HomeMy WebLinkAboutReso 2006-1025
RESOLUTION NO. 2006-1.Q2, S
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AI'PROVING THE FIRST
AMENDMENT TO CONSULTANT AGREEMENT WITH
BEISWENGER, HOCH AND ASSOCIATES, INC. (BH&A), FOR
THE CENTRAL ISLAND DRAINAGE PROJECT, IN AN
AMOUNT NOT TO EXCEED TWENTY-FOUR THOUSAND TEN
DOLLARS ($24,010.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID FIRST
AMENDMENT TO AGREEMENT; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THE TERMS OF THE AGREEMENT;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has continuously experienced problems with flooding in the
Central Island area, and was in need of engineering services for drainage improvements in the
Central Island area; and
WHEREAS, the City of Sunny Isles Beach previously qualified Beiswenger, Hoch and
Associates, Inc. (BH&A) to provide engineering services to the City via Resolution 99-176, and
entered into a Miscellaneous Consultant Services Agreement for various engineering related
projects via Resolution No. 2001-384; and
WHEREAS, pursuant to Resolution No. 2003-628, adopted on December 18,2003, the
City Commission approved a Technical & Economic Proposal submitted by BH&A, in the
amount of One Hundred Sixty-Seven Thousand Forty Dollars ($167,040.00), for Storm water
System Design, Technical Assistance and Bidding Process for Central Island Stormwater
Drainage; and
WHEREAS, a revision of the plans for the Central Island Drainage Project is required
due to the latest undergrounding utilities information; and
WHEREAS, BH&A has submitted a proposal to provide the necessary updates to the
existing plans and technical assistance required to incorporate the undergrounding utilities
information for the Central Island Drainage Project, for a total fee of Twenty-Four Thousand Ten
Dollars ($24,010.00); and
WHEREAS, the City wishes to expand the scope of services and amend the contract
with BH&A in an amount not to exceed Sixteen Thousand Eight Hundred Ten Dollars
($16,810.00) plus an additional amount not to exceed Seven Thousand Two Hundred Dollars
($7,200.00) for technical assistance, bringing the total contract amount not to exceed One
Hundred Ninety-One Thousand Fifty Dollars ($191,050.00), unless amended by prior approval
of the City.
R2006- 1" Amendment to Agmlll'/ BH&A
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLOIUDA, AS FOLLOWS:
Section I. Approval of First Amendment to Consultant Agreement. The First Amendment
to Consultant Agreement with Beiswenger, Hoch and Associates, Inc., for the Central Island
Drainage Project, in an amount not to exceed Twenty-Four Thousand Ten Dollars ($24,010.00),
attached hereto as Exhibit "A", be and the same, is hereby approved.
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said First
Amendment to Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Agreement.
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 14th day of December 2006.
~
ATTEST:
~ ~ tA4~~
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM
AND 1:; Ai. FFI IENCY:
Moved by: v.. 0 vY\~DV /i-J141.-'t.R
Seconded by: CJ\~ :tGL'e$://lK
Vote: "S-o
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Iglesias
~Yes)
(Yes)
~(Yes)
(Yes)
V(Yes)
_(No)
(No)
(No)
(No)
(No)
R2006- /'" Amendmelll /0 Agmlll'/ BH&A
2
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CITY OF SUNNY ISLES BEACH
FIRST AMENDMENT TO CONSULTANT AGREEMENT
WITH BEISWENGER, HOCH & ASSOCIATES, INC.
CONTRACT NO.: C0607-012
TIllS AMENDMENT is made and entered into this ~day of ~~ 2006. by and
between the CITY OF SUNNY ISLES BEACH, FLORIDA, a municipal corporation of the
State of Florida, (hereinafter referred to as "City") and BEISWENGER, HOClI &
ASSOCIATES, INC., a Florida corporation located at 1190 N.E. 163'" Street, North Miami
Beach, Florida 33162, (hereinafter referred to as "Consultant").
WHEREAS, pursuant to Resolution No. 2003-628, adopted on December 18. 2004, the
City Commission approved an Agreement with Consultant ("Master Agreement"). hereinafter
referred to as Attachment "A", to provide design and technical assistance services for the City's
Central Island Drainage and Street Improvement Project (Central Island Drainage Project), in an
amount not to exceed One Hundred Sixty Seven Thousand Forty Dollars ($167,040.00); and
WHEREAS, a revision of the plans for the Central Island Drainage Project is required
due to the latest undergrounding utilities information; and
WHEREAS, the Consultant has submitted a proposal, dated November 30. 2006. to
provide the necessary updates to the existing plans and technical assistance required to
incorporate the undergrounding utilities information for the Central Island Project. for a total fee
of Twenty-Four Thousand and Ten Dollars ($24,010.00). as more fully described in Attachment
"13" which is attached hcrcto and made a part hereof.
NOW THEREFORE. in considcration of the prcmises and thc mutual covcnants herein
stated, the parties hcrcto agree as set forth below:
1. AMENDMENT TO SCOPE OF SERVICES. Subsection2a of the Master Agreement
is amended as follows:
a. In addition to the design and technical scrvices being provided by Consultant for
the City's Central Island Drainage Project, Consultant shall rcvise thc existing
plans and secure all necessary permit approvals for the Central Island Drainage
Project as necessary to incorporate the undergrounding of utilities information, as
more fully described Attachment B.
2. AMENDMENT TO CONTRACT PRICE. Subsection 2c of the Master Agreement is
amended as follows:
b. The contract price shall be increased by $16.810.00. plus an additional amount
not to exceed $7,200.00 for technical assistance. The total aggregate contract
price shall not excced ONE HUNDRED NINETY-ONE THOUSAND AND
FIFTY DOLLARS ($191,050.00), unless amended by prior approval of the City.
C0607-012 Firs' Amendment - Central Island Drainage
SIB
City of SUIIIIY Isles Beach
t 8070 Collins A venue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
3. REMAINING TERMS. All other terms and provisions of thc Master Agreement dated
December 18, 2004 shall remain in full force and cffect. Any modification of this Agreement
shall be effective only if in writing and signed by the parties to this Agreement. No waiver of
any provision of this Agreement shall bc valid or enforceable unless such waiver is in writing
and signed by the party granting such waiver. In the event of any conflict between the terms of
this Agreement and any other agreement, this Agreement shall prevail.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate
on the day and year first written abovc.
WITNESS:
BEISWENGIm, HOClI &
ASSOClATES,INC.
By: ~ A. ~
Prinl Name: Zfy;.er g. 'j).6M1~
V,<< Pf2€~If)E')T
dl~ s ~
Prinl Name: /J,:Zc!cu 3, ~ ~,,,feC!. e-
~~
,.--
Print Name: 'X,VY\erv....'" M I vt"O
Prinl Tille:
ATTEST: . .
" By;~~"A ~
" JaneA. Hines,CMC, City Clerk
~'O < SUNNY [~~EACH
By: YI111-4-4 / ?~C
ayor Norman S. Edelcup
. ,
.'
2
C0607-0t2 First Amendmenl- Central Island Drainage
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RESOLUTION NO. 2003- (, 28
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING A TECHNICAL
AND ECONOMIC PROPOSAL FROM BEISWENGER, HOCH
AND ASSOCIATES, INC. (BH&A), FOR STORMW ATER SYSTEM
DESIGN, TECHNICAL ASSISTANCE AND BIDDING PROCESS
FOR CENTRAL ISLAND STORMW A TER DRAINAGE, IN THE
AMOUNT OF ONE HUNDRED SIXTY-SEVEN THOUSAND
FORTY DOLLARS ($167,040.00), ATTACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF
THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has continuously experienced problems with flooding in the
Central Island area, and was in need of engineering services for drainage improvements in the
Central Island area; and
WHEREAS, the City of Sunny Isles Beach previously qualified Beiswenger, Hoch and
Associates, Inc. (BH&A) to provide engineering services to the City via Resolution 99-176, and
entered into a Miscellaneous Consultant Services Agreement for various engineering related
projects via Resolution No. 2001-384; and
WHEREAS, BH&A provided an outline of the needed services and broke the drainage
correction work into three phases, finishing Phase I, the Value EngineeIing and Pavement
Evaluation Report, and now submits a proposal for Phase II and Phase ill; and
WHEREAS, the City wishes to approve the Technical & Economic Proposal submitted
by BH&A, attached hereto as Exhibit "A", in the amount of One Hundred Sixty-Seven Thousand
Forty Dollars ($167,040.00), for Stormwater System Design, Technical Assistance and Bidding
Process for Central Island Stormwater Drainage.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. A?proval of Technical and Economic Proposal. The Technical and Economic
Proposal submitted by Beiswenger, Hoch and Associates, Inc., for Stormwater System Design,
Technical Assistance and Bidding Process for Central Island Storm water Drainage, in the
amount of $167,040.00, attached hereto as Exhibit "A", is hereby approved.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of this Resolution.
R2003- BH&A Tech&Econ Proposal/Ccntrallsle Storm water Drainagel
ATTACHMENT "A"
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Section 3.
adoption.
Effective Date. This Resolution shall become effective immediately upon
PASSED AND ADOPTED this 18th day of December, 2003.
ATTEST:
..~~ ~.~
Jane A. Hines, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
~I'.
Ly n M. Dannhelsser, City Attorney
Moved by:
CnV\\rY'.L~ <::1D.uu> bQf. ZIIIj
Seconded by: C-f)~~~lon<u> TH-AL'CA2.._
Vote: <-\ -0-1
Mayor Edelcup
Vice Mayor Goodman _~ A-6se~
Commissioner Brezin
Commissioner Iglesias
Commissioner Thaler
I/(Yes)
_(Yes)
~(Yes)
~Yes)
_(Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2003. BH&A Tech&Econ ProposaUCcnlrat Isle Stormwalcr Drainagez
S\B
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ReDlv to:
o 1800 Eller Dnve
Suite 600
Fort L\uJerJ~I(', FloflJ<I 33316
(954) 911-77$i
(954) 921-8807 (<IX
o 560 Vill<lge Boulev<lrd
Suite 340
West Palm BeKh, FloriJ,1 33409
(561) 61:14-616]
(56]) 684-6360 (.IX
Calvin. Giordano & Associates, Inc.
Engineers Surveyors Planners
r--n-E i:;: f2Ji/}:;: t.. .
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December 2, 2003
Mr. Christopher Russo
City Manager
CITY OF SUNNY ISLES BEACH
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
Re: Central Island Stormwater Design
Dear Mr. Russo:
I have reviewed the proposal for the design and technical assistant fee for the
above reference project (Beiswenger Hoch &Associates (BH&A) referenced
as Technical and Economic Proposal.
Based upon BH&A experience with this type of project, we recommend the
fee be approved in the amount of $167,040.00.
If you have any concerns, please feel free to contact me at 954-931-6799.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
/'?;-'c ~.__--
y~c ~J _
J. Scott Gombar, P.E.
Director of Capital Improvements
JSG/rb
Attachments
C:\DOCUlllcnts and Scttings\rbcdeau\My Docllmcnls\Ccntrallsland Stormwatcr-120203-Russo.doc
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Beis,^,enger Hoch and Associates
North Miami Beach November 13, 2003
CONSULTING ENGINEERS AND PLANNERS
PHONE (305) 944.5151
FAX (305) 948.6290
Mr. Christopher J. Russo
City Manager
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, FI. 33160
1"'f1 f C'i~JtlEtT-1
NOV 1 4 2003
City 01~
Office o.;~~~J~:tlol.~ Balten
~~!'Ige/"
Ref: Technical and Economic Proposal
Dear Mr. Russo
We at Beiswenger, Hoch and Associates, are pleased to bring for you consideration the
Technical and Economic proposal for the Final Drainage Design and Technical
Assistance during the Bidding process for the above mentioned project.
Should you have any questions please feel free to call me at (305) 944-5151.
Sincerely
BEISWENGER, HOCH AND ASSOCIATES INC.
/
~krJe~e?
Victor H. Guevara
Project Manager
CC: Mr. James Watts, Director of Public Works
Mr. J. Scott Gombar, PE
BHA File
SIB
P.O. Box 1368, North Miami Beach, Flonda 33160 . 1190 NE 163rd Slreel. Suile 203, North Miami Beach, Florida 33162
Technical Proposal Phase II and III, Final Drainage Design and Technical
Assistance during Bidding Process for the Gwen Margolis Park Neighborhood.
1.0 General
The City of Sunny Isles Beach has continuously experienced flood problems on
various sectors of the City being the Gwen Margolis Park neighborhood, the area
that needs immediate solution.
This proposal is for the Final Drainage Design and Pavement Improvement of the
selected alternative from the Gwen Margolis Park Value Engineering Report
completed on November 6, 2003. Also, this proposal includes the Technical
Assistance during the Bidding Process.
The overall flood control master plan for the Gwen Margolis Park neighborhood
includes the following phases of development:
. Phase I: The Gwen Margolis Park Value Engineering and Pavement
Evaluation Report, completed on November 6, 2003.
. Phase II: Final Drainage Design includes the preparation of construction
plans for final drainage design system, topographical survey, grading and
street pavement resurfacing and the review and implementation of street
signalization, pavement markings, summary of quantities and technical
specifications,
. Phase Ill: Technical Assistance to the City during the Bidding Process,
including preparation of request for proposals document (RFP), pre-
construction conference, public awareness conference and miscellaneous
consulting engineering services.
A- Scope of Services for Phase II, Final Drainage Design and Pavement
Improvements
The limits of the project are from Collins Avenue (SR A-1A) to the Intracoastal
Waterway and from NE 183rd Street on the north to NE 1741h Street on the south.
2.0 The scope of services for Phase II of the final drainage design and street
improvements includes but is not limited to the following:
2.1 Topographic Survey
- Aerophotogrametric restitution plans
- Restitution of Bench Marks (BM's) and Topographic Monuments
- DTM vertical mapping of aerial photography
- Topographical survey of street centerline and edges of pavement.
S\B
Exhibit "A"
Beiswenger, Hoch snd Associates, Inc.
2.1.1 Aerophotogrametric restitution plans:
This information is available and will be provided by the City of Sunny Isles, BHA
proposes to use information from the aerophotogrametric and restitution plans
flown by the City on January 10, 2002.
2.1.2 Restitution of Bench Marks (BM's) and Topographic Monuments
field topographic work for final survey, traverse and street elevations will be
based on established USGS monuments and Bench Marks.
2.1.3 DTM vertical mapping of aerial photography
final data processing and topographical plan production including contours, spot
elevations, streets, driveways and other site features identified on the aerial
photography. All topographical survey and control data will be provided in ASClI
format and identified as X , Y and Z.
2.1.4 Topographical survey of street centerline and edges of pavement
Elevations along the centerline of streets and edge of pavement will be field
identified and processed to complement data from the aerial maps. Additional
field survey information will include location of drainage structures, pipe sizes
and invert elevations of all pipes at each drainage structure.
2.2 final design and Plan Preparation
2.2.1 Plan Preparation
Plans for street improvements and geometric design will be presented in Plan
and Profile format along the street centerline. Additional information of driveways,
entrances, and other defined features will be shown as detailed as the definition
of the aerial photography would allow.
final plans will be produced in the English System of units at 1: 20 scale or other
suitable scale and provided in MicroStation digital format. A copy of the
geometric and drainage design, calculations, quantities and any deliverables will
be provided to the City of Sunny Isles Beach in CD ROM.
2.2.2 Existing Utilities
The Consultant shall indicate on the plans all existing utility information in
coordination with the utility companies. Geometric plans shall indicate all the
information necessary to convey the intent and scope of the project for the
purpose of construction.
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Beiswenger, Hoch and Assoclal88, Inc.
2.2.3 Pavement Evaluation and Geotechnical Information
Pavement core drilling and additional geotechnical information will be obtained
from the "Field Exploration Program" of October 17, 2003. This information was
recorded during the Gwen Margolis Value Engineering evaluation.
2.3 Drainage Design
2.3.1 Storm Runoff Water Quality Compliance
The consultant will develop the final drainage design of the selected alternative
from the Value Engineering Report of November 2003. The new drainage design
will include the design of runoff collection system and drainage wells for
exfiltration to the lower stratum.
Geotechnical information for estimation of the hydraulic conductivity of the upper
soils will be taken from the "Subsurface Exploration Report" recorded October
17, 2003 by Ardaman and Associates and "Report of Geotechnical Investigation"
recorded on January 23, 2002 by Geo Verse Inc.
Water quality criteria will be per DERM and Florida Department of Environmental
Protection (FDEP) recommendations. Drainage structures, miscellaneous piping
and construction procedures will be as per the latest "Roadway and Traffic
Design Standards" January 2003, edition.
2.3.2 Design Parameters
The consultant will design the proposed drainage system in compliance with the
latest Florida Department of Transportation (FDOT) standards applicable to
Miami Dade Department of Environmental Resources Management (DERM).
Rainfall intensity charts, time of concentration and imperviousness coefficients
will be as per FDOT recommendations.
This proposal also includes the design of drainage facilities on streets with no
storm sewer system, Existing drainage structures with no beneficial use for the
project will be removed from the work place.
2.4 Signing and Pavement Marking
Signing and pavement marking for the newly replaced pavement surface will be
in compliance with the latest FDOT standards and the "Manual on Uniform Traffic
Control Devices" (MUTCD) 2000, issue.
SIB
Beiswenger. Hoch and Associates, Inc.
3.0 Summary of Quantities
The Consultant will prepare the summary of quantities and pay items. The
summary of quantities will be in compliance with the latest FOOT standards.
4.0 Technical Specifications and Special Provisions
Technical specifications and special provisions shall comply with the latest
FOOT, MUTCD and DCPWD standard specifications.
5.0 Permits
The Consultant will coordinate with government agencies having jurisdiction on
the natural resources or environmental assessments and permitting.
Coordination meetings plan preparation, and permit filing with DERM and
another regulating agencies is part of the Consultant services and scope of work.
6.0 Time for Completion for Phase II, Final Drainage Design and Pavement
Improvements
The estimated time for completion of the above Phase II scope of services is 6.0
months from the written "Authorization to Procp.erJ" from the City
During the project development, the Consultant will prepare draft submittals for
utility review meetings, DERM and City of Sunny Isles Beach reviews. The
Consultant will be responsible for the initial contact with all the affected utility
companies. Prior to start engineering design works of this phase, the Consultant
will prepare a work schedule for the City of Sunny Isles review and approval.
B.- Scope of Services for Phase 1I1, Technical Assistance During the Bidding
Process
1.0 The Technical Assistance during the bidding process include but is not
limited to the following:
. Preparation and organization of the Public Awareness Conference.
. Preparation of Request for Proposal (RFP) documentation.
. Invitation to Bidders
. Pre-bid conference
. Review of Bidders documentation
. Miscellaneous consulting engineering services.
2.0 Time for Completion of Phase III, Technical Assistance
The estimated time for this phase is 2.0 months.
S\\3
Beiswenger, Hoch and Associates, Inc.
C.- Fee for Phase II, Final Drainage Design proposal
1.0 The consulting engineering fee for the Phase II scope of services is:
1.1 Topographical Survey
. Survey work, three men crew. 10 party days
. Survey Data Processing 80 hrs X $ 85/hr
TOTAL
1.2 Geometric and Drainage Design
. Project Manager
. Senior Design Engineer
. Design Engineer
. CADD Operator
. Permits (DERM, etc)
. Specifications & Misc.
TOTAL
120 hrs X $ 120/hr.
560 hrs X $ 110 /hr
280 hrs X $ 90/hr
160 hrs X $ 65/hr
120hrsX $110/hr
80 hrs X $ 90/hr
D.- Fee for Phase III Technical Assistance for Bidding
. Project Manager
. Design Engineer
. Meetings and Conferences
. Review Documentation
TOTAL
80 hrs X
40 hrs X
24 hrs X
40 hrs X
120 /h r
90/hr
110/hr
110/hr
$
8,000.00
6,800.00
14,800.00
$
14,400,00
61,600.00
25,200.00
10,400.00
13,200.00
7,200.00
132,000.00
9,600.00
3,600.00
2,640.00
4.400.00
$ 20,240.00
J.c
14,0:0. +
132, -:-0' +
:'::,240. +
=
167, 4:--:0*
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Beiswenger, Hoch and AssoclBl8S. Inc.
I' I'
CITY OF SUNNY ISLES BEACH
CONSULTANT AGREEMENT
CONTRACT NO. 04-03628-01
THIS CONSULT ANT AGREEMENT made and entered into this ~day of
~..,."Je r 2004, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a
municipal corporation of the State of Florida, (hereinafter referred as to "City") and BEISWENGER,
HOCH & ASSOCIATES, INC., a Florida corporation, authorized to do business in the State of
Florida, (hereinafter referred to as "Consultant"), whose Federal I.D.# is f;'1-o7~/6/0
WHEREAS, Beiswenger, Hoch & Associates, Inc., is a qualified, engineering consultant
firm; and
WHEREAS, by Resolution No. 99-176, the City previously qualified Consultant to provide
engineering services to the City and by Resolution No. 2001-384 entered into a Miscellaneous
Consultant Service Agreement for various engineering related projects which Consultant has
completed to the satisfaction of the City; and
WHEREAS, the City wishes to employ Consultant to advise and assist with design, technical
assistance and bidding process for the Central Island Stormwater Drainage Project as well as other
tasks as more specifically described in Exhibit "A," attached hereto and made a part hereof; and,
WHEREAS, the Consultant is qualified, willing and able to provide the desired services on the
tenns and conditions set forth herein;
NOW THERFORE, in consideration of the premises and the mutual covenants herein named,
the parties hereto agree as set forth below:
1. RECIT ALS. The Recitals set forth above are hereby incorporated into this Agreement and
made a part of hereof for reference.
2. SERVICES TO BE PERFORMED. Consultant shall perform the following services:
a. Specialized assistance for the Central Island Stormwater Drainage, including design, technical
assistance and bidding process for the City of Sunny Isles Beach, as well as those services more
particularly described in Exhibit "A" attached hereto and made a part hereof,
b. Consultant will prepare and present oral/written reports as needed or as requested on a periodic
basis while engaged in special projects. Consultant shall provide, on a monthly basis, to the
City Manager, a detailed narrative report delineating all services provided by the Consultant in
the previous month. The Consultant shall also provide quarterly, written reports, detailing all
of the Consultant's activities in the previous quarter and the results of the Consultant's efforts.
Each report required herein will be submitted to the attention of the City Manager,
c. The total price for these services is One Hundred Sixty-Seven Thousand Forty and No/I00
Dollars ($167,040.00), payable monthly as invoiced.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in
Paragraph 10 hereunder, the term of this Agreement shall be from December 1, 2003 to August 1,
9
SIB
City of Sunny Isles Beach
17070 Coltins A venue, Suite 250, Sunny Isles Beach, Florida 33 t 60
(305) 947-0606 phone (305) 949-3 t 13 Fax
2004, and shall begin within ten (10) days after notification to proceed. Any change in fee, terms or
conditions shall be accomplished by written amendment to this contract.
4. COMPENSATION. Payment to Consultant for all charges and tasks under this Agreement
shall be in accordance with this Agreement and the schedule of charges reflected in Exhibit "A", which
fee shall be disbursed on a monthly basis and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Consultant pursuant to this Agreement
will be reviewed by the initiating City Department. If services have been rendered in
conformity with the Agreement, the invoice will be sent to the Finance Department for
payment. Invoices must reference the contract number assigned hereto. Invoices will
be paid in accordance with the State of Florida Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records, the
Consultant will clearly state "final invoice" on the Consultant's final/last billing to the
City. This certifies that all services have been properly performed and all charges and
costs have been invoiced to the City. Since this account will thereupon be closed, any
and other additional charges, ifnot properly included on this final invoice are waived by
the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by Consultant with
the prior written approval of the City. If the City disputes any charges on the invoices, it may make
payment of the uncontested amounts and withhold payment on the contested amounts until they are
resolved by agreement with Consultant.
Consultant shall not pledge the City's credit or make it a guarantor of payment or surety for any
contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant further
warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill
the terms of this Agreement.
5. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are discovered
during the performance of this Agreement, the City shall have the right to cancel this Agreement upon
thirty (30) days written notice to Consultant. Upon termination, the City may bidlre-bidthe project if
the Consultant fails to perform under this Agreement due to the undisclosed conditions.
6. INDEPENDENT CONSULTANT RELATIONSHIP. The Consultant is an independent
Consultant and shall be treated as such for all purposes. Nothing contained in this agreement or any
action of the parties shall be construed to constitute or to render the Consultant an employee, partner,
2
BH&A Central Island Stormwater Consulting Agreement
Attorney! Agreementslch
1/21/2004
SIB
City of Sunny Isles Beach
t 7070 CoUins Avenue, Suite 250, SUIUlY Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
agent, shareholder, officer or in any other capacity other than as an independent Consultant other than
those obligations which have been or shall have been undertaken by the City, Consultant shall be
responsible for any and all of its own expenses in performing its duties as contemplated under this
agreement. The City shall not be responsible for any expense incurred by the Consultant. The City
shall have no duty to withhold any Federal income taxes or pay Social Security services and that such
obligations shall be that of the Consultant, other than those set forth in this agreement. Consultant shall
furnish its own transportation, office and other supplies as it determines necessary in carrying out its
duties under this agreement.
7. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any work
being performed under this Agreement, procure and maintain the following minimum insurance
coverage to protect the City and Consultant against all loss, claims, damage and liabilities caused by
Consultant, its agents, sub-Consultants or employees, as indicated below:
o Comprehensive General liability insurance -- including broad form contractual liability
coverage for all operations, including, but not limited to, contractual, products, and
completed operations, personal injury and property damage liability with limits of One
Million Dollars ($1,000,000) combined single limit occurrence.
o Workmen's Compensation, with no less than $100,000 for Employer's Liability, Said
coverage shall include a waiver of subrogation in favor of the City, its agents,
employees and officials.
o Errors and Omission -- Consultant shall carry a minimum of $500,000 coverage for
errors and omissions.
o Business Automobile Liability which shall include coverage for all owned, non-owned and
hired vehicles for limits of not less than $500,000 per occurrence, Combined Single Limit
or its equivalent.
Insurance required of the Consultant shall be primary to, and not contribute with, any insurance
or self-insurance maintained by the City.
Such insurance shall not diminish Consultant's indemnification and obligations hereunder. The
insurance policy(ies) shall be issued by companies authorized to do business under the laws of the
State of Florida and acceptable to the City. Before any work under this Agreement is performed,
and at any time upon request, Consultant shall furnish to the City certificates of insurance
evidencing the minimum required coverage and shall be appropriately endorsed for contractual
liability, with the City named as additional insured. All policies shall contain a waiver of
subrogation endorsement. All policies and certificates shall be in forms and issued by insurance
companies acceptable to the City's Risk Management Department. All insurance policies and
certificates of insurance shall provide that the policies may not be canceled or altered without thirty
(30) days prior written notice to the City. The City reserves the right from time to time to change the
insurance coverage and limits ofliability requircd to be maintained by Consultant hereunder.
3
BH&A Central Island Stormwater Consulting Agreement
Attorneyl Agreemcnts/ch
1/21/2004
SIB
City of SUI/I/Y Isles Beach
17070 Collins A venue, Suile 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Consultanl shall also require and ensure that each of its sub-consultants providing services
hereunder (if any) procures and maintains, untillhe completion of the services, insurance of the types
and to the limits specified herein.
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION
MUST BE APPROVED IN WIUTING BY THE CITY.
8. OWNERSHIP OF DOCUMENTS AND EOUlPMENT. All documents prepared by the
Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties, shall be
approved in writing by the City,
Consultant shall deliver to the City for approval and acceptance, and before being eligible for
final payment or any amounts due, all documents and materials prepared by, and for, the City under
this Agreement.
All oral and written information not in the public domain or not previously known, and all
information and data obtained, developed or supplied by the City, or at its expense, will be kept
confidential by the Consultant and will not be disclosed to any other party, directly or indirectly,
without the City's prior written consent, unless required by a lawful order. All drawings, maps,
sketches, programs, data base, reports and other data developed or purchased under this Agreement for,
or at the City's expense, shall be and remain the City's property and may be reproduced and reused at
the discretion of the City.
The City and Consultant shall comply with the provisions of Chapter 119, Florida Statutes
(Public Records Law).
All covenants, agreements, representations and warranties made herein, or otherwise made in
writing by any party pursuant hereto, including, but not limited to, any representations made herein
relating to disclosure or ownership of documents, shall survive the execution and delivery of this
Agreement and the consummation of the transactions contemplated hereby.
9. INDEMNIFICATION. Consultant agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be alleged
to have risen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant,
agents or other personal entity acting under Consultant's control in connection with the Consultant's
perfornlance of services pursuant to that agreement and to that extent the Consultant shall pay such
claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising
from such claims and losses including wrongful termination or allegations of discrimination or
harassment, and shall pay all costs and attorneys' fees expended by the City in defense of such claims
and losses including appeals. The parties agree that ten percent (10%) of the total compensation is a
specific consideration from the City to the Consultant for this indemnity.
4
BH&A Central Island Stonnwater Consulting Agreement
Attorneyl Agrcementslch
1/21/2004
SIB
City of SUIlIlY Isles Beach
17070 Collins Avenue, Suile 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3t 13 Fax
10. TERMINATION.
a. If, through any cause within the reasonable control the Consultant shall fail to fulfill in a timely
manner or otherwise violate any of the covenants, agreements or stipulations material to this
agreement, the City shall have the right to terminate the services then remaining to be performed.
Prior to the exercise of its option to terminate for cause, the City shall notify the Consultant of its
violation of the particular terms of the agreement and grant Consultant ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate this agreement.
1. In the event of termination, all finished and unfinished documents, data and
other work product prepared by Consultant (and sub-Consultant(s]) shall be
delivered to the City and the City shall compensate the Consultant for all
services satisfactorily performed prior to the date of termination, as provided
in Paragraph 4 herein.
11. Notwithstanding the foregoing, the Consultant shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of the
agreement by Consultant and the City may reasonably withhold payments to
Consultant for the purposes of set-off until such time as the exact amount of
damages due the City from the Consultant is determined.
111. After receipt of a Termination Notice and except as otherwise directed by
the City, the Consultant shall:
I. Stop work on the date and to the extent specified.
2. Terminate and settle all orders and subcontracts relating
to the performance of the terminated work.
3. Transfer all work in process, completed work and other
materials related to the terminated work to the City.
4. Continue and complete all parts of that work that have
not been terminated.
b. Termination for Convenience of City. The City may, for its convenience and without
cause terminate the services then remaining to be performed in the event the Consultant is placed either
in voluntary of involuntary bankruptcy or makes any assignment for the benefit of creditors.
c. Termination for Insolvency. The City also reserves the right to terminate the remaining
services to be performed in the event the Consultant is placed either in voluntary or involuntary
bankruptcy or makes any assignment for the benefit of creditors.
5
BH&A Central Island Stormwater Consulting Agreement
Attorney/ Agreements/ch
1121/2004
s\~
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Ftorida 33160
(305) 947-0606 phone (305) 949-3113 Fax
11. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement without the prior written consent of the
City. Should the Consultant subcontract any services under this agreement, it shall be done with
continued liability for the Consultant. The Consultant shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Consultant.
12. TIME OF COMPLETION. The services to be rendered by the Consultant shall be
commenced upon execution of this contract and shall be completed within the time specified in this
Agreement. A reasonable extension of time shall be granted in the event the work of the Consultant is
delayed or prevented by the City or by circumstances beyond the reasonable control of the Consultant
including weather conditions of acts of God which render the performance of the Consultant's duty
impracticable.
13. AUTHOIUTY TO PRACTICE. Consultant hereby represents and warrants that it has and
will continue to maintain all licenses and approvals required to conduct its business and that it will at
all times conduct its business activities in a reputable manner. Proof of such licenses and approvals
shall be submitted to the City prior to commencement of work under this Agreement.
14. MODIFICATIONS OF WORK. The City reserves the right to make changes in the work,
including alterations, reductions or additions thereto. Upon receipt of the City's notification of a
contemplated change, the Consultant shall (I) if requested by the City, provide an estimate for the
increase or decrease in cost due to the contemplated change, (2) notify the City of any estimated
change in completion date, and (3) advise the City in writing if the contemplated change shall affect
the Consultant's ability to meet the completion dates or schedules of this Agreement.
15. COORDINATION OF SERVICES. The City's representative/liaison during the
performance of this Agreement shall be James Watts, Director, Public Works, telephone number
305/947-0606. Consultant shall not respond to requests for services under this Agreement unless the
request is received directly from James Watts or Christopher J. Russo, City Manager, or designated
personnel. Any requests received from other City departments/divisions shall be referred to the City
Manager's Department representative designated above. Services performed without authorization
shall be considered unauthorized and shall not be compensated/paid by the City.
16. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, mles and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the
award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. The non-prevailing party shall pay all costs of arbitration and
attorneys' fees incurred by the parties or, if neither party prevails on the whole, each party shall be
responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be
determined by the court on confirnlation.
17. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term of this
Agreement or any time for a period of Ten (10) years subsequent to that date upon which the
6
BH&A Central Island Stormwater Consulting Agreement
Attorneyl Agreementslch
1/21/2004
s\\)
City of SUIlIIY Isles Beach
t 7070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-31 t3 Fax
Consultant shall leave the employment of the City for any reason whatsoever, disclose to any person or
entity, other than in the discharge of the duties of the Consultant under this Agreement, any
information which the City designates in writing as "confidentiaL" As a violation by the Consultant of
the provisions of this Section could cause irreparable injury to the City and there is no adequate
remedy at law for such violation, the City shall have the right, in addition to any other remedies
available to it at law or in equity, to enjoin the Consultant in a court of equity for violating such
provisions.
18. NOTICES. All notices and communications hereunder shall be in writing and shall be deemed
given when sent postage prepaid by registered or certified mail, return receipt requested and, if
intended for City to Christopher J. Russo, City Manager, with a copy to Lynn M. Dannheisser,
City Attorney, City of Sunny Isles Beach, 17070 Collins Avenue, Suite 250, Sunny Isles Beach,
Florida 33160, and, if intended for Consultant, shall be addressed to Beiswenger, Hoch & Associates,
Inc., 1190 NE 163rd Street, Suite 203, North Miami Beach, Florida 33162, Attention: Victor H.
Guevara, Project Manager.
19. GOVERNING LAW. The validity of this Agreement and the interpretation and performance
of all of its terms shall be construed and enforced in accordance with the laws of the State of Florida,
without regard to principles of conflict of laws thereof. The location of any action or proceeding
commenced under or pursuant to this Agreement shall be in Miami-Dade County, in the State of
Florida.
20. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of three (3) years.
21. NON-DISCIUMINATION. The Consultant agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil
Rights Act of 1968 as amended, Title I of the Housing and Community Development Act of 1974 as
amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990,
the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as
amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment because of
race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/family status, or status with regard to public assistance. The Consultant will take affirmative
action to insure that all employment practices are free from such discrimination. Such employment
practices include but are not limited to the following: hiring, upgrading, demotion, transfer,
recruitment or recruitment advertising, layoff, termination, rates of payor other forms of
compensation, and selection for training, including apprenticeship. The Consultant agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be provided by
the City setting forth the provisions of this non-discrimination clause.
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance with
Section 504 of the Rehabilitation Act of 1973 (29 U.S.c. 708), which prohibits discrimination against
the handicapped in any Federally assisted program.
7
BH&A Central Island Stormwater Consulting Agreement
Attorney! Agrcemcnts/ch
112112004
S\\)
City of SUIlIlY Isles Beach
t7070 Cotlins Avenue, Suite 250, SUlmy [stes 8eaeh, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
22. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by Sunny Isles
Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein, in
connection with the Agreement conditions hereunder.
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly that should conflict in any manner or degree with the performance of the services.
23. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede any
other conflicting provisions that are contained in any other document.
24. MISCELLANEOUS.
a. The rights granted to Consultant hereunder are nonexclusive, and the City reserves the right to
enter into agreements with other persons or firms to perform services including those provided
hereunder.
b. Consultant and its employees shall promptly observe and comply with applicable provisions of
all published federal, state and local laws, rules and regulations which govern or_apply to the services
rendered by Consultant hereunder, or to the wages paid by Consultant to its employees.
c. Consultant shall obtain and keep in force during the term of this Agreement all necessary
licenses, registrations, certificates, permits and other authorizations as are required by law in order for
Consultant to render the service(s) required hereunder.
d. Consultant shall not use the name or o[ticial seal of the City in any promotional material
without the prior written consent of the City.
e, Except as expressly provided for in this Agreement, Consultant is not authorized to act as the
City's Agent hereunder and shall have no authority, expressed or implied, to act for or bind the City
hereunder, either in Consultant's relations with sub-Consultants, or in any other manner whatsoever.
25. ENTIRE AGREEMENT. This Agreement and Attachment Exhibit "A," which is expressly
incorporated herein by reference, shall constitute the entire agreement between the parties with respect
to the subject matter hereof, and it shall supersede all previous and contemporaneous oral and written
negotiations, commitments, agreements and understanding relating hereto. This Agreement may be
executed in multiple identical counterparts, each of which shall be deemed an original for all purposes.
26. AMENDMENT. Any modification of this Agreement shall be effective only if in writing and
signed by the parties to this Agreement. No waiver of any provision of this Agreement shall be valid
or enforceable unless sllch waiver is in writing and signed by the parting granting such waiver.
8
BH&A Central Island Stormwaler Consulting Agreement
Attorneyl Agreernentslch
1/21/2004
SIB
. ,
-
City of SU/l/lY Isles Beach
t 7070 Collins A venue, Suite 250, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3 113 Fax
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on
the day and year first written above.
BEISWENGER, HOCH & ASSOCIATES, INC.
WITNESS:
~~tl;
. . me: /3 ;a. (, tl ~
J.{q'ru'CtI t1u.o~
Print Name: Hrin'~"I" ~lhJ<;"-'j..,
By: ~J A. 7~....-
V,ll President
Print/type Name: ZW 8. Y..R Llse..-
ATTEST::',...
. , ,
CITY OF SUNNY ISLES BEACH
I.. ;J
, .
'..' ~ "
." . '. .
. .-
'.~~ -fu'A:(~
. Jane A. Hines, City Clerk
",'
APPROVED AS TO FORM
AND L E CIENCY
By:
Attachments: Exhibit "A" Proposal
Resolution No. 2003-628
9
BH&A Central Island Stonnwater Consulting Agreement
Attorney! Agreements/ch
I12t12004
SIB
ACORD. CERTIFICA TE OF LIABILITY INSURANCE CSR C8 I DATE {MMIDOfYYYYl
BEISW-l 02/16/04
PRODUCER THIS CERTIFICATE IS ISSUEO AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
BROWN & BROWN INC HOLDER. THIS CERTIFICA TE DOES NOT AMEND, EXTEND OR
BOOO GOVERNORS SQUARE BLVD 400 ALTER THE COVERAGE AFFORDED 8Y THE POLICIES BELOW.
MIAMI LAKES FL 33016-1588
Phone: 305-364-7800 Fax:305-822-5687 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: HARTFORD INS OF THE S.E. 38261
INSURER B; HARTFORD CASUALTY INS CO 09263
BEISWENGER HOCH & ASSOC. INC. INSURER c: TWIN CITY FIRE INS CO 29459
NORONA LTD
PO BOX 1368 INSURER 0:
NORTH MIAMI BEACH, FL 33160
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTW1THSTANQING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT \\'lTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. eXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHO\'VN MAY HAVE seEN REDUCEO BY PAID CLAIMS.
L. fR INSR TYPE OF INSURANCE POLICY NUMBER r"oA1!l1MMIDDtYY DATE' /MMIDOrN" LIMITS
~NERAL LIABILITY EACH OCCURRENCE . 1,000,000
A X X COMMERCIAL GENERAL LIABILITY 21UUNUT9243 12/31/03 12/31/04 ~~~~~ (E~~~nC8) . 300,000
I CLAIMS MADE [!] OCCUR MED EXP (Anyone person) . 10,000
- PERSONAL & ADV INJURY .1,000,000
GENERAL AGGREGATE .2.000,000
~'L AGG~nE LIMIT APnS PER: PRODUCTS. COMP/OP AGG '2,000,000
POLICY jr8i LOC
~TOMOBILE LIABILITY COMBINED SINGLE LIMIT .1,000,000
A ~ ANY AUTO 21UENLJ4417 12/31/03 12/31/04 (Ea aCCidenl)
f- ALL OVv'NED AUTOS BOOlL Y INJURY
.
SCHEDULED AUTOS (Per person)
f-
~ HIRED AUTOS BODILY INJURY
{Peraccidel1l) .
f-- NON-OWNED AUTOS
f-- I PROPERTY DAMAGE .
(PeraCCldenl)
~RAGE LIABILITY I AUTO ONLY. EAACClDENT S
ANY AUTO OTHER THAN EA ACC .
AUTO ONLY: AGG .
~eSSfUMBReLLA LIABILITY EACH OCCURRENCE '2,000,000
B X OCCUR D CLAIMS MADE 21XHUUT7094 12/31/03 12/31/04 AGGREGATE .2,000,000
.
;::1 DEDUCTIBLE .
X RETENTION 110000 .
WORKERS COMPENSATlON AND X I TORY LIMITS I IUE~'
C EMPLOYERS' LIABILITY 21WBGD0141 12/31/03 12/31/04 500,000
MIY PRCPRIETOR/PART~IERiE;.:r::CUTNE E L EACH ACCIDENT .
OFFICER/MEMBER EXCLUOED? E,L. DISEASE. EA EMPLOYEE $ 500,000
~~E~1~t$~~b~VI~1~~s below El. DISEASE. POLICY LIMIT . 500 000
OTHER
OESCRIPTlON OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDEO BY ENDORSEMENT I SPECIAL PROVISIONS
*10 Day Non-Payment Cancellation clause applies.
Certificate Holder named as an Additional Insured for General Liabili ty
coveraqes with regard to project work being conducted in the City.
CERTIFICATE HOLDER CANCELLA TION
CITY OF SUNNY ISLES BEACH
17070 COLLINS AVENUE, ST. #250
SUNNY ISLES BEACH FL 33160
CI T3160 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCEL.LED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL * 30 DAYS WRITTEN
NOTlCE TO THE CERTlFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL.
IMPOSE NO OBLIGATION OR LlA
REPRESENTATIVES.
AUTHORIZED REPRESENTATI E
OF ANY KINO UPON THE INSURER. ITS AGENTS OR
ROBERT HOLLANDE
@ ACORD CORPORAT~Nr98
ACORD 25 (2001108)
~
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED. the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001/08)
OF SU~
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
1305) 949-3113 Fax
(305) 947-2150 Building Deparlment
(305) 947.5107 Fax
City Commission
Norman S. Edelcup, Mayor
Gerry Goodman, Vice Mayor
Roslyn Bruin, Commissioner
Danny Iglesias, Commissioner
Lewis Thaler, Commissioner
Christopher J. Russo, City Manager
Lynn M, Dannhebser, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: Christopher J. Russo, City Manager ~~
DATE: December 18, 2003
RE: STORMWATER SYSTEM DESIGN, TECHNICAL ASSISTANCE AND
BIDDING PROCESS FOR CENTRAL ISLAND STORMW ATER DRAINAGE
RECOMMENDA nON
It is recommended that the City Commission adopt the attached resolution approving a Technical
and Economic Proposal from Beiswenger Hoch & Associates ("BH&A") for Stormwater System
Design, Technical Assistance and Bidding Process for Central Island Stormwater Drainage.
REASONS
The City has continuously experienced problems with flooding in the Central Island area, and the
plans previously designed under DERM were expensive and the success was still questionable.
As such, we contacted BH&A to remedy the situation. BH&A provided an outline of the needed
services and broke the drainage correction work into three phases. BH&A agreed to undertake
the project and has already completed Phase I - the Value Engineering and Pavement Evaluation
Report, on November 6, 2003.
BH&A now submits a proposal for Phase II and Phase III, in the total amount of One Hundred
Sixty-Seven Thousand forty Dollars ($167,040.00). Phase II is the final Drainage Design,
which includes preparation of all construction plans and technical specifications. Phase III is for
Technical Assistance to the City during the Bidding Process, including preparation of RFP,
preconstruction conference, public awareness conference, miscellaneous consulting, and
recommendations.
ADDITIONAL INFORMATION
BH&A has been previously "qualified" to provide engineering services to the City via
Resolution 99-176, and they have continued to do a commendable job for the City, especially in
the Golden Shores area.
CIR/pw
Central - Final Drainage Agenda Mt"ITlO
S\B
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edtlcup, Mayo,.
Grrry Goodm.n, Vice Mayor
RMlyn Brnln. Commissioner
Danny Iglesias. Commissioner
l~i!l J. Thain, Commissioner
(305) 947-0606 City Hall
(305) 947-2150 Building Department
(305) 949-3113 Fax
Chri!llophtr J. RU5S0, City Manager
Lynn M. OlnnbclllKf, City AUomey
Jane A. flinn, City Clerk
January 26, 2004
Mr. Victor I-I. Guevara, Project Manager
Beiswenger, Hoch & Associates, Inc.
1190 NE 163'd Street, Suite 203
North Miami Beach, FL 33162
Re: Consultant Agreement - Contract No. 04-03628-01 per Resolution No. 2003-628
Dear Mr. Guevara:
Enclosed please find three (3) original copies of the above-referenced agreement for
signatures. Please return all signed copies, along with the required certificates of insurance,
to the City Clerk's Office as soon as possible, and we will then process them accordingly.
Thanks.
Should you have any questions, please do not hesitate to contact me.
~J\-~
Jane A. Hines
City Clerk
"
JAH:mw
Enclosures
SIB
To:
From:
Date:
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mu)'or
Gerry Goodman, Vice Mayor
nosl)'n Hrezin, Commissioner
Danny Iglesias, Commissioner
Lewis Thaler. Commissioner
(305) 947-0606 City HolI
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
R12CI2/1ltD
JAN 1
Clry OF 5 200~
OFFICt g~NNY ISLt
rHt Ctry S StACH
CLtR/(
Christopher J. Russo, City Manager
Lynn M. Dannhcisser, City AlIorney
Jane A. Hines, Cify Clerk
MEMORANDUM
..... ts:--:i?t;;:'?t.;;
.~~Jo<.' " "
(.\\ {LL'I ,fltiC.il).J,
(CLUJ (~ ~i(; JX/.':"'"
,.j/\.~r';';l.
(. i,.\,t \
d ,_)
Jane A. Hincs, Cit)' Clerk
Cccille Hayles, Contract Administrator/Paralega~
January 15,2004
,_yi....'-
Re: Your Memorandum of January 5, 2004
In response to your memorandum referenced above, which queries whether a contract should be
prepared for Beiswenger, Hoch & Associates, for consultant services on the Central Island
Stormwater Drainage, which proposal for serviccs has already been approved by the City
Commission at public hearing. This a question I believe should bc dirccted to thc City Attorney for
clarification, as it involves a matter of policy since the contract is being created aftcr approval.
Therefore, 1 will forward a copy of this memo, along with your query to the City Attorney's office
for further clirectives.
Pleasc accept my apo10gics for not responding to )'ou earlier, but I was out of the office on vacation
and have only returncd tills past Monday, January 12".
Ch
Attachments
Cc: Lynn M. Dannheisser, City Attorney
SIB
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach. Florida JJ 160
City Commissio
Norman S. Edelcup, Mayl
Gerry Goodman, Vice May(.
Roslyo Brezio, Conunissiom
Danny Iglesias, Commissioru
Lewis J. Tbaler, Commissione
(305) 947-0606 City flail
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
Christopher J. RUlISO, City Manage
Lynn M. Dannhelsser, City At/orne.
Jane A. Hines, City Cler
MEMORANDUM
To:
From:
Cecille Hayles, Contract Administrator / Paralegal
Jane A. Hines, City Clerk~h.t .1\ l!l-..J.--
January 5, 2004
Date:
Subject:
Approving a Technical & Economic Proposal from Beiswenger,
Hoch & Associatcs, Inc. (BH&A) for Central Island Stormwatcr
Drainage per Resolution No. 2003-628
Attached please tind a copy of the above-referenced resolution, adopted by the
City Commission on December 18, 2003. Please reply to the City Clerk's Oftice
as soon as possible whether you should prepare a set of three (3) agreements to
enter an agreement with Beiswenger, Hoch & Associates, Inc. for the above
drainage improvement services. Thank you for your prompt attention.
JAH:mw
Attachment
c: Christopher J, Russo, City Manager
Lynn Dannheisser, City Attorney
Hans Ottinot, Deputy City Attorney
SIB
'~
Beiswenger
Associates
Sunrise November 30, 2006
DEe 0'5 2006
~TING ENGINEERS AND PLANNERS
PHONE (305) 944.5151
FAX (305) 948.6290
Mr. John Szerlag
City Manager
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FI. 33160
. 10\08 Boooh
CiIY of sunnyc_ Manogo'
()It\oeol\hO ..,
Ref: Central Island Drainage and Street Improvements
Revision to BHA's letter of November 7, 2006 for Updating plans due to latest existing
undArground utilities information.
Dear Mr. Szerlag:
Thanks for your response to our November 7,2006 letter. At your request we are resubmitting the
work hours and cost estimate to revise the plans already completed on September 16, 2005. This scope
of work and cost proposal should be considered as a supplement to the original Consultant Agreement
Contract Number 04-03628-01 dated December 18, 2004. (The proper date of the agreement was
December 18, 2003).
Plans revisions
We have mentioned in previous correspondence that since the plans were signed and sealed on
September 16, 2005 any changes will be recorded with the date the revision is made. The list of sheets to
be revised and estimate of hours is as follows:
Sheet Name No. of Sheets
Hrs/Sheet
No. of Hours
(PM hours not included)
Summary of Pay Items 1
Plan and profile sheets 17
Summary of Drainage Structures 2
Drainage Details 1
Cross Sections 40
TOTAL
2
4
3
2
2
2.0
68.0
6.0
2.0
80.0
158.0 Hrs.
The cost estimate (based on the 2003 contract rates) for the plan revisions only is as follows:
Project Manager (PM) 32.0 Hrs x $
Senior Design Engineer 60.0 Hrs x $
CADD Operators 98.0 Hrs x $
TOTAL (Sixteen Thousand Eight Hundred Ten and 00/100)
120/Hr
110/Hr.
65/Hr
$ 3,840.0
$ 6,600.0
$ 6.370.0
$ 16,810.0
This cost estimate includes coordination meetings with DERM and FDEP, revisions to the
drainage calculations as needed to secure a permit with these environmental agencies. Any fees
associated with permit filing, reports or additional testing work is not included in this proposal.
Technical Assistance Durinq Biddinq Process
The scope of work for the Technical Assistance during the Bidding Process will include assisting
the City during the pre-bid and final bid submittal conferences; respond to questions and coordinate
Attachl11~!It "B"
SIB
P.O. Box 1368, North Miami Beach, Florida 33160 . 1190 NE 163rd ~
prospective bidders. At the City's request, BHA will review the bids for compliance with the terms of
reference/Invitation to Bid. Technical Assistance also includes preparation of new Contract Documents,
Specifications and Special Provisions. This Technical Assistance is additional work as we have already
provided the Technical Assistance for the original contract.
The hourly rate for Technical Assistance for bidding is $ 120.00 per hour as specified in Exhibit A
of the original contract. We agree to cap the fees for Technical Assistance to not exceed Fourteen
Thousand Four Hundred 00/100 ($1A,499,60),J,2a-trll"urs.
("" z."" , 1 '6 t,D~'J
The production schedule is presented below. Within 30 days from the Notice to Proceed, we will
have the plans completed to the 90% stage for review by the City. At time of completion, BHA will deliver
two (2) sets of plans for the City review and comments prior to final submitting four (4) hard copies (11" x
17") of the revised plans. Also BHA will provide one CD Rom in PDF format.
Schedule (Times for completion)
Revision to the Plans (90% completion)
Quality Control (QC) Review (By the City)
Quality Control meeting to review comments
Final revision to plans after QC Review
Submittal plans to DERM .
DERM's Review and Comments
DERM's final approval
Submittal to FDEP (letter of approval by DERM is needed)
FDEP review and comments"
FDEP Permit issuance
Technical Assistance during the bidding process
Notes
30 days from Notice to Proceed
15 days
1 day
7 days
1 day
15 days (DERM's discretion)
15 days (DERM's discretion)
1 day
15 days (FDEP's discretion)
7 days (FDEP's discretion)
21 days (concurrent with bids)
. City of Sunny Isles Beach will need to delegate the Consultant (Beiswenger, Hoch and
Associates or other Consultant) as "Authorized Agent" to file and negotiate modifications or revisions to
the plans and application on behalf of the CitYl S.~J"'.\..J. APf'''~.J.~ eel'f.
.. Filing a permit application with FDEP will require copies of a "Reasonable Assurance Report
Related to Class V Group 6 Stormwater Discharge Well" to be provided by the City of Sunny Isles Beach.
Should you have any questions please feel free to call me at (305) 944-5151.
Sincerely
BEISWEN R, HOCH AND ASSOCIATES INC.
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,,~~~
! "~~
Victor H. Guevara
Project Manager
CC: Mr. Jorge Vera, Assistant City Manager
Mr. James Watts, Director of Public Works.
SIB
Beiswenger, Hoch and Associates, Inc.
City Commission
Norman S. Edelcup
Mayor
Lewis J. Thalel'
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
Danny Iglesias
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
18070 Collins Avenue, Sunny Isles Beach, FL 33160
305.947.0606 www.sibfl.net
December 19,2006
Victor "Hugo" Guevara
Beiswenger Hoch and Associates
1190 N.E. 163rd Street, Suite 203
North Miami Beach, FL 33162
Re:
1 st Amendment to Central Island Drainage Consultant Agreement
Dear Mr. Guevara:
At its regular meeting of December 14,2006, the City Commission adopted Resolution
No. 2006-1025, which approved the 1st Amendment to Central Island Drainage
Consultant Agreement with Beiswenger Hoch and Associates. Enclosed are three (3)
original agreements for execution by you and two witnesses.
Upon completion, please return all three (3) originals to my attention. I will then
finalize processing of the agreements and return an original, executed agreement and a
copy of the approving resolution to you.
Thank you.
Very truly yours,
~UJ~
Priscilla Walker, CMC
Deputy City Clerk
Enclosures
cc: A. John Szerlag City Manager (w/o attachments)
Hans Ottinot, City Attorney (w/o attachments)
Jorge L. Vera, Assistant City Manager (w/o attachments)
Doug Haag, Assistant City Manager (w/o attachments)
Shaun Gelvez, Contracts Administrator (w/o attachments)
Office of the City Clerk (305) 792-1703 Phone (305) 949-3 J 13 Fax
Central Island Drain Amend W-BHA Trans For Sig Ltr
'"
OF SUtl
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
A. John S7.erlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
FROM: A. John Szerlag, City Manag
TO: The Honorable City Com . .
DATE: December 14, 2006
RE: SUPPLEMENT TO ORIGINAL CONSULT ANT AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND BEISWENGER HOCH AND
ASSOCIATES FOR CENTRAL ISLAND DRAINAGE PROJECT
Attached is a supplement to the original Consultant Agreement with Beiswenger Hoch and
Associates relative to the Central Island Drainage Project. Specifically, this agreement covers
two areas; plan revisions in the amount of $16,810.00, and technical assistance during the
bidding process on an hourly basis not to exceed $7,200. And although one could argue that
some or all of this work in the Supplemental Agreement could be part of the original scope of
work, this project should have been completed two years ago, and it is now a time sensitive
Issue.
As you know, construction costs increases continuously. In addition, this project is required to
provide drainage for the new School and Active Park. We need to start moving on this project.
Approval is recommended.
AJS/iw
Attached
cc: Jorge L. Vera, Assistant City Manager/Service Division
Douglas M. Haag Assistant City Manager/Finance Division
Hans Ottinot, City Attorney
Commission - Supplement to original Consultant ^f.,Tfeement Sf B-B1I^ CentrallslanJ Drainage