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HomeMy WebLinkAboutReso 2006-1006 RESOLUTION NO. 2006-IO()~ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT WITH MIAMI- DADE COUNTY, GSA, FLEET MANAGEMENT DIVISION, FOR VEHICLE MAINTENANCE AND FUELING SERVICES, A TT ACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MA YOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THE AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach is desirous of maintaining its considerable fleet of vehicles; and WHEREAS, the Miami-Dade County Fleet Management Division operates and manages Miami-Dade County's vehicle maintenance and fueling facilities and has experience in the fleet management industry; and WHEREAS, the City Commission entered into an agreement with Miami-Dade County via Resolution No. 2004-692, and Miami-Dade County has agreed to continue to render to the City a high level of vehicle maintenance and fueling facilities services, and the City is desirous of contracting for such services upon the terms and conditions hereinafter set forth in attached Agreement; and WHEREAS, the City Commission has reviewed the proposed agreement with Miami-Dade County for these services embodying the terms set forth herein. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, THAT: Section 1. Approval of Agreement. The agreement with Miami-Dade County, GSA, Fleet Management Division, for vehicle maintenance and fueling services, attached hereto as Exhibit "A", is hereby approved. Section 2. Authorization ofMavor. The Mayor is hereby authorized to execute said agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all other things necessary to effectuate the terms of the agreement. Section 4. Effective Date. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 16th day of November, 2006. Page 1 of2 R2006- Agm/1VICounty re: Fleet Mgm/ Srvs ATTEST: ~A~ Jane A. Hines, CMC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Vote: 5-0 Mayor Edelcup Vice Mayor Brezin Commissioner Goodman Commissioner Iglesias Commissioner Thaler ~es) ~Yes) L/[Yes) V(Y es) ~(Yes) R2006- Agmtw/County re: Fleet Mgmt Srvs Moved by: C.()~rY\\5S"\O~f.~ l;4.~~ Seconded by: CoM'<<\\("S \ 0 l\):ijL r(cL~<';:).-rs _(No) _(No) _(No) _(No) _(No) Page 2 of2 , AGREEMENT BETWEEN MIAMI-DADE COUNTY GENERAL SERVICES ADMINISTRATION FLEET MANAGEMENT DIVISION AND CITY OF SUNNY ISLES BEACH ~ THIS AGREEMENT is entered into this _day of ,2006, by and between Miami-Dade County, a political subdivision of the State of Florida, through its General Services Administration, Fleet Management Division ("County") and City of Sunny Isles Beach ("Customer Agency or Agency"). J. RECITALS WHEREAS, the COUNTY, GSA Fleet Management Division operates and manages Miami-Dade's vehicle maintenance and fueling facilities and has experience in the fleet management industry; WHEREAS, City of Sunny Isles Beach has requested that the Fleet Management Division provide them with vehicle maintenance and/or fueling services; and WHEREAS, the purpose of this Agreement is to formalize an arrangement between the County and the Customer Agency, to deliver specific fleet management services as agreed upon and set forth in Article III below. THEREFORE, the parties agree as follows: II. TERM This Agreement shall commence on , 2006 and continue indefinitely, subject to the right of either party to terminate as set forth in Article VI below. III. SCOPE Under this agreement, the County will provide the Customer Agency with those services that the City of Sunny Isles Beach has requested and initialed below: Servjces Available Under This Agreement Services provided by the County include vehicle maintenance, pool/loaner vehicles, and fueling services. The following paragraphs provide a brief description of these services. The County agrees to perform services under this agreement in a reasonably competent and professional manner. The Agency's initials next to each number indicate their agreement to have the County provide the specific services stated. External/2006 SIB / , ~ External/2006 1. Vehicle Maintenance Provide periodic maintenance services as needed for the vehicle in accordance with the vehicle's manufacturer's recommendations. Provide repair services as needed for the vehicle in accordance with the vehicle's manufacturer's recommendations at one of the County's repair facilities throughout Miami-Dade County or through one of the County's contracted vendors. 2. Pool and Loaner Vehicles (State/County Health, SFETC and JMH only) Provide pool and/or loaner vehicles as needed. Pool vehicles are County vehicles rented for a short term basis, normally 8 hours or less. Loaner vehicles are issued when a GSA owned County vehicle is at the shop for repairs. The loaner is issued for the duration of the repair period and must be returned to the shop upon pickup of the repaired vehicle. 3. Vehicle Purchase and Replacement (State/County Health, SFETC and JMH only) Purchase vehicle(s) through the use of a contract as part of the annual buy of the County's light equipment fleet vehicles. Provide end of life cycle shop analysis for replacement scheduling. Replace vehicle with a new one once it has met the replacement criteria. 4. Fueling and Fuel Site Maintenance Services Provide unleaded and/or diesel fueling service to the vehicle(s) at anyone of its fueling facilities throughout Miami-Dade County. Monitor fueling activity by vehicle. Deactivation of fuel cards from the fueling system for any vehicle that has not obtained fuel from a County fueling facility for a consecutive three month period. In the event of an emergency situation, the County shall not be required to provide fueling services to the Agency if fuel is not available to the County from its suppliers or vendors, or if the County's fueling facilities are not operational. During this time, emergency response vehicles belonging to the Agency will have fueling priority as determined solely by the County. All non- SIB emergency response vehicles will have a lower fuel priority during emergency situations. IV. INDEMNIFICATION The Agency shall indemnify and hold harmless the County and its officers, employees, agents, and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the County or its officers, agents, and instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind arising out of, relating to or resulting from this Agreement. The Agency shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings and shall pay all costs, judgments and attorney's fees which may issue thereon. Provided, however, this indemnification shall only be to the extent and within the limitations of Section 768.28 Fla. Stat., including any claims and bills, and subject to the provisions of that Statute whereby the Agency shall not be held liable to pay personal injury or property damage claim or judgment by anyone person which exceeds the sum of $100,000 or any claim or judgment or portions thereof, which when totaled with all other claims or judgment paid by the Agency arising out of the same incident or occurrence, exceed the sum of $200,000, from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Agency. V. BILLING AND RATES A. The County will bill the Agency on a monthly basis for all services rendered pursuant to this Agreement. Cost data will be reflected in the monthly bill against the specific vehicle numbers. The bill will be mailed to: James Watts, Public Works Director City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33180 B. Within thirty (30) days of receipt of the County's invoice, the Agency shall pay the outstanding invoice via check made payable to the BOARD OF COUNTY COMMISSIONERS and mailed to: Miami- Dade County, GSA Director's Office, Accounting Section, 111 N,W. 1st Street, Suite 2410, Miami, FL, 33128. Failure to submit payment on a timely basis may result in the assessment of late fees. C. The Agency agrees to raise any billing disputes or discrepancies within 30 days of bill receipt. In the event the County agrees that an External/2006 SIB adjustment is required, the County agrees to make any such adjustment within 60 days of having received the request. D. The Agency agrees to pay for services provided under this agreement at the rates set forth in-1he-r=etes-sA Exhibit 1. The Customer Agency agrees that these rates are subject to change at any time and without prior notification. Any rate changes will be communicated to the Customer Agency in an expeditious manner. VI. TERMINATION FOR CONVENIENCE Either party may, at its option and discretion, cancel this agreement at any time without any default on the part of either party by written notice of cancellation at least ten (10) days prior to the effective date of such termination. In the event of cancellation by the County, the Agency agrees to pay all outstanding invoiced for services provided to the Agency prior to the date of cancellation. VII. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties. This Agreement may only be amended in writing by joint agreement of the parties. MIAMI-DADE COUNTY By: By: Wendi J. Norris, Director General Services Administration nager ch I C~ C. I . Date: Date: APPROVED AS TO FORM AND(~ALSUFF~1::CV~ jF!i".;~~TY A~RNEY External/2006 (: SIB TO: VIA FROM: DATI: RE: City of Sunny Isles Beach 18070 CDllins Avenue Slll1llY Isles Beach, Florida 33160 CifJ' Commission Norman S. Edelcup, Mayor Roslyn Brezin, Vice M"yor Gerry Goodman, C(immirri;mer Danny Iglesias, C(immiuioncr Lewis J. Thaler, ((immiuioner (305) 947-0606 City Hall (305) 949-3113 Fax (305) 947-2150 Building Depanment (305) 947-5107 Fax A John Szerlag, Cily Man".~cr Hans Ottinot, City /llIumey Jane A Hines, Ciiy Clerk MEMORANDUM Honorable Mayor & City Commission AJohn Szerlag City Manager James E. Watts, Director~ Public Works DepartmeI\tjj November 16, 2006 VEHIClE FUEL PUROiASED FROMWAMI-DADE CDUN1Y RECOMMENDATION: It is recommended that the Commission accept and authorize the City Manager to sign a contract with Miami-Dade County for them to provide fuel for city vehicles. REASONS: This is an annual contract wherein the City is given the capability to purchase gasoline and diesel fuel at a price which is $.40 to $.50 less expensive than found at stations open to the general public. While the County offers many varied vehicle services, we are interested only in fuel. ADDITIONAL INFORMATION: The City agrees to pay any price fluctuation in fuel which is standard across the State. However, we do maintain a clause allowing the City to cancel this agreement within ten days of written notice. : MIAMI.' ~iiiI' ADA Coornination Agenda Coordination Animal Services Art in Public Places Audit and Management Services Aviation Building Building Code Compliance Business Development Capital Improvements Citizens' Independent Transportation Trust Commission on Ethics and Public Trust Communications Community Action Agency Community & Economic Development Community Relations Consumer Services Corrections & Rehabilitation Cultural Affairs Elections Emergency Management Employee Relations Empowerment Trust Enterprise Technology Services Environmental Resources Management Fair Employment Practices Finance Fire Rescue General Services Administration Historic Preservation Homeless Trust Housing Agency Housing Finance Authority Human Services Independent Review Panel International Trade Consortium Juvenile Assessment Center Medical Examiner Metro-Miami Action Plan Metropolitan Planning Organization Park and Recreation Planning and Zoning Police Procurement Managernent Property Appraisal Public Library System Public Works Safe Neighborhood Parks Seaport Solid Waste Management Strategic Business Management Team Metro Transit Task Force on Urban Economic Revitalization Vizcaya Museum And Gardens \tVater & Sewer REceiVED General Services Administration Fleet Management Division 111 NVV 1 st Street · Suite 2450 Miami, Florida 33128-1979 T 305-375-5139 F 305-375-2296 SEP 1,12006 miamidade.gov August 24, 2006 City of Sunny {SI8t1 seaeh Office of the City Manager John Szerlag City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33180 RE: Miami-Dade County, GSA, Fleet Management - New Service Agreement Dear Mr. Szerlag, On behalf of Miami-Dade County GSA Fleet Management Division (FMD), I would like to thank you for being our valued customer. This year, one of our customer service initiatives has been to develop a standard, uniform service agreement for all our customers to ensure proper communication and service levels. The enclosed service agreement is designed to offer different fleet services available from GSA Fleet Management to customer agencies. Please review and complete the document, and be sure to place your initials by the services you would like Miami-Dade County, GSA Fleet Management to provide your agency. You will find two originals of the service agreement attached. Please complete and sign both and return them to me. Once we receive them, our Department Director will sign them and one will be returned to you. If you have any questions, please call Angelica Suarez at (305) 375-2414 or Olga Diaz at (305) 375-2295. Sincerely, Ana Gutierrez, Director Fleet Management Division General Services Administration Miami-Dade County ~ -~~ ...e J \. / ~~ We tr \ /t 11 0 10 \ \? \+ / )0 ( cl ~~' (;j/l ~1P~ ' )~ / jj?- ~9' ~,e-W Attachments: Two original Service Agreements City Commission Norman S. Edelcup Mayor Lewis J. Thaler Vice Mayor Roslyn Brezi n Commissioner Gerry Goodman Commissioner Danny Iglesias Commissioner A. John $zerlag City Manager Hans Ottinol City Attorney Jane A. Hines City Clerk 18070 Collins Avenue, Sunny Isles Beach, FL 33160 305.947.0606 www.sibfl.net December 7, 2006 Ana Gutierrez, Director Fleet Management Division General Services Administration Miami-Dade County 111 N.W. First Street, Suite 2450 Miami, Florida 33128-1979 Re: Miami-Dade County, GSA, Fleet Management - New Services Agreement Dear Ms. Gutierrez: At its regular meeting of November 16,2006, the City Commission adopted Resolution No. 2006-1006, which approved a Fleet Management Services Agreement with Miami- Dade County. Enclosed are the two (2) original agreements, which have been executed by the appropriate Sunny Isles Beach parties, and a copy of the approving resolution. Please have the appropriate Miami-Dade County party sign the two (2) agreements, and then return one executed, original to my attention. Thank you. Very truly yours, ~~W~~L Priscilla Walker, CMC Deputy City Clerk Enclosures cc: A. John Szerlag City Manager (w/o attachments) Hans Ottinot, City Attorney (w/o attachments) Shaun Gelvez, Contracts Administrator (w/o attachments) Office of the City Clerk (305) 792-1703 Phone (305) 949-3113 Fax MDC Fleet Mgmt Agrmt For Sig Ltr