HomeMy WebLinkAboutReso 2006-902
RESOLUTION NO. 2006- tt 02-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
APPL Y FOR AND ACCEPT A COUNTY INCENTIVE GRANT THROUGH
THE FLORIDA DEPARTMENT OF TRANSPORT A TION (FDOT) ON
BEHALF OF THE CITY, IN AN AMOUNT OF SEVEN HUNDRED SIXTY-
THREE THOUSAND DOLLARS ($763,000.00) WITH MATCHING FUNDS,
IN ORDER TO DESIGN AND CONSTRUCT A PEDESTRIAN/BICYCLE
GREENWAY CONNECTOR BRIDGE BETWEEN 172ND STREET AND
174TH STREET; AUTHORIZING THE CITY MANAGER TO TAKE ANY
AND ALL ACTION NECESSARY WITH RESPECT TO THE OBTAINING
AND DISTRIBUTION OF GRANT MONIES, AS APPROPRIATE;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the 2000 Legislature has created a County Incentive Grant Program through the
Florida Department of Transportation for the purpose of providing grants to counties, to improve a
transportation facility including transit which is located on the State Highway System or which
relieves traffic congestion on the State Highway System; and
WHEREAS, the City's Comprehensive Plan sets forth specific transpOliation goals for the
City to improve the safety and efficiency of roadway systems through transportation system
management techniques; and
WHEREAS, the City desires to design and construct a pedestrian/bicycle greenway
connector bridge between 172nd Street and 174th Street to reduce pedestrian and bicycle traffic along
Collins Avenue; and
WHEREAS, obtainment of a County Incentive Grant in the amount of Seven Hundred
Sixty-Three Thousand Dollars ($763,000.00) with matching funds of$763,000.00 would assist the
City in offsetting the cost of the bridge of which is $1.5 Million; and
WHEREAS, the City believes the pedestrian bridge will enhance the development of the
Town Center District; and
WHEREAS, the City of Sunny Isles Beach is desirous of applying for grant money in the
amount of$763,000.00 with matching funds, for the design and construction of the bridge.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authority to Apply For, Accept and Expend Grant Funds. The City Manager or
designee is authorized to apply for, accept and expend funds from a County Incentive Grant, in an
amount of$763,000.00 with matching funds, for the design and construction ofa pedestrianlbicycle
greenway COlmector bridge between 172nd Street and 174th Street.
R2006-902 MDC Incentive Grant For Bicycle Bridge
Page I 01'2
Section 2. Authorization of the City Manager. The City Manager or designee is authorized to
take any and all action necessary with respect to the obtaining and distribution of grant monies, as
appropriate.
Section 3.
This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 16th day of March 2006.
ATTEST:
~Ar~
Jane A. Hines, CMC, City Clerk
Moved by: Cn~ GOO(:)Wd\1\J
Seconded by: C1~ \ OrJ<W... T H ,,"-f.R.
Vote: Li -0- \
Mayor Norman S. Edelcup
Vice Mayor Roslyn Brezin
Commissioner Gerry Goodman
Commissioner Danny Iglesias R~c;.ed
Commissioner Lewis Thaler
v (Yes)
V (Yes)
V(Yes)
_(Yes)
~(Y es)
_(No)
_(No)
_(No)
_(No)
_(No)
R2006- COllnty Incentive Grant
Page 2 of2
6.2.3 COUNTY TRANSPORTATION PROGRAMS
The 2000 Legislature has created two county incentive programs:
(1) County Incentive Grant Program for the purpose of providing grants to
counties. to improve a transportation facility which is located on the State
Highway System or which relieves traffic congestion on the State Highwav
System. (Section 339.2817. Florida Statutes)
(2) Small County Outreach Program was created to assist small county
governments in resurfacing or reconstructing county roads or in constructing
capacity or safety improvements to county roads. (Section 339.2818, Florida
Statutes)
6.2.3.1 County Incentive Grant Program
The County Incentive Grant Program has been created for the purpose of
providing grants to counties, to improve a transportation facility including transit
which is located on the State Highway System or which relieves traffic
congestion on the State Highway System per section 339.2817, Florida Statutes.
Each eligible project must be consistent to the maximum extent feasible with the
Florida Transportation Plan, Metropolitan Planning Organization Plan where
applicable, and any appropriate local government comprehensive plan. Counties
may submit projects that are not in the MPO LRTP or local government
comprehensive plan; however, if selected, the projects must be amended into
these plans within six months.
The Department must consider. but is not limited to. the following criteria
for evaluation of projects for County Incentive Grant Program assistance:
(a) The extent to which the project will encourage. enhance. or create
economic benefits:
(b) The likelihood that assistance would enable the project to proceed at an
earlier date than the project could otherwise proceed:
(c) The extent to which assistance would foster innovative public-private
partnerships and attract private debt or equity investment:
(d) The extent to which the project uses new technologies. including
intelligent transportation systems. which enhance the efficiency of the
project:
(e) The extent to which the project helps to maintain or protect the
environment: and
(ft The extent to which the project includes transportation benefits for
improving intermodalism and safety.
The percentage of matching funds provided from the County Incentive Grant
Program to the eligible county will be based on the following:
(a) For projects on the Florida Intrastate Highway System the Department shall
provide 60% of project costs.
(b) For projects on the state highway system the Department shall provide 50%
of project costs.
(c) For local projects, which are demonstrated to relieve traffic congestion on the
state highway system the Department shall provide 35% of project costs.
For projects in fiscal year 2005/2006 and out, the Department shall provide 50
percent of eligible costs for eligible projects. If a project in fiscal year 2005/2006
has an executed JPA prior to July 1, 2005, the percentage of match requirement
as stated in the JPA may be grandfathered under s. 339.2817, F.S.
In-kind services or R/W that comprise integral parts of the project and contribute
to its ultimate completion may be used as all or part of the local matching funds.
A detailed report of the costs incurred as recorded in the cost accounting system
must be provided to the District to substantiate the amount of in-kind services
costs to be used as the county's share of participation. The county will be subject
to a random audit of supporting documentation of costs as contained in the detail
report. The RNV will be valued at the purchase cost substantiated to the District
from the county.
At the discretion of the District Secretary of the District involved, the Department
may agree to participate in cost overruns on a project subject to availability of
funds. However, the county is ultimately responsible for all cost overruns.
A municipality may apply to the county in which the municipality is located for
consideration by the county for funding under this section of any project or
project phase of a transportation facility which is located on the state highway
system or which is demonstrated to relieve congestion on the state highway
system. The county must evaluate all municipal applications. If a municipality's
proposed project is rejected by the county for funding or if the county's proposed
project adversely affects a municipality within the county, the municipality may
request mediation to resolve any concerns of the municipality and the county.
Application for Assistance:
A county shall submit a separate letter of application for each eligible project for
which state matching funds are requested. Applications are to be submitted to
the District Office for the county in which the project is located.
The letter of application shall include, but not be limited to the followinQ
information:
(1) Name and address of applicant.
(2) A complete description of the project, with proiect location map, and
detailed description of the purpose of the project for improvinQ traffic flow
and reducinQ traffic conQestion on the state hiQhway system.
(3) Identification of whether the proiect is in the Department's Five Year
Work ProQram and if so, provide the work proQram item number.
(4) Certification from the chief fiscal officer of the county that sufficient
matchina funds are available.
(5) Details of which project phases are included in the request for matchinQ
funds, an accountinQ of the current staQe of proiect development and a
schedule of future proiect development.
(6) An accountinQ of expenditures to date for each project phase and a
current cost estimate for each project phase.
(7) Certification that the proiect is consistent with the Florida
Transportation Plan, the Comprehensive Plan of the Metropolitan Planning
Organization where applicable and any local government comprehensive
plan.
(8) If the project is not located on the state highway system, a justification
report detailing how the project will alleviate the need for construction or
improvements to the state highway system by reducing traffic congestion,
and Quantitatively estimate the improved through traffic capacity and/or
increased level of service afforded the affected state highway.
(9) Any other relevant information necessary to assure compliance with the
eligibility requirements and to meet the ranking criteria.
(10) Signature of the chief fiscal officer of the county making the
application.
The letter of application shall be signed by the chief fiscal officer of each
county making such application.
Within 20 days of receipt of the application, the District shall review the
application and notify the applicant in writing of any apparent errors or
omissions and request any additional information that is needed to
properly assess the applications. The applicant shall submit in writing the
corrected or additional information within 20 days of receipt of the request.
The failure of an applicant to timely submit the requested additional
information may affect the ranking of the project.
Project Selection & Ranking
Projects to be included in this program are selected in order of rank from the
most recent District rank-order listing to the extent that adequate funds are made
available by appropriation. Projects selected shall be made part of the Adopted
Work Program and shall be adopted in accordance with section 339.135 (5) and
(7), Florida Statutes.
It is the intent that candidate projects be evaluated and ranked in a consistent
manner through the use of set criteria or analytical studies developed by the
District. Each District may determine individual emphasis areas and assign
added weight to candidate projects that fit these areas.
Project Agreements
Subsequent to the District's selection of a project for inclusion in the County
Incentive Grant Program, a joint participation project agreement (JPA) must be
executed. Standard boilerplate language has been developed and is available
from the Office of Policy Planning. Districts shall use the standard boilerplate JPA
for the County Incentive Grant Program. Any changes to the financial provisions
in this agreement (Section 3 Compensation and Payment) must be approved by
the Office of Comptroller.
(1) Prior to executing the agreement the project must be authorized by resolution
of the local governing body and availability of project funding must be certified by
signature of the chief fiscal officer of the county.
(2) The agreement shall be executed by the District Secretary for the District
involved and the executive head or chief administrative officer of the participating
county.
(3) The agreement shall specify the terms and conditions of state participation in
the project.
Fund Distribution
Funds provided for this program shall be distributed to the Districts via statutory
formula.
If the county has not executed the joint participation agreement within six months
after selection of the project, the District may make the funds available for the
next highest-ranking project for which there are adequate funds.
Growth Management
The 2005 Legislature amended Section 201.15, F.S. to provide additional funding
for the County Incentive Grant Program for fiscal year 2005/2006 only. All
projects added pursuant to this legislation must use fund code CIGR and the
Item Group Identifier GMGR. Funds will be programmed in a reserve item until
such time as the project solicitation process has been completed and projects
have been selected for funding. A work program amendment will then be
submitted to add the projects to the Adopted Work Program. While there is no
statutory requirement to keep CIGP and CIGR funds separated, the preferred
method is, to the greatest extent possible, keep the funding separate for
reporting purposes.
Projects for the existing CIGP program for fiscal year 2006/2007 and out will be
added during the upcoming work program development cycle.
Technical Guidelines
(b) Projects managed by a County:
C Program for the Department's share of the program:
fund code CIGP for the existing program
fund code CIGR for Growth Management funded projects
allocation type 1
program number 87
item group identifier GMGR for Growth Management funded projects
C Program for the Local's share of the program:
fund code LF
allocation type 4
program number 87
item group identifier GMGR for Growth Management funded projects
(b) Projects managed by the Department:
=' Program for the Department's share of the program;
fund code CIGP for the existing program
fund code CIGR for Growth Management funded projects
allocation type 1
program number 87
item group identifier GMGR for Growth Management funded projects
= Program for the Local's share of the program;
fund code LF
allocation type 1
program number 87
item group identifier GMGR for Growth Management funded projects
(c) Use appropriate phase and transportation system
(d) CIGP funds should not be used to program In-house support.
(e) JPA must be executed to grant the funds to the local entity
Questions related to the program should be addressed to Brian Pessaro from the
Office of Policy Planning. Questions related to programming should be
addressed to the Office of Work Program.
TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Roslyn Brezin, Vice Mayor
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
Lewis J. Thaler, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
George Fisher, Grants Coordinator p~
Priscilla Walker, Deputy City Clerk
March 22, 2006
County Incentive Grant through Florida Department of Transportation
At its regular meeting of March 16, 2006, the City Commission adopted Resolution No. 2006-
902, which authorized staff to apply for and accept a County Incentive Grant through the Florida
Department of Transportation. Attached is a certified copy of the resolution to assist you in
processing this item.
Please be sure to forward an executed, original grant application to the Office of the City Clerk
for the record.
Thank you.
:pw
Attachments
cc: The Honorable Sally A. Heyman, Miami-Dade County Commissioner
A. John Szerlag, City Manager (memo only)
Hans Ottinot, City Attorney (memo only)
Jorge L. Vera, Assistant City Manager
Jean Watson, Finance Director
Shaun S. Gelvez, Contracts Coordinator
Pedestrian.Bicycle Pathway Grant Funding Reso Trans Memo
TO:
FROM:
DATE:
RE:
d~
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33 160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Roslyn Brezin, Vice Mayor
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
Lewis J. Thaler, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
Danny Iglesias, Commissioner r?W~
Priscilla Walker, Deputy City Clerk
March 22, 2006
Abstention from Voting on March 16,2006 - Resolution No. 2006-902
At the regular City Commission Meeting of March 16, 2006, you abstained from voting on Item
10.F - a resolution authorizing the City Manger to apply for and accept grant funding from the
Florida Department of Transportation - as it presented a conflict of interest. Please be advised
that Florida Statutes, Section 112.3143, require elected officers abstaining from voting on a
measure to file "Form B Memorandum of Voting Conflict for County, Municipal, and Other
Local Public Officers" with the person recording the minutes.
As such, please complete the attached Form B and return to my attention as soon as possible.
The City Clerk will place the document into the record upon receipt.
Thank you.
:pw
Attachment
cc: A. John Szerlag, City Manager (memo only)
Hans Ottinot, City Attorney (memo only)
Abstention - Iglesias 031606 Fdot Grant
.-,.....---
OF SUt-l
To:
From:
Date:
Re:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mayor
Roslyn Brezin, Vice Mayor
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
Lewis J. Thaler, Commissioner
(305) 947-0606 City Hall
(305) 792-1565 Fax
(305) 947-2150 Building Department
A. John Szerlag City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
The Honorable Mayor and City Com~sion
Jorge L. Vera, Assistant City Manager n
March 16, 2006 \j
County Incentive Grant Program (CIGP)
RECOMMENDATION
This Resolution is presented for your consideration and approval.
REASONS
The City is applying to the County for a County Incentive Grant Program (CIGP) through the
Florida Department of Transportation for the pedestrian/bicycle bridge at 172nd to 174th Street.
The City desires to construct a connector bridge between 172nd and 174th Street, to reduce pedestrian
and vehicular traffic on Collins Avenue. Whereas part of the requirements to obtain the County
Incentive Grant from the County, a resolution from the City Commission has to be presented to the
County Commission. The amount of the grant is for $763,000 with matching funds from the City.
As you may recall the City has also applied a second time for an MPO grant in the amount of
$1,000,000.
Agenda Item I 0 F
Date 3-llo -O~