HomeMy WebLinkAboutReso 2007-1083
RESOLUTION NO. 2007- log 3
A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA,
APPROVING AN INTERLOCAL AGREEMENT WITH MIAMI-DADE
COUNTY FOR DISTRIBUTION OF CHARTER COUNTY TRANSIT
SYSTEM SURTAX PROCEEDS LEVIED BY MIAMI-DADE COUNTY,
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR
TO EXECUTE THE INTERLOCAL AGREEMENT; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE
THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Miami-Dade County adopted Ordinance No. 02-1 16 levying and imposing a
one half of one percent Charter County Transit System Surtax pursuant to Florida Statutes; and
WHEREAS, Miami-Dade County and the City, via Resolution No. 2003-559, entered into
an 1nterlocal Agreement delineating each party's obligations; and
WHEREAS, Miami-Dade County and the City wishes to modify that agreement, and this
Agreement supersedes all previous agreements; and
WHEREAS, twenty (20%) percent of surtax proceeds shall be distributed annually to thosc
cities existing as ofNovcmber 5, 2002, ("eligible cities") that mcet certain conditions including: the
City continues to provide the same level of general fund support for transportation that was in its
Fiscal Year 2001-2002 budget in subsequent fiscal years, and any surtax proceeds received shall be
applied to supplement, not rcplace a City's general fund support for transportation; and
WHEREAS, Miami-Dade County Ordinance 02-116 requires that the City, on an annual
basis, apply at lcasttwenty (20%) percent of any surtax proceeds received to transit uses in the nature
of circulator buses, bus shelters, bus pullout bays or other transit-related infrastructure. Any City that
cannot apply the twenty (20%) percent portion of surtax proceeds it receives as provided in the
preceding sentence, may contract with the County for the County to apply such proceeds on a County
project that enhances traffic mobility within that City and immediately adjacent arcas; and
WHEREAS, if the City cannot expend such proceeds in accordance with either of the
preceding sentences, then such proceeds shall either carryover and be added to the overall portion of
surtax proceeds to be distributcd to thc Cities in the ensuing year and shall be utilized solely for the
transit uses;
WHEREAS, surtax proceeds distributed on a pro rata basis amongst eligible cities based on
the ratio such City's population bears to the total population in all such Cities (as adjusted annually
in accordance with the Estimates of Population prepared by the Bureau of Economic and Business
Research of the Univcrsity of Florida) that continue to meet the foregoing conditions; and
WHEREAS, the City Commission has reviewed the proposed Interlocal Agreement with
Miami-Dade County, attached as Exhibit "A", for the Surtax proceeds embodying thc terms set forth
herein.
Page 1 of2
R2007- Inter/ocal Agmt ll'/COlllll)' re: Disfributioll of Swlax Proceeds
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, THAT:
Section I. Approval of Interlocal Agreement. The Interlocal Agreement, between the City of
Sunny Isles Beach and Miami-Dade County, for distribution of Charter County Transit System
Surtax proceeds levied by Miami-Dade County, attached hereto as Exhibit "A", is hereby approved.
Section 2.
Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3, Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4.
Effective Date. This Resolution shall become effective upon adoption.'
ATTEST:
~4~
Jane A. Hines, CMC, City Clerk
Seconded by:
r-O~ 8-g,t2./^1
YIU VY\~m.~A'L5.N'
Moved by:
Vote: 4-b-1
Mayor Edelcup ~Yes)
Vice Mayor Thaler (Yes)
Commissioner Brezin ~ (Yes)
Commissioner Goodman _(Yes)
Commissioner Iglesias 0Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
Page 2 of2
R2007-/nferlocal Agmt 1I'/Collnty re: Distribution of Slit/ax Proceeds
INTERlOCAl AGREEMENT FOR DISTRIBUTION, USE
AND REPORTING OF CHARTER COUNTY TRANSIT
SYSTEM SURTAX PROCEEDS LEVIED BY MIAMI-DADE
COUNTY
This Interlocal Agreement ("Agreement") entered into this _ day of
2007, by and between Miami-Dade County, a political subdivision of the State of Florida
("County"), and , a municipal corporation located
within the geographic boundaries of Miami-Dade County, Florida ("City").
WHEREAS, County adopted Ordinance No. 02-116 levying and imposing a one half of
one percent Charter County Transit System Surtax ("Surtax") pursuant to the authority of
Sec. 212,055(1) Fla.Stats. (2002); and
WHEREAS, in 2003, County and City entered into an Interlocal Agreement delineating
each party's obligations; and
WHEREAS, the County and City wish to modify that agreement; and
WHEREAS, this Agreement supersedes all previous agreements; and
WHEREAS, twenty (20) percent of surtax proceeds shall be distributed annually to those
Cities existing as of November 5, 2002, ("eligible cities") that meet certain conditions
including:
The City continues to provide the same level of general fund support for
transportation that was in its FY 2001-2002 budget in subsequent fiscal years;
Any surtax proceeds received shall be applied to supplement, not replace a City's
general fund support for transportation;
WHEREAS, Miami-Dade County Ordinance 02-116 requires that the City, on an annual
basis, apply at least twenty (20) percent of any surtax proceeds received to transit uses in
the nature of circulator buses, bus shelters, bus pullout bays or other transit-related
infrastructure. Any City that cannot apply the twenty (20) percent portion of surtax
proceeds it receives as provided in the preceding sentence, may contract with the County
for the County to apply such proceeds on a County project that enhances traffic mobility
within that City and immediately adjacent areas.
WHEREAS, if the City cannot expend such proceeds in accordance with either of the
preceding sentences, then such proceeds shall either carry over and be added to the
overall portion of surtax proceeds to be distributed to the Cities in the ensuing year and
shall be utilized solely for the transit uses;
WHEREAS, surtax proceeds distributed on a pro rata basis amongst eligible cities based
on the ratio such City's population bears to the total population in all such Cities (as
adjusted annually in accordance with the Estimates of Population prepared by the Bureau
of Economic and Business Research of the University of Florida) that continue to meet
the foregoing conditions; and
NOW, THEREFORE,
IN CONSIDERATION of the mutual terms, conditions, promises, covenants and
payments hereinafter set forth, the County and the City agree as follows:
ARTICLE 1
DEFINITIONS
1.1 "ADA" shall mean the Americans with Disabilities Act of 1990, as amended.
1.2 "Administrative costs" shall be defined as overhead expenses which are not readily
attributable to anyone particular project funded in whole or in part by the transit
surtax funds,
1.3 "BCC" shall mean the Miami-Dade County Board of County Commissioners.
1.4 "CITT" shall mean the Citizens' Independent Transportation Trust.
1.5 "City" shall mean a municipal corporation located within the geographic boundaries
of Miami-Dade County, Florida.
1.6 "Contractor" shall mean any entity, public or private, providing public transit
services as described in this Agreement under contract to the City.
1.7 "County" shall mean Miami-Dade County, Florida.
1.8 "FDOR" shall mean the Florida Department of Revenue,
1.9 "Eligible Cities" shall mean cities in existence as of November 5, 2002,
1.10 "Fares" shall mean individual transportation fees paid by public transit passengers
in accordance with a schedule of fares adopted by County Ordinance.
1,11 "Mayor" shall mean Miami-Dade County Executive Mayor
1.12 "MDT" shall mean Miami-Dade Transit and authorized representatives thereof.
1.13 "OCITT" shall mean the Office of The Citizens' Independent Transportation Trust
and authorized representatives thereof.
1.14 "Project" shall be defined as transportation and transit projects including operation
and maintenance thereof, funded in whole or in part by surtax proceeds.
1,15 "Program" shall be defined as transportation and transit projects including
operation and maintenance thereof, funded in whole or in part by surtax proceeds.
1.16 "Surtax Proceeds" shall mean the funds collected and received by the FDOR from
the imposition of the Charter County Transit System Sales Surtax, less the
FDOR's cost of administration.
1.17 "The Trust" shall include the Citizens' Independent Transportation Trust, and
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, ':
~ ".:
,
authorized representatives thereof,
ARTICLE 2
TERMS
2.1 TERMS OF AGREEMENT
This agreement shall become effective as follows: (1) ten (10) days after the date
of its adoption unless vetoed by the Mayor, and if vetoed, shall become effective
only upon an override by the Board of County Commissioners, and (2) either i) the
Citizens' Independent Transportation Trust (CITT) has approved same, or ii) in
response to the CITTs disapproval, the County Commission re-affirms by two-
thirds (2/3) vote of the Commission's membership and such reaffirmation becomes
final; and approval by the Commission or Council of the of
or Manager, if accompanied with documentation evidencing the City
Manager's authority to sign agreement; and the execution by the County Manager.
This agreement shall remain in force for five (5) years thereafter.
2.2 TERMINATION
This Agreement may be terminated for cause by either party upon no less than
thirty (30) days written notice to the other party. Said notice shall be delivered by
verified facsimile transmission or certified mail, return receipt requested. The
noticed party shall have the opportunity to cure any stated cause for termination
within the notice period, in which case the terminating party may cancel the
termination notice using the same means by which the notice of termination was
delivered.
2.3 The County may suspend or terminate the dispersing of surtax proceeds to the
City if there is a breach of this Interlocal Agreement until such breach is cured.
2.4 The County reserves the right to cancel unilaterally this Agreement for refusal by
the City to allow public access to all documents, papers, letters, or other material
subject to the provisions of Chapter 119, Florida Statutes and made or received in
conjunction with this Agreement.
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ARTICLE 3
ACCOMPLISHMENT OF PROJECTS
Submission of Proceedings, Contracts and Other Documents: The City shall
submit to the CITT and/or OCITT such data, reports, records, contracts and other
documents relating to the program as the CITT or OCITT may request. On a
quarterly basis, the City shall provide to the OCITT a report regarding the
implementation of the projects funded in whole or in part by surtax proceeds, This
information is due to the OCITT no more than ten (10) working days after the
quarter end.
ARTICLE 4
ACCOUNTING RECORDS
4.1 Establishment and Maintenance of Accounting Records: The City shall maintain for
projects or programs, in conformity with requirements of "Principles for State and
Local Governments," separate accounts to be maintained within its existing
accounting system or establish independent accounts. Such accounts are referred
to herein collectively as the "program account". Documentation of the program
account shall be made available to the CITT upon request any time during the
period of the Agreement.
4.2 By November 1 of each year, City shall, in order to be eligible to receive a portion
of the Municipal Share for the ensuing year, certify to County that: i) for the current
fiscal year it is providing at least the same level of general fund support for
transportation that City provided in City's FY 2001-2002 budget; and ii) it is using
the current year's portion of the Municipal Share received in accordance with this
Agreement. Such certification shall include a certified copy of City's budget for the
current fiscal year, together with a list of the projects (including ongoing or
completed' projects that the City is paying debt service on borrowed funds) on
which the current year's portion of the Municipal Share received is. being
expended. If City fails to meet the certification requirements, after being given a
reasonable opportunity to correct any deficiencies, the amount equal to the pro
rata portion of the Municipal Share City is to receive in the ensuing year shall not
be distributed to City and shall be distributed among the remaining eligible cities.
4.3 Funds Received or Made Available for Projects: The City shall appropriately record
in the program account, and deposit in a bank or trust company which is a member
of the Federal Deposit Insurance Corporation, all payments received by it from the
County pursuant to this Agreement and all other funds provided for, accruing to, or
otherwise received on account of the program, which County payments and other
funds are herein collectively referred to as "program funds". The City shall require
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depositories of program funds to secure continuously and fully all program funds in
excess of the amounts insured under Federal plans, or under State plans which
have been approved for the deposit of program funds by the County, by the
deposit or setting aside of collateral of the types and in the manner as prescribed
by State law for the security of public funds, or as approved by the County,
4.4 Documentation of Program Costs: All costs incurred by the program, including any
approved services contributed by the City or others, shall be supported by properly
executed payrolls, time records, invoices, contracts, or vouchers evidencing in
proper detail the nature and propriety of the charges.
ARTICLE 5
AUDIT AND INSPECTION
5.1 Audit Reports: By November 1 a certified report with a disclosure of surtax
proceeds expended in accordance with State law, Ordinance No. 02-116, and this
Agreement followed by an independent audit report six (6) months after the fiscal
year end. The City agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the CITT, including but not limited to
site visits and limited scope audits. The City further agrees to comply and
cooperate with any inspections, reviews, investigations, or audits deemed
necessary by the CITT or the Audit and Management Services Department of
Miami-Dade County, the Office of the Commission Auditor, the Miami-Dade
County Office of the Inspector General or an agent of the County, The City shall
retain sufficient records demonstrating its compliance with the terms of this
Agreement for a period of three (3) years from the date the audit report is issued,
and shall allow the CITT access to such records and working papers upon request.
5.2 Other Requirements: If an audit discloses any significant audit findings relating to
any award, including material noncompliance with individual project compliance
requirements or reportable conditions in internal controls of the City, the City shall
submit as part of the audit package to the CITT a plan for corrective action to
eliminate such audit findings or a statement describing the reasons that corrective
action is not necessary. The City shall take timely and appropriate corrective action
to any audit findings, recommendations, and corrective action plans.
5.3 The City shall permit and require its contractors to permit the County and the
CITT's authorized representative to inspect all work, materials, payrolls, records,
and to audit the books, records and accounts pertaining to the financing and
development of the program.
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ARTICLE 6
RESTRICTIONS, PROHIBITIONS, CONTROLS, AND lABOR PROVISIONS
6.1 Equal Employment Opportunity: In connection with the carrying out of any project,
the City shall not discriminate against any employee or applicant for employment
because of race, age, creed, color, sex, sexual orientation or national origin. The
City will take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, age,
creed, color, sex, sexual orientation or national origin. Such action shall include,
but not be limited to, the following: Employment upgrading, demotion, or transfer;
recruitment or recruitment advertising; layoff or termination; rates of payor other
forms of compensation; and selection for training, including apprenticeship.
Grantees, recipients and their contractors shall not discriminate on the basis of
race, color, national origin or sex in the award and performance of CITT assisted
contracts.
The City shall insert the foregoing provision modified only to show the particular
contractual relationship in all its contracts in connection with the development or
operation of the project/program, except contracts for standard commercial
supplies or raw materials, and shall require all such contractors to insert a similar
provision in all subcontracts, except subcontracts for standard commercial supplies
or raw materials. When the project involves installation, construction, demolition,
removal, site improvement, or similar work, the City shall post, in conspicuous
places available to employees and applicants for employment for project work,
notices to be provided by the County setting forth the provisions of the
nondiscrimination clause.
6.2 Title VI - Civil Rights Act of 1964: Execution of this Interlocal Agreement
constitutes a certification that the City will comply with all the requirements
imposed by Title VI of the Civil Rights Act of 1964 (42 U,S,C. 2000d, et. seq.), the
Regulations of the Federal Department of Transportation issued thereunder, and
the assurance by the City pursuant thereto.
6.3 The Americans with Disabilities Act of 1990 (ADA): Execution of this Interlocal
Agreement constitutes a certification that the City will comply with all the
requirements imposed by the ADA (42 U.S,C. 12102, et. seq,), the regulations of
the Federal government issued thereunder, and the assurance by the City
pursuant thereto.
6.4 Prohibited Interests: Neither the City nor any of its contractors or its subcontractors
shall enter into any contract, subcontract, or arrangement in connection with
projects or any property included or planned to be included in the projects, in which
any member, officer, or employee of the City during his tenure or for two years
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thereafter has any interest, direct or indirect. If any such present or former
member, officer, or employee involuntarily acquires or had acquired prior to the
beginning of his tenure any such interest, and if such interest is immediately
disclosed to the City, the City with prior approval of the BCC and the CITT, may
waive the prohibition contained in this subsection: Provided, that any such present
member, officer or employee shall not participate in any action by the City relating
to such contract, subcontract, or arrangement. The City shall insert in all contracts
entered into in connection with projects or any property included or planned to be
included in any project, and shall require its contractors to insert in each of its
subcontracts, the following provision: "No member, officer, or employee of the City
during his tenure or for two years thereafter shall have any interest, direct or
indirect, in this contract or the proceeds thereof," The provisions of this subsection
shall not be applicable to any agreement between the City and its fiscal
depositories, or to any agreement for utility services the rates for which are fixed or
controlled by a Governmental City.
6,5 Interest of Members of, or Delegates to, Congress: No member or delegate to the
Congress of the United States shall be admitted to any share or part of the
Agreement or any benefit arising therefrom.
ARTICLE 7
MISCEllANEOUS PROVISIONS
7.1 Environmental Pollution: Execution of this Interlocal Agreement constitutes a
certification by the City that the project will be carried out in conformance with all
applicable environmental regulations including the securing of any applicable
permits, The City will be solely responsible for any liability in the event of non-
compliance with applicable environmental regulations, including the securing of
any applicable permits, and will reimburse the CITT for any loss incurred in
connection therewith.
7.2 Not Obligated to Third Parties: The County, the BCC Members, the CITT Members
and all of the County's officers, agents, and employees shall not be obligated or
liable hereunder to any party other than the City.
7.3 When Rights and Remedies Not Waived: In no event shall the making by the
County of any payment to the City constitute or be construed as a waiver by the
County of any breach of covenant or any default which may then exist, on the part
of the City, and the making of such payment by the County while any such breach
or default shall exist shall in no way impair or prejudice any right or remedy
available to the County with respect to such breach or default.
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,
'.,(
7.7
7.8
7.9
7.10
7.11
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7.4
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How Agreement Is Affected by Provisions Being Held Invalid: If any provision of
this Agreement is held invalid, the remainder of this Agreement shall not be
affected. In such an instance, the remainder would then continue to conform to the
terms and requirements of applicable law.
7.5
State or Territorial Law: Nothing in the Agreement shall require the City to observe
or enforce compliance with any provision thereof, perform any other act or do any
other thing in contravention of any applicable State law: Provided, that if any of the
provisions of the Agreement violate any applicable State law, the City will at once
notify the OCITT in writing in order that appropriate changes and modifications
may be made by the County and the City to the end that the City may proceed as
soon as possible with projects.
7.6
Use and Maintenance of Project Facilities and Equipment: The City agrees that
project facilities and equipment will be used by the City to provide or support public
transportation for the period of the useful life of such facilities and equipment as
determined in accordance with general accounting principles. The City further
agrees to maintain the project facilities and equipment in good working order for
the useful life of said facilities or equipment.
Signage: For any project funded in whole or in part by surtax proceeds, The City
shall post in a conspicuous location at the job site, structure or vehicle, a sign
indicating that surtax proceeds are being used for this project.
Residency Requirement: For any project funded in whole or in part by surtax
proceeds, the City may not provide any preferential access accommodations or
pricing based on residency.
Administrative Expenses: Consistent with Miami-Dade County Ordinance 06-138
the City shall not expend more than five (5) percent of its municipal share of surtax
proceeds on administrative expenses, exclusive of project management and
oversight for projects funded by the surtax.
Contractual Indemnity: To the extent provided by law, the City shall indemnify,
defend, and hold harmless the County, the BCC Members, the CITT Members and
all of the County's officers, agents, and employees from any claim, loss, damage,
cost, charge, or expense arising out of any act, error, omission, or negligent act by
the City, its agents, or employees, during the performance of the Agreement,
except that neither the City, its agents, or its employees will be liable under this
paragraph for any claim, loss, damage, cost, charge, or expense arising out of any
act, error, omission, or negligent act by the County or any of its officers, agents, or
employees during the performance of the Agreement.
When the County receives a notice of claim for damages that may have been
caused by the City in the performance of services required under this Agreement,
the County will immediately forward the claim to the City. The County's failure to
promptly notify the City of a claim shall not act as a waiver of any right herein to
require the participation in or defense of the claim by the City.
8
7.12 The County Manager or his designee shall have the authority to distribute and/or
withhold surtax funds.
ARTICLE 8
AGREEMENT FORMAT
All words used herein in the singular form shall extend to and include the plural.
All words used in the plural form shall extend to and include the singular. All words
used in any gender shall extend to and include all genders.
ARTICLE 9
EXECUTION OF AGREEMENT
This Agreement may be simultaneously executed in counterparts, each of which
so executed shall be deemed to be an original, and such counterparts together
shall constitute one in the same instrument.
ARTICLE 10
RESTRICTIONS ON lOBBYING
10.1 Federal: The City agrees that no surtax proceeds have been paid or will be paid by
or on behalf of the City, to any person for influencing or attempting to influence any
officer or employee of any federal agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any federal contract, the making of any federal grant, the
making of any federal loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment or modification of any federal
contract, grant, loan or cooperative agreement. If any funds other than federal
appropriated funds have been paid by the City to any person for influencing or
attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Interlocal Agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying,"
in accordance with its instructions. The City shall require that the language of this
section be included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
10.2 State: No funds received pursuant to this contract may be expended for lobbying
the Legislature or a State agency.
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10.3 County: No funds received pursuant to this contract may be expended for lobbying
the County.
ARTICLE 11
MODI FICA TlONS AND MISCELLANEOUS PROVISIONS
All notices and other communications required to be remitted pursuant to this
Agreement to either party hereto shall be in writing and shall be delivered by
verified facsimile transmission or certified mail, return receipt requested, to the
parties at the address indicated below:
FOR MIAMI-DADE COUNTY:
OFFICE OF THE CITIZENS' INDEPENDENT TRANSPORTATION TRUST
c/o Executive Director, OCITT
111 NW 1 Street, Suite 1010
Miami, FL 33128
Fax: (305) 375-4605
FOR OF
of
Office of the Manager
With Copies to:
11.1 COMPLETE AND BINDING AGREEMENT This writing embodies the full and
complete agreement of the parties, No other terms, conditions or modifications
shall be binding upon the parties unless in writing and signed by the parties,
11.2 GOVERNING lAW This Agreement shall be construed in accordance with the laws
of the State of Florida
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IN WITNESS WHEREOFF, the parties hereto have made and executed this
Agreement on the respective dates under each signature:
ATTEST:
FOR THE COUNTY:
Miami-Dade County,
a political subdivision of the State of
Florida
Harvey Ruvin, Clerk
By its Board of County Commissioners
By:
Deputy Clerk
By:
County Manager
Date Executed:
Approved as to Form and legal Sufficiency
By:
Assistant County Attorney
ATTEST:
FOR THE CITY:
CITY OF SUNNY ISLES BEACH,
a political subdivision of the State of
Florida
By: ~L rhJ~
Jane Hines ,CMC~ Ity Clerk
Date Executed:
and legal Sufficiency
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" .'
Cify Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
Danny Iglesias
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
April 27, 2007
Nester H. Toledo, Municipal Administrator
Office of Citizen's Independent Transportation Trust
111 N.W. First Street, Suite 1010
Miami, Florida 33128
Re:
Surtax Distribution Interlocal Agreement
Dear Mr. Toledo:
At its regular meeting of April 19, 2007, the City Commission adopted
Resolution No. 2007-1083, which approved an Interlocal Agreement with
Miami-Dade County for the distribution of Charter County Transit System Surtax
proceeds. Attached are a certified copy of the approving resolution and three (3)
original agreements for execution by Miami-Dade County.
Upon execution by all parties, please return one original agreement to my
attention for our files.
Thank you.
~ul~ yours,
~Uj~
Priscilla Walker, CMC
Deputy City Clerk
Enclosures
cc: A. John Szerlag, City Manager (w/o enclosures)
Hans Ottinot, City Attorney (w/o enclosures)
Doug Haag, Assistant City Manager/Finance (w/o enclosures)
Susan Simpson, Cultural & Human Services Department (w/o enclosures)
Shaun S. Gelvez, Contracts Coordinator (w/o enclosures)
MDC Transit Surtax lnterlocal for Sig Ltr
Page 1 of2
Priscilla Walker
From: Susan Simpson
Sent: Friday, April 27, 2007 5:14 PM
To: Priscilla Walker
Subject: RE: Revised Interlocal Agreement
Thank you so much Priscilla.
You are so wonderful! Now I can rest easy this weekend.....
Susan Simpson
Cultural & Human Services Director
From: Priscilla Walker
Sent: Friday, April 27, 20074:39 PM
To: 'NTOLEDO@miamidade.gov'
Cc: Susan Simpson; John Szerlag; Douglas Haag; Hans Ottinot; City Clerk
Subject: RE: Revised Interlocal Agreement
Mr. Toledo,
Please be advised that the Sunny Isles Beach Interlocal Agreement was mailed on this date and should arrive to your
office early Monday. Attached is a copy of the cover letter.
Thank you.
Prisci{[a Wa{kfr, CMC, Deputy City Clerk
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, FL 33160
(305) 792-1703 Phone (305) 949-3113 Fax
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public
records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
From: Susan Simpson
Sent: Friday, April 27, 2007 4:02 PM
To: Priscilla Walker; Jasmine Barnes
Cc: Douglas Haag
Subject: FW: Revised Interlocal Agreement
Ladies:
Thank you for handling this. I will trust that it will be done and I will no longer be concerned with it.
I have copied Doug on this e-mail as he too has been involved.
Thank you both.
Susan Simpson
Cultural & Human Services Director
From: Toledo, Nestor CCITT) [mailto:NTOLEDO@miamidade.gov]
Sent: Tuesday, April 24, 2007 11:58 AM
To: Alfred Treppeda, Village Manager; Yvonne Soler-McKinley, City Manager; Alex Rey, Town Manager; Ann Harper, Village Clerk;
Bonilyn Wilbanks-Free, Town Manager; Charles Scurr, Village Manager; Clarance Patterson, City Manager; Curt Ivy, City Manager;
David L. Brown, City Manager; Eric M. Soroka, City Manager; Gary Tindle, Town Manager; Herlina Taboada, Town Clerk; Hon.
Julio Robaina, Mayor; Hon. Otis Wallace, Mayor; Hon. Spencer Deno, Mayor; Hon. Yiozet de la Cruz, Mayor; Jacqueline Menendez,
4/30/2007
Page 2 of2
Village Manager; James Borgmann, City Manager; Jannie Beverly, City Manager; John Szerlag; Jorge M. Gonzalez, City Manager;
Keven Klopp, City Manager; Marie Schmidt, City Clerk; Pete Hernandez, City Manager; Peter G. Lombardi, Village Manager; Sam
Kissinger, Village Manager; Tom Benton, Village Manager; W.D. Higgenbotham, Town Manager; Yolanda Aguilar, City Manager;
abalogun@cityofsouthmiami.net; adelgado@coralgables.com; cancio@pinecrest-fl.gov; proj-mngr@floridacityfl.gov; Frank Lago;
gary.wohlforth@citynmb.com; Jason Walker; jgeimer@northmiamifl.gov; jdelanuez@ci.hialeah.fl.us; VKBBZP@aol.com;
Jbrea@ci.homestead. fl. us; BRUCE2@miamidade.gov; Iimedina@ci.miami.fl.us; transportation@balharbourflorida.com;
mpiloto@cityofhialeahgardens.org; mcamacho@townofgoldenbeach.org; Maria Echeverry; Mark Ben-Asher;
mconway@ci.miami.fl.us; medley@bellsouth.net; rwilliams@palmettobay-fl.gov; Susan Simpson
Cc: Markowitz, Nan (Cm)
Subject: Revised Interlocal Agreement
REMINDER I!!
REMINDER II!
REMINDER II!
REMINDER! II
Please be advised that the new updated Interlocal Agreement with the Municipalities is due in our office by
May 1,2007.
If you have any questions, please contact me at (305) 375-5695.
Once again, thank you for your continued cooperation.
Nestor H. Toledo, Municipal Administrator
Office of the Citizens' Independent Transportation Trust
111 NW 1st Street. Suite 1010' Miami, Florida 33128
305-375-5695 Phone 305-375-4605 Fax
www.miamidade.gov/citt
"Delivering Excellence Every Day"
Miami-Dade County is a public entity subject to Chapter 119 of the Florida Statutes concerning public records. E-mail messages
are covered under such laws and thus subject to disclosure. All E-mail sent and received is captured by our servers and kept as a
public record.
4/30/2007
TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3 II 3 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, CMC, City Clerk
MEMORANDUM
Hans Ottinot, City Attorney
Priscilla Walker, CMC, Deputy City Clerk ? uJ~
April 24, 2007
Approval of Jnterlocal Agreement with Miami-Dade County for Distribution of
Transit Surtax Proceeds
At its regular meeting of April 19, 2007, the City Commission adopted Resolution No. 2007-
1083, which approved an Interlocal Agreement with Miami-Dade County for the distribution of
Charter County Transit System Surtax proceeds. A certified copy of the resolution and three (3)
original agreements have already been provided to you by City Clerk Jane Hines.
Please ensure an orie:inal, executed ae:reement is fonvarded to the Office of the City Clerk
upon execution and return bv the County.
Thank you.
:pw
cc: Doug Haag, Assistant City Manager/Finance
Shaun S. Gelvez, Contracts Coordinator
Mdc Transit Surtax Interlocal Trans Memo
TO:
VIA:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commission
Nonnan s. Edelcup, hfayor
Lewis J. Thaler, Vice hfayor
Roslyn Brezin, Commis.rioner
Gerry Goodman, Commissioner
Danny Iglesias, GJmmisJioner
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
A. John Szerlag, City Manager
Hans Ottinot, Cily Allornry
Jane A. Hines, Ciry Cltrk
MEMORANDUM
Honorable Mayor and Commission
A. John Szerlag, City Manager
Susan Simpson, Cultural & Human Services Director
Doug Haag, Assistant City Manager
April 19, 2007
Interlocal Agreement with Miami-Dade County for the Transit System Surtax
RECOMMENDATION:
Approve the accompanying resolution and revisions to the above.
BACKGROUND:
The Office of the Citizen's Independent Transportation Tax (OCITT), the oversight board for the
distribution, use and reporting of the Transit System Surtax, also known as the People's
Transportation Plan (PTP) funds, has submitted a revised Interlocal Agreement to be executed by
each municipality that receives these funds. The signed agreement is due to Miami-Dade County
by May 1,2007.
Susan Simpson, Cultural and Human Services Director, reviewed the new agreement and
compared it with the original. The following are the key points from an administrative
perspecti ve:
· A new requirement to provide quarterly reports. Under the original agreement, the only
submission required was an annual copy of our budget, audit report, and 5-year plan for
the funds. This annual submission will still be required. The quarterly reports are
additional.
· A change of the date in which the annual submission, as stated above, is due from the
original, June 1 st of each year, to the revised, November I st.
· A separate account for the revenue and expense of surtax funds. We will implement this
accounting change in the FY 2007-08 budget document.
· The requirement to install signage stating that a project or program was funded, in whole
or in part, with surtax funds. To meet this obligation, we would install signs on the
community shuttle buses and add a line on the schedules with this statement. All other
projects would require similar signs or acknowledgements.
Agenda Item
ION
~~lg-D7
Date
l
r
'.
The other points made in the revised agreement are already being implemented or understood.
The original agreement was very basic. At the time in which it was drafted, it was uncertain how
the funds would be managed. After 3 years, the OCITT finds it necessary to detail their
requirements.
For FY 2006-07 the City of Sunny Isles Beach anticipates receiving $500,000 in revenues from
the transit system surtax. A minimum of 20% must be used for public transit, such as the
funding of our shuttle bus program. The other 80% can be used for anything that is
transportation related - i.e. bus shelters, cross walks, street lighting, road repairs, etc.
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