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Home My WebLink AboutReso 2007-1177 RESOLUTION NO. 2007-J1:L7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF FIFTEEN (15) DELL LAPTOP COMPUTERS, FIFTEEN (15) MOBILE PRINTERS WITH CARRYING CASES AND ASSOCIATED SOFTWARE FROM CDWG, PAYMENT OF MONTHLY AIR CARD CHARGES TO VERIZON, AND DEVELOPMENT OF THE ALARM AND CERTIFICATE OF USE DATABASE BY HOMEWORK, INC., FOR THE BUILDING AND CODE ENFORCEMENT DEPARTMENTS, IN A TOTAL AMOUNT NOT TO EXCEED SEVENTY -ONE THOUSAND DOLLARS ($71,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Sunny Isles Beach Building and Code Enforcement Departments have successfully implemented Phase I of the BlackBear/PTWin System and are now ready to implement Phase II of this program for onsite wireless inspections; and WHEREAS, this phase of the overall implementation will allow the Building Inspectors and Code Enforcement Officers to better serve the community by maximizing time spent in the field, entering inspection results right from the job-site, print inspection results and notices of violations, and many other benefits; and WHEREAS, implementation of Phase II will also allow the creation of a consolidated database for Alarm and Certificate of Use which will benefit the Information Technology Department and the Community Development Department in allowing better tracking, searching for records, responding to questions from business owners, and many other benefits; and WHEREAS, Phase II requires purchasing the technology necessary to have our inspectors perform onsite wireless inspections; and WHEREAS, Staff has received quotes from Dell, CDWG, Verizon and Homework, Inc. for the purchase of the following computer equipment and associated software: . Fifteen (15) ruggedized laptops from Dell at $2,667 each for a total of $40,000; . Fifteen (15) mobile printers with carrying case from CDWG at $533 each for a total of $8,000, plus Software from CDWG in the amount of $6,000 for a total of $14,000 from CDWG; . Payment of monthly air card charges to Verizon in the amount of $50 a month for each laptop, for a total of$9,000; . Development of the Alarm and Certificate of Use database by Homework, Inc., in the amount of $8,000; and R2007- Computer Purchase For Phase II Blackbearptwin SystemPage 1 of2 WHEREAS, Staff would like to purchase computer equipment and associated software, in a total amount not to exceed Seventy-One Thousand Dollars ($71,000.00), attached hereto as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorization of Purchase. The City Commission hereby authorizes the purchase of computer equipment and associated software, in a total amount not to exceed Seventy-One Thousand Dollars ($71,000.00), attached hereto as Exhibit "A", be, and the same, is hereby approved. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 15th day of November 2007. J, ATTEST: ~'~~A'~ Jane A. H.ines, QMC, City Clerk APPROVED AS TO FORM AND E F ICIENCY: Moved by: ~~ GoOt'irnA-IJ Seconded by: r 1'\~ I.c~L. 'i:.S I !l\S" Vote: 5-0 Mayor Edelcup Vice Mayor Thaler Commissioner Brezin Commissioner Goodman Commissioner Iglesias v(Yes) V(Y es) ----V(Y es) l7"(Yes) V(Yes) _(No) _(No) _(No) _(No) _(No) R2007- Computer Purchase For Phase II Blackbearptwin System Page 2 of2 Page 1 of2 QUOTA TION Date: 11/9/079:50:30 AM QUOTE #: Customer #: Contract #: CustomerAgreement #: Quote Date: Customer Name: 389521591 56887438 90231 250-000-03-1 11/9/07 CITY OF SUNNY ISLES BEACH TOTAL QUOTE AMOUNT: $ 38,671.20 Product Subtotal: $ 38,671.20 Tax: $0.00 Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: 1 GROUP: 1 I QUANTITY: 15 SYSTEM PRICE: $2,578.081 GROUP TOTAL: $38,671.20 I Base Unit: Latitude ATG 0630, Intel Core 2 Duo T7300, 2.00GHz, 800MHz 4M L2 Cache, Dual Core (222- 9573) Processor: 14.1 inch Wide Screen WXGA RGDLCD for Latitude ATG 0620 (320-5548) Memory: 2.0GB, DDR2-667 SO RAM, 2 D1MM for Dell Latitude Notebooks (311-5687) Keyboard: Internal English Keyboard for Latitude Notebooks (310-8768) Video Card: Intel Integrated Graphics Media Accelerator X3100 Latitude ATG 0630 (320-5549) Hard Drive: 32GB Shock Mounted Solid StateHard Drive, 1.8MM, for Latitude ATG 0630 (341-4878) Hard Drive Controller: Standard Touchpad for LatitudeD630 (310-8792) Floppy Disk Drive: No Floppy Drive for Latitude D-Family Notebooks (340-8854) Operating System: Windows XP Pro SP2 with Vista Business License, Dell Latitude, English (420-7002) TBU: Dell Slim Auto/Air/AC Adapter for Latitude 0 Series (310-8812) CD-ROM or DVD-ROM Drive: 8X DVD+/-RW w/ Roxio Creator and Cyberlink for Vista Basic/Business, Latitude DX20 (313- 5044) Processor Cable: Intel 3945 WLAN (802.11a/g) mini Card Latitude, Factory Install (430-2376) Factory Installed Software: Resource CD wi Diagnostics and Drivers for Latitude 0630 Notebook (313-5028) Feature 6-Cell/56 WHr Primary Battery Latitude 0630 (312-0484) Service: CompleteCare Accidental DamageSvc, Lat. 3Yr (960-0407) Service: Dell Hardware Warranty, Extended Year(s) (987-3508) Service: Type 3 Contract - Next Business Day Parts and Labor On-Site Response. 2YR Extended (982- 7622) Service: Dell Hardware Warranty, Initial Year (987-3587) Service: Type 3 Contract - Next Business Day Parts and Labor On-Site Response, Initial Year (983-1960) Installation: Standard On-Site Installation Declined (900-9987) Mise: US - System Documentation Power Cord, Latitude ATG 0630 (310-9184) Vista Premium Downgrade Relationship Notebook (310-9160) SALES REP: Chemere Fisher PHONE: 1-800-981-3355 Email Address: Chemere Fisher@dell.com Phone Ext: 72-85773 Exhibit "A" file:/IC:\Documents and Settings\et: et Files\OLK4... 1111/2007 Page 1 @ The Right Technology. Right Away. 1M SALES QUOTATION www.CDWG.com 800-808-4239 EDEL FONSECA ~ 18070 COLLINS AVE L L CITY OF SUNNY ISLES BEACH T SUNNY ISLES BEACH, FL 33160-2723 o CITY OF SUNNY ISLES BEACH ~ 18070 COLLINS AVE I P EDEL FONSECA T SUNNY ISLES BEACH, FL 33160-2723 o Contact: EDEL FONSECA 305-792-1832 Customer Phone# 3059470606 Customer P.O. # HZK6869 QUOTE 15 848231 15 1011309 15 442625 15 558210 HP DJ 460WF 17/6PPM 8.5X14 Mfg#: H-P-C8152A#A2L Contract: FLORIDA HP CONTRACT 250-000-03-1 301. 00 4515.00 SVN 2YR EXT REPLACEMENT $201-$400 Mfg#: SVN-054453 Contract: NATIONAL JOINT POWERS ALLIANCE OC110204 58.00 870.00 HP DJ 450 EXECUTIVE CARRYING CASE Mfg#: H-P-C8232A Contract: NATIONAL JOINT POWERS ALLIANCE OC110204 84.30 1264.50 HP AUTO POWER ADAPTER Mfg#: H-P-C8257A Contract: NATIONAL JOINT POWERS ALLIANCE OC110204 64.15 962.25 SUBTOTAL FREIGHT SALES TAX 7611. 75 248.30 .00 BUY WITH CONFIDENCE. CDW IS A FORTUNE 500 COMPANY. TOTAL . US Currency 7,860.05 CDW Government, Inc. 230 North Milwaukee Ave. Vernon Hills, IL 60061 General Phone: 847-371-5000 Fax: 847-419-6200 Account Manager's Direct Fax: 847-465-5279 Please remit payment to: COW Government; Inc. 75 Remittance Drive Suite 1515 Chicago,IL 60675-1515 Page 1 @ The Right Technology. Right Away. ™ SALES QUOTATION www.CDWG.com 800-808-4239 EDEL FONSECA ~ 18070 COLLINS AVE L L CITY OF SUNNY ISLES BEACH T SUNNY ISLES BEACH, FL 33160-2723 o CITY OF SUNNY ISLES BEACH ~ 18070 COLLINS AVE I P EDEL FONSECA T SUNNY ISLES BEACH, FL 33160-2723 o Contact: EDEL FONSECA 305-792-1832 Customer Phone # 3059470606 Customer P.O. # HZJ9163 QUOTE 20 831180 CITRIX GSA PRES SVR 4 ENT 1U Mfg#: CXG-MW2ZPSE0001-G Contract: NATIONAL JOINT POWERS ALLIANCE OC110204 270.91 5418.20 SUBTOTAL FREIGHT SALE S TAX 5418.20 .00 .00 BUY WITH CONFIDENCE. CDW IS A FORTUNE 500 COMPANY. TOTAL . US Currency 5,418.20 CDW Government, Inc. 230 North Milwaukee Ave. Vernon Hills, IL 60061 General Phone: 847-371-5000 Fax: 847-419-6200 Account Manager's Direct Fax: 847-465-5279 Pkaseremffpaymentfu: CDWGovernment, Inc. 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 HOMEWORK. INC. 18081 SW 33rd Street Miramar, FL 33029 Tel/Fax: 954-441-316\ Cell: 954-558-0046 E-mail: noelingco24@aol.com PROPOSAL OF SERVICE 1.0 PROPOSAL OF SERVICE This Proposal of Service lays out the services to be provided by Homework, Inc. 2.0 CUSTOMER This proposal is made to: CITY OF SUNNY ISLES BEACH 18070 Collins Ave, Sunny Isles Beach, FL 33160 Attn: Mr. Edel Fonseca, IT Director -efonseca@sibfl.net Tel: 305-792-1709 Mobile: 786-202-1127 Attn: Mr. Robert Solera, Code Enforcement Manager - rsolera@sibfl.net 3.0 SCOPE OF SERVICE AND CHARGEABLE FEES The customer has requested that Homework, Inc. provide the following services subject to discussion and final confirmation. The schedule of fees quoted herewith is aligned with the customer's requirements. See Attachment A: Scope of Service and Schedule of Fees SERVICE RATE DELIVERY DATE Q Create an Alarm and Certificate of Use database 9 weeks from receipt for the Code Enforcement Department with the $3,500.00 of approval and all following features (see Exhibit 1 to 12): necessary information - User Log-in form as security feature - Main Menu form - Company Information form - Premises Information form - Inspection form - Registration form - Certificate of Use - Premises Information form - Registration form - Alarm - Search License form - Reports form - Labels form - Archive form - Table management form . Create Certificate of Use card, Alarm Certificate, New Cert of Use Invoice and Renewal Cert of Page 1 of3 HOMEWORK, INC. Use Invoice 700.00 Cl Import ALL active and archive Alarm and Certificate of Use data from old database to new 3,500.00 database TOTAL: $7,700.00 4.0 ADDITIONAL CHARGES There will be a separate charge for additional tasks (such as generating new reports or changes in reports and forms). This will require a new proposal and subsequent approval. 5.0 PAYMENT Invoices will be issued upon completion of each module. The invoice will be supported by a list of accomplished tasks. Terms of payment are 45 days from the date of invoice. Any disagreement on the charges must be brought to HOMEWORK attention within 2 weeks from the date of invoice. Billings become delinquent if not paid within 75 days of the invoice date. After 75 days from date of invoice accounts are subject to a service charge of 1 % per month. If payment is not received within 90 days of date of invoice, work will be stopped until the account is brought current. 6.0 ACTIV A TING HOMEWORK, INC. On conclusion of discussion of the Proposal, a Service Agreement will be sent. You may activate Homework, Inc. by issuing e-maillfax instructions to begin work. The instructions must include the Purchase Order reference number. The purchase order can follow later by faxing to (954) 441-3161 or by mail to the address stated on the letterhead. 7.0 LIABILITY AND INTEGRITY Homework, Inc. maintains strict procedures to protect all parties with respect to liability and the integrity of the service provided. 8.0 CONFIDENTIALITY At all times Homework, Inc. and its staff will maintain strict confidence on all information of a proprietary nature acquired during the performance of service to the customer. 9.0 TERMINATION OF SERVICE Either party effects termination of service with 30 days notice in writing. The 30 days begin from the receipt of customer approval. Homework, Inc. will bill the customer based on services rendered. Page 2 of3 Updated 04/27/2006 HOMEWORK, INC. 10.0 VALIDITY This proposal is valid for 30 days from the date of issue. Proposed By: Name Company Date Emmanuel M. Ingco Homework, Inc. October 27, 2007 Page 3 of3 Updated 04/27/2006 OF SU'" City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3 II 3 Fax (305) 947-2150 Building Department (305) 947-5107 Fax City Commission Norman S. Edelcup, Mayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner Danny Iglesias, Commissioner A. John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, City Clerk MEMORANDUM TO: The Honorable City Commission VIA: A. John Szerlag, City Manager FROM: Clayton L. Parker, Building Official/Administrator Robert Solera, Community Development Director DATE: November 15,2007 RE: BlackBear/PTWin - Phase II Implementation/ Source of Funds RECOMMENDATION: It is recommended that the City Commission approve the implementation of Phase II of the BlackBearlPTWin system in the Building and Code Enforcement Departments which encompasses the following: 1. Purchase of 15 ruggedized laptops from Dell at $2,667/EA for a total of $40,000 2. Purchase of 15 mobile printers w/carrying case from CDWG at $533/EA for a total of$8,000 3. Purchase of software from CDWG in the amount of $6,000 4. Payment of monthly air card charges to Verizon in the amount of $50/month/laptop, for a total of $9,000 5. Development of the alarm and certificate of use database by Homework, Inc in the amount of $8,000 Total estimated cost of Phase 2: $71,000 In addition, we are requesting approval of a funds transfer from the General Fund Contingency account (10-800-5990) in the amount of $71,000 to the IT accounts as outlined at the end of this memo. BACKGROUND: As the Building Department has previously presented in front of the City Commission, the implementation of Phase I of the PT Win system in both, the Building and Code Enforcement Departments was successfully carried out and it was done on time and on Budget. The System has increased our ability to better serve the community with the building permit application processing and issuance of permits. To be comoleted by Department Head To be completed by City Clerk's Office Funding available: Approval: Agenda Item No.: Finance DcpartmCl1t City Manager Commission Meeting Date: Page 2 Now, our Departments are ready to initiate the implementation of Phase II of this project, which consists of obtaining the technology necessary to have our inspectors perform on site "Wireless Inspections." With the execution of this technology, our building inspectors will be able to accomplish the following: Buildinf! Department . Maximize the inspector's time out in the field as they will have their inspections request in their mobile units. . Inspectors will be able to enter inspection results right from the job-site which will eliminate both, printed inspections request forms and the time required to input them into the system. . Inspectors will be able to have relevant permitting information right from the jobsite . Inspectors will be able to access and view any code enforcement actions on a parcel from the field . Inspectors will be able to print inspection results, notice of violations, Not approved comments, etc, right from the jobsite . Permit Clerks and Office Staff will be able to access inspection results live, which will in turn allow us to service our customers better. Code Enforcement . Officer would be out on the field 6 to 7 hours . Officers would be able to access ownership information from the field . Officers would be able to create cases from the field . Officers would be able to print the Warnings and Civil Violations from the field . Officers would be able to enter results for the Code Enforcement cases as to correction or need for correction . Officers would be able to download photos to the system from the field . The clerk would have immediate access to the inspectors findings as it is done live . The clerk would be able to open cases and assign cases instantly as messages would be sent via e- mail from the officer to the clerk and vice-versa . The clerk will be able to prepare the file before the officer comes to the office as it will have instant access to it . The clerk will have access to pictures taken by the officer on the field and be able to show to violators if they come into the City to complain about the violation Alarm and Certificate of Use Database With the creation of a consolidated database for Alarm and Certificate of Use various advantages will be experienced in two Departments: IT Department . Will eliminate the need for the Department to copy the database from the previous year in order to create a new database each year; . Will eliminate the need to erase old Certificate of Uses for those businesses that have closed. Page 3 Community Development Department . The creation of the consolidated database will provide a connection between the Certificate of Use and the Alarm that may be present at the location . The Department will have a greater possibility of searching for records and responding to questions related to the Certificate of Use from business owners. . The Department will be able to have an archive of records that were created since 1997 until today, instead of having to search in 6 distinct databases created each year . The Department will have the capability of identifying and having signoffs from the Building Department, the Zoning Department for the various certificates of use prior to issuance. This process will provide better tracking of possible Building or Zoning issues prior to issuance of the Certi fi cate. ADDITIONAL INFORMATION Source of Funds: As part of its fees, the Building Department collects a Technology Fee that is earmarked for projects such as this. The projected revenue for FY 2007/08 is $85,000. However, since there is not a corresponding line item expenditure account, we are requesting a transfer from the General Fund Contingency account (10-800-5990) in the amount of$71,000 to the following accounts in IT: I f.:'~ ' ~ -. "'" X :' ~ 1 .' ''i} <: 6 "" '~ . .,' """"><1I1l ~. .~,,, ill ' .l!,\nl'ount '-:' ~ cCQunt '., v 'f ,', ~ ,', ,., . 1. DeSCription l1tj,.,.,~.~, .~"~~~ ~:t'u ~ ...,' . -.:... ,j ~:.. ," 4j)l .... $9,000 10-559-5410 Verizon air card charges (iiJ $50/month/laptop $6,000 10-559-5467 Citrix software licenses $40,000 10-559-5643 15 ruggedized laptops tJiJ $2,667/each $8,000 10-559-5643 15 mobile printers and carrying cases $8,000 10-559-5467 Alarm & Cert of Use database $71,000 Total *Note: The above transfers include a small contingency of approximately 4% City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3 I I 3 Fax (305) 947-2150 Building Department (305) 947-5107 Fax MEMORANDUM TO: Clay Parker, Building Official Robert Solera, Community Development Director FROM: Priscilla Walker, CMC, Deputy City Clerk?uJ~ DATE: November 19,2007 RE: Approval of Miscellaneous Purchases for Phase II of Black Bear City Commission Norman S. Edelcup, Mayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner Danny Iglesias, Commissioner A. John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, CMC, City Clerk At its regular meeting of November 15, 2007, the City Commission adopted Resolution No. 2007-1177, which approved the following purchases associated with Phase II of the Black Bear project: 1. 15 Laptops from Dell 2. 15 Mobile Printers w/carrying case plus software from CDWG 3. Monthly Air Card Charges from Verizon 4. Alarm & Certificate of Use Database by Homework, Inc. $40,000 $14,000 $ 9,000 $ 8,000 $71,000 Attached is a copy of the approving resolution to assist you in processing this item. Thank you. :pw Attachment cc: Anice Paul, Administrative Assistant to Finance Department Black Bear Phase Ii Purchases Memo