAGE
IMPROVEMENTS, IN AN AMOUNT NOT TO EXCEED FIFTY-
EIGHT THOUSAND TWO HUNDRED FIFTY-FOUR DOLLARS
($58,254.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THE TERMS OF THE
AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City is desirous of making certain roadway and drainage improvements to
Atlantic A venue; and
WHEREAS, the Atlantic Avenue Roadway and Drainage Improvements Project requires
roadway and underground drainage design services, soil exploration, landscaping and irrigation
design; and
WHEREAS, our Capital Projects Management Consultant, Calvin Giordano & Associates,
Inc., has agreed to undertake this project and has submitted a proposal for services in an amount not
to exceed Fifty-Eight Thousand Two Hundred Fifty-Four Dollars ($58,254.00), attached hereto as
Exhibit "A."
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Agreement with Calvin Giordano and Associates, for
Atlantic Avenue Roadway and Drainage Improvement, in an amount not to exceed Fifty-Eight
Thousand Two Hundred Fifty-Four Dollars ($58,254.00) attached hereto as Exhibit "A," is hereby
approved.
Section 2.
Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Agreement.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 17th day of November 2005.
R2005- Atlantic Avenue Roadway & Drainage Improvements
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Legal Su dency:
Vote: 5-0
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Iglesias
Moved by:
Seconded by:
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R2005- Atlantic Avenue Roadway & Drainage Improvements 2
CITY OF SUNNY ISLES BEACH
A TLANTIC AVENUE ROADWAY & DRAINAGE
IMPROVEMENTS CONSULTANT SERVICES GREEMENT
WITH CALVIN GIORDANO AND ASSOCIATES, INC.
CONTRACT NO. 0506-010
THIS CONSULTANT AGREEMENT made and entered into this ~1-K day of
tJ\)~OAe.E)t 2005, by and between the CITY OF SUNNY ISLES BEACH,
FLORIDA, a municipal corporation of the State of Florida, (hereinafter referred as to "City") and
CAL VIN, GIORDANO & ASSOCIATES, INC., a Florida corporation, authorized to do business
in the State of Florida, (hereinafter referred to as "Consultant"), whose Federal I.D.# is
WHEREAS, the Consultant is qualified, willing and able to provide the desired services on
the terms and conditions set forth herein;
WHEREAS, the City wishes to employ Consultant to provide surveying, engineering design,
and construction inspection services for the Atlantic A venue roadway and drainage improvements
and other services more particularly described in shown in Exhibit "A" attached hereto and made a
part hereof.
NOW THERFORE, in consideration of the premises and the mutual covenants herein named, the
parties hereto agree as set forth below:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and
made a part of hereof for reference.
2. SERVICES TO BE PERFORMED. Consultant shall perform the following services:
a. To provide surveying, engineering design, and construction inspection services for the
Atlantic A venue roadway and drainage improvements and other services more particularly
described in shown in Exhibit "A" attached hereto and made a part hereof.
b. Consultant will prepare and present oral/written reports as needed or as requested on a
periodic basis while engaged in special projects. Consultant shall provide, on a monthly
basis, to the City Manager, a detailed narrative report delineating all services provided by the
Consultant in the previous month. The Consultant shall also provide quarterly, written
reports, detailing all of the Consultant's activities in the previous quarter and the results of
the Consultant's efforts. Each report required herein will be submitted to the attention of the
City Manager.
c. The total price for these services shall not exceed FIFTY -EIGHT THOUSAND TWO
HUNDRED FIFTY -FOUR DOLLARS ($58,254.00) payable: thirty days after invoiced.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in
Paragraph 10 hereunder, the term of this Agreement shall commence upon execution by both parties
C0506-010 Atlantic Ave Roadway & Drainage Agrmt
S I f
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
and the issuance of a Notice to Proceed. Agreement shall terminate upon the completion of Services
described in Exhibit "A". Any change in fee, terms or conditions shall be accomplished by written
amendment to this contract.
4. COMPENSATION. Payment to Consultant for all charges and tasks under this Agreement
shall be in accordance with this Agreement and the schedule of charges reflected in Exhibit "A",
which fee shall be disbursed on a monthly basis and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. If services have been
rendered in conformity with the Agreement, the invoice will be sent to the Finance
Department for payment. Invoices must reference the contract number assigned
hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment
Act.
c, Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records, the
Consultant will clearly state "final invoice" on the Consultant's final/last billing to
the City. This certifies that all services have been properly performed and all charges
and costs have been invoiced to the City. Since this account will thereupon be
closed, any and other additional charges, if not properly included on this final invoice
are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the contested
amounts until they are resolved by agreement with Consultant.
Consultant shall not pledge the City's credit or make it a guarantor of payment or surety for
any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant further
warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill
the terms of this Agreement.
5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are discovered
during the performance of this Agreement, the City shall have the right to cancel this Agreement
upon thirty (30) days written notice to Consultant. Upon termination, the City may re-bid the project
if the Consultant fails to perform under this Agreement due to the undisclosed conditions.
6. INDEPENDENT CONSULTANT RELATIONSHIP. The Consultant is an independent
Consultant and shall be treated as such for all purposes. Nothing contained in this agreement or any
C0506-010 Atlantic Ave Roadway & Drainage Agrmt 2
SIB
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
action of the parties shall be construed to constitute or to render the Consultant an employee, partner,
agent, shareholder, officer or in any other capacity other than as an independent Consultant other
than those obligations which have been or shall have been undertaken by the City, Consultant shall
be responsible for any and all of its own expenses in performing its duties as contemplated under this
agreement. The City shall not be responsible for any expense incurred by the Consultant. The City
shall have no duty to withhold any Federal income taxes or pay Social Security services and that such
obligations shall be that of the Consultant, other than those set forth in this agreement. Consultant
shall furnish its own transportation, office and other supplies as it determines necessary in carrying
out its duties under this agreement.
7. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any work
being performed under this Agreement, procure and maintain the following minimum insurance
coverage to protect the City and Consultant against all loss, claims, damage and liabilities caused by
Consultant, its agents, sub-Consultants or employees, as indicated below:
1:1 Comprehensive General liability insurance -- including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with limits of One Million Dollars ($1,000,000) combined single limit occurrence.
1:1 Workmen's Compensation, with no less than $100,000 for Employer's Liability.
Said coverage shall include a waiver of subrogation in favor of the City, its agents,
employees and officials.
1:1 Errors and Omission -- Consultant shall carry a minimum of $500,000 coverage for
errors and omissions.
1:1 Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for limits of not less than $500,000 per occurrence,
Combined Single Limit or its equivalent.
Insurance required of the Consultant shall be pnmary to, and not contribute with, any
insurance or self-insurance maintained by the City.
Such insurance shall not diminish Consultant's indemnification and obligations hereunder.
The insurance policy(ies) shall be issued by companies authorized to do business under the laws of
the State of Florida and acceptable to the City. Before any work under this Agreement is
performed, and at any time upon request, Consultant shall furnish to the City certificates of
insurance evidencing the minimum required coverage and shall be appropriately endorsed for
contractual liability, with the City named as additional insured. All policies shall contain a
waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by
insurance companies acceptable to the City's Risk Management Department. All insurance policies
and certificates of insurance shall provide that the policies may not be canceled or altered without
thirty (30) days prior written notice to the City. The City reserves the right from time to time to
change the insurance coverage and limits of liability required to be maintained by Consultant
hereunder.
C0506-010 Atlantic Ave Roadway & Drainage Agrmt 3
SIB
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Consultant shall also require and ensure that each of its sub-consultants providing services
hereunder (if any) procures and maintains, until the completion of the services, insurance of the types
and to the limits specified herein.
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION
MUST BE APPROVED IN WRITING BY THE CITY.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties shall be
approved in writing by the City.
Consultant shall deliver to the City for approval and acceptance, and before being eligible for
final payment or any amounts due, all documents and materials prepared by, and for, the City under
this Agreement.
All oral and written information not in the public domain or not previously known, and all
information and data obtained, developed or supplied by the City, or at its expense, will be kept
confidential by the Consultant and will not be disclosed to any other party, directly or indirectly,
without the City's prior written consent, unless required by a lawful order. All drawings, maps,
sketches, programs, data base, reports and other data developed or purchased under this Agreement
for, or at the City's expense, shall be and remain the City's property and may be reproduced and
reused at the discretion of the City.
The City and Consultant shall comply with the provisions of Chapter 119, Florida Statutes
(Public Records Law).
All covenants, agreements, representations and warranties made herein, or otherwise made in
writing by any party pursuant hereto, including, but not limited to, any representations made herein
relating to disclosure or ownership of documents, shall survive the execution and delivery of this
Agreement and the consummation of the transactions contemplated hereby.
9. INDEMNIFICATION. Consultant agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be alleged
to have risen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant,
agents or other personal entity acting under Consultant's control in connection with the Consultant's
performance of services pursuant to that agreement and to that extent the Consultant shall pay such
claims and losses and shall pay all such costs and judgments which may issue from any lawsuit
arising from such claims and losses including wrongful termination or allegations of discrimination
or harassment, and shall pay all costs and attorneys' fees expended by the City in defense of such
claims and losses including appeals. The parties agree that ten percent (l0%) of the total
compensation is a specific consideration from the City to the Consultant for this indemnity.
C0506-010 Atlantic Ave Roadway & Drainage Agrmt 4
City of Sunny Isles Beach
18070 Collins A venue, Sunny Isles Beach, Florida 33 160
(305) 947-0606 phone (305) 949-3113 Fax
10. TERMINATION.
a. If, through any cause within the reasonable control the Consultant shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations material to this
agreement, the City shall have the right to terminate the services then remaining to be performed.
Prior to the exercise of its option to terminate for cause, the City shall notify the Consultant of its
violation of the particular terms of the agreement and grant Consultant ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate this agreement.
I. In the event of termination, all finished and unfinished documents, data
and other work product prepared by Consultant (and sub-Consultant[s])
shall be delivered to the City and the City shall compensate the
Consultant for all services satisfactorily performed prior to the date of
termination, as provided in Paragraph 4 herein.
II. Notwithstanding the foregoing, the Consultant shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of
the agreement by Consultant and the City may reasonably withhold
payments to Consultant for the purposes of set-off until such time as the
exact amount of damages due the City from the Consultant is determined.
Ill. After receipt of a Termination Notice and except as otherwise directed by
the City, the Consultant shall:
1. Stop work on the date and to the extent specified.
2. Terminate and settle all orders and subcontracts
relating to the performance of the terminated work.
3. Transfer all work in process, completed work and
other materials related to the terminated work to the
City.
4. Continue and complete all parts of that work that
have not been terminated.
b. Termination for Convenience of City. The City may, for its convenience and without
cause terminate the services then remaining to be performed provided that the Consultant is given
thirty (30) days notice.
c. Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
11. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement without the prior written consent of the
COS06-0IO Atlantic Ave Roadway & Drainage Agrmt 5
~ I f
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
City. Should the Consultant subcontract any services under this agreement, it shall be done with
continued liability for the Consultant. The Consultant shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Consultant.
12. TIME OF COMPLETION. The services to be rendered by the Consultant shall be
commenced upon execution of this contract and shall be completed within the time specified in
Exhibit "A", if any time is indicated. A reasonable extension of time shall be granted in the event the
work of the Consultant is delayed or prevented by the City or by circumstances beyond the
reasonable control of the Consultant including weather conditions of acts of God which render the
performance of the Consultant's duty impracticable.
13. AUTHORITY TO PRACTICE. Consultant hereby represents and warrants that it has and
will continue to maintain all licenses and approvals required to conduct its business and that it will at
all times conduct its business activities in a reputable manner. Proof of such licenses and approvals
shall be submitted to the City prior to commencement of work under this Agreement.
14. MODIFICATIONS OF WORK. The City reserves the right to make changes in the work,
including alterations, reductions or additions thereto. Upon receipt of the City's notification of a
contemplated change, the Consultant shall (1) if requested by the City, provide an estimate for the
increase or decrease in cost due to the contemplated change, (2) notify the City of any estimated
change in completion date, and (3) advise the City in writing if the contemplated change shall affect
the Consultant's ability to meet the completion dates or schedules of this Agreement.
15. COORDINATION OF SERVICES. The City's representative/liaison during the
performance of this Agreement shall be Jorge L. Vera, Assistant City Manager, telephone number
305/947-0606. Consultant shall not respond to requests for services under this Agreement unless the
request is received directly from Jorge L. Vera, Assistant City Manager, or designated personnel.
Any requests received from other City departments/divisions shall be referred to the City Manager's
Department representative designated above. Services performed without authorization by Jorge
L. Vera, Assistant City Manager, shall be considered unauthorized and shall not be
compensated/paid by the City.
16. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the
award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. The non-prevailing party shall pay all costs of arbitration and
attorneys' fees incurred by the parties or, if neither party prevails on the whole, each party shall be
responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be
determined by the court on confirmation.
17. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term of
this Agreement or any time for a period of Ten (10) years subsequent to that date upon which the
Consultant shall leave the employment of the City for any reason whatsoever, disclose to any person
or entity, other than in the discharge of the duties of the Consultant under this Agreement, any
C0506.010 Atlantic Ave Roadway & Drainage Agrmt 6
e:\B
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
information which the City designates in writing as "confidential." As a violation by the Consultant
of the provisions of this Section could cause irreparable injury to the City and there is no adequate
remedy at law for such violation, the City shall have the right, in addition to any other remedies
available to it at law or in equity, to enjoin the Consultant in a court of equity for violating such
provlSlons.
18. NOTICES. All notices and communications hereunder shall be in writing and shall be
deemed given when sent postage prepaid by registered or certified mail, return receipt requested and,
if intended for City to Jorge L. Vera, Assistant City Manager, with a copy to Hans Ottinot, City
Attorney, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, and,
if intended for Consultant, shall be addressed to Calvin, Giordano & Associates, Inc., 1800 Eller
Drive, Suite 600, Ft. Lauderdale, FL 33316, Attention: Dennis Giordano, President. Telephone:
954/921-7781; Fax: 954/921-8807.
19. GOVERNING LAW. The validity of this Agreement and the interpretation and
performance of all of its terms shall be construed and enforced in accordance with the laws of the
State of Florida, without regard to principles of conflict of laws thereof. The location of any action
or proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade County, in
the State of Florida.
20. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of three (3) years.
21. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the
Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development Act of
1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act
of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order
11248 as amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment because of
race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/family status, or status with regard to public assistance. The Consultant will take affirmative
action to insure that all employment practices are free from such discrimination. Such employment
practices include but are not limited to the following: hiring, upgrading, demotion, transfer,
recruitment or recruitment advertising, layoff, termination, rates of payor other forms of
compensation, and selection for training, including apprenticeship. The Consultant agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be provided by
the City setting forth the provisions of this non-discrimination clause.
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance with
Section 504 of the Rehabilitation Act of 1973 (29 V.S.C. 708), which prohibits discrimination
against the handicapped in any Federally assisted program.
22. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by Sunny Isles
C0506-010 Atlantic Ave Roadway & Drainage Agrmt 7
~IR
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3 I 13 Fax
Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein, in
connection with the Agreement conditions hereunder.
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly that should conflict in any manner or degree with the performance of the services,
23. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede any
other conflicting provisions that are contained in any other document.
24. MISCELLANEOUS.
a. The rights granted to Consultant hereunder are nonexclusive, and the City reserves the right
to enter into agreements with other persons or firms to perform services including those provided
hereunder.
b. Consultant and its employees shall promptly observe and comply with applicable provisions
of all published federal, state and local laws, rules and regulations which govern or_apply to the
services rendered by Consultant hereunder, or to the wages paid by Consultant to its employees.
c. Consultant shall obtain and keep in force during the term of this Agreement all necessary
licenses, registrations, certificates, permits and other authorizations as are required by law in order
for Consultant to render the service(s) required hereunder.
d. Consultant shall not use the name or official seal of the City in any promotional material
without the prior written consent of the City.
e. Except as expressly provided for in this Agreement, Consultant is not authorized to act as the
City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind the City
hereunder, either in Consultant's relations with sub-Consultants, or in any other manner whatsoever.
25. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is expressly
incorporated herein by reference, shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral and
written negotiations, commitments, agreements and understanding relating hereto. This Agreement
may be executed in multiple identical counterparts, each of which shall be deemed an original for all
purposes.
26. AMENDMENT. Any modification of this Agreement shall be effective only if in writing
and signed by the parties to this Agreement. No waiver of any provision of this Agreement shall be
valid or enforceable unless such waiver is in writing and signed by the party granting such waiver.
(Signature Page Follows)
C0506-010 Atlantic Ave Roadway & Drainage Agrmt 8
Sl~
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on
the day and year first written above.
WITNESS:
CALVIN"GIORDANO & ASSOCIATES, INC.
I ,,-,
i .(. ,) '.. /l" ___
By: \-___ ""-~ '--------
Dennis J. Giordano, President
Prin Name: --r?:~ C 1-'..52..,
ATTEST:
CITY OF SUNNY ISLES BEACH
By: ~.u~L
ane A. Hmes, CIty Clerk
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/_____--- >' i " /
~y: ... ffyYltiyt/.14j!tli<k j;/
Norman S. Edelcup, Ma l r
I
By:
C0506-010 Atlantic Ave Roadway & Drainage Agrmt 9
Engineering
Construction Engineering
& Inspection
Municipal Engineering
Transportation Planning
& Traffic Engineering
Surveying & Mapping
Planning
Landscape Architecture
& Environmental Services
Construction Services
Indoor Air Quality
Data Technologies
& Development
1800 Eller Drive, Suite 600
Fort Lauderdale, FL 33316
Phone: 954.921.7781
Fax: 954,921,8807
www.calvin-giordano.com
.-
! Calvin, Giordano & Associates, Inc.
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September 27,2005
Mr. Christopher Russo
City Manager
CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Re: Work Authorization No. 52
Atlantic Avenue Roadway and Drainage Improvements
CGA Proposal No. 05-4893
Dear Mr. Russo:
Enclosed for your review and approval is Work Authorization No. 52 for the above-
referenced project. The scope of services shall include surveying, engineering design,
and construction inspection services for the Atlantic A venue roadway and drainage
improvements, and underground electrical conduit. We have included a location map
showing the vicinity of the work to be performed as described within the scope of
servIces.
Should you have any questions concerning this matter, please feel free to contact me at
your convemence.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
Dennis J. Giordano
President
DJG/rb
Enclosures
cc: Scott Gombar
P:\Proposals\2005 Proposals\05-4893 SIB Atlantic Ave Roadway and Drainage Improvements Rev.doc
SIB
Work Authorization No. 52
September 27, 2005
Calvin, Giordano & Associates, Inc, Proposal No, 05-4893
CITY OF SUNNY ISLES BEACH
Atlantic Avenue Roadwav and Drainae:e ImDrovements
PROJECT DESCRIPTION:
1. SCOPE OF SERVICES
I. Professional Land Surveying Services
A. Design Survey
Determine existing roadway elevations within right-of-way and adjacent to
right-of-way, and locate existing driveways, structures, fencing, trees and other
physical features as specified by the engineer. Prepare easement survey for
FP&L underground electrical conduit. Prepare CADD base file with all
information relevant to roadway engineering design and easement.
II. Professional Civil Engineering Services
A. Preliminary Investigation
Visit and inspect site to determine existing conditions. Take photographs, make
written documentation, sketches, notes and research specific codes, regulations
and requirements, Collect all existing as-builts. Attend one (1) meeting with
the City to discuss the City's plans for the roadway layout. Coordinate with all
governmental agencies that have jurisdiction over the site.
B. Preliminary Design
Prepare a preliminary layout of the proposed roadway, underground drainage, and
underground electrical conduit for presentation to the City. Attend one (1)
meeting to go over the City's comments. Revise the preliminary plans per the
City's comments.
C. Design Phase
Prepare proposed engineering roadway, underground drainage, underground
electrical conduit design for Atlantic Avenue while taking into account location
of existing driveways, sidewalks, right-of-way lines, trees, structures and
existing grades.
D. Final Civil Engineering Services
Prepare construction drawings and specifications including paving, grading,
drainage, and underground electrical conduit plans in accordance with all
applicable codes. Secure all necessary approvals for construction of project
with Miami-Dade Public Works, FDOT, Miami-Dade County Environmental
Resource Management District, Miami-Dade County Water and Sewer
Department and the City of Sunny Isles Beach. Perform all work incidentals to
design of layout. Provide engineering drawings at time of technical
compliance. During bidding phases, any Requests for Information (RFI's) shall
be responded to, bids shall be opened, tabulated and recommendations shall be
made.
P:\Proposals\2005 Proposals\054893 SIB Atlantic Ave Roadway and Drainage Improvements Rev.doc
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Work Authorization No. 52
September 27, 2005
Calvin, Giordano & Associates, Inc, Proposal No. 05-4893
III. Construction Phase Services
A. Shop drawing review and approval.
B. As-built drawing review and approval.
C. Final certification and closeout.
D. Pay request review and approval.
E. Attend the pre-bid and monthly meetings.
F. Conduct periodic construction engineering inspections.
2. BASIS OF COMPENSATION:
Hourly rates with an estimated fee of $55,484.00 plus reimbursables at $2,770.00 with a total
not to exceed amount of $58,254.00. Payments to be made monthly. The total not to exceed
amount will be billed on a lump sum basis.
3. TIME OF PERFORMANCE:
Item I through III under the Scope of Services will be completed within 90 calendar days after
the Notice to Proceed except for delays beyond the control of the Consultant.
Submitted by:
() ~
Date: 1)f J--
4.
SUBMITTED:
Calvin, Giordano & Associates, Inc.
5. APPROVAL:
Approved by:
Date:
Christopher Russo
City Manager
P:\Proposals\2005 Proposals\05-4893 SIB Atlantic Ave Roadway and Drainage Improvements Rev.doc
~IR
Work Authorization No. 52
September 27, 2005
Calvin, Giordano & Associates, Inc. Proposal No. 05-4893
CITY OF SUNNY ISLES BEACH
WORK AUTHORIZATION ESTIMATE SEPTEMBER 27,2005
WORK AUTHORIZATION NO. #52
PROJECT NAME
Atlantic A venue Roadway and Drainage Improvements
CGA Proposal No. 05-4893
Surveying, Engineering Design, and Construction Services shall be
performed for the Atlantic A venue Roadway and Drainage Improvements.
DESCRIPTION
ESTIMATED DESIGN TIME: 2 Months
ESTIMATED PLANS REVIEW
TIME: 2 Weeks
ESTIMATED PERMITTING TIME: 2 Months
ESTIMATED BIDDING,
SELECTION, & LETTING TIME: 4 Months
ESTIMATED CONSTRUCTION
TIME: 4 Months
ESTIMATED CONSTRUCTION
COST: $362,100.00
TITLE RATE HOURS COST
PROJECT MANAGER $120.00 8 $960.00
PROJECT ENGINEER $100.00 40 $4,000.00
ENGINEER CADD TECHNICIAN $70.00 120.00 $8,400.00
SENIOR REGISTERED SURVEYOR $90.00 5.00 $450.00
SURVEY COORDINATOR $80.00 9.00 $720.00
SURVEY CADD TECHNICIAN $70.00 38.00 $2,660.00
SURVEY CREW $95.00 68.00 $6,460.00
PERMIT ADMINISTRATOR $70.00 8.00 $560.00
CLERICAL $60.00 4.00 $240.00
RESIDENT INSPECTOR $110.00 117.00 $12,870.00
FP&L EASEMENT
FP&L DESIGN
$3,164.00
$15,000.00
LABOR SUBTOTAL
REIMBURSABLE SUBTOTAL
TOTAL
$55,484.00
$2,770.00
$58,254.00
Reviewed By:
Christopher Russo, City Manager
P:\Proposals\2005 Proposals\05-4893 SIB Atlantic Ave Roadway and Drainage Improvements Rev.doc
SIR
11[.,,~,". A I Calvin, Giordano & Associates, Inc.
; - ~
; iii:::. ~EXCEPTIONAL SOLUTIONS
:. I
, "
~~" .'J....",
Engineering
Construction Engineering
& Inspection
Municipal Engineering
Transportation Planning
& Traffic Engineering
Surveying & Mapping
Planning
landscape Architecture
& Environmental Services
Construction Services
Indoor Air Quality
Data Technologies
& Development
1800 Eller Drive, Suite 600
Fort lauderdale, Fl 33316
Phone: 934,921.7781
Fax: 954.921.8807
www.calvin-giordano.com
PROFESSIONAL FEE SCHEDULE
Principal
Executive Assistant
ENGINEERING
Associate, Engineering
Director, Engineering
Project Manager
Resident Inspector
Project Engineer
Engineer
Senior CADD Technician
CADD Technician
Traffic Technician
Permit Administrator
Clerical
DATA TECH DEVELOPMENT
Associate, Data Tech Dev.
GIS Coordinator
GIS Specialist
Multi-Media 3D Developer
GIS Technician
Sr. Applications Developer
Private
Public
Applications Developer
Private
Public
Network Engineer
200.00
70.00
150.00
130.00
120.00
110.00
100.00
85.00
75.00
70.00
75.00
75.00
65.00
150.00
130.00
90.00
90.00
80.00
160.00
160.00
120.00
120.00
130.00
CONSTRUCTION
Associate, Construction 150.00
Construction Management Director 120.00
Senior Inspector 90.00
PLANNING
Associate, Planning
Director of Planning
Planning Administrator
Assistant Director
Planner
Jr. Planner
EXPERT WITNESS
Principal! Associate
Registered Engineer/Surveyor
Project Engineer
LANDSCAPE ARCHITECT
Associate, Landscape
Senior Landscape Architect
Environmental Administrator
Landscape Architect
Environmental Specialist
Landscape CADD Technician
Environmental Assistant
SURVEYING
Associate, Surveying
Hydrographic Survey Crew
G.P.S. Survey Crew
Survey Crew
Senior Registered Surveyor
Survey Coordinator
CADD Technician
Submeter G.P.S
MICROBIALIINDOOR AIR
QUALITY SERVICES
Sr. Environmental Scientist
Environmental Scientist
150.00
130.00
120.00
110.00
90.00
70.00
300.00
250.00
200.00
150.00
115.00
110.00
100.00
90.00
70.00
70.00
150.00
200.00
125.00
110.00
100.00
80.00
70.00
65.00
100.00
85.00
In addition to the hourly rates listed above, charges will include direct out-oj-pocket
expenses such as reproduction, overnight mail, and other reimbursables billed at a
multiplier of 1.25.
P:\Engineering ReferenceVoanneltemp fileslProfFee Schedule eff July 2005,doc
Effective July 1,2005
SIB
4r NY see City Commission
Mayor City of Sunny Isles Beach Norman S.Edelcup,Mayor
a m 18070 Collins Avenue Lewis J.Thaler,Vice Mayor
y Roslyn Bruin,Commissioner
Sunny Isles Beach, Florida 33160 Gerry Goodman,Commissioner
• 3051947-0606 City Hall Danny Iglesias,Commissioner
v• (305) 949-3113 Fax Police Chief Fred Maas,/menm C,ry Manager
�, f Los° •t (305) 947-2150 Building Department Hans Ottinot,City Attorney
op sin "o (305) 947-5107 Fax Jane A.Hines,C,y.Clerk
MEMORANDUM
TO: The Honorable City Commission
FROM: Jorge L. Vera, Assistant City Manager
DATE: November 17, 2005
RE: Atlantic Avenue Roadway and Drainage Improvements Agreement
RECOMMENDATION
It is recommended that the City Commission adopt the attached resolution approving an
agreement with Calvin Giordano & Associates, Inc. ("CGA") for Atlantic Avenue Roadway and
Drainage Improvements.
REASONS
The Atlantic Avenue area is in need of certain roadway and drainage improvements. This will
be a project of great magnitude, and as such, will require a consultant to oversee the project from
beginning to fruition. In all, the consultant will provide professional land surveying, civil
engineering, electrical engineering, and construction phase services. Major components of those
professional services include: (1) preparation of proposed engineering roadway and
underground drainage design for Atlantic Avenue while taking into account location of existing
driveways, sidewalks, right-of-way lines, trees, structures and existing grades; (2) preparation of
a preliminary layout of the proposed roadway and underground drainage for presentation to the
City; and (3) preparation of construction drawings and specifications including paving, grading
and drainage plans in accordance with all applicable codes.
Our Capital Projects Management Consultant, CGA, has agreed to undertake this project. They
have submitted a proposal for services in a total amount not to exceed Fifty-Eight Thousand Two
Hundred Fifty-Four Dollars ($58,254.00).
ADDITIONAL INFORMATION
CGA was qualified and hired as the City's engineering, planning, and capital projects consulting
firm to assist staff with General Municipal Contract Services. To date, they have done a
commendable job for the City.
JLV/iw/pw _21 OE
Agenda Item �
Adanuc Ave Rodway&Drvaage Impro' Agrmt Agenda Memo 1— 17-05
`CS
Date