HomeMy WebLinkAboutReso 2007-1151
RESOLUTION NO. 2007-JJ.5.1
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN
AGREEMENT WITH BIS DIGITAL FOR THE PURCHASE
AND INSTALLATION OF DIGITAL CONFERENCE
RECORDING EQUIPMENT AND RELATED ACCESSORIES,
IN AN AMOUNT NOT TO EXCEED TWELVE THOUSAND
ONE HUNDRED NINETY DOLLARS ($12,190.00),
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING
THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach is desirous of updating its meeting recording
equipment in the Commission Chambers, 1st Floor Meeting Room, and 4th Floor Conference
Room, from a cassette tape-based system to a digital recording system; and
WHEREAS, staff has received proposals from three (3) prospective vendors for the
provision of said digital recording system and accessories; and
WHEREAS, staff has determined that the proposal from BIS Digital ("BIS") is the most
responsive, responsible quote; and
WHEREAS, BIS has submitted a proposal for the purchase and installation of digital
conference recording equipment with audio and visual recording capability for the Commission
Chambers and audio recording capability for the 1st Floor Meeting Room and 4th Floor
Conference Room, in an amount not to exceed Twelve Thousand One Hundred Ninety Dollars
($12,190.00), attached hereto as Exhibit "A"; and
WHEREAS, BIS is the sole source vendor for the desired digital conference recording
system; and
WHEREAS, BIS is qualified, willing, and able to provide the desired services in the
terms and conditions set forth in the attached Agreement; and
WHEREAS, funding is available for this purchase in the Fiscal Year 2006/2007 Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Agreement with BIS for the purchase and
installation of digital conference recording equipment and related accessories, in an amount not
to exceed Twelve Thousand One Hundred Ninety Dollars ($12,190.00), attached hereto as
Exhibit "A," be, and the same, is hereby approved.
R2007- Digital Recording Equip Agrmt w-BIS Digital
Page I of2
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 20th day of September 2007.
A'FfEST:
~iA':lb~
, ,Ja!le A. Hi~es, CMQ', City Clerk
. " ,.r .
, . ,
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Ha
Moved by: J\Q rf\~Oy-r~~1J€
Seconded by:~~\~'tJ1.R... tRf.'2.1 f\J
Vote: 1.{ -0-\
Mayor Norman S. Edelcup
Vice Mayor Lewis Thaler
Commissioner Roslyn Brezin
Commissioner Gerry Goodman I... J _
Commissioner Danny Iglesias - t\. 'O$~
v (Yes)
\/(Yes)
~Yes)
'-'1Y es)
_(Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2007- Digital Recording Equip Agrmt w-BIS Digital
Page 2 of2
CITY OF SUNNY ISLES BEACH
BIS DIGITAL INC. AGREEMENT
CONTRACT NO. C0607-114
THIS AGREEMENT ("Agreement") entered into this day of September 2007, by
and between the CITY OF SUNNY ISLES BEACH (hereinafter referred as to "City"), a municipal
corporation of the State of Florida, and BIS DIGITAL INC., a Florida corporation authorized to do
business in the State of Florida (hereinafter referred to as "Contractor").
RECIT ALS
WHEREAS, the City of Sunny Isles Beach is in need of a contractor to install DCR digital
conference recording system software ("Services"); and
WHEREAS, Contractor is a certified and insured company with the necessary experience to
provide the desired Services; and
WHEREAS, the Contactor is qualified, willing and able to provide the desired services on the
terms and conditions set forth herein.
WHEREAS, Contractor's quote was the lowest of the three (3) quotes received by the City for
this project and the City wishes to contract with Contractor to provide the desired Services as more
particularly described in Attachment "A" for a total amount not to exceed Twelve Thousand One
Hundred and Ninety Dollars ($12,190.00); and
NOW THEREFORE, in consideration of the premIses and the mutual covenants herein
names, the parties agree as follows:
TERMS
1. RECITALS: The recitals set forth above are hereby incorporated into this Agreement and
made a part hereof.
2. SERVICES: Contractor agrees to furnish all labor and materials in a good workmanlike and
professional manner and to perform the Services designated in Attachment "A" attached hereto, and
incorporated herein by reference. The Services shall be performed by Contractor to the full
satisfaction of the City. Contractor agrees to have a qualified representative to audit and inspect the
Services provided on a regular basis to ensure all Services are being performed in accordance with the
City's needs and pursuant to the terms of this Agreement, and shall report to the City accordingly.
Contractor agrees to immediately inform the City via telephone and in writing of any problems that
could cause damage to the City's property, improvements and persons. Contractor will require its
employees to perform their work in a manner befitting the type and scope of work to be performed. In
the event that the Contractor fails to complete the Services pursuant to the terms of this contract and
City must undertake the completion of performance of Services, Contractor agrees to indemnify the
C0607-114 BIS Digital Agreement
Exhibit "A"
(
City of Sunny Isles Beach
J 8070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
City for all costs incurred with respect to the completion of those Services and any damages the City
may suffer as a result of the Contractor's failure to perform the Services.
3. COMPENSATION. Payment to Contractor for all charges and tasks under this Agreement
shall be in accordance with this Agreement and the schedule of charges reflected in Attachment "A",
which fee shall be disbursed on a monthly basis and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement
will be reviewed by the initiating City Department. If services have been rendered in
confonnity with the Agreement, the invoice will be sent to the Finance Department for
payment. Invoices must reference the contract number assigned hereto. Invoices will
be paid in accordance with the State of Florida Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records, the
Contractor will clearly state "final invoice" on the Contractor's final/last billing to the
City. This certifies that all services have been properly performed and all charges and
costs have been invoiced to the City. Since this account will thereupon be closed, any
and other additional charges, if not properly included on this final invoice are waived by
the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with
the prior written approval of the City. If the City disputes any charges on the invoices, it may make
payment of the uncontested amounts and withhold payment on the contested amounts until they are
resolved by agreement with Contractor.
Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any
contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further
warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill
the terms of this Agreement.
4. UNDISCLOSED CONDITIONS: In the event that undisclosed conditions are discovered
during the performance of this Agreement, the City shall have the right to cancel this Agreement upon
ten (lO) days written notice to contractor. Upon termination, the City may re-bid the project if the
contractor fails to perform under this Agreement due to the undisclosed conditions.
C0607-114 BIS Digital Agreement
2
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
5. INSURANCE: Contractor shall, at its sole cost and expense, during the period of any work
being performed under this Agreement, procure and maintain the following minimum insurance
coverage to protect the City and Contractor against all loss, claims, damage and liabilities caused by
Contractor, its agents, sub-Contractors or employees, as indicated below:
o Comprehensive General liability insurance, including broad form contractual liability
coverage for all operations, including, but not limited to, contractual, products, and
completed operations, personal injury and property damage liability with minimum
limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars
($2,000,000) aggregate.
o Worker's Compensation, as required by law, but with no less than $1,000,000 for
Employer's Liability.
o Business Automobile Liability which shall include coverage for all owned, non-owned
and hired vehicles for minimum limits of not less than One Million Dollars
($1,000,000) per occurrence, One Million Dollars ($1,000,000) per accident for bodily
injury and Five Hundred Thousand Dollars ($500,000) per accident for property
damage.
o Umbrella/Excess Liability coverage in addition to the foregoing limits that when
combined with the foregoing limits provide total coverage of at least Five Million
Dollars ($5,000,000).
Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self-
insurance maintained by the City.
Such insurance shall not diminish Contractor's indemnification and obligations hereunder. The
insurance policy(ies) shall be issued by companies authorized to do business under the laws of the
State of Florida and acceptable to the City with a minimum Best rating of A-Excellent. Before any
work under this Agreement is performed, and at any time upon request, Contractor shall furnish
to the City certificates of insurance evidencing the minimum required coverage and shall be
appropriately endorsed for contractual liability, with the City named as additional insured. All
policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in
forms and issued by insurance companies acceptable to the City's Risk Management Department. All
insurance policies and certificates of insurance shall provide that the policies may not be canceled or
altered without thirty (30) days prior written notice to the City. The City reserves the right from time to
time to change the insurance coverage and limits of liability required to be maintained by Contractor
hereunder.
C0607-114 BIS Digital Agreement
3
City of Sunny Isles Beach
18070 Collins A venue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Contractor shall also require and ensure that each of its sub-Contractors providing services hereunder
(if any) procures and maintains, until the completion of the services, insurance of the types and to the
limits specified herein.
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE
APPROVED IN WRITING BY THE CITY.
6. OWNERSHIP OF DOCUMENTS:The parties agree that all documentation and work product
produced pursuant to this Agreement shall become the exclusive property of the City and shall be
provided to the City upon request.
7. INDEPENDENT CONTRACTOR RELATIONSHIP: It is understood and agreed that
nothing contained in this Agreement shall be deemed to create a partnership, joint venture, other
association, or an employer/employee relationship between the Contractor and the City. Contractor
shall be in the relation of an independent contractor and is to have entire charge, control and
supervision of the work to be performed hereunder.
8. COMPLIANCE WITH LAW: Contractor shall comply with all laws, regulations and
ordinances of any federal, state, or local governmental authority having jurisdiction with respect to this
Agreement ("Applicable Laws") and shall obtain and maintain any and all material permits, licenses,
approvals and consents necessary for the lawful conduct of the activities contemplated under this
Agreement.
Specifically, Contractors shall comply with all applicable conflict of interest provisions as provided in
state statutes, Miami-Dade County Code and the Code of the City of Sunny Isles Beach (Section 62-16
entitled "Ethics in Public Contracting"). As provided in Section 62-16, Code of the City of Sunny
Isles Beach, the City Commission may terminate this Contract for violation of the above-referenced
ethical standards.
9. WAIVER OF LIABILITY/INDEMNITY: The City shall not in any way be answerable or
accountable for any violations of applicable laws or for any injury, loss or damage arising from the
negligence or omission of Contractor or anyone of its employees, contractors or agents. Contractor
hereby agrees to indemnify, defend and hold harmless the City from and against any claim, loss,
damage, liability, cost or expense, including attorneys' fees, whether or not due to or caused in whole
or in part by City or its employees, arising out of (i) the performance or breach by the Contractor of its
obligations under this Agreement, (ii) any personal or bodily injury, including death, to any person and
destruction of property resulting from the performance or breach by Contractor. Contractor's
indemnity obligation shall extend up to but shall not exceed the higher limits of that insurance.
Contractor hereby irrevocably waives any right and agrees not to file any mechanic's or material-
man's lien against City property.
C0607-114 HIS Digital Agreement
4
City of Sunny Isles Beach
J 8070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-31 J 3 Fax
10. ASSIGNMENT: This Agreement shaH be binding upon and shaH inure to the benefit of the
City and to any and all of its successors and assigns, whether by merger, consolidation, transfer of
substantially all assets or any similar transaction. Notwithstanding the foregoing, this Agreement is
personal to the Contractor and it may not, either directly or indirectly, assign its rights or delegate its
obligations to City hereunder without first obtaining the City's consent in writing. Any such attempted
assignment or delegation shall be deemed of no legal force and effect whatsoever.
11. TERM: Subject to the provisions relating to the termination of this Agreement as set forth
hereunder, the installation shall begin September 25, 2007 and shall end September 26, 2007, The
Service Agreement shall commence on September 26, 2007 and shall end on September 26, 2008, as
described in Attachment "A". The term of this Agreement may be extended for an additional term at
the option of the City. Payment will be made only for work completed to the satisfaction of the City.
Contractor is to commence performance of work on the Commencement Date and continue in a
diligent manner until work is complete. Contractor acknowledges that compliance with the
commencement and completion schedule is the essence of this Agreement. The terms of Sections 8
and 9 entitled "Compliance with Law" and "Waiver of Liability/Indemnity," respectively, shall survive
termination
12. TERMINATION:
A. If, through any cause within the reasonable control the Contractor shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations material to this
agreement, the City shall have the right to terminate the services then remaining to be performed.
Prior to the exercise of its option to terminate for cause, the City shall notify the Contractor of its
violation of the particular terms of the agreement and grant Contractor ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate this agreement
(i). In the event of termination, all finished and unfinished documents, data and other work
product prepared by Contractor (and sub consultant(s)) shall be delivered to the City
and the City shall compensate the Contractor for all services satisfactorily performed
prior to the date of termination, as provided in Paragraph 3 herein.
(ii). Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the
City for damages sustained by it by virtue of a breach of the agreement by Contractor
and the City may reasonably withhold payments to Contractor for the purposes of set-
off until such time as the exact amount of damages due the City from the Contractor is
determined.
B. Termination for Convenience of Citv. The City may, for its convenience and without
cause terminate the services then remaining to be perfOlmed at any time by given written notice which
shall become effective seven (7) days following receipt by Contractor. The terms of Paragraphs 12
A(i) and (ii) shall be applicable hereunder.
C0607 -114 BIS Digital Agreement
5
City of Sunny I.sles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
-
C. Termination for Insolvency. The City also reserves the right to terminate the remaining
services to be performed in the event the Contractor is placed either in voluntary or involuntary
bankruptcy or makes any assignment for the benefit of creditors.
13. NOTICES: All notices and other communications required or permitted to be given under
this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise
provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested,
(ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile
with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class
postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier
service), addressed to such party as follows:
If to the City: A. John Szerlag With a copy to:
City Manager Hans Ottinot,
City of Sunny Isles Beach City Attorney
18070 Collins Ave. City of Sunny Isles Beach
Fourth Floor 18070 Collins A venue
Sunny Isles Beach, Florida 33160. Fourth Floor
Ph: 305-792-1701 Sunny Isles Beach, Florida
33160.
Ph: 305- 792-1702
If to the Contractor: Steve Coldren
President
BIS Digital, Inc.
1350 N.E. 56th Street
Suite 300
Ft. Lauderdale" Florida 33334
Ph: 954-681-4516
14. GOVERNING LAW: The validity of this Agreement and the interpretation and performance
of all of its terms shall be construed and enforced in accordance with the laws of the State of Florida,
without regard to principles of conflict of laws thereof. The location of any legal action or proceeding
commenced under or pursuant to this Agreement shall be in Miami-Dade County, Florida.
15. ARBITRA TI ON: It is the intention of the parties that whenever possi ble, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the
award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the
C0607-1 14 BIS Digital Agreement
6
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3] 13 Fax
...
parties shall be paid by the non-prevailing party or, if neither party prevails on the whole, each pm1y
shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may
be determined by the court on confirmation.
16. REMEDIES FOR BREACH: Should Contractor fail to perform, City shall notify Contractor
in writing of such failure to perform and Contractor shall have ten (10) days of receiving such notice to
cure such failure. If Contractor is unable to cure such failure to perform, then City shall receive a
refund from the Contractor in an amount equal to the actual cost of a third pm1y to cure such failure.
The City may sue for damages in arbitration. If Contractor fails, refuses or is unable to perform any
term of this Agreement, City shall pay for services rendered as of the date of termination.
17. MISCELLANEOUS:
A. In the event any provision of this Agreement is found to be void and unenforceable by a
court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless be
binding upon the parties with the same effect as though the void or unenforceable provisions had been
severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of which shall
be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with respect to
the subject matter hereof, and it shall supersede all previous and contemporaneous oral and written
negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and signed by
the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable unless such
waiver is in writing and signed by the party granting such waiver.
18. CONFLICTING PROVISIONS: The terms and conditions in this Agreement supersede
any other conflicting provisions that are contained in any other document.
C0607-1 14 BIS Digital Agreement
7
City of Sunny Isles Beach
18070 Collins A venue, Sunny Isles Beach, Florida 33] 60
(305) 947-0606 phone (305) 949-3113 Fax
,~
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate on the day
and year first written above.
WITNESSES:
CONTRACTOR:
BIS DIGITAL, INC.
BY:
Steve Coldren, President
WITNESS:
~A~
Jane Hines, CMC, City Clerk
C0607-114 [lIS Digital Agreement
8
BIS Digital
Integrating Excellence ™
June 16,2006
BIS Digital (Business Information Systems Inc) in partnership with HCI. is the sole developer,
designer and manufacturer of the DCR digital conference recording system. DCR has been
designed for the sole purpose of capturing Mission Critical AudioNideo. BIS Digital therefore
will distribute the product nation wide through a network of Certified and Authorized Resellers.
These Certified and Authorized Resellers will facilitate the sale, installation and training of the
DCR system in their specific territories. The only Certified and Authorized Reseller of the DCR
system in the State of Florida is BIS Digital, Inc.
You can contact them for more information about the,DCR system and its functionality. They
can be reached at the following address and number:
BIS Digital, Inc.
Jade Coldren
Sales Manager
1350 N.E. 56th Street
Ft. Lauderdale, FL 33334
954-681-4516
954-493-6541 - fax
Thank you for your continued interest in the DCR digital conference recording system.
Sincerely,
Steve Coldren
President
1350 NE 56th Street, Suite 300, Fort Lauderdale, Florida 33334-6142 f
800-834-7674/ Fax 877-858-5611/ www.bisdigital.com
BIS Digital
Integrating Excellence ™
Quote
Page 1 of 4
:~~.~., :'
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ANNIVERSARY
Date Friday, September 07,2007
Quote Number Q-800l908-9.7,2007
Sales Consultant Jordan Dozier
(800) 834-7674 ext. 4524/ jordan.dozier@bisdigital.com
Primary Contact Mike Tribby, Video Productions
18070 Collins Ave.
Sunny Isles Beach, FL 33160
(305) 792-1703
mtribby@sibfl.net (Email)
Billing Address City of Sunny Isles Beach (FL) / A-I 002818
18070 Collins Ave.
Sunny Isles Beach, FL 33] 60
Shipping Address Same
Users To Train All
Wiring Required Unknown
Installation Notes
Item Code Qty Unit Price Total Price
DCR (2 Ch) Digital AudiolYideo Recording DCRv4-2L 3 $1,495.00 $4,485.00
Software wlNotes (L)
Video Capture Card USB BIS- VCC- I $199,00 $199.00
USB
MX246 USB Audio Mixer (2 Channel) BIS-MX.2-4- 2 $900.00 $1,800.00
6.USB -2
Condenser Boundary Microphone - BIS-A TP-44 8 $249.00 $1,992.00
Unidirectional
2 Channel USB Audio Capture Interface with USB-ACD-2 I $99.00 $99.00
Cables
BIS Digital 3 Position USB Footpedal BIS-FP 4 $95.00 $380,00
Stereo Headset wlLong Cord BIS-DACS- 5 $59.00 $295,00
SHLC
DCR Software Assurance First Yr No Charge DCR-SAS- 3 $0.00 $0.00
(Value: $250.00) NC
Service Agreement (12 Months-I st Year) NMNT-DCR 1 $1,390.00 $1,390.00
Setup, Installation and Training SIT I $1,550,00 $1,550,00
BIS Digital
Integrating Excellence ™
Page 2 of 4
---Q~
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tit
ANNIVERSARY
Quote
I I
I Sales Tax Rate 0%
Total (Excludin~ Sales Tax) $12,190.00
Page 3 of 4
~~1:'
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ANNIVERSARY
BIS Digital
Integrating Excellence ™
Quote
Minimum Specifications for BlS Digital Recording PC Systems
2/4 Channel Audio Onl)' (Desktop)
11GB RAM
1 120 GB Hard Drive / 8 MB Cache 17200 RPM
1 CD Writer
1 2.8 GHz Intel Pentium 4 I 800 MHz FSB (Not AMD)
1 Ethernet RJ-45 Network Interfaces
I AGP 8x or PCI-Express 128MB Video Display Card
I USB 2.0 Ports
I Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
4/8 Channel Audio or Audio and Video (Desktop)
I I GBRAM
1 160 GB Hard Drive / 8 MB Cache / 7200 RPM
1 CD Writer (For Audio) or DVD Writer (For Video)
I 3.0 GHz Intel Pentium 4/800 MHz FSB (Not AMD)
I Ethernet RJ-45 Network Interfaces
1 AGP 8x or PCI-Express 128MB Video Display Card
2 USB 2.0 Ports
I Windows XP Professional Operating System
I Roxio Easy CD Creator 7
I PCI Slot (For 8eh. systems only)
2/4 Channel Audio Only (Portable)
1 I GB RAM
I 80 GB Hard Drive 18MB Cache I 7200 RPM
1 CD Writer
I 2.8 GHz Intel Pentium 4 I 800 MHz FSB (Not AMD)
] Ethernet RJ-45 Network Interfaces
2 USB 2.0 POlis
I Windows XP Professional Operating System
I Roxio Easy CD Creator 7
4/8 Channel Audio or Audio and Video (Portable)
11GB RAM
1 120 GB Hard Drive 18 MB Cache 17200 RPM
I CD Writer (For Audio) or DVD Writer (For Video)
1 2.8 GHz Intel Pentium 4/800 MHz FSB (Not AMD)
I Ethernet RJ-45 Network Interfaces
2 USB 2.0 Ports
1 PCMCIA Slot (For 8eh. systems only)
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
All sp~cil'lcal"ms lIrc Sllbl~ct 10 ch'II1S~ without notic~ /\11 C<l1llJ'ulcrs sUllrc~d rr"lllthird parll~S must l'iN he appr,)\'~d hy HIS DigJlal pri"r to
purchase.
BIS Digital
Integrating Excellence ™
Quote
~M~ ,,~
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At~NIVERSARY
Page 4 of 4
Frida , Se tember 07,2007
Q-800l908-9.7.2007
Cit of Sunn Isles Beach (FL
$12,190.00
0%
Effective Period
Make Order To
Terms and Conditions
Tax Status
Terms
Deposit
Restocking Fee
Installation
Site Preparation
Training
Warranty Period
Warranty
This proposal is a firm offer for 30 days from quote date Friday, September 07,2007,
BIS Digital, Inc.
1350 NE 56th Street, Suite 300
Fort Lauderdale, FL 33334-6142
Phone 800-834-7674 x451 0/ Fax 877-858-561 I
Sales tax will be added to invoice unless Tax Exempt Form is on file with BIS Digital.
Net due on delivery (Receipt of goods at customer site).
50% due with order on orders over $15,000
20% restocking fee will be charged for all cancelled orders
BIS Digital will install all software on existing hardware or supplied hardware. BIS
Digital will provide complete testing of system once onsite and provide customer with
sign-off documents representing installation completion.
Customer to supply all conduit and cable pulls, unless otherwise agreed by both BIS and
customer in writing.
BIS Digital will provide full training of all system users per agreed training schedule.
90 days from installation on all new systems. [ Warranty period not applicable on
upgrades due to coverage already in place on maintenance contracts]
Covers all BIS Digital supplied items with 24/7 Technical Support via 800 Hot Line,
This signature and Purchase Order number states acceptance to the above price, terms and
conditions, authorizing BIS Digital, Inc. to order, install and bill for the above equipment.
Accepted by:
Purchase Order:
Accounts Payable:
Signature
Date
Print
Title
Name
Phone
Email
Fax
References
City of Deland- Julie Hennessy- 386,740,5730
City of Clermont- (352) 241-7332 Tracy Ackroyd
City of Eustis- City Clerk Judy Roberts (352) 483-5440
City of Davenport- Amy Conner (863) 419-3300
City of Avon Park - Sara Adelt City Clerk- (863) 452-4403
City of Cape Canaveral- City Clerk- Susan Stills- 321,868,1220
City of Satellite Beach- City Clerk- Barbara Boyens- 321,773.4407
City of Fort Lauderdale City Clerks Office- City Clerk - Jonda Joseph (954) 828-5006
Broward County BOCC- Carl Zenar (954) 468-3570 & VAB- Madeline Garcia (954) 357-5961
Monroe County School Board - Sally Smith -305,293,1400
Town of Davie- Russell Muniz - Town Clerk- 954,797,1023
City of Coral Gables - Walter Foeman - City Clerk - (305) 460-5207
City of Coral Springs - Peter Richardson - City Clerk - (954) 344-1065
City of Dania Beach - Louise Stilson - City Clerk - (954) 924-3622
City of West Palm Beach City Clerks Office - Blanne Kauthen- city clerk- (561) 822-1205
Monroe County BOCC- Ann Richards - Assistant Director- 954,357.5525
Manatee County BOCC- Susan Romine - (941) 749-1800
Hillsborough County SOCC - Gail Letzring - Manager, BOCe Records- (813) 276-2029 x4552
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TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3 II 3 Fax
(305) 947-2150 Building Department
(305) 947-5 I 07 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, CMC, City Clerk
MEMORANDUM
Edel Fonseca, Information Technology Director
Priscilla Walker, CMC, Deputy City Clerk f .W~
October 4, 2007
Approval of BIS Digital Recorder Agreement
At its regular meeting of September 20, 2007, the City Commission adopted Resolution No.
2007-1151, which approved an agreement with BIS Digital for the purchase and installation of
recording equipment and accessories. Attached is a copy of the approving legislation and
agreement for your files. The vendor has been provided an executed copy, too.
Thank you.
/pw
Attachments
cc: Anice Paul, Administrative Assistant to Finance Department
Bis Digital Recorder Agrmt Trans Memo
City Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
Danny Iglesias
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
September 24, 2007
VIA FACSIMILE (877) 858-5611 and U.S. Mail
Jordan Dozier
BIS Digital
1350 N.E. 56 Street,
Suite 300
Ft. Lauderdale, FL 33334
Re:
Digital Conference Recorder Agreement
Dear Mr. Dozier:
At its regular meeting of September 20, 2007, the City Commission adopted
Resolution No. 2007-1151, which approved an agreement with BIS Digital for
the purchase and installation of recording equipment and accessories. Attached
are three (3) original agreements for signature and witnessing by BIS. As time
is of the essence, the agreements have already been signed by the appropriate
Sunny Isles Beach parties.
Upon execution by BIS, please return two (2) original agreements to my
attention for our files.
Thank you.
Very truly yours,
~'-'OO~~ W~
Priscilla Walker, CMC
Deputy City Clerk
Attachments