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Home My WebLink AboutReso 2007-1029 RESOLUTION NO. 2007-102,'1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER AND/OR HIS/HER DESIGNEE TO EXPEND FUNDS IN AN AMOUNT NOT TO EXCEED FIFTY THOUSAND DOLLARS ($50,000.00) FOR THE PURCHASE OF OFFICE EQUIPMENT AND SUPPLIES FOR CITY OFFICE SPACE LOCATED AT 19250 COLLINS AVENUE, ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on April 11, 2006 the City Commission approved an option agreement through Resolution No, 2006-911 for the purchase of the property located at 19200 Collins Avenue for open space/park purposes; and WHEREAS, the property has an existing Four Thousand Eight Hundred (4,800) square foot building located at 19250 Collins Avenue which the City will utilize for the Public Works Department, City Engineering Department, and the City's Life Guards; and WHEREAS, the building is in need of office equipment and supplies inclusive of computers, fax machine, telephones, copy machine and furniture; and WHEREAS, these items will be acquired through single item purchases, which, individually, will not exceed our competitive bidding thresholds; and WHEREAS, staff will use competitive pricing to purchase these items from various vendors; and WHEREAS, staff is seeking approval to purchase office equipment and supplies in the quantities and amounts listed in Exhibit "A", attached hereto; and WHEREAS, the total amount for said office equipment and supplies will be in an amount not to exceed Fifty Thousand Dollars ($50,000,00). NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Expenditure of Funds, The City Commission hereby authorizes the expenditure of funds, in an amount not to exceed Fifty Thousand Dollars ($50,000,00) for the purchase of office equipment and supplies, as outlined in Exhibit "A", attached hereto, Section 2. Authorization of the Citv Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of this Resolution, R2007. Purchase or Office Equip 19250 Collins Page I of2 Section 3, Effective Date, This Resolution will become effective upon adoption, PASSED AND ADOPTED this 18tl1 day of January 2007, ::3 orman S, Edelcup, Mayor ATTEST: 00N 1\ tA~ Jane A. Hines, CMC, City Clerk D AS TO FORM U ICIENCY: (' ' Moved by: D~ (" r:1't)t:>mAi0 Seconded by: VI (.;. Wi Al-?td21J:1M.'T' R. Vote: Y-o-l Mayor Edelcup Vice Mayor Thaler Commissioner Brezin Commissioner Goodman Commissioner Iglesias 15~Ou*J !::::::(Yes) ~Yes) V(Yes) ~Yes) _(Yes) _(No) _(No) _(No) _(No) _(No) R2007. Purchase Ofomce Furniture 19250 Collins Page 2 of2 TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 O:lllins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax (305) 947-2150 Building Depanmem (305) 947-5107 Fax MEMORANDUM Jorge Vera, Assistant Cty Manager James E. Watts, Director(:;)j Public Works Departme~'^') December 08, 2006 19250 COLLINS AVENUE PROPERTY CilJ' (.(iN/IlliJJ/OII Nonnan S. E~lelcllp. '\/'1)'''' Lewis]. Thaler, /""l'.\/';IIJI Roslyn Brezin, C'll/Imi''HJJln Gerry Goodnlan. e,mi"'I"I"I"'1 Danny I gles ias. (./lIl/IlI/Him;,.,. AJohn Szerlag, CII) .U/Ji<I:':rI Hans Ottinol, (.(/; 1//",,;0') Jane A Hines, ( t!~ ( ,hi- Attached are two documents. The first shows all required electronics we need, The second Indicates the furniture needed, 1. $35, 846.23 2. $12.833,00 Total $48,679,23 If you approve, I will prepare a memo to resolution and get it to Jane Hines for the January, 2007 Commission meeting, Exhibit "A" Budget for Ramada Office Property Description Fax Machine e3500c copier e3500c copier service e4511 Copier move Dell Workstation Dell laptop- Walts Cisco Voice/data infrastruc, Cisco installation Bellsouth fax line Bellsouth data/voice line QTY 1 1 1 I 5 I 1 1 1 1 Months Unit I $629.58 9 $164,35 9 $60.54 1 $300,00 1 $1,028.00 1 $1,949.44 1 $13,953.20 1 $6,000,00 9 $50,00 9 $600.00 TOTAL: Extended *RecuITing $629,58 $1,479.15 $544,86 $300.00 $5,140.00 $1,949.44 $13,953.20 $6,000,00 $450.00 $5,400.00 $35,846,23 * * TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City Commission Norman S. Edclcup, Mayor Roslyn Drczin, Vice Mayor Gerry Goodman, Commissio!ler Danny Iglesias, COmlniSSIOller Lewis J. Thaler, COli/missioner (305) 947-0606 City Hall (305) 949.3 II 3 Fax (305) 947-2150 Building Department (305) 947-5107 Fax A. John Szcrlag, City Mallager Hans OUinot, City Attorney Jane A. Hines, City Clerk MEMORANDUM Jorge Vera, Assistant City Manager, Service Division James E, Watts, Director GJ Public Works Department December 05, 2006 Furniture for 19250 Collins Ave In anticipation of moving to the above address, I have selected furniture from the Office Max catalog. The items are for myself, the assistant Public works director, the new engineer and his assistant. Whatever else we need can be taken from storage, PAGE # 11 DESKS E210787RMM (R. Pedestal) 2x @$1,099.00 $ 2,198 E210788LMM (L, Pedestak) Ix @ $1,099,00 = $ 1,099 BRIDGES E210nOMM 3x @ $247,00 = $741 CREDENZAS E210707RMM (R, Pedestal) 2x @ $899.00 $ 1,798 E210708LMM (L. Pedestal) Ix @ $899.00 = $ 899 ORGANIZERS E210795MM Ix @ $699.00 $ 699 BOOK CASES E510753MM 6x @ $454,00 = $2,724 PAGE 59 EXEC CHAIR E492253BHB 3x @ $465,00 = $1,395 GUEST CHAIR E492252BHB 4x @ $320.00 $1.280 $12,833 TO: VIA: FROM: DA1E: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 CIty Commissioll Norman S. Edelcup,\/.,)", Lewis J. Thaler, li,( .\/01)"/ Ros lyn Brezin, (,()IlIlJJi(I'lOlJI'I' Gerry Goodlnan, (JJllllJli,"o'OIlI'1 Danny Iglesias, (,om/lii"i01/i'! (305) 947-0606 Gty Hall (305) 949-3113 Fax (305) 947-2150 Building Department (305) 947-5107 Fax A John Szerlag, Cil)' M'II"'~"1 Hans Ottinot, Cih ,'111""1<') Jane A Hines, Ci';)' Clerk MEMORANDUM Honorable Mayor & Gty O:mmussion A John Szerlag, Gty Manager Jorge Vera, Assistant Gty Manager James E. Watts, DirectoQ Public Works Departme~/ January 18,2007 APPROVAL FOR EQUIPMENT AT 19250 COLLINS AVENUE RECOMMENDATION: It is recommended that the Conunissionapprove $48, 679.23 for computers, FAX machine, telephones, copy machine and furniture for the new office space at 19250 Collins Avenue. REASON: With the growth of the Gty and corresponding employee positions, we find the current Government Center short of space. Setting on the property across from the Ramada hotel that we recently purchased is a sound, 4,800 S.F. building. This space is more than sufficient to house Public Works, Gty Engineers and life guards. OF SU '" TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3 II 3 Fax (305) 947-2150 Building Department (305) 947-5107 Fax City Commission Norman S. Edelcup, Mayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner Danny Iglesias, Commissioner A. John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, CMC, City Clerk MEMORANDUM Jim Watts, Public Works Director ~ Priscilla Walker, CMC, Deputy City Clerk ~ January 25, 2007 Approval of Expenditure of Funds for the Purchase of Office Supplies and Equipment At its regular meeting of January 18,2007, the City Commission adopted Resolution No. 2007- 1029, which approved the expenditure of $50,000 for the purchase of office equipment and supplies for office space located at 19200 Collins A venue. Attached is a copy of the approving resolution to assist you in processing this item. Thank you. :pw Attachments cc: Derrick Arias, Information Technology Director Anice Paul, Administrative Assistant to Finance Director Public Works Office Supplies & Equip Purchase Trans Memo Memo Revised: 1/24/07