HomeMy WebLinkAboutReso 2006-915
RESOLUTION NO. 2006 -ill
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT
WITH DOUGLAS HAAG FOR CERT AIN FINANCIAL
CONSULTING SERVICES, IN AN AMOUNT NOT TO EXCEED
THIRTY THOUSAND DOLLARS ($30,000.00) PLUS
REIMBURSABLE AND PER DIEM EXPENSES, A TT ACHED
HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO
EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE
THE TERMS OF THE AGREEMENT; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City is in need of a financial consultant to review the financial and
information technology (IT) prospective of the City; and
WHEREAS, said consultant will assist with the development of the budget document in
coordination with the Finance Director; improving interface ofIT/finance functions; enhancement of
investment protocols; and review and implementation of audit recommendations; and
WHEREAS, Douglas Haag ("Consultant") is a qualified finance advisor with extensive
experience in financial matters; and
WHEREAS, the City wishes to employ Consultant to advise and assist with ce11ain financial
matters; and
WHEREAS, Consultant is willing and able to provide the desired services on the terms and
conditions set forth herein; and
WHEREAS, Consultant has agreed to unde11ake this project and has submitted a proposal for
services, in an amount not to exceed Thirty Thousand Dollars ($30,000.00) plus reimbursable and per
diem expenses, attached hereto as Exhibit "A."
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Agreement with Douglas Haag for financial consulting
services, in an amount not to exceed Thirty Thousand Dollars ($30,000.00) plus reimbursable and
per diem expenses, attached hereto as Exhibit "A," is hereby approved.
Section 2.
Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Agreement.
R2006- Financial Consultant Agrmt W-Douglas Haag
Page I of2
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 18th day of May 2006.
ATTEST: " "
c=S~': f+~.L
Jane A. Hines, CM~, City Clerk
i '.
App'foved As to Form and
Legal lciency:
Moved by:
Seconded by:
Vote: 5-b
Mayor Edelcup
Vice Mayor Brezin
Commissioner Goodman
Commissioner Iglesias
Commissioner Thaler
v (Yes)
~(Yes)
V (Yes)
~(Yes)
~(Yes)
R2006- Financial Consultant Agrmt W-Douglas Haag
{'A)~~~~\ ~ru~ .rGL~11llS
COW\Wu 5 \.1 oN cc.e.. /H PrL't./G
_(No)
_(No)
(No)
_(No)
_(No)
Page 2 of2
FINANCIAL CONSULTANT AGREEMENT
WITH DOUGLAS HAAG
NO. C0506-51
THIS CONSULTANT AGREEMENT made and entered into this I 8~day of
- ,2006, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a munici al
corporation of the State of Florida, (hereinafter referred as to "City") and DOUGLAS HAAG,
(hereinafter referred to as "Consultant").
WHEREAS, Douglas Haag is a qualified finance advisor with extensive expenence II1
financial matters; and
WHEREAS, the City wishes to employ Consultant to advise and assist with financial
matters more specifically described in Exhibit "A," attached hereto and made a part hereof; and,
WHEREAS, the Consultant is qualified, willing and able to provide the desired services on
the terms and conditions set forth herein;
NOW THERFORE, in consideration of the premIses and the mutual covenants herein
named, the pm1ies hereto agree as set forth below:
1. RECIT ALS. The Recitals set forth above are hereby incorporated into this Agreement and
made a part of hereof for reference.
2. SERVICES TO BE PERFORMED. Consultant shall perform the following services:
a. Review the City of Sunny Isles Beach Financial/IT prospective as well as those services
more particularly described in Exhibit "A" attached hereto and made a part hereof.
b. Consultant will prepare and present oral reports as needed or as requested on a periodic basis
while engaged in special projects for the City. Consultant shall provide on an as needed
basis, to the City Manager, a detailed narrative report delineating all services provided by
the Consultant in the previous month. Each rep0l1 required herein will be submitted to the
attention of the City Manager.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth
in Paragraph 10 hereunder, the term of this Agreement shall be for a period not to exceed sixty (60)
days and shall begin after notification to proceed from the City Manager. The term of this
Agreement may be extended by mutual agreement of the parties. Any change in fee, terms or
conditions shall be accomplished by written amendment to this contract.
4. COMPENSA TION. Payment to Consultant for all charges and tasks under this Agreement
shall be in accordance with this Agreement and under the following conditions:
a. Reimbursements. The Consultant shall be reimbursed for actual out of pocket travel
expenses; specifically, air fare, taxi or car rental cost in the course of performing his
duties under this Agreement. Additionally, Consultant shall receive $150.00 per
diem to defray cost of lodging and meals.
SIB
City of Sunny Isles Beach
18070 Collins A venue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
b. Payment. Consultant shall be paid an amount not to exceed thirty thousand dollars
($30,000.00) for services rendered. Payment shall be provided on a monthly basis
upon the submittal of proper invoices. Invoices received from the Consultant
pursuant to this Agreement will be reviewed by the City Manager or Designee. If
services have been rendered in conformity with the Agreement, the invoice will be
sent to the Finance Department for payment. Invoices must reference the contract
number assigned hereto. Invoices will be paid in accordance with the State of
Florida Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records, the
Consultant will clearly state "final invoice" on the Consultant's final/last billing to
the City. This ce11ifies that all services have been properly performed and all
charges and costs have been invoiced to the City. Since this account will thereupon
be closed, any and other additional charges, if not properly included on this final
invoice are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City Manager. If the City disputes any charges on
the invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant.
Consultant shall not pledge the City's credit or make it a guarantor of payment or surety for
any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant fUl1her
warrants and represents that it has no obligation or indebtedness that would impair its ability to
fulfill the terms of this Agreement.
5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are discovered
during the performance of this Agi'eement, the City shall have the right to cancel this Agreement
upon thirty (30) days written notice to Consultant. Upon termination, the City shall pay Consultant
for all work completed prior to termination.
6. INDEPENDENT CONSULTANT RELATIONSHIP. The Consultant is an independent
Consultant and shall be treated as such for all purposes. Nothing contained in this agreement or any
action of the parties shall be construed to constitute or to render the Consultant an employee,
pm1ner, agent, shareholder, officer or in any other capacity other than as an independent Consultant
other than those obligations which have been or shall have been undertaken by the City, Consultant
shall be responsible for any and all of its own expenses in performing its duties as contemplated
under this agreement, except for expenses set f0l1h in Section 4. The City shall not be responsible
for any expense incurred by the Consultant. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Consultant, other than those set forth in this agreement. Consultant shall furnish his own
transportation as he determines necessary in carrying out his duties under this agreement.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use, by Consultant or other parties, shall
be approved in writing by the City.
Consultant shall deliver to the City for approval and acceptance, and before being eligible
for final payment or any amounts due, all documents and materials prepared by, and for, the City
under this Agreement.
All oral and written information not in the public domain or not previously known, and all
information and data obtained, developed or supplied by the City, or at its expense, will be kept
confidential by the Consultant and will not be disclosed to any other party, directly or indirectly,
without the City's prior written consent, unless required by a lawful order. All drawings, maps,
sketches, programs, data base, reports and other data developed or purchased under this Agreement
for, or at the City's expense, shall be and remain the City's property and may be reproduced and
reused at the discretion of the City.
The City and Consultant shall comply with the provisions of Chapter 119, Florida Statutes
(Public Records Law).
All covenants, agreements, representations and warranties made herein, or otherwise made
in writing by any party pursuant hereto, including, but not limited to, any representations made
herein relating to disclosure or ownership of documents, shall survive the execution and delivery of
this Agreement and the consummation of the transactions contemplated hereby.
9. INDEMNIFICATION. Consultant agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be
alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the
Consultant, agents or other personal entity acting under Consultant's control in connection with the
Consultant's performance of services pursuant to that agreement and to that extent the Consultant
shall pay such claims and losses and shall pay all such costs and judgments which may issue from
any lawsuit arising from such claims and losses including wrongful termination or allegations of
discrimination or harassment, and shall pay all costs and attorneys' fees expended by the City in
defense of such claims and losses including appeals. The parties agree that ten percent (10%) of the
total compensation is a specific consideration from the City to the Consultant for this indemnity.
10. TERMINATION.
a. If, through any cause within the reasonable control the Consultant shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations material to this
agreement, the City shall have the right to terminate the services then remaining to be performed.
3
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Prior to the exercise of its option to terminate for cause, the City shall notify the Consultant of its
violation of the particular terms of the agreement and grant Consultant ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate this agreement.
1. In the event of termination, all finished and unfinished documents, data
and other work product prepared by Consultant (and sub-Consultant[s])
shall be delivered to the City and the City shall compensate the
Consultant for all services satisfactorily performed prior to the date of
termination, as provided in Paragraph 4 herein.
11. Notwithstanding the foregoing, the Consultant shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of
the Agreement by Consultant and the City may reasonably withhold
payments to Consultant for the purposes of set-off until such time as the
exact amount of damages due the City from the Consultant is determined.
111. After receipt of a Termination Notice and except as otherwise directed by
the City, the Consultant shall:
1. Stop work on the date and to the extent specified.
2. Terminate and settle all orders and subcontracts
relating to the performance of the terminated work.
3. Transfer all work in process, completed work and
other materials related to the terminated work to the
City.
4. Continue and complete all parts of that work that have
not been terminated.
b. Termination for Convenience of City. The City may for its convenience and without
cause terminate the services then remaining to be performed under the agreement.
11. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement without the prior written consent of
the City. Should the Consultant subcontract any services under this agreement, it shall be done with
continued liability for the Consultant. The Consultant shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Consultant.
12. TIME OF COMPLETION. The services to be rendered by the Consultant shall be
commenced upon the issuance of a notice to proceed by the City Manager and shall be completed
within the time specified in this Agreement. A reasonable extension of time shall be granted in the
event the work of the Consultant is delayed or prevented by the City or by circumstances beyond
4
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
the reasonable control of the Consultant including weather conditions of acts of God which render
the performance of the Consultant's duty impracticable.
13. MODIFICATIONS OF WORK. The City reserves the right to make changes in the work,
including alterations, reductions or additions thereto. Upon receipt of the City's notification of a
contemplated change, the Consultant shall (1) if requested by the City, provide an estimate for the
increase or decrease in cost due to the contemplated change, (2) notify the City of any estimated
change in completion date, and (3) advise the City in writing if the contemplated change shall affect
the Consultant's ability to meet the completion dates or schedules of this Agreement.
14. COORDINATION OF SERVICES. The City's representative/liaison during the
performance of this Agreement shall be A. John Szerlag, City Manager, telephone number 305-
792-1701. Consultant shall not respond to requests for services under this Agreement unless the
request is received directly from A. John Szerlag or designated personnel. Any requests received
from other City departments/divisions shall be referred to the City Manager's Department
representative designated above. Services performed without authorization of the City Manager
shall be considered unauthorized and shall not be compensated/paid by the City.
15. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term of
this Agreement or any time for a period of five (5) years subsequent to that date upon which the
Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is no
adequate remedy at law for such violation, the City shall have the right, in addition to any other
remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for violating
such provisions.
16. NOTICES. All notices and communications hereunder shall be in writing and shall be
deemed given when sent postage prepaid by registered or certified mail, return receipt requested
and, if intended for City to A. John Szerlag, City Manager, with a copy to Hans Ottinot, City
Attorney, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
and, if intended for Consultant, shall be addressed to Douglas Haag, 7983 Perry Lake Road,
Clarkson, Michigan 48348. Telephone: 248-425-8884.
17. GOVERNING LAW. The validity of this Agreement and the interpretation and
perfOlmance of all of its terms shall be construed and enforced in accordance with the laws of the
State of Florida, without regard to principles of conflict of laws thereof. The location of any action
or proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade County, in
the State of Florida. The non-prevailing party shall pay all costs and attorney's fees incurred by the
other pm1y.
18. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of Three (3) years.
5
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
19. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the
Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development Act of
1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive
Order 11248 as amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee of the City because of race, color, creed,
religion, ancestry, national origin, sex, disability or other handicap, age, marital/family status, or
status with regard to public assistance.
20. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended under the Code of
the City of SUlmy Isles Beach Ordinance, which are incorporated by reference herein as if fully set
forth herein, in connection with the Agreement conditions hereunder.
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly that should conflict in any manner or degree with the performance of the services.
21. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document.
22. MISCELLANEOUS.
a. The rights granted to Consultant hereunder are nonexclusive, and the City reserves the right
to enter into agreements with other persons or firms to perform services including those provided
hereunder.
b. Consultant and its employees shall promptly observe and comply with applicable provisions
of all published federal, state and local laws, rules and regulations which govern or_apply to the
services rendered by Consultant hereunder, or to the wages paid by Consultant to its employees.
c. Consultant shall obtain and keep in force during the term of this Agreement all necessary
licenses, registrations, certificates, permits and other authorizations as are required by law in order
for Consultant to render the service(s) required hereunder.
d. Consultant shall not use the name or official seal of the City in any promotional material
without the prior written consent of the City.
e. Except as expressly provided for in this Agreement, Consultant is not authorized to act as
the City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind the
City hereunder, either in Consultant's relations with sub-Consultants, or in any other manner
whatsoever.
23. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is
expressly incorporated herein by reference, shall constitute the entire agreement between the pm1ies
6
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City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3] ] 3 Fax
e. Except as expressly provided for in this Agreement, Consultant is not authorized to act as
the City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind the
City hereunder, either in Consultant's relations with sub-Consultants, or in any other manner
whatsoever.
24. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is
expressly incorporated herein by reference, shall constitute the entire agreement between the parties
with respect to the subject matter hereof, and it shall supersede all previous and contemporaneous
oral and written negotiations, commitments, agreements and understanding relating hereto. This
Agreement may be executed in multiple identical counterparts, each of which shall be deemed an
original for all purposes.
25. AMENDMENT. Any modification of this Agreement shall be effective only if in writing
and signed by the parties to this Agreement. No waiver of any provision of this Agreement shall be
valid or enforceable unless such waiver is in writing and signed by the parting granting such waiver.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate
on the day and year first written above.
WITNESSES:
d:'Y.lR " ) e..,: 1-v ,
,~ UJ~
DOUGLAS HAAG
By:J)OO~ WI ~1
Print/type Name: OOUGlJC.\ s rv, ~-J/-\AG'"
CITY OF SUNNY ISLES BEACH
orman S. Edelcup
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7
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EXHIBIT "A"
SCOPE OF SERVICES
1. Development of Fiscal Year 2006/07 Budget Document in coordination with
Finance Director.
· Prepare budget calendar (I'll assist on this as I'm going to include input from
the City Commission related to goals and objectives).
· Preparation of budget worksheets utilizing New World Systems (NWS)
software.
· Attend meetings with me when I discuss proposed budgets with appropriate
management personnel.
· Calibrate revenue forecasts and assist with finalizing capital project forecasts.
· Improve efficiency of entire budget process.
II . Interface of IT/Financial functions for greater efficiency and effectiveness.
· Utilization ofNWS software for budget preparations.
· Automate interface of paychecks to general ledger.
· Maximize efficiency and cross training of current staff, which
incorporates leveraging existing NWS software for increased productivity.
III. Investment protocols.
· Review of current investment management policies, and enhance investment
instruments as allowed by statue.
IV. Review and implement audit recommendations.
· Fixed asset inventory.
EXHIBIT,Doc
SIB
City Commission
Norman S. Edelcup
Mayor
Roslyn Brezin
Vice Mayor
Gerry Goodman
Commissioner
Danny Iglesias
Commissioner
Lewis J. Thaler
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
May 26, 2006
Douglas Haas
7983 Perry Lake Road
Clarkson, Michigan 48348
Re:
Financial Consultant Agreement
Dear Mr. Haas:
At its regular meeting of May 18,2006, the City Commission adopted Resolution No.
2006-915, which approved a Financial Consultant Agreement with you. Enclosed are an
original agreement and a copy of the approving resolution for your files.
Thank you.
Very truly yours,
~~'O~ Wa.JU~
Priscilla Walker
Deputy City Clerk
Enclosures
cc: A. John Szerlag, City Manager (w/o attachments)
Hans Ottinot, City Attorney (w/o attachments)
Jorge L. Vera, Assistant City Manager (w/o attachments)
Linda K. Dosal, Assistant Finance Director
Shaun Gelvez, Contracts Administrator
Office of the City Clerk (305) 792-1703 Phone (305) 949-3113 Fax
Haag Doug - Financial Consultant Agrmt Exec Trans Ltr
City Commission
Norman S. Edelcup
Mayor
Roslyn Brezin
Vice Mayor
Gerry Goodman
Commissioner
Danny Iglesias
Commissioner
Lewis J. Thaler
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
May 22, 2006
Douglas Haas
7983 Perry Lake Road
Clarkson, Michigan 48348
Re:
Financial Consultant Agreement
Dear Mr. Haas:
At its regular meeting of May 18,2006, the City Commission adopted Resolution No.
2006-915, which approved a Financial Consultant Agreement with you. Enclosed are
two (2) original agreements for signature by you and two witnesses.
Upon completion, please return the originals to my attention. I will then finalize
processing of the agreements and return an original, executed agreement and a copy of
the approving resolution to you.
Thank you.
Very truly yours,
&~W~
Priscilla Walker
Deputy City Clerk
Enclosures
cc: A. John Szerlag, City Manager (w/o attachments)
Hans Ottinot, City Attorney (w/o attachments)
Jorge L. Vera, Assistant City Manager (w/o attachments)
Shaun Gelvez, Contracts Administrator (w/o attachments)
Office of the City Clerk (305) 792-1703 Phone (305) 949-3113 Fax
Haag Doug - Financial Consultant Agrmt For Sig Ltr
TO:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Roslyn Brezin, Vice Mayor
Lewis J. Thaler, Commissioner
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
FROM: A. John SzerIag, City Mana
DATE: May 18,2006
RE: Financial Consultant Agreement with Mr. Douglas Haag
The City of Sunny Isles Beach has an excellent Finance and IT staff. However, we could use some
assistance enhancing our fmancialfIT procedures, especially in the following areas:
· Development of Fiscal Year 2006/07 Budget Document. This will include preparing budget
calendar as well as input from the City Commission related to goals and objectives; preparation
of budget worksheet utilizing New World Systems software; calibrating revenue forecasts and
assist with fmalizing capital project forecasts.
· Interface of IT/Financial functions for greater efficiency and effectiveness. This includes
utilization of NWS software; automate interface of paycheck to general ledger; maximize
efficiency and cross training of current staff.
· Investment protocols. This will involve review of current investment management policies, and
enhancement of investment instruments as allowed by statute.
· Review and implement audit recommendations, in particular regard to the fixed asset inventory.
Mr. Haag will be spending approximately 10 days per month with us during the months of May, June,
July, and September. After this time frame, I will be performing an analysis of the financialfIT element of
the organization, and may make further recommendations.
A budget amendment from our Administrative Contingency Account (10-519-5990) will be required to
fund consultant fees.
As always, please feel free to contact me should you have any questions.
AJS/iw
Attached
cc: Hans Ottinot, City Attorney
Jean Watson, Finance Director
Derrick Arias, IT Director
Linda Dosal, Assistant Finance Director
Douglas Haag
Agenda Item \ 0 ~
Date 5 - 18 - O~
financial Consultant Agreement Memo.Doc
DOUGLAS M. HAAG
7983 Perry Lake Road
Clarkston, MI 48348
(248) 425-8884
Douglas _ haag@hotmail.com
SUMMARY OF QUALlFlCA nONS
Twenty-plus years of steadily increasing management accomplishments and responsibilities with local governments and
public sector service providers (insurance and software industries). Strong experience and qualifications in all areas of
software design, project management, development, documentation, quality control, client services and customer support.
Proven skills in the following areas:
. Supervision - Proven leader and supervisor while assuming increasing managerial responsibilities in every position held.
. Communication - Excellent written and verbal communication skills. Active participant and facilitator at regional and
national user group activities as well as customer training sessions and seminars. Comfortable working with individuals
at all levels, from entry level accounting staffto elected officials, CFO, CIO, etc.
. Sales - Five years experience selling Oracle ERP software and/or services. Responsibilities included overall territory
management, customer relations, RFP responses, contract negotiations, account management, etc.
. Management - Pursue a participatory management style that encourages teamwork and development of staff to assume
additional responsibilities. Proven ability to train, motivate, and mentor employees to succeed at the next level. Strong
project management skills have allowed me to take on duties previously performed by several managers. Results and
bottom line orientation enable me to successfully find the proper balance between the needs of the organization,
employees, and constituents. Able to easily manage a large number of concurrent projects and tasks.
. Technical Ability - Proven problem-solving skills at all levels, including accounting, finance, data processing, and
training. Software implementation experience includes responsibility for managing approximately 150 implementations,
all of these in public sector. Responsibilities ranged from on-site consultant to project manager to executive sponsor.
EXPERIENCE
Area Manager/Solutions Manager, AMX International, March, 1999 - Present:
AMX International is a certified business partner for Oracle. Responsible for developing overall Public Services Area
practice, including pre-sales, sales and post-sales activities. Today that practice results in nearly 70% of total company
revenue. Directly responsible for services sales to Oracle prospects and existing customers (approximately $10 million in
2004 - 2005). Also, previously responsible for consulting practice consisting of 12 direct reports - both consultants and
managers. Primary objective of on-time and on-budget met on a consistent basis as well as delivery of highly referenceable
accounts for Oracle. Other projects included assisting with developing a project management methodology based on public
sector experience.
Senior Client Manager, J.D. Edwards, May 1997 -February, 1999:
Overall responsibility for over 90% of all Public Service Business Unit implementations in FY 1998 as well as install base
activities. Achieved a 182% increase over previous year revenues without an increase in direct reports. This was
accomplished through aggressive recruitment and training of business partners integral to the successful implementation ofa
large number of projects. Managed a staff of eight consultants and client managers that provided 90% of the client services
revenue in the Public Services Business Unit in FY 1998. Personally handled all strategic planning activities and project
staffing assignments. In addition, we finished the year with one of the highest customer satisfaction ratings ever for Public
Services - 8.5/10.0. At the same time, our group attained the highest operating margins and utilization levels to date.
Product Manager, Micro Arizala Systems, Inc., April 1991 - April 1997:
Micro Arizala Systems is a national software company specializing in application software for local governments using IBM
compatible PC's and networks. Responsible to President of company for product design, project management, quality
control, testing, documentation, user group functions, client services and customer support. Supervised staff of 10 which
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supported a customer base of 1,100 in 30 states. Had also assumed responsibilities in sales and marketing. Accomplishments
included initiation and coordination of national user group conference, redesign of entire product line, and development of
testing and documentation standards. Also, increased sales by 50% in two years through development of enhanced support
plans for existing customers.
Operations Manager, Meadowbrook Insurance, November 1988 - April 1991
Meadowbrook Insurance develops and manages alternative risk retention programs for public entity association sponsored
programs. Responsible to Vice President of Public Entity Division for all operational aspects of program management. This
included providing all necessary accounting, data processing, customer service and sales support to branch offices. Home
office duties included management of eight person sales and customer support staff responsible for 600+ local governments
in the state of Michigan.
Regional Support Manager, New World Systems, April 1985 - November 1988:
New World Systems is a national software development firm specializing in application software for medium to large local
units of government using IBM AS/400 systems. Advanced from Customer Support Representative to Account Manager,
Senior Account Manager and Regional Support Manager. Reported to President of company and managed a staff of 12
employees providing a full range of hardware and software support services to 75 clients located throughout the Midwest.
Services included implementation planning, installation, training, systems design, software development, consulting and
project management. Other duties included sales support and operations management, including (but not limited to)
employee training, quality control, and software documentation. Average annual growth rate during this time was
approximately 50%.
Data Processing Manager/Assistant Finance Director, City of Bay City, Michigan, January 1980 - April 1985:
Initially hired as Data Processing Manager and assumed additional responsibilities for management of the utility billing
department and investment functions. Originally three different managers held these positions. Reported to finance director
and managed a staff of 15 employees which were responsible for providing data processing, utility billing and accounting
services for the city. Other duties included management of $30 million investment portfolio, implementing major cost and
staff reduction policies and budget preparation. Major accomplishments included replacing an IBM 360/370 computer
system with an IBM System 38 and replacing all application software and the programming staff.
Controller/Treasurer, CityofRiverview, Michigan, and City of Gibraltar, Ml, September, 1975 -December 1979:
Responsible to City of Manager/Mayor for all accounting and financial operations of the city. This included budget
preparation and monitoring, debt management, benefit plan administration, risk management, and investments. Supervised
the day-to-day operations of the department including accounting, payables, receivables, tax collections, payroll, data
processing, and utility billing. Other duties included cash flow management, employee benefit costing, internal auditing and
treasury functions.
EDUCATION
University of Michigan, BBA - Major in Accounting
Saginaw Valley State University, MBA - Major in Finance
Received CPA Certificate of Examination
Member Government Finance Officers Association
A WARDS
1998 J.D. Edwards Workhorse Award
1999 AMX Area Manager of the Year
2000 AMX Services Salesperson of the Year
2004 AMX Software Salesperson of the Year