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Home My WebLink AboutReso 2006-916 RESOLUTION NO. 2006- .5J,J!e A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT WITH BLACK BEAR SYSTEMS, INC. FOR MODIFICATION OF THE PTWIN32V2 SOFTWARE PROGRAM IN THE BUILDING DEPARTMENT AND THE TRAINING OF STAFF, IN AN AMOUNT NOT TO EXCEED TWELVE THOUSAND DOLLARS ($12,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Sunny Isles Beach Building Departmcnt is desirous of using the PTWin32v2 computer software program, as it can integrate and track and report on planning, building, zoning, licensing, and code enforcement rccords; and WHEREAS, thc City is in need of a contractor to make specific modifications to the PTWin32v2 software program in the Building Dcpartment and to train staff on the program; and WHEREAS, Black Bcar Systems, Inc. ("Black Bear") is the manufacturer of the PTWin32v2 system; and WHEREAS, Black Bear is thc only vendor authorized to makc modifications to the program code; and WHEREAS, staff contacted Black Bear with the proposed modifications request, which they have agreed to make; and WHEREAS, Black Bear has submitted a proposal for professional serviccs, in an amount not to exceed Twelve Thousand Dollars ($12,000.00), attachcd hereto as Exhibit "A"; and WHEREAS, the Information Technology Department has rcviewed the proposal from Black Bear and has determincd it to be fair, reasonable, and customary; and WHEREAS, the City wishes to cnter into an agreement with Black Bear for the modification of the PTWin32v2 system and the training of staff. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section I. Approval of Agreemcnt. The Agreement with Black Bear, Inc. for the modification of the PTWin32v2 software program in the Building Department and the training of R2006. Black Bear Modification Of Ptwin32v2 Agrmt Page 1 of 2 staff, in an amount not to exceed Twelve Thousand Dollars ($12,000.00), attached hereto as Exhibit "A", be, and the same, is hereby approved. Section 2. Authorization of Mavor. The Mayor is hereby authorized to execute said Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of the Agreement. Section 4. Effective Date. This Resolution will become effective upon adoption PASSED AND ADOPTED this 18th day of May 2006. A lTEST: ,'. ~;~B~'~ h\le.A. Hines, City Clerk . ,: .' APPROVED AS TO FORM AND LE UFFICIENCY: Moved by: CO}'y)\'Y\\~S:1M)~ I<DL<;-5:ltK Seconded by: CmV\rt\,\ ,<;:, (Jill U'? TH r'\-L'C.R. Vote: 6-1) Mayor Edelcup Vice Mayor Brezin Commissioner Goodman Commissioner Iglcsias Commissioner Thaler \/(Y es) ---r;cYes) L/(,Y es) ~Yes) _(Yes) _(No) (No) (No) (No) (No) R2006- Black Bear Modification Of Ptwin32v2 Agnm Page 2 of 2 TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3 113 Fax (305) 947-2150 Building Department (305) 947-5107 Fax City Commission Norman S. Edelcup, Mayor Lewis J. Thaler, Vice Mayor Roslyn Breiin, Commissioner Gerry Goodman, Commissioner Danny Iglesias, Commissioner A. John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, CMC, City Clerk MEMORANDUM File Priscilla Walker, CMC, Deputy City Cler~?~ January 25,2007 Clarification on Black Bear Agreement Approved Via Resolution No. 2006-916 This is to document the reason the above agreement is not signed by the vendor. The above agenda item was approved by the City Commission on May 18, 2006. It contained a resolution, the standard city contract, and exhibits provided by the vendor. Upon Commission approval, the contract was transmitted to the vendor for execution. At that time the vendor advised that they would only sign their contract (the exhibits) and not the City's contract. The City Attorney agreed to this, but requested the vendor make several minor changes to their contract. The City and the vendor are (currently) still in negotiations. - As such, the standard city contract will not be signed by the vendor, but remains part of the record. Thank you. :pw Black Bear Clarification (Reso No. 2006-916) Memo Memo Revised: 1/24/07 City Commission Norman S, Edelcup Mayor Roslyn Brezin Vice Mayor Gerry Goodman Commissioner Danny Iglesias Commissioner Lewis J. Thaler Commissioner A. John Szerlag City Manager Hans Ottinot City Attorney Jane A. Hines City Clerk May 22, 2006 J anine Anderson Customization & Training Black Bear Systems, Inc. Post Office Box 280 Chimacum, Washington 98325 Re: Modification and Training Non-Exclusive License Agreement Dear Ms. Anderson: At its regular meeting of May 18,2006, the City Commission adopted Resolution No. 2006-916, which approved a Modification and Training Non-Exclusive License Agreement with Black Bear Systems, Inc. Enclosed are three (3) original agreements for signature and witnessing by Black Bear Systems, Inc. Upon completion, please return the originals to my attention. I will then finalize processing of the agreements and return an original, executed agreement and a copy of the approving resolution to you. Thank you. Very truly yours, JG~ OQt:l- W~ Priscilla Walker Deputy City Clerk Enclosures cc: A. John Szerlag, City Manager (w/o attachments) Hans Ottinot, City Attorney (w/o attachments) Jorge L. Vera, Assistant City Manager (w/o attachments) Derrick Arias, Information Technology Director (w/o attachments) Shaun Gelvez, Contracts Administrator (w/o attachments) Office of the City Clerk (305) 792-1703 Phone (305) 949-3113 Fax Black Bear - Ptwin32 Modification Agrmt For Sig Ltr TO: VIA: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City Commission Norman S. Edelcup, Mayor Roslyn Brezin, Vice Mayor Gerry Goodman, Commissioner Danny Iglesias, Commissioner Lewis J. Thaler, Commissioner (305) 947-0606 City Hall (305) 949-3113 Fax (305) 947-2150 Building Department (305) 947-5107 Fax A. John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, City Clerk MEMORANDUM The Honorable City Commission A. John Szerlag, City Manager 'f Derrick Arias, Information Technology Director May 18, 2006 Agreement with Black Bear Systems, Inc. for Modification of PTWin32 Software Program and Training of Staff RECOMMENDATION: It is recommended that the City Commission adopt the attached resolution approving an agreement with Black Bear Systems, Inc. for modification of the PTWin32 Software Program and Training of Staff for the Building Department. REASONS: The City is in need of special modifications to the PTWin32 software. These modifications are required in order to meet some of the requirements of the Building Department in the operation of a permitting and licensing system. The cost for program modifications is in an amount not to exceed Six Thousand Dollars ($6,000.00). The City is also in need of training services for the Building Department Staff. Training will be provided on-site at a daily rate of $1400 plus expenses. We are estimating 3 days of on-site training plus expenses, in an amount not to exceed Six Thousand Dollars ($6,000.00). ADDITIONAL INFORMATION: The manufacturer of the PTWin32 software, Black Bear Systems, is the only vendor authorized to make modifications to the program code. They are also the only vendor with a formal training program on the software. As such, this work is being requested of them as a sole-source vendor. Funding for this contract, in a total amount not to exceed Twelve Thousand Dollars ($12,000.00), will be provided by the Building Department Technology Fee Fund. This is a one-time expenditure for this fiscal year. 051806 Black Bear Ptwin32 Modification Agenda Memo Agenda Item J (') 5 Date .6-1 ~ - () {r:;