HomeMy WebLinkAboutReso 2006-900
RESOLUTION NO. 2006 - q 00
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT
WITH SOUTHEAST MECHANICAL CONTRACTORS, INC. FOR
MAINTENANCE SERVICES FOR THE SUNNY ISLES BEACH
GOVERNMENT CENTER AIR-CONDITIONING SYSTEM, IN THE
AMOUNT OF TWENTY-ONE THOUSAND SEVEN HUNDRED EIGHTY-
NINE DOLLARS AND NINETY-FIVE CENTS ($21,789.95), WITH TWO
ONE-YEAR RENEWAL OPTIONS, ATTACHED HERETO AS EXHIBIT
"A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THE TERMS OF THIS AGREEMENT;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach is in need of maintaining the multiple air
conditioning systems located within the Government Center; and
WHEREAS, Southeast Mechanical Contractors, Inc. is qualified, willing and able to
provide the desired services, having installed all the equipment, and their performance was
excellent; and
WHEREAS, the City wishes to enter into an Agreement with Southeast Mechanical
Contractors, Inc. to maintain the multiple air conditioning systems within the Government
Center, in the amount of Twenty-One Thousand Seven Hundred Eighty-Nine Dollars and Ninety-
Five Cents ($21,789.95), with two one-year renewal options, as set forth in Exhibit "A", attached
hereto.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, THAT:
Section 1. Approval of Agreement. The Agreement with Southeast Mechanical Contractors,
Inc., for the maintenance of the multiple air conditioning systems located with the Government
Center, in an amount of $21,789.95, with two one-year renewal options, attached hereto as
Exhibit "A", be and the same, is hereby approved.
Section 2. Authorization of Mayor. The Mayor IS hereby authorized to execute said
Contractor's Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Contractor's Agreement.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 16th day of March, 2006.
R2006-900 Southeast Mechanical A-C Agrmt
Page 1 of 2
ATTEST:
d~A~
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM AND
LE S FFICIENCY:
Vote: 5-0
Mayor Edelcup
Vice Mayor Brezin
Commissioner Goodman
Commissioner Iglesias
Commissioner Thaler
R2006- Storm Dmin Cleaning & Jetting of Lines
V,(Yes)
V (Yes)
V (Yes)
V)Yes)
V (Yes)
Page 2 of2
Moved by: ~h'\h"\I~'\l)I\)t.Q.. lH V\1..~
Seconded by: Cl\~.s.~lbfJ<t.R. ICoL<i:SI~
(No)
(No)
(No)
(No)
(No)
CITY OF SUNNY ISLES BEACH
HV AC EQUIPMENT MAINTENANCE
SERVICE AGREEMENT
J.lHl ~
THIS AGREEMENT ("Agreement") entered into tlllS _Clay of .... i.u.U"_ 2006, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred as to "City"), a municipal
corporation of the State of Florida, and SOUTHEAST MECHANICAL CONTRACTORS, a Florida
corporation authorized to do business in the State of Florida (hereinafter refen'ed to as "Contractor").
RECIT ALS
\VHEREAS, the City is in need of a contractor to provide maintenance services for its heating,
ventilation and air conditioning equipment ("Services"); and
\VHEREAS, Contractor is qualified to provide said Services; and
WHEREAS, Contractor has expressed the ability and desire to provide the desired Services
subject to the tenns and conditions contained herein.
WHEREAS, the City desires to contract with Contractor to provide the Services described in
Exhibit "A", attached hereto and made a part hereof; and
NOW THEREFORE, in consideration of the premises and the mutual covenants herein, the
parties agree as follows:
TERMS
1. RECITALS: The recitals set fmih above are hereby incorporated into this Agreement and
made a part hereof.
2. SERVICES: Contractor agrees to fumish all labor and materials in a good and workmanlike
and professionalmalmer and to perform the Services designated in Exhibit "A" attached hereto, which is
incorporated herein by reference. The Services described in Exhibit "A" shall be perfonned by
Contractor to the full satisfaction of the City. Contractor agrees to have a qualified representative to audit
and inspect the Services provided on a regular basis to ensure all Services are being perfonned in
accordance with Exhibit "A" and shall repmi to the City accordingly. Contractor agrees to immediately
infol111 the City via telephone and in writing of any problems that could cause damage to the City's
property, improvements and persons. Contractor will require its employees to perform their work in a
manner befitting the type and scope of work to be perfol111ed. In the event that the Contractor fails to
complete perfolmance pursuant to the tel111S of this contract and City must undertake the completion of
perfolmance of Services, Contractor agrees to indemnify the City for reasonable costs incUlTed with
respect to the completion of those Services and any damages the City may suffer as a result of the failure
of performance by Contractor.
3. COMPENSATION:
A. Contractor shall be compensated a total fee of Twenty-One Thousand Seven Hundred ancl
Eighty-Nine Dollars and Five Cents ($21,789.05). Payment to Contractor for all charges under
this Agreement shall be in accordance with this Agreement and a schedule of charges or tasks
reflected in Exhibit "A", except for the telms and annual investment described in Section 5,
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"YOUR PROGRAM INVESTMENT", on pages 8-9 of the attached Exhibit "A". The term of
this Agrcement shall be for one (1) year, with the City's option to renew this Agreemcnt for two
(2), one-year terms. In the event the City elects to exercise its option to renew this Agreement,
Contractor agrces to honor the same price term of Twenty-One Thousand Seven Hundred and
Eighty-Nine Dollars and Five Cents (S21,759.05).
TERM PRICE % ADJ USTVI ENTS
February I, 2006 - January I, 2007 521,254.16 0.0%
February 1,2007 - January 1,2008 (Renewal option) $21,785.52 2.5%
February 1,2008 - January 1,2009 (Renewal option) 522,330.16 2.5%
The City shall only be obligated to compensate Contractor for Services rendered. The
Contractor shall make no other charges to the City for supplies, labor, liccnses, pel111its, overhead
or any other expenses or costs unless any such expense or cost is incurred by Contractor with the
prior written approval of the City. If the City disputes any charges on the invoices, it may make
paymcnt of the uncontested amounts and withhold payment on the contested amounts until they
are resolved by agreement with Contractor.
B. In accordance with Section 62-6(B) of the City of Sunny Isles Beach Code, the total
amount of compcnsation for the Services or Additional Services shall not exceed $10,000.
However, in the event that the total charge by the Contractor approaches that amount, in
accordance with the City Manager shall require an approval by the City Commission for such
expenditures
4. UNDISCLOSED CONDITIONS: In the event that undisclosed conditions are discovered
during the performance of this Agreement, the City shall have the right to cancel this Agreement upon
thirty (30) days written notice to contractor. Upon termination, the City may re-bid the project if the
contractor fails to perfoml under this Agreement due to the undisclosed conditions.
5. INSURANCE: Contractor shall, at its sole cost and expense, during the period of any work being
perfol111ed under this Agreement, procure and maintain the following minimum insurance coverage to
protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its
agents, contractors or employees, as more particularly set forth below:
o
Comprehensive General liability insurance, including broad fOlm contractual liability
coverage for all operations, including, but not limited to, contractual, products, and
completed operations, personal injury and property damage liability with minimum
limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars
($2,000,000) aggregate.
o
Worker's Compensation, as required by law, but with no less than S I ,000,000 for
Employer's Liability.
o
Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for minimum limits of not less than One Million Dollars
(SI,OOO,OOO) per occurrence, One Million Dollars ($1,000,000) per accident for
bodily injUlY and Five Hundred Thousand Dollars (S500,000) per accident for
propel1y damage.
Southeast Mechanical Contractors
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Umbrella/Excess Liability coverage in addition to the foregoing limits that when
combined with the foregoing limits providc total coverage of at least Five Million
Dollars (5)5,000,000).
Insurance rcquired of the Contractor shall be primary to, and not contribute with, any insurance or
sclf-insurance maintained by the City
Such insurance shall not diminish Contractors indemnification obligations hereunder. The insurance
policy shall be issued by such company, in such fOllns and with such limits of liability and deductibles as
are acceptable to the City with a minimum Best rating of A-Excellent, and shall be endorsed to be
primary over any insurancc, which the City may maintain. Prior to the execution of this Agreement, and
at any time upon requcst, Contractor shall fUl11ish to the City certificates of insurance evidencing the
minimum required coverage and appropriately endorsed for contractual liability with the City named as
an additional insured. All policies shall contain a waiver of subrogation endorsemcnt. All policies and
celiificates shall be in forms and issued by insurance companies acceptable to the City's Risk
Management Department. All insurance policies and celiificates of insurance shall provide that the
policies may not be canceled or altered without thiliy (30) calendar days prior written notice to the City's
Risk Management Depmiment. The City reserves thc right from time to time to change the insurance
coverage and limits of liability required to be maintained by Contractor hereunder.
6. OWNERSHIP OF DOCUMENTS: The parties agrce that all documentation and work
product produced pursuant to this Agreement shall become the exclusive property of the City.
7. INDEPENDENT CONTRACTOR RELATIONSHIP: It is understood and agreed that
nothing contained in this Agreement shall be deemed to create a partnership, joint venture, other
association, or an employcr/cmployee relationship between the Contractor and the City. Contractor shall
be in the relation of an independent contractor and is to have entire charge, control and supervision of the
work to be performed hereunder.
8. COMPLIANCE WITH LAW: Contractor shall comply with all laws, regulations and
ordinances of any federal, state, or local govel11mental authority having jurisdiction with respect to this
Agrecment (Applicable Laws) and shall obtain and maintain any and all material pel111its, licenses,
approvals and consents necessary for the lawful conduct of the activities contemplated under this
Agreement. Specifically, Contractors shall comply with all applicable cont1ict of interest provisions as
provided in state statutes, Miami-Dade County Code and the Code of the City of Sunny Isles (Section 62-
16 entitled "Ethics in Public Contracting." As provided in Section 62-16, Code of thc City of Sunny
Isles, the City Commission may terminate this Contract for violation of the above-referenced ethical
standards.
9. WAIVER OF LIABILITY/INDEMNITY: The City shall not in any way be answerable or
accountable for any violations of applicable laws or for any injury, loss or damage arising from the
negligence or omission of Contractor or anyone of its employees, contractors or agents. Contractor
hereby agrees to indemnify, defend and hold harmless the City, its depatiments and divisions, its
employees and agents from and against any claim, loss, damage, liability, cost or expense, including
attol11eys' fees, arising out of (i) the perfonnance or breach by the Contractor of its obligations under this
Agreement, (ii) Contractor's negligcnt perf0l111anCe (or by any person acting for the Contractor or for
whom Contractor is responsible). Contractor hereby ilTevocably waives any right and agrees not to file
any mcchanic's or materialman's lien against the interest of the owner of the property.
Southeast Mechanical Contractors
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] O. ASSIGNMENT: This Agreement shall be binding upon and shall inure to the benefit of the
City and to any and all of its successors and assigns, whether by merger, consolidation, transfer of
substantially all assets or any similar transaction. Notwithstanding the foregoing, this Agreement is
personal to the Contractor and it may not, either directly or indirectly, assign its rights or delegate its
obligations to City hereunder without first obtaining the City's consent in writing. Any such attempted
assignment or delegation shall be deemed of no legal force and effect whatsoever.
II . TERM: The tenn of this Agreement shall commence upon execution, and shall continue for a
period of one (I) year, with the City having the sole option to renew this Agreement for t\VO (2), one year
terms, unless tel111inated sooner pursuant to the tenl1S of this Agreement. Contractor is to commence
perf0l111anCe of work on the Commencement Date and continue in a diligent manner until work is
complete. Contractor acknowledges that compliance with the commencement and completion schedule is
on the essence of this Agreement. The terms of Sections 7 and 8 entitled "Compliance with Law" and
"Waiver of Liability/Indemnity," respectivcly, shall survive tenl1ination of this Agreement.
12. TERMINA nON: The City shall have the right to cancel this Agreement, at any time during
the term hereof, upon thirty (30) days writtcn notice to the Contractor. Payment will be made only for
work completed to the satisfaction of the City. Contractor shall have the right to cancel this Agreement
upon thirty (30) days written notice to the City.
13. NOTICES: All notices and other communications required or pel111itted to be given undcr
this Agrecment by either party to the other shall bc in writing and shall be sent (except as otherwise
provided herein) (i) by celiified or registered mail, first class postage prepaid, retul11 receipt requested, (ii)
by guaranteed ovel11ight delivery by a nationally recognized courier service, or (iii) by facsimile with
confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage
prepaid, retul11 receipt requested or by ovel11ight delivery by traditionally recognized courier servicc),
addresscd to such pat1y as follows:
I f to the City: A. John Szerlag Hans Ottinot, Esq.
City Manager City Attol11ey
City of Sunny Isles Beach City of Sunny Isles Bcach
18070 Collins Avenue 18070 Collins Avenue
Sunny Isles Beach, Florida 33160. Sunny Isles Beach, Florida 33160.
Ph: 305-792-170 I Ph: 305-792-1702
Fax: 305-592-] 561 Fax: 305-792-1562
I f to the Contractor: Brian Mueller, Account Manager
Southeast Mechanical Contractors
2120 S. W. 571h Tenace
Hollywood, FL 33023
Ph: 954-965-5900
Fax: 954-987-4490
14. GOVERNING LAW: The validity of this Agreement and the interpretation and
performance of all of its tenl1S shall be construed and enforced in accordance with the laws of the State of
Florida, without regard to principles of conflict of laws thereof. The location of any legal action or
proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade County, Florida.
Southeast Mechanical Contractors
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] 5. REMEDIES FOR BREACH: Should Contractor fail to perfol1n, City shall notify Contractor in
writing of such failure to perf 01111 and Contractor shall have thilty (30) days of receiving such notice to
cure such failure. If Contractor is unable to cure such f~lilure to perform, then City shall receive a refund
from the Contractor in an amount equal to the actual cost of a third party to cure such failure. The City
may sue for damages in circuit court. If City fails, refuses or is unable to perf 01111 any tel1n of this
agreement, City shall pay for Services rendered as of the date of termination.
16. ATTORNEY'S FEES: If this matter is placed in the hands of an attol11ey for collection, or in the
event suit or action is instituted to enforce any of the terms or conditions of this agreement, the losing
party shall pay to thc prevailing patty, in such suit or action in both trial COUlt and appellate court,
together with reasonable attorncy's fees for the anticipated cost of collection and judgment enforcement.
17. MISCELLANEOUS:
A. In the event any provision of this Agreement is found to bc void and unenforceable by a
COUlt of competent jurisdiction, the remaining provisions of this Agreement shall nevcrtheless be
binding upon the patties with the same effect as though the void or unenforceable provisions had
been severed and deleted.
B. This Agreement may be executed in multiple identical countelvarts, each of which shall
be dcemed an original for all pUlvoses.
C. This Agreement shall constitute the entire agreement between the parties with respect to
the subject matter hereof, and it shall supcrsede all previous and contemporaneous oral and
written negotiations, commitments, agreements and undcrstanding relating hcreto.
D. Any modification of this Agreement shall be effective only ifin writing and signed by the
parties to this Agreement.
E. No waiver of any provision of this Agrecment shall be valid or enforceable unless such
waiver is in writing and signed by the party granting such waiver.
18. CONFLICTING PROVISIONS: The terms and conditions 111 this Agreement supersede
any other conl1icting provisions that are contained in any other document.
(The remainder q{fhis page has he en infentionally lefi hlank)
Southeast Mechanical Contractors
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IN WITNESS WHEREOF, the patties hereto have executed this Agreement in duplicate on the day and
year first written above.
W2~~
Signature
~&'NN4 .511~?L.oce:...
Print Name
~uJ} ~.
Signature
~ftN:rtE:r - !<:Au.R.
Print Name
ATTE~T: ,'~_
~t~.'
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFI IENCY
BY:
Southeast Mechanical Contractors
SOUTHEAST MECHANICAL CONTRACTORS
A Florida corporation authorized to do business in the
State of Florida
BY. ij~
--(tlt- : . 5crv,...~e..Op'ert\..+tcn....$ tvltLi,Wj,pr
CITY OF SUNNY ISLES BEACH
~ ~..
/l~ .
BY. 1rfJ/}1Z1~h/{, ^ / ;:tc,~c:(>~~
Norman S. Edelcup, Mayor
6
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" . J~N-Z4-j\DO& 1 D: 3T
FROM-SE MECHANICAL CONTRACTORS LTD
954 987 4490
T-616 P002
F-830
I .. .
Southeast
Mechanical
Contractors
EXHIBIT "A"
r
I '.
2120 sw sill Terrace
Hollywood, FL 33023
Office: (954) 965 - 5900
Fax: (954) 987 - 4490
PREVENTATIVE MAINTENANCE AGREEMENT
Sunny Isles City Hall
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Programmed Maintenance Agreemen[
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Page 1 of 19
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FROM-SE MECHANICAL CONTRACTORS LTD
954 987 4490
T-616 P003
F-830
~ PROPRIETARY -
TABLE OF CONTENTS
1, EXECUTIVE SUMMARy.......... ..... "'" '" I" 1,.,1 ... II ... II. I...... II' f'" I" It J.t.... f... .,.. .,.. If' I... I........ "" 3
2. BENEFITS OF PROGRAMMED MAINTENANCE...... ............ ............................ .....................4
2.1 ENERGY DOLLAR SAVINGS........... .... ....... ........ ............. ..................... ............... .............4
2.2
2.3
2.4
2.5
2.6
3.
4.
5.
6.
7.
8.
9.
OPERATING COST SAVINGS..."",. ..... ............. ..........."... It II ... ..... .t. ....",. .......... It It. .,.... ,..,5
REDUCTION OF EXPENSIVE DOWN TIME................................... ......... ........................... ..5
EXl"ENDING EQUIPrvrnNT LIFE......... It.. II II" ..,.., "'" ".... ...................,., t,,_..... ..... .,..... f....... ,t. 1.5
INCLUDES ENGINEERING SUPPORT................ .... .................. ............ ....... .... ..... ...... ...... ...5
GAURANTEED PRIORITY EMERGENCY SERVICE RESPONSE................................................S
PROGRAM lNPLEMENTA TION TEAM............ ............................................................ .........6
PROGRAM FEA TUR.ES.......... .".. I ,., '" ",.... ,..... ................ ..... ..... ..... II ... I' It. I................ II .., I I..... I. ...... .....7
YOUR PROGRAM INVESTMENT....................... ................................................... '" ...........8
TERMS AND CONDITIONS............................................... .......... ................................. ......lO
APPENDIX A - LIST OF MAlNTAINED EQUIPMENT........................... .................................l2
APPEl'\'D1X B - EQUIPMENT TASKING PROCEDURES... ........... ................ .................. ......... 14
APPENDIX C - CLEARLY DEFINED SCOPE OF WORK.... ................. .............. ............. ........19
Programmed Mainltm\nce Agreement
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FROM-SE MECHANICAL CONTRACTORS LTD
954 987 4490
T-616 P.004/020 F-830
1. EXECUTIVE SUMMARY
Southeast Mechanical Contractors would like to thank City of Sunny Isles for this opportunity to propose
the following mechanical maintenance solution for your heating, ventilation and air conditioning (HV AC)
equipment. We would like to thank James Warts for his assistance in supplying Ihe informatioTI needed to
make this proposal possible.
Companies like City of Sunny Isles are charged with finding ways to continually improve upon quality
service while focusing on cost containment and/or reduction. Effective strategic decision-making is crucial
to meeting these higher standards. Southeast Mechanical is a resource that offers turnkey, integrated
mechanical maintenance solutions designed to help meet these goals. Southeast Mechanical Contractors is
dedicated to identifying, developing, and implementing strategies that will reduce your cost str .lcture. The
implementation of unique mechanical maintenance programs, designed to fill the needs of ead. individual
customer, along with innovative procurement strategies, bring value and cost savings to our custcoffiers.
Southeast Mechanical Contractors is one of the most respected service organizations and mechanical
contractors in South Florida. Southeast Mechanical Contractors's competencies on the construction side of
the business allow us purchasing power second to none in the industry. OUT purchasing power helps keep
our BV AC equipment and maintenance materials costs lower, which in turn benefits you directly in all
categories of HV AC work we perform on your behalf. We have, for more than 30 years been able to
provide our customers with the best value for their investment dollar.
Southeast Mechanical Contractors has considerable experience servicing HV AC mechanical syslems similar
to the system at Sunny Isles Ciry Hall.
Programmed Maintcnancc Agrccmenr
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FROM-SE MECHANICAL CONTRACTORS LTD
9S4 987 4490
T-616 P.00S/020 F-830
2. BENEFTS OF PROGRAMMED MAINTENANCE
The Preventative Maintenance Program you are about to review is specifically designed for S:unny Isles
City Hall to maintain the operation of its HV AC equipment at peak efficiency. This program is I;ustomized
to meet all of the unique requirements of your specific HV AC equipment. City of Sunny Isles will derive
many benefits from a well-designed and implemented maintenance program.
Southeast Mechanical Contractors's Preventative Maintenance Program is designed to help you reduce the
cost of operating and maintaining your HV AC systems. OUf goal is to help you control y,)ur overall
maintenance costs via a blend of predictive, diagnostic, and scheduled maintenance tasking services. With
this Preventative Maintenance Agreement, City of Sunny Isles will benefit as follows:
2.1. Energy Dollar Savings
Preventative Maintenance keeps Sunny Isles City Hall equipment in peak operating conditil)n, thereby
reducing energy consumption. Our program provides the proper maintenance tasking proce.dures that
include cleaning all heat transfer surfaces and calibrating your equipment to operate at peak perfc,rmance.
2.2. Operating Cost Saving
Our program will save you money in two ways. Since Southeast Mechanical Contractors is part cf a national
HV AC materials and pans procurement network, you benefit from our ever-growing economies of ~:cale, which
attract huge purchasing discounts from major equipment manufacturers and support material venclors. These
discounts allow us to offer you ule lowest possible price while still providing the highest qualily and most
efficient service and support systems available. As we implement this Preventative Maintenance Agreement,
system efficiency is returned IO an optimum level and operating costs and productivity losses are reduced to a
minimum.
Programmed Maintenance Agreement
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FROM-SE MECHANICAL CONTRACTORS LTD
954 987 4490
T-616 P.006/020 F-830
2.3. Reduction of Expensive Down Time
This Preventative Maintenance Agreement provides the manufacturers recommended maintenaTlce tasldng
procedures for your equipment on a predetermined schedule. Our program reduces equipment hilures and
costly equipment downtime which in turn increases the productivity of your employees. This cl)!felates to
an overall cost reduction and an improvement in profitability for City of Sunny Isles.
2.4. Extending Equipment Life
Southeast Mechanical Contractors's Preventative Maintenance Agreement keeps your equipment in
optimum condition. This maintenance program is custom tailored to increase the life expectallcy of your
equipment over that of improperly maintained equipment.
2.5. Includes Engineering Support
This maintenance program includes engineering support services designed to assist in solving comfort
complaints, including necessary modifications to reduce or add air conditioning, heating or ventilation
capacity in your facilities. As previously mentioned, Southeast Mechanical Contractors, also lead the
industry in construction and installation of new systems. These same engineering and design competencies
are at the disposal of our service customers.
2.6. Guaranteed Priority Emergency Service Response
Our Preventative Maintenance Agreement has continuously proven to reduce emergency or trouble calls,
However, when one does occur, you will receive our highest priority response. Southeast Mechanical
Contractors responds to emergency service or trouble calls even during peak periods.
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FROM-SE MECHANICAL CONTRACTORS LTD
954 98T 4490
T-616 P.007/020 F-830
3. PROGRAM IMPLEMENTATION TEAM
Southeast Mechanical Contractors's specialized equipment maintenance team is dedicated to insure a
smooth integration of this maintenance program with City of Sunny Isles's nonnal business activities. This
team will ensure consistency in the delivery of your maintenance program, and to provide for effective lines
of communication.
Your Account Manager, Brian Mueller, will continue to work closely with you along with the
Implementation Team to preserve the integrity of your equipment, reduce your energy and operating costs
and to maintain tenant comfort. The Implementation Team will be made up of the following serdce
professionals:
. Brian Mueller Phone # (954) 444 - 0543 will continue !O be your Account Manager. The primary
responsibility of the account manager is to ensure proper coordination of the execution of thi~
maintenance program.
. Donna Sherlocl{ is the Service Coordinator. Donna is responsible for scheduling all maintenance
program services. Donna and the call center team can be reached at (954) 965 - 5900 for emergency
service or normal service requests.
. Tony Lekas is the Service Operations Manager. Tony has complete authority for controlliIlg and
directing the field personnel, technical support, and resources to ensure the smooth and effici,~nt delivery
of this Preventative Maintenance Agreement. You can reach Tony Lekas at (954) 275 - 26m.
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FROM-SE MECHANICAL CONTRACTORS LTD
954 9S7 4490
T-616 P.OOS/020 F-S30
4. PROGRAM FEATURES
The implementation plan of your Preventative Maintenance Agreement will include the scope of ~;ervice to
be provided on the equipmem described in the "List of Maintained Equipment" located in the Appendix A
section of this agreement.
Scheduled Inspections: Southeast Mechanical Contractors will provide (1) Annual and (3) Operational
inspections per year in accordance per the "Equipment Tasking Procedures" located in Appendi:c B section
of this agreement. The maintenance tasking procedures, which our technicians precisely .:ollow, are
determined by the manufacturer's recommendations, equipment application, and our extensive experience.
Our program includes all maintenance materials, gaskets, oils, and lubricants required to peIform these
inspections tasking procedures.
Air Filter Maintenance: Included in your program are (4) air filter changes per year. Southeasl
Mechanical Contractors will provide the labor and materials to replace belts and filters. The
implemenration plan of your Preventative Maintenance Agreement includes the following scope .)f service
to be provided on the equipment described in the "Clearly Defined Scope" located in the Appendix C
section of this agreement.
Corrective Maintenance and Component Replacement Coverage: The main objective of this
Preventative Maintenance Agreement is to maintain your equipment at peak operating efficien<:y. During
the course of executing the maintenance tasking procedures, Ollr technicians are trained to identify
impending problems and repair them before they cause unplanned down rime.
Emergency and Trouble Can Coverage: Even with the comprehensive care provided jn lhis program,
occasional failures can occur. Under this agreement, we will provide emergency response between
scheduled visits, Monday through Sunday, including Holiday's, 24 hours per day to minimize: downtime.
The cost of emergency service labor and materials will be $65.00 per hour. Ovenime labor rate will be
$95.00 per hour.
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FROM-SE MECHANICAL CONTRACTORS LTD
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T-616 P.009/020 F-830
Service Documentation: We will document all scheduled and unscheduled service work showirg the time,
date, name of service technician, equipment identification, and brief description of we/rk. This
documentation will be made available upon request.
Performance Assurance Program: We will meet with you annually or more frequently upon request to
evaluate and make modifications, if necessary, to this maintenance program to assure that we I;ontinue to
meet both your business and technical requirements.
5. YOUR PROGRAM INVESTMENT
This Preventative Maintenance Progl:am will be for an original term of ~ (3) years, beginning on
2/1/2006. At end of the original term of this agreement, the program will automatically renew fi'om year to
year. Either party may terminate this agreement with written notice forty-five (45) days before the end of
the renewal date. City of Sunny Isles's annual investment in this program is shown below:
TERM PRICE % ADJUSTMENTS
February 1, 2006 - J aouary 1, 2007 $ 21,254.16 0.0%
February 1. 2007 - January I, 2008 $ 21,785.52 2.5%
February 1, 2008 - January 1. 2009 $ 22,330.16 2.5%
PLEASE CHECK PAYMENT OPTION BOX:
o PREPAYMENT IN FULL
o QUARTERLY
o MONTHLY
o OTHER (specify)
Programmed Maintenance Agreement
01/24/06
Page 8 of 19
SIB
. JAN-24-2006 10:40 FROM-SE MECHANICAL CONTRACTORS LTD 954 98T 4490 T-616 P,010!020 F-830
lne l:lUIlU,U agH::~JUl;:lH 1-'IILC:' :.uuvvu ~uvv... <-u.n UUL) U\J uuJ..."'''..... W'i'''r-.u-u..v ____~ __ _~._.__ _._______
original agreement. Price adjustments after year five are discussed in the terms and conditions of this
agreement.
Payment terms will be thirty (30) days after Southeasl Mechanical Contractors date of invoice. SouthE ast
Mechanical Contractors reserves the right to discontinue its service anytime payments have not been made as
agreed. Failure to make payments when due or impairment of customer's credit shall relieve Southea~t
Mechanical Contractors of any and all obligations pertaining to work or performance of work.
We would appreciate your signature in the space provided below as your acceptance of this Agreemem.
PROPOSAL OFFERED BY:
DATE: JANUARY 24, 2006
Brian Mueller - Representative
CUSTOMER ACCEPTANCE
ACCEPTED BY:
TITLE:
DATE:
P.O.#:
SOUTHEAST MECHANICAL CONTRACTORS ACCEPTANCE
ACCEPTED BY:
TITLE:
DATE:
Programmed Maintenance Agreement
01/24/06
Page 9 of 19
SIB
J^R-W"UUb 1 U: 40
FROM-SE MECHANICAL CONTRACTORS LTD
954 987 4490
T-616 P.OII/020 F-S30
6. TERMS AND CONDITIONS
A. Planned and or routine maintenance services provided under this agreement will be performed during normal werking hours.
D. The guarantees and services provided under the ~cope of this agreement are conditioned lIpon City of Su.nny Islu; operating
and maintaining systems/equipment. City of Su.nny Jslc.~ will do so in according to indu~lI)'.accepted practices and in
consideration of Our recorrunendations.
c. City of Sunny Isles will provide and permit reasonable acceSS to all covered equipment. Southeast Mechanical Contractors
will be allowed to starland SlOp equipment as necessary to perform its services and be pennined use of existing facilities and
building services.
D. This proposal assumes that all pieces of equipment are in proper operating condition. Southeast Mechanical Cmtractors
shall inspect and report lO lhe City of Sunny Isles any malfunctions and defects within thiny (30) days niTer con mencemenr
of the contracL If the equipment cnnnor be operated within the thirty (30) day period due to seasonal conditions or other
factors beyond our control the period for initial inspection will be extended for a mutually agreed upon period. . Jpon
completion of the inspection. it shall be the responsibility of Southeast Mechanical Contractors to make recom nendations
and to assist the City of Sunny Isles in res raring the equipment to p!'Oper operating condition. However, all of the restoration
costs shall be borne by the City of Sunny Isles unless otherwise stated in this proposal. Any piece of covered eCluipment will
be excluded from liability if the reporled recommendations from tbe inspection are nol accepted and repair worl< performed.
E. Tt is agreed that the repair, replacement, and emergency service provisions apply only to the functional internal C omponems
and pans of equipment listed in Appendix A. Repair and replncement of non-maintainable portions. such as duct work,
furnace heat exchangers, shell and rube heat exchangers, all diffusers, cabinetry, inter-connecting piping, main ~{Jwer service
and electrical distribution system, valve bodies, coils. pipe insulation, glycol, storage ranks, piping system~, SITu =tural
supports, erc. are excluded. Tn the case of refrigeration system such as walk-in boxes, reach-in boxes, etc., this ;,greement
does not include the repair or replacement of hardware such as door handles, closing mechanisms or related pam thereof, in
no case shall Southea.~t Mechanical Contractors include repair or replacement of door, cabinet or door/cabinet gaskets.
F. Any repairs or services resulting from power failures, freezing, roof leaks through curbs or equipment, or air side corrosion
will be paid for by the City of Sunny Isles in accordance with Southeast Mechanical Contractors's curremly enablished
rates.
G. In the unlikely event of failure to perform ils obligntions, Somheast Mechanical Contractor~"s liability is limitullO repair or
replacement at it option, and such shall be City of Sunny Isles sole remedy. Under no circumSllinces will Southt1tlll
Mec/umical Contractors be responsible for loss of use, loss of profits. increased operating or maimenance expense, claims
of City of Sunny Isles's tenants or clients: or any special. indirect at. consequential damages.
B. The agreement does not include responsibility for system design deficiencies, such as, but not limited to poor ai: distribution,
water flow imbalances, etc, It does not include responsibility for system, equipmem and component obsolescence. elecrrical
failures, unserviceable equipment, and operating the syslCm(s).
Y. Southeast Mechanical Contractors will nor be liable for delays or failure TO obligate due to fire, flood, strike, I<lckout,
freezing, unavailability of material, rims, acts of god, or any cause beyond reasonable control.
J. Southeast Mechanical Contractors is not responsible for the removal or disposal of any haznrdous lTIaterinls or any cost
associated with these materials unless oTherwise noted in !his Agreemem.
K. The agreernent does not include repairing any damage resulting from improper/inadequate water treatment or 11: ler sl::Tvice
nOt supplied by Southeast Mechanical C01/.lractors.
L. This agreement does not include any services occasioned by improper operation, negligcm:e, vandalism, or alleJations,
modifications, abuse, Or misuse, Or repairs to equipment not performed by Southeast Mechanical Contractors. Also
excluded is the fumishing of mmerials and supplies for painting Or refurbishing equipmenL
Programmed Maintenance Agreement
01124/06
Page 10 of 19
S\B
JAN-24.200S 10:40
FROM-SE MECHANICAL CONTRACTORS LTD
954 987 4490
T-61S P.012/020 F-830
M. Southeast Mechanical Contractors shall not be required to furnish any irems of equipment, labor, or make spec: al tests
recommended or required by insurance companies, Federal State Municipal or other authorities except as otherv. ise included
in Lhis Agr~ement.
N. This agreement does not include rhe cleaning of any air passages, grilles. 01' air balancing of systems.
O. In the event either party must commence a legal action in order to enforce any rights under this conn-act, rhe suc.:essful pnrry
shill be entitled to all court costs and reasonable attomey's fees as determined by the coun for prosecuting and (lefending the
claim, as rhe case may be,
P. Southeast Mechanical ContraclOrs shall not be liable ror the operation of the equipmem nor for injuries to pers)ns or
damage to property, except tho~e direcdy due to the negligent acts or omissions ofits employees and in no evelll shall ir be
liable for consequential or speculative damnges. It shall not be liabl~ for expense incurred in removing, replacing or
refinishing any pan of the building structure necessary to the execution of this Agreement. It shall not be held Jj able for any
loss by reason of strikes or labor troubles affecting it" employees who perform the service called for herein. delays in
transpoltation, delays caused by priority or preference rating, or orders or regulations esrablished by any govern nenl,
authority, or by unusual delays in procuring supplies or for any other cause beyond its reasonable conlIol.
Q. Only Southea~.t Mechanical Contractors's per~onnel or agent are authorized to perform thc work included in the scope of
this Agreement. Southeast Meclumical Contractors may, at its option, cancel or waive its obligations under this Agreement
should non-authorized individuals perform such work.
R. This Agreement and all rights hereunder shall not be assignnble unless approved by Southeast Mechanical Contractors.
S. In the event of additional freight, labor. or material COSlS resulting from a City of Sunny Isles's request to avoid delays with
respect to equipment wnrranties, or accelerated delivery of parls and supplies, the Customer agrees to pay rhese additional
costs al Southeast Mechanical Contractors's currently established rates.
T. Southeast Mechanical CantraclOrs's scope of work shall not include the identificalion, detection, abatement, encapsulation
or removal of asbestos Or producrs or materials conmining asbestos or similar hazardous substances. In the eveJlt Southeast
Mecho.nical Contr~tors encounters such material in perfonning its work, Southeast Mechanical Contractors ....ilI have the
right to discontinue work and remove itS employees unlilthe h82ard is corrected or its detennined no hazard ex.i.ts.
u. Thi~ Agreement contains the entire Contract and the partieS hereby agree that this Agreement has been agreed to and the
entire Agreement is then accepted and approved by an authorized person for both parties. nnd no statement, remark,
agreement or, understanding, oral or written, not contained herein. will be recognized or enforced.
v. This agreement does nor include the disposal of hazardous waste, any charges incurred for their proper disposal will be born
by the customer as an extra to me contract price.
w. The City of Sunny Isles agrees that in the event that there shall have been passed a federnl and/or state law whi(:h shall
compel Somlzeast Mechankal Contracton to contribute to a federal and/or state health plan for its employees, then the
terms of this Agreement shall be subject to adjustment 10 me extent that the cost of such mandated conlributiom, increase by
Southeast Mechanical Contractors's cost of performing this contract.
x. The City of Sunny Isles acknowledges and agrees that any purchilse order issued by Southeast Mechanical COlltractors, in
accordance with this Agreemenr, is intended only to establish payment authority for City of Sunny Isles's Interllsl nccounling
purposes. No purchase order shall be considered to be a counteroffer, amendment, modification, or DIher revisi:mlo the
terms of this agreement. No term or condition included in the City of Sunny Isles's purchase order will have allY force or
cEEecr.
Y. Should the COntract be canceled witham due cause, the Customer shall pay Southaa~t Mechanical Contractors 25% of lhe
annual price in addition to any previous amounr paid. iJt:-
Programmed Mainrenance Agreement
01/24/06
Page J 1 or 19
SiB
JAN-24-200S 10:41
FROM-SE MECHANICAL CONTRACTORS LTD
954 987 4490
T-SI6 P.013/020 F-830
7. APPENDIX A ~ LIST OF MAINTAINED EQUIPMENT
The following HV AC equipment was identified during OUf survey and will be covered as a part of Wannado
City of Sunny Isles's Preventative Maintenance Agreement.
The covered equipment is located at: SWtny Isles City Hall
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Equipment Model
Ouantitv DescriDtion Make Number Size Location
1 Air Cooled McQuay ALS218C 205 Ton Roof Top
Screw Chiller
1 Air Cooled McQuay AGZ055B 52 Ton Roof Top
Screw Chiller
1 Fan Coil Unit Enviro-Tec HLE - 50 1.8 Ton NIA
1 Fan Coil Unit Enviro- Tee HLE - 60 2.7 Ton N/A
2 Fan Coil Unit Enviro- Tee HLE - 20 < 1 Ton N/A
1 Air Cooled Lennox HS29-036-9G N,A
Split System CB29M~41-1G 3 Ton
1 Air Handler McQuay CAH065FDAC 70 Ton Mech lnical
Ro:>m
1 Air Handler McQuay CAHOlOFDAC 18 Ton Mech lllcal
ROJm
1 Air Handler McQuay CAH025FDAC 48 Ton M ech anical
ROJffi
1 Air Handler McQuay CAHQ30FDAC 40 Ton Mech :mical
Ro:)m
--
I Air Handler McQuay CAH030FDAC 45 Ton Mechanical
Room
1 Air Cooled Data Aire, DAPA - 2.5 2.3 Ton N.'A
Solit System Inc.
Prognunmcd Maintenance Agreement
01/24/06
Page 12 of 19
SIB
,JAN-Z4--l11U6 10: 41
FROM-SE MECHANICAL CONTRACTORS LTD
954 987 4490
T-616 P.014/020 F-830
1 Air Cooled Data Aire, DAPA - 03 2.8 Ton N/A.
Split System Inc.
3 Exhaust Fan Cook Gemini < 1 HP
GC-180
1 Exhaust Fan Cook 70SQN-B 1/4 HP
1 Exhaust Fan Cook 80SQN-B l/3HP
1 Exhaust Fan Cook 90SQN 15D 1/6 HP
-
2 Exhaust Fan Cook 70C3B 1/4 HP
1 Exhaust Fan Cook 14510D 1I6HP
1 Exhaust Fan Cook l50R5B 1/2 HP
1 Exhaust Fan Cook lOO5QN-B 1I3HP
1 Exhaust Fan Cook 135C5B 1/2 !-IP
1 Exhaust Fan Cook 60C3B 1/4 HP
1 Exhaust Fan Cook 300RIIB 5HP
1 Exhaust Fan Cook I80R 7B 1 HP
1 Exhaust Fan Cook 36ED428D 111 5HP
1
1 Exhaust Fan Cook 48AFBC 40Hl?
2 Centrifugal Armstrong Series 4300 20HP Pump Room
Pumps Pumps
1 Centrifugal Armstrong Series 4300 5HP Pump Room
Pumps Pumps
Programmed Mainrenance Agreement
01/24/06
Page 13 of 19
SIB
,JAI'I-'4-~UUb I U: 42
FROM-SE MECHANICAL CONTRACTORS LTD
954 987 4490
8. APPENDIX B - EQUIPMENT TASKING PROCEDURES
PUMPS - ANNUAL MAINTENANCE INSPECTION
1. Lube pump bearings
2. Lube motor bearings
3. Inspect mounts and vibration pads
4. Inspect pump alignment and coupling
5. Inspect motor volts/amps
6. Check and tighten all electrical connections
7. Inspect and clean strainers
8. Inspect hand valves and Inspect valves
9. Inspect mechanical seals where applicable
10. Inspect packing where applicable
11. Verify gauges for accuracy
12. Inspect suction and discharge pressures
13. Clean external surfaces
14. Visual Inspect for leaks
PUMPS - OPERATIONAL MAThTTENANCE INSPECTION
1. Lube pump bearings
2. Lube motor bearings
3. Inspect mounts and vibration pads
4. Inspect pump alignment and coupling
5. Inspect motor volts/amps
6. Check and tighten all electrical connections
7. Inspect strainers
8. Inspect mechanical seals where applicable
9. Inspect packing where applicable
10. Verify gauges for accuracy
11. Inspect suction and discharge pressures
12. Clean external surfaces
13. Visual Inspect for leaks
Programmed Maintenance Agreement
01/24/06
T-616 P.015/020 F-B30
Page 14 of 19
SIB
,J~n-'4~'UUb IU:4~
rI<UM-~~ M~r.;HANIr.;AL CONTRACTORS L[D
954 987 4490
T-616 P,OlS/020 F-B30
AIR COOLED CIDLLER SCREW UNIT - ANNUAL MAINTENANCE INSPECTION
1. Record unit running hours
2. Verify and check all electrical connections
3. Verify and check aU electrical controls
4. Check compressor oil level
5. Inspect water pressure drop across chiller
6. Inspect pressure drop across oil mter
7. Visual leak check refrigerant and oil
8. Record refrigerant temperatures
9. Record refrigerant pressures
10. Record evaporator approaches
11. Inspect mechanical/electrical interlocks
12. Record condenser pressure
13. Record evaporator pressure
14. List unusual noises/vibrations
15. Inspect structural integrity of unit
16. Check all condenser fan motors
AIR COOLED CHILLER SCREW UNIT - OPERATIONAL MAINTENANCE INSPECTJrON
1. Record unit running hours
2. Verify and check all electrical connections
3. Verify and check all electrical controls
4. Check compressor oil level
S. Inspect water pressure drop across chiller
6. Inspect pressure drop across oil filter
7. Visual leak check refrigerant and oil
8. Check refrigerant temperatures
9. Check refrigerant pressures
10. Inspect mechanicaI/electrical interlocks
11. List unusual noises/vibrations
12. Inspect structural integrity of unit
13. Check all condenser fan motors
Programmed Maintenance Agreement
01/24/06
Page 1 5 of 19
SIB
. JM-W:'UUb IU:4~
fROM-SE MECHANICAL CONTRACTORS LTD
954 987 4490
T-616 P,017!020 F-830
Am HANDLER UNITS - WATER COOLED - ANNUAL MAINTENANCE INSPECTIO~[
1. Inspect condenser loop strainer where applicable
2. Check power supply
3. Check volts/amps of compressors
4. Check volts/amps of fan motor where applicable
5. Inspect starters and contact surfaces
6. Check operating temperatures
7. Check operating pressures
8. Replace all belts and filters
9. Inspect all operating/safety controls
10. Check and tighten all electrical connections
11. Lube motors/bearings where applicable
12. Inspect crankcase heaters
13. Inspect fan wheels. clean as required
14. Inspect fan sheave alignment/wear
15. Inspect fan-bearing/motor alignment/supports
16. Inspect damper/motor linkages/motor
17. Inspect and clean coils.. as required
18. Inspect and clean condensate pans
19. Check for unusual noises/vibration
20. Inspect cabinetry/hardware conditions/structure of unit
AIR HANDLER UNITS - WATER COOLED - OPERATIONAL MAINTENANCE INSPI:CTION
1. Check power supply
2. Check volts/amps of fa.n motor where applicable
3. Inspect starters nnd contact surfaces
4. Check operating temperatures
5. Check operating pressures
6. Adjust all belts and replace all filters
7. Inspect all operating/safety controls
8. Check and tighten all electrical connections
9. Lube motorslbearings where applicable
10. Inspect crankcase heaters
11. Inspect fan wheels. clean as required
12. Inspect fan sheave alignment/wear
13. Inspect fan-bearing/motor alignment/supports (Continned)
Progranuned Maintenance Agreement
01/24/06
Page: 16 of 19
SIB
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AIR HANDLER UNITS - WATER COOLED - OPERATIONAL MAINTENANCE INSPE.CTION
(Continued)
14. Inspect and clean condensate pans
15. Check for unusual noises/vibration
SPLIT SYSTEMS - ANNUAL MAINTENANCE INSPECTION
1. Check power supply
2. Check volts/amps of compressors
3. Check volts/amps of condenser fan motor where applicable
4. Inspect starters and contact surfaces
5. Check operating temperatures
6. Check refrigerant charge
7. Inspect site glass/moisture indicators
8. Check oil level
9. Replace all belts/filters, where applicable
10. Inspect all safety/operating controls
11. Check superheat and adjustment
12. Check and tighten all electrical connections
13. Lube motorslbearings where applicable
14. Inspect crankcase heaters
15. Visually Inspect for oil/refrigerant leaks
16. Check for unusual Doises/vibrations
17. Inspect cabinetry/hardware conditions
18. Inspect structural integrity ot' unit
SPLIT SYSTEMS - OPERATIONAL MAINTENAN CE INSPECTION
1. Checl~ power supply
2. Check volts/amps of compressors
3. Check volts/amps of condenser fan motor where applicable
4. Inspect starters and contact surfaces
5. Check operating temperatures
6. Inspect site glass/moisture indicators
7. Check oil level
8. Change filters adjust belts
9. Inspect all safety/operating controls
10. Check and tighten all electrical connections(Continued)
Progrnmmed Maintenance Agreement 01/24/06 Page 17 of 19
SIB
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SPLIT SYSTEMS - OPERATIONAL MAINTENANCE INSPECTION (Continued)
11. Lube motorslbearings where applicable
12. Inspect crankcase heaters
13. Visually Inspect for oil/refrigerant leaks
14. Check for unusual noises/vibrations
15. Inspect cabinetry/hardware conditions
16. Inspect structural integrity of unit
EXHAUST FANS - ANNUAL MAINTENANCE INSPECTION
1. Check and tighten all bolts for motor and fan mounting
2. Measure electrical voltages and amperages
3. Lubricate bearings that require lubrication
4. Inspect unit for any unusual noises /vibrations
5. Check voltage input and output.
6. Checlc fan and motor sheave wear and adjust belts
EXHAUST FANS - OPERATIONAL MAINTENANCE INSPECTION
1. Checlc and tighten all bolts for motor and fan mounting
2. Measure electrical voltages and amperages
3. Lubricate bearings that require lubrication
4. Inspect unit for any unusual noises Ivibrations
5. Check voltage input and output.
6. Check fan and motor sheave wear and adjust belts
Prograrruned Maintenance Agreement
01/24/06
Page 18 of 19
SIB
tlnn .~. ""V\II i lJ. &foWl
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9. APPENDIX C - CLEARLY DEFINED SCOPE OF WORK
I-bib r.u,u/u~U F-83U
1. (3) Operational Maintenance Inspections on equipment as defined in Appendix B.
(1) Annual Maintenance Inspection on equipment as deUned in Appendix B.
2. This contract includes materials and Jabor to replace belts and pleated filters.
3. This contract does not include the replacement ofthc (59) 12" 85% ''HEPA'' cartridge filters.
4. This contract does not include disposal of used air filters and belts. Used air filters a (ld belts
wiu be disposed of in Sunny Isles City Hall's garbage receptacles on site.
S. City of Sunny Isles wilJ he responsible for scheduling access with both Southeast Mechanical
Contractors and owners/tenants.
6. Any additional service work will be billed at a rate of $65.00 per hour or $95.00 per hour
overtime outside normal business hours and during holidays or weekends. Normal bllsiness
hours for service work are Monday through Friday 7:30 AM to 4:00 PM. Service visits outside
of this schedule will be billed at the overtime rate listed above.
7. An service and maintenance calls must be dispatched through the service office at (9~4) 965 _
5900.
Progro1mmed Maintenance Agreemenr
01/24/06
Pl1ge 19 of 19
SIB
City Commission
Norman S. Edelcup
Mayor
Roslyn Brezin
Vice Mayor
Gerry Goodman
Commissioner
Danny Iglesias
Commissioner
Lewis J. Thaler
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
March 22, 2006
Brian Mueller, Accounts Manager
Southeast Mechanical Contractors
2120 S.W. 57 Terrace
Hollywood, Florida 33023
Re:
Air-Conditioning Maintenance Services Agreement
Dear Mr. Mueller:
At its regular meeting of March 16,2006, the City Commission adopted Resolution No.
2006-900, which approved an Air-Conditioning Maintenance Services Agreement with
Southeast Mechanical Contractors, Inc. Enclosed are the three (3) original agreements
for witnessing and execution by Southeast Mechanical Contractors, Inc.
Upon completion, please return both originals to my attention. We will then finalize
processing of the agreements and return an original, executed agreement and a copy of
the approving resolution to you.
Thank you.
Very truly yours,
g~w~
Priscilla Walker
Deputy City Clerk
Enclosures
cc: A. John SzerIag, City Manager (cover letter only)
Hans Ottinot, City Attorney (cover letter only)
Jim Watts, Public Works Director (cover letter only)
Shaun Gelvez, Contracts Administrator (cover letter only)
Office of the City Clerk (305) 792-1703 Phone (305) 949-3113 Fax
AC Mtne Agrmt To Southeast Mech For Sig Ltr
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mayor
Roslyn Brezin, Vice Mayor
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
Lewis Thaler, Commissioner
OF SU~
(305) 947-0606 City Hall
(305) 949-3 II 3 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, CMC, City Clerk
Memorandum
TO:
The Honorable Mayor & City Commission
FROM:
James E. Watts, Director (1jW
Public Works Department U
DATE:
March 16, 2006
RE:
A1C MAINTENANCE AGREEMENT
RECOMMENDATION:
It is recommended that the City Commission approve an agreement with Southeast
Mechanical Contracts, Inc. for the maintenance of the multiple air conditioning systems
located within the Government Center.
REASON (S):
Not only was Southeast Mechanical the lowest bid, they were the company responsible
for the installation of all our equipment. This agreement is in the amount of $21,789.95,
with two one-year renewal options. Other bidders were Ed Helms A1C and Gold Coast
Mechanical.
OTHER INFORMATION:
The City will purchase the needed filters and install them ourselves. We currently have
several thousands of dollars worth of filters in storage that were provided to us when the
equipment was installed.
Agenda Item l 0 D
Date 3-1 to-Db