HomeMy WebLinkAboutReso 2006-976
RESOLUTION NO. 2006-n",
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE
PURCHASE OF TWENTY-ONE THOUSAND EIGHT HUNDRED
(21,800) PLANTS FROM THE SCHOOL BOARD OF MIAMI-
DADE COUNTY, FLORIDA, TO BE PLACED AT THE
RETENTION PONDS ON SUNNY ISLES BOULEVARD, IN A
TOTAL AMOUNT NOT TO EXCEED THIRTY-EIGHT
THOUSAND ONE HUNDRED FIFTY DOLLARS ($38,150.00),
ATTACHED HERETO AS COMPOSITE EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENTS; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF
THESE AGREEMENTS; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Sunny Isles Beach is desirous of maintaining the beauty of the
City through enhanced landscaping improvements; and
WHEREAS, the City has two (2) retention ponds for water runoff on Surmy Isles
Boulevard that are in need of landscaping as Sunny Isles Boulevard is the City's main
entranceway; and
WHEREAS, the retention ponds are located on the east and west side of the FPL
substation and can be landscaped with salt and flood tolerant plants; and
WHEREAS, the School Board of Miami-Dade County, Florida, has plants available for
purchase through its Agriculture System's student projects; and
WHEREAS, the City wishes to purchase Twenty-One Thousand Eight Hundred
(21,800) fully rooted Lemon Bacopa plants from the School Board; and
WHEREAS, the School Board can accommodate the City's purchase request through the
agricultural programs of two schools - W. H. Turner Technical High School and South Dade
Senior High School; and
WHEREAS, the School Board has submitted two purchase agreements for the purchase
of said plants at $1.75 per plant, for a total amount not to exceed Thirty-Eight Thousand One
Hundred Fifty Dollars ($38,150.00), as quoted on the proposals attached hereto as composite
Exhibit "A",
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
R2006- Plant Purchase From School Board For Retention AreasPage 1 of2
Section 1. Approval of Purchase.. The City Commission hereby authorizes the purchase of
Twenty-One Thousand Eight Hundred (21,800) plants from The School Board of Miami-Dade
County, Florida, in a total amount not to exceed Thirty-Eight Thousand One Hundred Fifty
Dollars ($38,150.00), as quoted on the proposals attached hereto as composite Exhibit "A".
Section 2, Authorization of the City Manager. The City Manager is hereby authorized to do
all things necessary to effectuate the terms ofthese Agreements.
Section 3.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 2151 day of September 2006.
ATTEST:
~'\'~. ~~-'
Jane A. Hines, CJytC, City Clerk
Moved by: Co",,~~ 1\4 i\'LUe..
Seconded by: (j)~ IG,Lis:i~
Vote: i ~O ~I
Mayor Edelcup
Vice Mayor Brezin
Commissioner Goodman AbSer.J;--
Commissioner Iglesias
Commissioner Thaler
V (Yes)
V(Yes)
_(Yes)
V(Yes)
L/(Y es)
_(No)
_(No)
_(No)
_(No)
_(No)
R2006~ Plant Purchase From School Board For Retention AreasPage 20f2
08/22/2006 09:56
3059951896
MDCPS
PAGE 02/05
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Mieml.0ROP. COlImy
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SCHOOL OPERATIONS
AFFlUATING AGR.EEMENT FOR.
EDUCATIONAL SERVICES AT ON-CAMPUS LOCATIONS
8 () 0
In~tfuctions: Complete this form for agreements between Miami-Dade County Public Schools, public
agencies and private businesses to offer educational programs, as outlined in School Board Rule
6Gxl3-6C-I,08. Section v" at on-campU.' locations that are school board property,
This Affiliating Agreement is entered into on this
30
day of
August
. 200~ by and
between
City 01 Sunny IsI.s Beach
Name of Orgamzation
Sunny Isles Beach, Florida 33160
City/Slate/Zip Code
Board of Miami-Dade County. Florida, for
17070 Collins Avenue Suite 250
, - Address
. hereinafter referred to as the Organization and The School
South Dade Senior High School
Cemcr Name
TERMS OF AGRE,Ii:MENT
The terms of the agreement shall oommence on October 1, 2006
May 18,2007
and shall tenninate on
NA11JRE OF ORGANIZATION'S SERVICE
The City of Sunny Isles beiileh managefs office is responsible for all City operations as prescribe by law;
implements policies and ordinances: and operates the City on a daily basis in accordance with the City
Charters, providing a lull rang. of modem, muniCipal services such as: Police Protection, Community
Planning and Economic Deveiopment. Zoning iilnd code Enforcement, Cuilural 8tl$ Programs, Concetl$ and
other events, Parks Recreational and Sports Programs, Building Permit and Inspection Services, and
Stormwaler Management and Street Maintenance
ORGANIZATION
MIAMI-DADE COUNTY PUBLIC SCHOOLS
GaOl'lle Fisher
Contact PCl$on
Diana Collin~ood
Contact Person
(786) 218-7500
Phone Number
(305) 995-7599
Phone Number
(305) 943-3113
Fax Number
(305) 995-1896
Fax Number
FM.6103 Rcv. (02-06)
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3059951896
MDCPS
PAGE 03!05
Affiliating Agreement
Page 2- of-.!-
DESCRIPTION OF WHAT THE CENTER WILL PROVIDE
(See Section 1 of Attachment)
DESCRIPTION OF WHAT THE ORGANIZATION WILL PROVIDE
(See Section 2 of Attachment)
CANCELLA 1'10111
Tllis agreement may be terminated by either party by giving thirty (30) days written notice.
INDEMNIFICATION
Subject to the limitations of Florida Statute 768.28, the School Board of Miami-Dade County, Florida.
hereinafter referred to as the School Board, agrees to indemnify and hold ha1ll11ess the Organization from
and against any and all claims, suits, actions, damages, or causes of action arising out of the negligent acts
ofthe School Board arising out of or in connection with the provisions of this agreement.
The Organization agrees to indemnify, hold hannless and defend the School Board from and against any
and all claims, suits, actions, damages. or causes of acti,on arising out of the negligent acts of the
Organization arising out of or in connection with the provisions of this agreement. If the Organization i.s a
state agency or subdivision as defined in section 768.28, Florida Statutes, nothing herein shall be construed
to extend the Organization's liability beyond that provided in seeti,on 768,28, Florida Statutes.
INSURANCE
Prior to commencing the services under this agreement, the Organization shall obtain and maintain without
interruption Commercial General Liability Insurance with limits of no less than $300,000 per occurrence.
If the Organization provides transportation services of students under this agreement, the Organization
shall obtain and maintain without interruption Automobile Liability Insurance with limits of no less than
$300,000 combined single limit. "The School Board of Miami-Dade County, Florida" shall be shown as
additional insured with regard to the liability insurance. As evidence of the insurance coverage, the
fM-6103 Rev, (02-06)
,
,
68/22/266& 69:5&
365995189&
MDCPS
PAGE 64/65
Affiliating Agreement
Page ---L- of ~
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Organization shall furnish a fully completed certificate of insurance signed by an authorized representative
of the insurance company providing such coverage. If the Organization is a state agency or subdivision lIS
defined by section 768,28, Florida Statutes, the Organization shan furnish, upon request, written
verification oftlle liability protection in accordance with section 768.28, Florida Statutes.
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TIlE SCHq?~ B~fRD ~~IAMJ.nADE COUNTY, FLORID:
" d, , l\-':f~;:,,:j. Carolyn Sp3r
Mvlj ~/ Chief of Stall
, , 'rinten ent 01 chao s or esignee)
Date
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APPROVED AS TO FORM:
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FM-6103 Rev, (02.Q6)
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,
Addendum to Affiliating Agreement per request of Kimberly Hall, Associate
Attorney, Business Operatious.
November 15, 2006.
Section 3
DESCRIPTION OF EDUCATIONAL NATURE OF AGREEMENT
. Students enrolled in the Horticulture program, will be responsible for growing
and maintaining the plants for this contract, at the school site's horticulture
laboratories, under the supervision of their instructor.
. Horticulture students will research the plant and the methods of propagation,
growth, and maintenance.
. Students will develop a production schedule and make arrangements for securing
the required starter plants and other materials necessary for the project, to ensure
delivery of mature plants by the May 18, 2007 deadline.
08/22/200& 89:5&
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Affiliating Agreement Attachment
Page 4 of 4
SectioR .1
DESCRIPTION OF WHAT THE CENTER WILL ,PROVIDE
. .10,000 FULLY ROOTED ,Lemon Bacopa plants (10-539-5348), in one gallon
(6") containers.
. Persons to lead the organization's vehicles at the center's OR site nursery
Monday through Friday, 8:00 a.m. unhl 2:30 p.m.
Sutlon 2
DESCRIPTION OF WHAT THE ORGANIZATION WILL PROVIDE
. $1.75 per rooted ODe gallon container (6") of LemOR Bacopa plants
(lO-S39.5348), F.O.B. the center (South Dade Senio,r High FFA Nursery).
. 30% advance payment to purchase materials ($5,250.00).
PAGE 85/85
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ORIGINAL
SCHOOL OPERATIONS G
AFFILIATING AGREEM.ENT FOR
EDUCATIONAL SERVICES AT ON..('AMPUS LOCATIONS
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Instructions: Complete this form for agreements between, Miami-Dade County Public Schools. public
agencies and private businesses to offer educational proltrams, as outlined, in School B08J'd Rule
60)( 13-6C-I,08. Section v" at on-campus locations thaI arc school board property,
This Affiliating Agreement is entered into on this
30
day of
August
, 200..!. by and
between
City of Sunny Isles Beach . 17070 Collins Avenue Suite 250
Name of Organization Adctress
Sunny Isles Beach. Florida 33160 , hereinafter referred to as the Organization and The School
C,;ity/SUltelZ,p COde
Board of Miami. Dade County, Florida. for
W H, Turner Teehnieal High School
Center Name
TERMS OF AGREEMENT
The terms of the agreement shall commence on October 1, 2006
May 18,2007
and shall terminate on
NATURE OF ORGANIZATION'S SERVICE
The City of Sunny Isln beach manager. offiee is responsible for all City operations as prescribe by law:
implements policIes and Ordinances: and operates Ihe Clly on a aaHy basis in ac<;ordance with lhe City
Charters, providing a lull range of modern, municipal selViees such as; Police Protecllon, Community
Planning and Economic Development, Zoning and code Enforcement, Cultural arts Programs. Concerts and
olher events, Parks Recreational and Sports Programs, !luildin" Permil and InspecUon Services, and
Stormwater Management and Streel Maintenance
ORGANlZA TfON
M1AMI-DADE COUNTY PUBLIC SCHOOLS
George Fisher
Confact Person
Diana Collingwood
Contact Person
~) 218-7500
one Number
(30~l 99H599
Phone Number
(305) 943-3113
Fax Number
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FM-6103 Rov. (02.06l
(305) 995-1898
Fax Number
Exhibit "A"
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MDCPS
PAGE 03/65
Affiliating Agreement
Page~of~
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DESCRIPTION or WHAT mE CENTER WILL PROVIDE
(See Section 1 of Attachment)
DESCRIPTION OF WHAT THE ORGANIZATION WILL PROVIDE
(See Section 2 of Attachment)
CANCELLATION
This agreement may be terminated by either party by giving thiny (30) days wri,tten notice,
INDEMNIFICATION
Subject to the limitations of Florida Statute 768.28, the School Board of Miami-Dade County, Florida,
hereinafter referred to as the School Board, agrees to indemnify and hold harmless the Organization from
and against any and all claims, suilS, actions, damages, or causes of action arising out of the negligent acts
of the School Board arising out of or in connection with the provisions of this agreement,
The Organization agrees to indemnifY, hold harmless and defend the School Board from and against any
and all claims. suits, actions, damages, or causes of action arising out of the negligent aets of the
Organization arising out of or in connection with the provisions of this agreement. If the Organization is a
state agency or subdivision as defined in section 768.28, Florida Statutes, nothing herein shall be construed
to extend the Organization's liability beyond that provided in section 768.28, Florida Statutes.
INSURANCE
,Prior to commencing the services under this agreement, the Organization shall obtain and maintain without
interruption Commercial General Liability Insurance with limits of no less than $300.000 per occurrence.
If the Organization provides transportation services of students under this agreement, the Organization
shall obtain and maintain without interruption Automobile Liability Insurance with limits of no less than
$300,000 combined single limit, "The School Board of Miami-Dade CounEy, Florida" shall be shown as
additional insured with regard to the liabiliEy insurance. As evidence of the insurance coverage, the
FM-6103 Rev, (02.06)
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Organization shall furnish a fully completed certificate of insurance signed by an authorized representative
of the insurance company providing such coverage. If the Organization is a state agency or subdivision as
defined by section 768.28, Florida Statutes. the Organization shall furnish, upon request, written
verification of the liability protection in aecordance with section 768.28, Florida Statutes.
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OF MlA:MJ-J)ADE COUNTY, FLORIDA
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Carolyn Spal'll
. of Staff
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Afljliati.ng Agreement Attachment
Page 46f 4
Seetlon 1
DESCRlPTlONOF WHA T THE CENTER WRI, PROVIDE
.1),800 FllLtV ROOTED Lemon ,Bacopa plants (10-539-5348), in ODe gallon
(6") containers.
. Persons to lead the organization's vehicles at the center's onsite Dursery
Monday through Friday, 8:00 a.m. until 2:30 p.m.
SectiOn 2
DESCRIPTION OF WHAT THE ORGANIZATION WILL PROVIDE
. $1.75 per rooted one gallon container (6") ofLemoD BlIco,pa plants
(10-539.5348), F.O.B. the center (William H. Turner Technical Senior
High FFA Nursery).
.30% advance payment to purchase materials ($6,195.00).
PAGE 65/65
'$. '\
Addendum to Affiliating Agreement per request of Kimberly Hall, Associate
Attorney, Business Operations.
November 15, 2006.
Section 3
DESCRIPTION OF EDUCATIONAL NATURE OF AGREEMENT
. Students enrolled in the Horticulture program, will be responsible for growing
and maintaining the plants for this contract, at the school site's horticulture
laboratories, under the supervision of their instructor.
. Horticulture students will research the plant and the methods of propagation,
growth, and maintenance,
. Students will develop a production schedule and make arrangements for securing
the required starter plants and other materials necessary for the project, to ensure
delivery of mature plants by the May 18, 2007 deadline.
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Bacopa caroliniana
(Lemon Bacopa)
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, /lice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
OF SuN
A. John Szerlag, City Manager
Hans Ottino!, City Attorney
Jane A. Hines, CMC, City Clerk
MEMORANDUM
TO:
George Fisher, Grants Coordinator C")0.J..4
Priscilla Walker, CMC, Deputy City Clerk piJ) ~
FROM:
DATE:
December 14,2006
RE:
Executed Plant Purchase Agreement with Miami-Dade County
At its regular meeting of September 21, 2006, the City Commission adopted Resolution No.
2006-976, which approved the purchase of twenty-one thousand eight hundred (21,800) plants
from The School Board of Miami-Dade County, Florida. The agreements have now been signed
by all parties.
Attached is a copy of the approving resolution and both purchase agreements to assist you in
processing this item.
Thank you.
:pw
Attachments
cc: A. John Szerlag, City Manager (w/o attachments)
Hans Ottinot, City Attorney (w/o attachments)
Doug Haag, Assistant City Manager/Finance
Plant Agrmt W-School Bd Trans Memo
L2/14/2ee6 09:12 3059951896
MDCPS
PAGE 01/09
l
MIAMI-DADE COUNTY PUBLIC SCHOOLS
Division of Career and Technical Education
Aariseience & Public Service Education
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Diana E. CoIrmgwotJd
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FU 3084115-,.
I tASO NIrIhrallI SOCOIld A'ftRUI. ROOClI "'
MImlIl. AoIIda . di2 .
FAX TRANSMISSION
Date:
SUBJECT:
NAME:'
GeoyQ..c. MS he.,.-
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DEPT:
FAX: ?>O ,.. - 1!1 2. - f 5<;r
FROM: Diana E. Collingwood, Instructional Supervisor
305-995-1599 Offt..e
305..995-1896 Fax .
dcomnawood@dadeschools.net
Number to pages to follow inCIUding'cover sheet: ~
Message: . ;://~ f ~frAtf.- flU-ILl- teclt -
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Page 1 of2
Priscilla Walker
From: Priscilla Walker
Sent: Thursday, December 14, 200610:50 AM
To: 'Collingwood, Diana E.'
Subject: RE: Plant Purchase Agreements
Thanks.
Prisci{[a Wa{kfr, CMC, Deputy City Clerk
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, FL 33160
(305) 792-1703 Phone (305) 949-3113 Fax
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by
phone or in writing.
From: Collingwood, Diana E. [mailto:DCollingwood@dadeschools.net]
Sent: Thursday, December 14, 2006 10:33 AM
To: Priscilla Walker
Subject: RE: Plant Purchase Agreements
Hi Priscilla,
Sorry for the mix up. They were returned in the same folder that I sent out, so I assumed they were still together
and directed my secretary to mail them out. I realized today that the other was not returned and had to track it
down. I faxed it to your attention this morning, after talking to George, and placed the original in today's mail.
Sorry for the inconvenience. For future reference, my cell number is 786-348-8765.
Thanks,
Diana C.
Diana E. Collingwood, Instructional Supervisor
Agriscience & Public Service Education
Division of Career and Technical Education
Miami-Dade County Public Schools
1450 N.E. 2nd Avenue - Room 819
Miami, Florida 33132
305-995-7599 (phone)
305-995-1896 (fax)
From: Priscilla Walker [mailto:PWalker@sibfl.net]
Sent: WednesdaYI December 13, 2006 4:54 PM
To: Collingwood, Diana E.
Subject: Plant Purchase Agreements
Hi Diana,
I've been trying to reach you to discuss the plant purchase agreements. We received the original
agreement for South Dade, but not the one for Turner Tech. Please send this agreement to us asap, so
12/14/2006
Page 2 of2
we can move forward with the purchase.
Thank you.
Prisci[{a Wa[Rgr, CMC, Deputy City Clerk
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, FL 33160
(305) 792-1703 Phone (305) 949-3113 Fax
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by
phone or in writing.
PLEASE NOTE: FLORIDA HAS A VERY BROAD PUBLIC RECORDS LAW. MOST WRITTEN
COMMUNICATIONS TO OR FROM CITY OFFICIALS REGARDING CITY BUSINESS ARE PUBLIC
RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR E-MAIL
COMMUNICATIONS MAY THEREFORE BE SUBJECT TO PUBLIC DISCLOSURE.
12/14/2006
City Commission
Norman S. Edelcup
Mayor
Roslyn Brezin
Vice Mayor
Gerry Goodman
Commissioner
Danny Iglesias
Commissioner
Lewis J. Thaler
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
September 26, 2006
Diana Collingwood
Miami-Dade County Public Schools
1450 N.E. Second Avenue, Room 819
Miami, Florida 33132
Re:
Plant Purchase Agreement
Dear Ms. Collingwood:
At its regular meeting of September 21, 2006, the City Commission adopted
Resolution No. 2006-976, which approved the purchase of twenty-one thousand eight
hundred (21,800) plants from The School Board of Miami-Dade County, Florida.
Attached are a copy of the approving resolution for your files and two (2) original
agreements for execution by The School Board. The agreements have already been
executed by the appropriate Sunny Isles Beach officials.
Upon execution by all parties, please return one (1) original agreement to my attention.
Should you have any questions related to the processing of this agreement, please call
me at (305) 792-1703.
Thanking you in advance.
~:;: uJ~
Priscilla Walker, CMC
Deputy City Clerk
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Attachments
cc: A. John Szerlag, City Manager (w/o attachments)
Hans Ottinot, City Attorney (w/o attachments)
Jean Watson, Finance Director (w/o attachments)
George Fisher, Grants Coordinator (w/o attachments)
Shaun S. Gelvez, Contracts Coordinator (w/o attachments)
Office of the City Clerk (305) 792-1703 Phone (305) 949-3113 Fax
Plan! Agrmt To School Bd For Sig Llr
City of Sunny Isles Beach
18070 Collins Avenue
Sunny 1sles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mayor
Roslyn Brezin, Vice Mayor
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
Lewis J. Thaler, Commissioner
(305) 947-0606 City Hall
(305) 949-3 II 3 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: A. John Szerlag, City Manager
FROM:
DATE:
RE:
Jorge Vera, Assistant City Manager
r
September 21, 2006
Approve a Resolution to Purchase Plants to Landscape the Two (2) Retention
Ponds Located on Sunny Isles Boulevard
RECOMMENDATION:
It is requested that the City Commission adopt the Resolution.
REASONS:
Currently there are two retention ponds located on Sunny Isles Boulevard at the east and west
side of the FPL substation that are in need of landscaping as the Boulevard is the main
entranceway into the City. These ponds are used for water runoff, however we can still
landscape them with salt and flood tolerant plants.
The School Board of Miami-Dade County has plants available for purchase through its
Agriculture System's student projects. The School Board has forwarded two purchase
agreements to the City for 21,800 fully rooted Lemon Bacopa plants, at $1.75 per plant, for a
total amount of $38,150.00. It is estimated that it will take approximately three (3) months to
grow the plants before they can be delivered to the City.
ADDITIONAL INFORMATION:
Funding for these plants is available in Account No.1 0.539.5348.
Agenda Item ~ 0 L
Date q - '2. \-Ok