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HomeMy WebLinkAboutReso 2006-1003 RESOLUTION NO. 2006 - Jro3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF TWELVE (12) BUS SHELTERS AND BENCHES FROM TOLAR MANUFACTURING COMPANY, INC., PURSUANT TO CITY OF CORAL SPRINGS AGREEMENT #05-B-136M, IN A TOTAL AMOUNT NOT TO EXCEED NINETY THOUSAND DOLLARS ($90,000.00), AS QUOTED AND ATTACHED HERETO AS COMPOSITE EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission has expressed a desire to replace the current bus shelters in the City with shelters that are more conducive to the City's Streetscape Plan; and WHEREAS, at a previous City Commission meeting staff presented several model bus shelters from which the City Commission could choose; and WHEREAS, the City Commission selected Model #13NADL-VICGL as the preferred bus shelter and the Four-Foot Perforated Metal Benches with privacy bar and no back; and WHEREAS, Tolar Manufacturing Company, Inc. ("Tolar") is the sole source vendor of bus shelter Model #13NADL-VICGL; and WHEREAS, Tolar has provided a quote for the purchase of twelve (12) bus shelters and twelve (12) bus benches, in a total amount not to exceed Ninety Thousand Dollars ($90,000.00), attached hereto as Composite Exhibit "A"; and, WHEREAS, the quote from Tolar utilizes the same pricing, terms, and conditions as City of Coral Springs Agreement #OS-B-136M; and WHEREAS, the City's procurement codes provides that purchases made under state, county or other governmental contracts, or competitive bids with other governmental agencies are exempt from the City's competitive bidding procedures; and WHEREAS, the City desires to purchase said bus shelters from Tolar. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorization of Purchase. The City Commission hereby authorizes the purchase of twelve (12) bus shelters and twelve (12) bus benches from Tolar Manufacturing Company, Inc., in a total amount not to exceed Ninety Thousand Dollars ($90,000.00), as quoted and R2006- Bus Shelter Purchase From Tolar Page 1 of2 attached hereto as Composite Exhibit "A", pursuant to City of Coral Springs Agreement # OS-B- 136M. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 19th day of October 2006. , . ~ .' "":;.',' ,. .~. :' \ ~""")" \ t.. '_.'/. /" ,!' ,', ,; : ~ \,~1,. <''ATIE&T: 'I' ~..: ,,;~,'.I...~;...; ~ .... ~; . 'I, .' j' _. . '" 1,_. ~.J/"{:! . J~e' A. Hi\les;,CMC, City Clerk '" ~!. ~ (,-, " Seconded by: (i{)~ LBr+LflL C.h~ C;;CO~ Moved by: Vote: 5"() Mayor Edelcup Vice Mayor Brezin Commissioner Goodman Commissioner Iglesias Commissioner Thaler ----1L(Y es) L/"{Yes) ---1L(Yes) V(Yes) ~(Yes) _(No) _(No) _(No) _(No) _(No) R2006- Bus Shelter Purchase From Tolar Page 2 of2 Corporate Offices 258 Mariah Circle. Corona. California 92879 Phone (95t) 80B-0081 . Fax (951) 808.o04t USA (BOO) 339.6165. www.tolarmfg.com ~ ~ TOLAR SHELTERS Eastern Regional Office 7954 Transit Road. Suite 31S WiUiamsville, New York 14221 Phone (716) 688-4906. Fax (716)688,4908 TOLAR MANUFACTURING COMPANY, INC, October 11,2006 Quote Number: 12826R Susan Simpson Director of Cultural and Human Services City of Sunny Isles Beach 18070 Collins Ave. Sunny Isles Beach, FI 33160 Subject: 13' Bus Shelter Infonnation Dear Susan: Based on our conversations and email correspondence, Tolar Manufacturing Company, Inc. is pleased to offer the price quotes outlined below: 13' Dome roof non-advertising transit shelter (Model 13NALD-GL) featuring: Roof design with two circular shapes running horizontally with one serving as a rain gutter, the other houses electric wiring for optional overl1ead security lighting, bronze tint Lexan Thennoclear roof panels, roof ends closed off with bronze tint acrylic, 3/8" clear tempered Victorian style safety glass in the rear and 30" end walls, end wall glass is framed within the end leg set and the rear wall glass is supported by adjustable stainless steel glass staJids which anchor to the concrete and glass rail, durable baked powder coat finish color chosen from the standard RAL color chart, adjustable leveling shoes, zinc anchors and all installation hardware - no seating or lighting- engineered for Florida Building Code $ 5,100.00 each based on the purchase oflO units DID LED solar illumination ADD: $ 1,500.00 per shelter 8' Perforated metal bench, no back, three anti-vagrant bars, powder coat fmish, zinc anchors ADD: $ 500.00 per shelter Delivery to Sunny Isles Beach - client supplied forklift and labor required ESTIMATE: $ 5,800.00 Detailed shop and erection drawings are provided to allow for field installation or repair. Shelters are shipped knockdown, unassembled. Sealed and stamped engineering calculations and drawings from an engineer licensed in the state of installation, if required, are additional and estimated at $ 1,500.00 per shelter design. Our current lead-time is approximately 8 weeks from receipt of a signed purchase agreement or purchase order and color selection. Tenus are Net 30 days. This quote is valid for 30 days due to fluctuating steel and aluminum prices. Thank you for the opportunity to provide this quote. Please contact me with any questions at 800-339- 6165 x-229 or Pmerrick@tolarmfl!.com. Iy, atrick Merrick National Sales Manager COW' Po S 1"\ "C.... Exhibit "A" "0 LI dill Y S \ Ie (; t I'll 11111 III (' Sill ((' 1 g 9 1 ' Corporate Office. 2;58 Mariah Grcle, Corona. California 92879 Phone (951) 8080081 . fax (951) 808,0041 USA (800) 339-6165. www.tolarmfg.com September 15,2006 1-0LAR~ SHELTERS TOlAR MANUFACTURING COMPANY, INC, Eastern Regional Office 1954 Transit Road, Suite 31.5 WUliamsville. New York 14221 Phone (716) 6884906 . fax (716) 6884908 --- ----.--OUote Numlier:1~817 Susan Simpson Director of Cultural and Human Services City of Sunny Isles Beach 18070 Collins Ave. Sunny Isles Beach, Fl 33160 Subject: Bus Bench Information Dear Susan: Based on our conversations and email correspondence, Tolar Manufacturing Company, Inc. is pleased to offer the price quotes outlined below: 4' perforated metal bench, with back, no bar, powder coat finish $ 275.00 each $ 300.00 eachV"' $ 650.00 each $ 325.00 each $ 350.00 each $ 750.00 each 4' Perforated metal bench, no back, no bars, powder coat finish 4' Perforated metal bench, with single convenience bar, powder coat finish 6' Perforated metal bench, no back, no bars, powder coat fmish 6' perforated metal bench, with two convenience bars, powder coat finish 6' Perforated metal bench, with back, no bar, powder coat finish Delivery to Sunny Isles Beach - client supplied forklift and labor required ESTIMATE: $ 1,20000 Our current lead.time is approximately 8 weeks from receipt of a signed purchase agreement or purchase order and color selection. Terms are Net 30 days. This quote is valid for 30 days due to fluctuating steel and aluminum prices. Thank you for the opportunity to provide this quote. Please contact me with any questions at 800-339- 6165 x-229 or Pmerrick@tolarmfl!.com. Pam Merrick National Sales Manager " 0 II il II t Y S l r (, (, till r 111\ LI r (' Sill C (' 'I 9 9 1 " c (/) IT1 (/) Vol til ;!; r ::! "- (/) -t )> :;0 )> Z (") I o :;0 (/) r I I; ..... ..... :.:.: .:.:. ..... ..... ..... .. . -s . ~ ! ~ 8 ~ ... lQ !:l . .. .. . " .. .. ~ ~ ;;; fi ~ ~;'I ~ !; =1 " .. .. " I I I ~ ;-. ; .. IP..... ............J t.................~~ ,.:.:.:.:.:.:.:.:.:. .,.....0............ ........ .. .... . ~.' .0 .... .00: DO .0 .. . ..... 0004 .....0. ..Oi ........ 000 ~........ 000 ~.................. ......... :.:.:.:.:.:.:.:.::~ :.:.:.:.~.:.:.:.:~:~ I I I I , r' ... TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax (305) 947-2150 Building Departmenl (305) 947-5107 Fax City Commission Norman S. Edelcup, Mayor Roslyn Brezin, Vice Mayor Gerry Goodman, Commissioner Danny Iglesias, Commissioner Lewis J. Thaler, Commissioner A. John Szerlag, City Manager Hans Oltinot, City Attorney Jane A. Hines, City Clerk MEMORANDUM Susan Simpson, Cultural & Human Services Dir~ Priscilla Walker, CMC, Deputy City Clerke;? October 24,2006 Approval of Purchase of Bus Shelters and Benches At its regular meeting of October 19,2006, the City Commission adopted Resolution No. 2006- 1003, which approved the purchase of bus shelters and benches from Tolar Manufacturing Company, Inc. Attached is a copy of the approving resolution to assist you in processing this item. Thank you. :pw Attachments cc: A. John Szerlag, City Manager (w/o attachments) Hans Ottinot, City Attorney (w/o attachments) Doug Haag, Assistant City Manager/Finance Tolar Bus Shelter & Bench Purch Memo City of Sunny Isles Beach ] 8070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3 113 Fax (305) 947-2150 Building Department (305) 947-5107 Fax City Commission Norman S. Edelcup, Mayor Roslyn Brezin, Vice Mayor Lewis J. Thaler, Commissioner Gerry Goodman, Commissioner Danny Iglesias, Commissioner A. John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, City Clerk MEMORANDUM TO: The Honorable City Com FROM: A. John Szerlag, City Mana DATE: October 19, 2006 Attached is a resolution to purchase larger bus shelters for Collins A venue, as well as the smaller benches without backs and with privacy bars for our smaller shelters. Please adopt the attached resolution should you agree with Management's recommendation. AJS/iw Commission - Bus Shelters Memo.Doc Agenda Item ~ '.2. A. \_ Date _IO~ \q- D~ '" TO: VIA: FROM DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City Commission Norman S. Edelcup, Mayor Roslyn Brezin, Vice Mayor Gerry Goodman, Commissioner Danny Iglesias, Commissioner Lewis J. Thaler, Commissioner (305) 947-0606 City Hall (305) 949-3113 Fax (305) 947-2150 Building Department (305) 947-5107 Fax A. John Szerlag, Ci(v Manager Hans Ottinot, Ci(v Allorney Jane A. Hines, City Clerk MEMORANDUM Honorable Mayor and Gty Commission A John Szerlag, Gty Manager (, Susan Simpson, Cultural & Human Services Dire~ .1 October 19, 2006 APPROVAL OF THE PURGIASE OF TWELVE (12) BUS SHELTERS AND (12) BUS BENG-IES FROM TOLAR MANUFACTURING IN AN AMOUNT NOT TO EXCEED NINETI THOUSAND DOLLARS ($90,000.00) RECOMMENDATION: It is recommended that the Gty Commission adopt the attached resolution to purchase twelve (12) thirteen foot bus shelters and (12) 4' bus benches from Tolar Manufacturing Company, Inc. in an amount not to exceed Ninety Thousand Dollars ($90,000.00) as per the attached quotes. REASONS: The Gty Commission expressed a desire to replace the current bus shelters throughout the city with shelters that would match the city's streetscape plan. Staff presented Gty Commission with several options. The shelter being proposed, Model 13NALD- VICGL, is the shelter that will be installed at the 12 stops designated along Collins Avenue that will meet ADA standards and will utilize the city benches that are currently at these locations. The new bus benches are to be placed inside the (12) smaller shelters that will be located on the interior streets of the Gty, thus keeping them ADA compliant. ADDITIONAL INFORMATION: This purchase is a piggyback on a Gty of Coral Springs purchase as it was designated as a sole source vendor by the Gty of Coral Springs. This particular manufacturer utilizes a twin tube roof perimeter that is unique in its shelter design. It is in the best interest of the Gty to piggyback on this contract rather than letting this item out to bid to expedite the purchase and installation of these shelters. Additionally, quotes were acquired from other vendors for shelters that were aesthetically similar but designed differently. This quote came in less than other manufacturers. Funding is available for this purchase in the Capital Improvements budget account number 20.600.5620, Street Furniture/Bus Shelter.