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Home My WebLink AboutReso 2007-1078 RESOLUTION NO. 2007-~)j A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE PURCHASE OF SOFTWARE SUPPORT AND MAINTENANCE FROM NEW WORLD SYSTEMS, INC., IN AN AMOUNT NOT TO EXCEED TI-IIRTEEN THOUSAND FIVE HUNDRED TEN DOLLARS ($13,510.00), ATTACHED HERETO AS EXHIBIT "'A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach approved the purchase of software and hardware from New World and Midrange Support Service, Inc., through Resolution No. 2002- 504 on December 12, 2002; and WHEREAS, New World installed Logos 400 Software, packaged with the IBM iSeries 270 Server from Midrange Support Service, Inc., and the City uses New World Systems software for its financial systems; and WHEREAS, the Software Support and Maintenance from New World Systems, Inc., allows the City access to technical support personnel, program fixes, and new releases; and WHEREAS, this service is for as long as the City continucs to use the software, and desires the ability to access technical support and receive program updates; and WHEREAS, the City now wishes to purchase Software Support and Maintenance from New World Systems, Inc., in an amount not to exceed Thirteen Thousand Five Hundred Ten Dollars ($13,510.00), attached hereto as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section I. Approval of Purchase. The City Commission hereby approves the purchase of Software Support and Maintenance from New World Systems, Inc., in an amount not to exceed Thirteen Thousand Five Hundred Ten Dollars ($13,510.00), attached hereto as Exhibit "A". Section 2. Authorization of Citv Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. R2007- Software MaintenancefNcw World ATTEST: ~A~~ Jane A. Hines, CMC, City Clerk Moved by: \II <:.J '(Y\ ~() v W ~'l'-Ae Seconded by: r--{l~~ IGL'tS')~ Vote: LJ-{)-{ Mayor Edelcup Vice Mayor Thaler Commissioner Brezin Commissioner Goodman ~-:;e.YIq Commissioner Iglesias ~Yes) _(Yes) ~Yes) _(Yes) 0Yes) _(No) _(No) _(No) _(No) _(No) R2007- Software MaintenancelNew World 2 SHIP Ta City of Sunny I~les Beach Finance Department 18070 Collins Avenue Sunny Isles Beach Purchase Order FL 33E" "'" / -~_:"-'_\ u' .. % .' ";i-.,.'" '. ."" --..': .~. "';, .~:;.\o~ _,. ~'" 0' '"~ ._9 City of Sunny Isles Beach 1B070 Collins Avenue Sunny Isles Beach, FL33160-No. 07-0001230-001 Tel: 305.947.0606 Fax: 305.949.3113 Purchase Order No. must appear on all invoices, corres ndence, acka es, and ship in apers. . : DATE 3/26/07 VENDOR NO. 1192 VENDOR New World Systems 888 West Big Beaver Road Suite #600 Troy MI 48084 l__.:3.DlL?O'_Q.?_________..._ .-----------_____ Florida Sales Tax Exem t No. 23-00-477131-54C 1. 00 EA SOFTWARE MAINTENANCE (SSMA): MAY 1, 2007 THRU APRIL 30, 2008. 10-559.5467 $13510.00 13510.00 13510.00 I I --------____.1 , TOTAL 13510.00 Per . Per 1 Budget Approval AT ON .':~:.~-=:::.J-..--------._---.--'---Fi'na'~~~~Q'i!~cic;r--'."---' ... Per APAUL --.-.-':'.::R~.q~I~!~[Q~~~Jy:~:.,=~~:::::.-.~:.~_:~:::j_~:':~-"'. .~~.::-::::::::~p~p:~H"~~~t::H~~~~::~::.::::'-- :::':::::~ j ...-".....- ....m. "--." :._...~"9{I~ ,~.~~~'9~r:::,:.:"-".,. 1. Exempt from local, Stale, and Federal taxes. 2. C.O.D. or collect shipments will nol be accepted. 3. Substitutions will not be accepted without prior approval. 4. Normal receiving hours are Monday - Friday, 8:30 a.m. to 5:00 p.m. Produced by Administrative Services 0403/05018100 ~4 ;~;.~,'!:~;:.'.~o~~;tems'" Invoice 888 W. Big Beaver Suite 600 Troy. MI 48084 (248)269-1000 Pnge: Number: Date: 0000045228 4/5/2007 Customer: SUN1086 Sold To ' . . '. ' ." Ms. Rita Ey IT Department Suuny Isles Beach 18070 Collius A venue Miami, FL 33160 USA Customer P. O. . .,~ Tenns Net Due 30 Days . " Oeser; tion . Billin T e Shi ed Price \\\1 Amount Software Main!. (SSMA):511/07 - 4/30/08 Total 1.0 13,510.00 13,510.00 ~C; ~ / \~, ,{fr ~ )\ V' , ~~O( ~ ~ ~ b ,,0/ ~ I --" ----.~. - ~ Software Main!. (SSMA):511107 - 4/30/08 Payment due 15 days from receipt of invoice Subtotal Sales Tax 13.510.00 0.00 .' Balance 13.510.00 ARZTCOO l.rpt SSMASummary -for Sunny Isles Beach, FL Billing frequency: Annual Customer #: 1086 Coverage Period' 5/1/2007 To 4/29/2008 Original Contract 24 x 7 Units Coverage SSMA Nol Yet Begun Tolal Logos 400 Software Financial Management Software Financial Cash Register Interiace Financial Management Base Package Financial Management Report Writer Fixed Assets Government Reporting ProjecVGranl Accounting 12,460 Log05 GraphIcal User Interface Graphical User Interface - Clients Graphical User Interface - Server 12/24/02 1 12124/02 1 12124f02 1 12124/02 1 12/24/02 1 12124/02 1 12124/02 20 12124/02 1 1,050 Total current billing amount 13,510 Lotal annual SSMA for _~~~:OdU_les licensed ** 13,510 .. If the period covers more than one year, the amount shown is the annual cost for each year during the period. ** This is the annual SSMA total for all modules for the period. The amount billed may be less if any modules are still under warranty. Prepaid PSMA service hours are not included in this total. rplSSMA SummaryCusl 3/15/2007 Page 1 at 1 ./ -~, RESOLVTIO~_NO. 2002-.5.tcl A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE PURCHASE OF LOGOS/400 SOITW ARE FROM NEW WORLD, AND AN mM iSERlES 270 SERVER FROM MIDRANGE SUPPORT SERVICE, INC., IN AN AMOUNT NOT TO EXCEED FOUR HUNDRED TWENTY.FOUR THOUSAND DOLLARS ($424,000.00), A 17 ACHED HERETO AS EXlnBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL TIDNGS NECESSARY TO EFFECfUATE THE TERMS OF TInS RESOLUTION; PROVIDING FOR AN EFFECfIVE DATE. WHEREAS, the City of Sunny Isles Beach contIDues to grow and to meet projected needs, desires to purchase municipal software packages and appropriate hardware; and. WHEREAS, New World has available Logos software that meets the City's requirements, and packaged with the IBM iSeries 270 Server from Midrange Support Service, - Inc., has a proven track record to be very reliable, and will meet the needs of the City for the next several years; and (J WHEREAS, the City wishes to purchase the desired software and hardware from New World and Midrange Support Service, Inc., in an amount not to exceed S424,000.OO, attached hereto as Exhibit "A", exempting from the competitive bidding process in accordance with Ordinance No. 2000-101, Article 6, (C). This purchase is made under a government contract . from Panama City. NOW THEREFORE, BE IT RESOLVED BY TIlE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA. AS FOLLOWS: Section!. Authorization of City ManBlZer. The City Manager is hereby authorized to purchase Logosl400 Software from New World, and an IBM iSeries 270 Server from Midrange Support Service, Inc., in an amount not to exceed $424,000.00, attached hereto as Exhibit "A", and do all things nece~S8I)' to effectuate the tenns of this resolution. Section 2. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 12lh day of December, 2 .-," .. .lh' ~. "'-. , ..' ., . . - . .. ,. \.. .', i.# '.'-. '_~." ... ~ "; . A:rTEST:' T', \, . . ",., .. . . "'~u.~ ~~11. Rich8rdBtoWn-MorilIa, City Clerk R2002- Pun:hase or Softwan: IIld HIldw1re . ./ / . . .. APPROVED AS TO FORM AND LEGAL SUFFICIENCY Moved by: C1~ ~~ ) Seconded by: r'../)~~ J~ Vote: .s-{) Mayor Samson Vice Mayor Edelcup Commissioner Goodman Commissioner Iglesias Commissioner Kauffman VCVes) I7(Yes) ---V(Yes) /fYes) ~(yes) _(No) _(No) _(No) _(No) _(No) RlOO2- Pwdase of Softwan: ond H_"-< 2 IotaLCost-Surnmary City of Sunny Isles Beach, Florida December 2, 2002 Assumes The City PurcbaleS The System 10 2002 A. New World Sof'twue lUId Services I AppliClltion Software; 2 Support Services: al ProjeCt M.nIaement b) Ina.llllion:and Training c) Hardwm: Qu.lity AJaurance $148,920 $83,800 $232,720 B. C.... Reptu Equipment: I (3) Point of Salo PC-bued Registers, Cuh Drawer, Color Monitor, Printer C Ocher COlli I Dca File Convenion (estimate): 2 AppliClltion Software Modifications: 3 Travel and Living ExpetUes (estillUlle); $10,572 S I 0.572 $13,640 $2,250 S19,500 S3S,39O TOTAL ONE TIME COST: 5178.682 D. ADDu.. MaiatealUlce I Standard Software Maintenance Agreement (SSMA) (Annual Cost); SSMA to begin at the end of the 12O-day warranty. S30,66O NOTE; New World', cdst iJ baud on all O/1M proposed product, and Urvlce, being oo/aillt:d.from New World. Should 'lgnlflCDIIt porllOllJ o[,he prodJJctJ or urv/cu be delttt:d, New World f",elW"hI rlgN/o adj..., ", prlceJ occordJng/y. Exhibit "A" Comma.11)' Servlcea: - Business I Occupational Licenses MMler File(Accea DaIa 8&se) . Pennill and InspeotiOllJ MAlIa' File - CortifiCllle ofUM M_(Acceu DaIa Bue) . Code- Enforcement Muter Fife(Accea Data Bae) - Permits IIId InspectiOIlJ Mater File(Ac:cess Data Bae) $2,500 S2,500 TBO--- TBO TBO S13.64O TOTAL DATA nLE CONVERSION SERVICES E. LOGOS APPLlCA nON SOFIW ARE MODD1CATIONS ~ . Customizccl Aoo>unts Payable Check F. TRAVEL EXPENSES (.tl..te) $1'~ Travel and LivinS Cottt..o those costs related to the trl<vel of the Project MlII'lllllemont, InstAJltion Services, Implementation, and On-Sito Trainins Teams. Tho following costs are estimates'based upon the proposed (15) tripa to the City of Sunny Islos Beach, FL from New World's Corporate Offices. Tnvelllld Uvina costs fluctuate and are subject to change; however, they will be billed at their actuaJ rmtlcost. . Travel/Airflll'e, Hotel AccomodatiOlU, Per Diem. &: Rental Car G. THIRD PARTY HARDWARE .....terSaJe ......n SI0,Jl72 ~ (3) PC-Based Register with One Cash Drawer, 17' Flat Panel Color Monitor, and Receipt/lourna11Slip Printer TOTAL THIRD PARTY HARDWARE SI0..572 PRICING VALID THROUGH DECEMBER 31, 2002. ......-_.__..NEW WORLD SYSTEMS' fAr'" PUBUC ADMINISTRATION SOFTWARE ,...' OPTIONAl. LOC.os MODI11 F.~ 1. Opel".., I.oaud Flauclal Mu..-eat Softwan - rntlilll ~l"" Inventory_Module - Bid IIId Quote TtllCkina Module o Contr8ct ACCOWItina Module o Accounts ReceiVlble Moduli %. 0ptJ0... Lop.e U.... RaouI"Cft Soh.., . Payroll with But Pe.....u..s1 Module - Advmced P--.e1 Module o Position Controllnd Budaeting Module o AppIiCllllt Tl'8Ckina Module - Human Resoun:eslPayroll Report Writer J. Opd....LoawNet.foGov Softwue o Penniu IlId Inspections Application Entry Module o Business Licenses Application Entry Module $11.000 '-'0. 16.000 16.000 16.000 'No, -' S5,ooo $5,000 - 15,000 S3,ooo $3.000 ..... - -. - --.. NEW WORLD SYSTEMS' Lor.. PUBUC ADMINISTRATION SOFTWARE '.' ENDNOTES / IncIwJa)u and ,-mail PO ctzpablilty. FlU PO Flquirll a)u ",odI", and lJJM Ftrr/<<JO lojtwar.. 1 Jat{lllru Crylllll Rlpon Profimlonal EdJI/OII Ym/on 8.0 or higher flIIdiittllzu ltandtiid NIWI WOI'Id library namn. NOlI JIondord IlbFary Itt1IIl4J will rtqlll" CW,,,,,,/JiQI/OIl o/1M Japon Wri,,, /nIerjQcu. J JaqulFa MlcrOJojt Word . , R''IIIlra P,1tIhm PC. Twain J2 CompIlmUflallHd ICtl/1MT' lIIpfIiiN by Cus,omu. J 1M 1IIbt1_ canjlgural/onjOr IN N"" "wld GCR II a PCwl,A a P.llllum I JJ proculW flIId 16MB lUMW/dt 100MB o/fr'" diJhpacr fiJr 1M CItIJlJ. 1M Se"", "'111IFa TCPI/P. · Pr/CIJ asnmw that all JOftwarl propaJld 111,"rued :' AnY _J Intpmul OF' 'M 'UJ'OfIJlbllity O/IM purc/Itu" and will be """Nul when 11IlpOIul. , Tra/ning <ind Supporl ServlctlJ are blllld hourly OJ 1Uul. TrtNel and upllUlS OF' noIlncllldN OJ 'Iwy CUI bllkd at acIIIDl COlI', , R'quirllfll1llJ Medtd jOr Cust""'''~ 400 1trc1ud4: W.bSphI" Dtllfllopnu1ll S1IId/o (which IncbJa II Adt/il/ona/ N'lWorking Connd,atlOll CQII be fJtF/onn6d a' 12001hr. upon ...rill." 1JIJ.,'-/zQIIOIIfrom ...... -....... . """ - ...NEW JroRLD SYSTEMS' Lor<n PUBLIC ADMIN/STIlA170N SOFTWARE F.' Prepared for Rita Ey City of Sunny Isles ;... ~~ . :~ "::1:"-' , -,,':~~-'.""'-j~-",~::~;:~-:.._"_. ,--:; . 6R_STREAK PROMOTION :!:'ii: ;;"~"':I: ~~}n:~:~~~:~~ .-::<;: . - ',. '- _..~ ';'-'-',"" Modol/Type Proc...or CPW Memory Di'k Comm. Twlna. Eth.rnet Intern.I.Serles T,pe SVltlm Lilt Price: Softw.r. Lilt PrIce: G'ltnStr..k System Prlca: LTO Tape Unlt. lOG/200GB lotus Not.. &. BRMS sQftwarl 3 Yr.: InlullaUon S4tup 2 ...ks: PO'Ntrw.,.. UPS: IBM twlnu dIsplay console: Gr..nSlr..k SW Price: 3 Yur Sarvlc,Sui11 Ad.... (Prima) Sub Total: 36 Month Ltase Eatlmat.: IBM @..rver is.ries ... I.." I. -'."Ie ,....'...,. A'_"',II.. ,,..1'1111, I,..r.tlr. i. ~'II"", - Prepared by SIeve Maflnak Midrange Support ServIce. Inc_ Gr.lnSlrelk 9406.210 #243211519 50/1010 4GB 21Q.S1;GB RAID (1) V.24, OatatFax base (1) 1GB UTP (2) 1.6Ghz Ultrium l TO S 9&.746.00 I 24,435.00 I 4a.373.00 I 1,143.00 I 11.345.15 5 10.000.00 I 1,051.00 I 350.00 I 16,115.10 $ 20.21'-00 5 114,101.95 I 3,380.84 130 120 270 DSD t' TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-311 3 Fax (305) 947-2150 Building Department (305) 947-5107 Fax City Commission Norman S. Edelcup, Mayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner Danny Iglesias, Commissioner A. John Szerlag, City Manager Hans OUinot, City Attorney Jane A. Hines, CMC, City Clerk MEMORANDUM Derrick Arias, Information Technology Director Priscilla Walker, CMC, Deputy City Clerk ?uJ~~ April 24, 2007 Approval of Purchase of New World Software Support and Maintenance At its regular meeting of April 19, 2007, the City Commission adopted Resolution No. 2007- 1078, which approved the above-referenced item. Attached is a copy of the approving resolution to assist you in processing this item with the vendor. Thank you. :pw Attachment cc: Anice Paul, Administrative Assistant to Finance Director Shaun S. Gelvez, Contracts Coordinator New Wold Software Support & Mtnc Purch Memo TO: VIA: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City Commission Norman S. Edelcup, Mayor Lewis J. Thaler, lIice tv! avor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner Danny Iglesias, Commissioner (305) 947-0606 City Hall (305) 949-3113 Fax (305) 947-2150 Building Department (305) 947-5107 Fax A. John Szerlag, Ciry Manager Hans Ottinot, Ciry Auornev Jane A. Hines, CMC Ciry Clerk MEMORANDUM The Honorable City Commission A. John Szerlag, City Manager Doug Haag, Assistant City Manager, Finance Division Derrick Arias, Information Technology Director April 19, 2007 Annual Software Support and Maintenance Agreement (SSMA) with New World Systems RECOMMENDATION: It is recommended that the City Commission approve this resolution. REASONS: The City uses New World Systems software for its financial systems. The SSMA agreement with New World Systems, Inc, allows the City access to technical support personnel, as well as program fixes and new releases. This agreement is renewable on a yearly basis, for as long as the City continues to use the software, and desires the ability to access technical support and receive program updates. Funding for this agreement is available in account 10-559.5467. To be completed bv Department Head To be completed by City Clerk's Offlce 1'\lIlding J\-:lihbk: D\"V\ \~ \ppronl: .\gclld~l frcln \io.. ) 0 l hl1JllCl' DCr:lrtmcllt (:lty .\LuUgcf ~ (:( ltnmissiot1 \leering D:ltc: IDiIJI- 1\\'V:;I)"c