HomeMy WebLinkAboutReso 2007-1050
RESOLUTION NO. 2007- ID5D
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF SUNNY ISLES BEACH, FLORIDA,
APPROVING A CITY-WIDE GRIEVANCE
PROCEDURE AND GIUEV ANCE FORM IN
COMPLIANCE WITH THE AMERICANS WITI-I
DISABILITIES ACT (ADA); AUTHORIZING THE
CITY MANAGER TO CREATE A VISIBLE LINK ON
- -
- ---
THE CITY'S WEBSITE LABELED "ADA PUBLIC
NOTICE" AND PROVIDE ALL OTHER NECESSARY
ACCOMMODATIONS TO MAKE THE ADA
GRIEVANCE PROCEDURE AND FORM A V AILABLE
TO THE PUBLIC IN PRINTABLE FORMAT; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City is required to comply with Title II of the Americans with
Disabilities Act (ADA) rules and regulations which prohibits a public entity from
discriminating against, excluding from participation or denying public sponsored
benefits, programs or services, to an otherwise qualified disabled individual, solely by
reason of such disability; and
WHEREAS, in order to comply with the ADA, the City must provide a method
for the public to address its concerns and conduct a self evaluation plan to evaluate its
currcnt services, policies and practices; and
WHEREAS, the City Commission desires to approve and adopt a City-wide
ADA Grievance Procedure and Grievance Form to afford the public a process to address
its accessibility concerns.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Gricvance Procedure and Grievance Form. The City
Commission hereby approves the Grievance Procedure and Grievance as set forth in
Exhibit "A" attached hereto.
Section 2. Authorization to City Manager to Create Web Link. The City Manager is
hereby authorized to create a visible link on the City's website labeled "ADA Public
Notice" and provide all other necessary accommodations to make thc ADA Grievance
Procedure and Form available to the public in printable format.
Section 3.
adoption.
PASSED and ADOPTED this J'S-Vctay of F~~, 2007.
Effective Date. This Resolution shall become effective immediately upon
'-.'A~
Jane A. Hines, CMC, City Clerk
. -. '.'
APPROVED AS TO FORM
AND LEGAL SUFFICIE CY
VOTE AS FOLLOWS: S'b
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Iglesias
Moved by:
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VI U M~y tH I\i-~
Second by:
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Americans with Disabilities Act
Grievance Procedure
POLICY
The City of Sunny Isles Beach ("City") has adopted an internal grievance procedure for prompt and
equitable resolution of complaints alleging any actions prohibited by Title II of the Americans with
Disabilities Act ("ADA"). Any qualified individual who feels they haye been discriminated against
on the basis of disability in any program or service provided by the City, pursuant to the ADA
proyisions, may file a complaint with the City's ADA Coordinator.
PROCEDURE
1. Filing a Complaint
a. The complaint should be filed on the ADA Grievance Form, which is prepared by the City
and available on the City's website or upon request at the City Clerk's Office. All ADA
complaints, excluding those filed against the ADA Coordinator, should be addressed to:
ADA Coordinator
City of Sunny Isles Beach
18070 Collins Ayenue
Sunny Isles Beach, Florida 33160
(305) 792-1708
(305) 792-1768 (Fax)
(305) 792-1590 (TTY Line)
All ADA complaints filed against the ADA Coordinator should be addressed to:
A. John Szerlag, City Manager
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 792-170 I
(305) 792-1561 (Fax)
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U:\A TTORNEY\ADA Docs\SIB ADA Grievance Procedure.doc
(305) 792-1590 (TTY Line)
b. If the complaint is not filed on the grievance form, it should nonetheless be in writing and
contain the name, address and telephone nllmber of the pcrson(s) filing the complaint with a
description of the alleged discrimination such as the location of the City program or scrvice
involved, the date of occurrence, why the indiyidual believes he/she is being discriminated
against on the basis of a disability, and action requested from the City to con'ect the problem.
Upon request, alternatiye mcans of filing complaints, such as personal interviews or a tape
recording of the complaint, may be made available for persons with disabilities.
c. An oral grieyance can be filed by contacting the ADA Coordinator. The oral grievance will
be reduced to writing by the ADA Coordinator utilizing the ADA Grievance Form.
d. The complaint should be submitted by the Grievant and/or hislher designee as soon as
possible but no later than 60 business days after the alleged yiolation.
2. COlllplain! Resolution
a. Within 5 business days after receipt of the complaint, thc ADA Coordinator will contact the
Grievant in writing acknowledging receipt of the complaint. If possible, informal resolutions
can be suggested at that time and a written confirmation will be provided by the ADA
Coordinator. The written confirmation shall bc signed by the ADA Coordinator and the
Grieyant, as final resolution of the complaint.
b. If further research of the issues is required, the ADA Coordinator shall have 30 days from the
date of acknowledging receipt of the complaint to conduct an investigation necessary to
determine the yalidity of the alleged discrimination and provide a written responsc to the
Grieyant. Where appropriate, thc City shall provide the Grievant with a format accessible
response, such as large print, Braille, or audio tape. The response will explain the position of
the City of Sunny Isles Beach and offer options for substantive resolution of the complaint.
3. Filing an Appeal
a. If the Grievant is dissatisfied with the recommended resolution by the ADA Coordinator, the
Grievant and/or hislher designee may appeal the decision of the ADA Coordinator to the City
Manager, or designee, within 15 business days from the date of the written recommendation
by the ADA Coordinator.
b. Within 15 business days after receipt of the appeal, the City Manager, or designee, will meet
with the complainant to discuss the complaint and possible solutions. Within 15 business
days after the meeting, the City Manager, or designee, will respond in writing, and, where
appropriate, in a format accessible to the complainant, with a final resolution of the
complaint.
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U:\ATrORNEY\ADA DocslSIB ADA Grievance Procedure.doc
4. Record Keeping
The ADA Coordinator shall maintain the records relating to complaints filed with the City of
Sunny Isles Beach for a period of at least three (3) years.
To request this material in accessible format for persons with disabilities, and/or any accommodation
to review any document or participate in any city-sponsored proceeding, please contact 305-947-
0606(voice) or 305-792-1590 (TTY) five days in advance to initiate your request.
-3-
U:\ATTORNEY\ADA Docs\SIB ADA Grievance Procedure.doc
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Americans with Disabilities Act
Grievance Form
Today's Date:
Complainant:
Relationship to Individual discriminated against:
Address:
City
State
Zip
Telephone and E-mail:
Individual Discriminated Against:
Address:
Cily
State
Zip
Telephone and E-mail:
Alleged Violation: Date(s) and Place of Occurrence:
Description of Violation and City Department Involved:
Re<luestcd Action by City to Correct Violation:
Has Complaint Been Filcd with State or Federal Agcncy:
Yes
No
If Yes, Name of Agency:
Date Filed:
Contact Person:
Signature of Complainant:
U:\ATrORNEY\ADA Docs\SIB ADA Grievance Form.doc
OF SUI<
TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
Derrick Arias, Information Technology Director ~
Priscilla Walker, CMC, Deputy City Clerk~u)
February 21, 2007
Approval of Donation of Surplus Computers and Monitors
At its regular meeting of February 15, 2007, the City Commission adopted Resolution No.
2007-1051, which approved a donation of surplus computer and monitors. Attached is a copy of
the approving resolution to assist you in processing this item.
Thank you.
:pw
Attachments
Computers & Monitors Donation Reso Trans Memo
OF SU~
TO:
VIA:
FROM:
DA TE:
RE:
City of Sunny Isles Beach
18070 ColI ins Avenue
Sunny Isles Beach, Florida 33 160
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
(305) 947-0606 City Hall
(305) 949-3 II 3 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, CMC City Clerk
MEMORANDUM
The Honorable City Commission
A. John SzerIag, City Manager ~
Doug Haag, Assistant City Manager, Finance Division \)'f{\
Derrick Arias, Information Technology Director
February 15,2007
Donation of surplus computer equipment to "The Education Fund"
RECOMMENDATION:
It is recommended that the City Commission approve the attached resolution.
REASONS:
The City is in possession of a significant amount of surplus computers and computer monitors,
These are older systems that have been decommissioned over the last two to three years, and are
no longer viable for business use in the City.
The Education Fund (The Ed Fund) began in 1985 as a non-profit organization that designs,
shapes and implements initiatives that involve the private sector in improving schools and
bringing excellence to public education. These initiatives have directly affected 10,000 teachers
in the Miami-Dade County Public Schools system, and more than 380,000 students. The
Citibank FamilyTech program, run by The Education Fund, accepts donations of computer
equipment, which is then refurbished, made Internet-ready, and then loaned on a long-term basis
to low-income families with children at selected Miami-Dade County Public Schools. More
information on The Education Fund is available on their web site, www.educationfund.org.
ADDITIONAL INFORMATION:
Attached is the donation form and exhibits itemizing the surplus equipment to be donated.
To be comoleted by Department Head To be comoleted bv City Clerk's ORice
Funding available: Approval: Agenda Item No.: \ 0 ~
Finance Department City Manager 2- I 5-01
Commission Meeting Date:
Cover Memo PC DonatlOn.Doc
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The Education Fund
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Barbara Ehrich Locke, Chair
Partner
Holland & Knight LLP
Barbara L. Romani, Vice Chair
Community Relations Director
Citibank, F.S.B.
Barbara F. Menendez, Secretary
Director of Marketing
Humana
Gary M. Pappas, Treasurer
Shareholder
Carlton Fields
Lisa Sloat, At-Large
Consultant
Public Relations/Marketing
2/6/2007
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George Torres, At-Large
Director, Marketing & Community Affairs
The Miami Herald/EI Nuevo Herald
Linda Lecht, President
The Education Fund
Steve C. Baker Esq.
Deputy Aviation Director
Miami-Dade County Aviation Department
Brenda Bassett
Senior Advancement Officer
Johnson & Wales University
Frank J. Bolanos
Chair
The School Board of Miami-Dade County
Demeka Breedlove-Mays
2004 Teacher of the Year
Miami-Dade County Public Schools
Dr. Rudolph F. Crew
Superintendent
Miami-Dade County Public Schools
Scott Deutsch
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President
Orange Clothing Co.
Roland B. Garcia Sr.
President
Original Impressions, LLC
Dr. Onetha J. Gilliard
2004 Principal of the Year
Miami-Dade County Public Schools
Joel Grossman
President
Tourism Solutions
Nelson Gonzalez
Senior Vice President
Esslinger Wooten Maxwell
Mark Richard
Administrator
United Teachers of Dade
Betsy H. Kaplan
Civic Leader
Teresa King Kinney
Chief Executive Officer
Realtor Association of Greater Miami & the Beaches
Jessica Marleau Knopf
2/6/2007
The Education Fund
Lucy W. Petrey
Associate Professor
Miami-Dade College
Hector J. Ponte
Vice President
Wachovia Bank, N.A.
Nelly Rubio
Director of Community Relations
WFOR-TV, CBS4
Mitch Shapiro
Partner
Beber Silverstein Group
Merrett R. Stierheim
Civic Leader
*Benigno F. Aguirre
Senior Vice President
Ocean Bank
*Luis Ajamil
Partner
BermeIIo, Ajamil & Partners, Inc.
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* Albert A. del Castillo
Partner
Squire, Sanders & Dempsey
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Partner
AnswerThink Consulting Group
Allen C. Harper
Chairman/CEO
Esslinger Wooten Maxwell, Inc. Realtors
Susan James
Washington Mutual
Calixto Garcia-Velez
President
Citibank Florida
*Seth Gordon
Chairman
Gordon, Reyes, Diaz- Balart
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Vice President
FPL
R. Kirk Landon
President
The Kirk Foundation
Carlos A. Migoya
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Regional President for Dade & Monroe Counties
Wachovia Bank, N.A.
*David Patrick Nixon
Executive Vice President
GolinlHarris
*Benjamine Reid
Shareholder
Carlton Fields
*Dale Webb
President
Chapman-Webb
Corporate & Community Relations
*Joanna D. Wragg, APR
Principal
Wragg & Casas Public Relations
Carol G. Wyllie
Executive Vice President
The Graham Companies
Dr. Sanford and Dolores Ziff
Civic Leaders
*Past
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2/6/2007
TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5 I 07 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
A. John SzerIag, City Manager uJ~
Priscilla Walker, CMC, Deputy City Cler;?
February 21,2007
Approval of ADA Grievance Procedure and Form
At its regular meeting of February 15, 2007, the City Commission adopted Resolution No.
2007-1050, which approved a city-wide ADA Grievance Procedure and Form. Attached is a
copy of the approving resolution and form to assist you in processing this item.
Thank you.
:pw
Attachments
cc: Hans Ottinot, City Attorney
ADA Grievance Procedure Reso Trans Memo
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3 II 3 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
TO:
The Honorable City commissio~. .~ C)"
Hans Ottinot, City Attorney IJ ~ .....,
February 15,2007
FROM:
DATE:
RE:
Resolution Approvinga City-wide ADA Grievance Procedure
RECOMMENDATION:
This Resolution is presented for your consideration and approval.
REASONS:
The City is required to comply with Title II of the Americans with Disabilities Act (ADA) rules and
regulations which prohibit a public entity from discriminating against, excluding from participation
or denying public sponsored benefits, programs or services, to an otherwise qualified disabled
individual, solely by reason of such disability.
The ADA is a strict liability regulation and includes an attorney's fees provision, thus exposing the
City to liability. Additionally, it should be noted that the City, as an employer and landlord, is also
directly and indirectly affected by the provisions of Titles I (Employment) and III (Public
Accommodations and Commercial Facilities) of the ADA.
In order to achieve preliminary compliance with the ADA, the City must provide a method for the
public to address its concerns and conduct a self evaluation plan to evaluate its current services,
policies and practices. Thus, I recommend the City approve the proposed resolution to implement a
City-wide ADA grievance procedure to initiate the compliance process and authorize the City
manager to create a visible link on the City's website to post the procedure and the companion
form.
HO:PS)
ADA Grievance Procedure
Agenda Item , D E:-
Date 2 -I S - D 7