HomeMy WebLinkAboutReso 2008-1200
RESOLUTION NO. 2008-JZQO
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, APPROVING A JOINT
PURCHASE AND ENTITY REVENUE SHARING
AGREEMENT WITH MIAMI-DADE COUNTY FOR THE
USER ACCESS PROGRAM (UAP) FOR THE PURCHASE OF
DIESEL FUEL FOR THE 2,000-GALLON ABOVE GROUND
TANK LOCATED ON THE SOUTHWEST PORTION OF
GOVERNMENT CENTER, ATTACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE
SAID AGREEMENT; AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO EFFECTUATE THE
TERMS OF THE AGREEMENT; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach purchased an emergency fuel supply when
Government Center opened and was being stored in the 2,000-gallon above ground tank located
on the Southwest portion of the City Hall complex; and
WHEREAS, on March 15, 2007 via Resolution No. 2007-1062, the City Commission
approved the purchase and installation of a diesel fuel pump to keep the City's emergency fuel
supply fresh and to be used for the City's buses; and
WHEREAS, the City can now take advantage of the purchase power that Miami-Dade
County offers through the User Access Program (UAP); and
WHEREAS, the UAP offers access to established County contracts with favorable
terms, conditions and pricing saving the City significant savings, and can share in revenue
rebates for every dollar invoiced; and
WHEREAS, Miami-Dade County has provided a Joint Purchase and Entity Revenue
Sharing Agreement, attached hereto as Exhibit "A", and the City wishes to enter into this
agreement for the purchase of diesel fuel as needed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Joint Purchase and Entity Revenue Sharing
Agreement with Miami-Dade County for the purchase of diesel fuel, attached hereto as Exhibit
"A," be, and the same, is hereby approved.
Section 2. Authorization of Mayor. The Mayor IS hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
R2008- Purchase of Diesel Fuel UAP
Page 1 of2
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 17th day of January 2008.
~TTEST:
,.. ~
:~ ~... '
..' jane A. Hines, CMC, City Clerk
.,
Moved by: Co~ ~~
Seconded by: c.v~ ~~JN
Vote: S-O
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
l/1:Y es)
k::::(Y es)
~es)
-/L.(Y es)
7/(y es)
_(No)
_(No)
_(No)
(No)
_(No)
R2008- Purchase of Diesel Fuel UAP
Page 2 of2
MIAMI.
-
Department of Procurement Management
Stephen P. Clark Center
111 N.W. 1st Street, Suite 1300
Miami, Florida 33128
MIAMI-DADE COUNTY
USER ACCESS PROGRAM (UAP)
APPLICATION FORM
The entity indicated below requests participation in Miami-Dade County
User Access Program (UAP).
Entity Name:
Contact Person:
Title:
Address:
City:
State:
Zip Code:
Telephone No.
Fax. No.
Website:
m Pr'-? b lC..
Title/ Position Held:
Please return application to.'
Miami-Dade County
Department of Procurement Management
111 N. W. 1st Street
Suite 1300
Miami, Florida 33128
UAP VENDOR APPLICATION APPROVAL
UAP Participants Validation No.:
Director's
Approval:
Date.'
Miriam Singer, Director
Department of Procurement Management
Visit our web site - 24 hours a day
www. miamidade.gov/dpm
Miami- Dade County- "Delivering Excellence Every Day"
MIAMI.
-
Department of Procurement Management
Stephen P. Clark Center
111 N.W. 1st Street, Suite 1300
Miami, Florida 33128
MIAMI-DADE COUNTY
JOINT PURCHASE AND ENTITY REVENUE SHARING AGREEMENT
USER ACCESS PROGRAM (UAP)
By submission of this agreement, the entity named below indicates an interest in
participating in the Miami-Dade County joint purchase and revenue sharing User
Access Program, hereafter referred to as the UAP. Completion of this agreement by
the participating entity is a prerequisite to participation in the UAP and the use of
Miami-Dade County contracts, terms, conditions and pricing. This agreement is NOT
a binding obligation to purchase goods and services from County established
contracts, ONLY an obligation to adhere to the following terms and conditions when
choosing to utilize a County established contract.
It is understood that Miami-Dade County Department of Procurement Management
will review all recurring and new request for purchases on an annual basis for
eligibility and utilization by other governmental, quasi-governmental and not-for-
profit entities, using the following criteria, which should include, but not be limited to
the following: any contract previously designated for access by other entities, any
contract that another municipality or quasi-governmental or non-profit entity has
expressed an interest in accessing, and/or any contract that is generic and can be
utilized by other municipalities or quasi-governmental or non-profit entities. Such
contracts and or solicitations shall be designated for the UAP and appropriate
standard language shall be placed in the solicitation document to allow access to
other entities in addition to Miami-Dade County departments. Miami-Dade County
will notify all participating entities of the availability of contractual documents and
applicable Award Sheets by posting such information online at the DPM Website.
Participation by awarded vendor(s) in the Joint Purchase Portion of the UAP is at the
sole discretion of the vendor, except with respect to those entities that choose
'active' participation in the UAP for whom the vendor shall be required to honor all
orders under the County contract. See the 'Active' Entity participation in the UAP
provisions at the end of this section. Vendors are free to elect NOT to extend
County contract prices to an entity that is not in 'active' participation status.
It is understood that each governmental, quasi-governmental and not-for-profit entity
which uses a Miami-Dade County established contract will establish its own contract,
release its own orders, issue its own purchase orders, be invoiced therefrom, make
its own payments, determine any additional applicable shipping terms, and issue its
own exemption certificates as may be required by the bidder. Note: All entities
outside of the geographic boundaries as specified in the solicitation may be subject
to additional shipping charges.
It is further understood and agreed that Miami-Dade County is NOT a legally binding
party to any contractual agreement made between any governmental unit and any
bidder/proposer as a result of this Agreement.
All purchases resulting from the use of Miami-Dade County contracts or any contract
resulting from Miami-Dade County solicitations and/or the utilization of the County
contract prices and terms and conditions identified in bid documents shall make
reference to the specific contract bid number being accessed.
MIAMI-DADE COUNTY
JOINT PURCHASE AND ENTITY REVENUE SHARING AGREEMENT
USER ACCESS PROGRAM (UAP)
PAGE 2
A discount (rebate) up to 2% from the total dollar amount, less any additional
shipping charges, may be deducted from all invoices resulting therefrom, .Q.!lQr to
issuing payment to the vendor. Disbursement of the discounted amount shall be
1.5% rebated to Miami-Dade County and 0.5% retained by the entity. The entity may
elect to deduct all, none or part of the rebate from the vendor's invoice.
Arrangements can also be made for Miami-Dade County to invoice the vendor the
2% discount if the entity is unable to make the UAP deduction or arrange for the
vendor to remit the UAP discount directly to the County. In these cases Miami-Dade
County will retain 1.8% of the discount and remit 0.2% of the discount to the entity
to help defray administrative costs. However, the entity shall be liable to the County
for the 1.5% reimbursement regardless of whether the entity invokes any or all of the
2% invoice reduction.
Payment shall be made to Miami-Dade County on a quarterly basis, along with the
attached report form. Quarterly reports and all applicable payments must be
submitted to the Department of Procurement Management (DPM) /Administrative and
Fiscal Division, no later than 15 working days after the end of each quarter,
regardless of the value of purchases during the preceding quarter. By submission of
these summary reports and corresponding payment, the entity is attesting to their
correctness. All such reports and payments shall be subject to audit by Miami-Dade
County.
Willful falsification and/or failure to submit quarterly payment reports and make
applicable payments in a timely manner may result in termination or cancellation of
the privilege of accessing County contracts and any and all remedies relating to the
collection of such fees shall be enforceable.
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STEPHEN P. CLARK CENTER
DEPARTMENT OF PHOCUHI:MEN I MANAGt:Mt:N I
OFFICE OF THE DIRECTOR
111 NW 1 ST STREET
SUITE 1300
MIAMI, FLORIDA 33128-1974
(305) 375-5257
FAX: (305) 375-2316
MIAMI-DADE COUNTY, FLORIDA
July 5, 2005
Dear Colleagues:
For many years, Miami-Dade County has furnished copies of award sheets to municipalities and other quasi-
governmental entities through our Joint Purchasing Program. This Program has provided your organization with
the ability to access County established contracts with favorable terms, conditions and pricing.
Accessing County contracts will become easier in the near future as we make upgrades to our eProcurement
system. Award sheets and contract documents will soon be available on-line. As an added incentive for utilizing
established Miami-Dade County contracts, we would like your entity to become a partner in our User Access
Program (UAP). This Program will enable your organization to share a revenue rebate and keep 1/2% by "
accessing established Miami-Dade County contracts.
In order for your entity to participate in the UAP and access Miami-Dade County contracts in the future, you
must do the following;
Sign and return the enclosed Miami-Dade County Joint Purchase and Entity Revenue Sharing
Agreement via fax to (305) 372-6099
Agree to make reference to the specific County contract bid number in all purchases orders
Indicate your unique County assigned UAP number on all orders issued against County established
contracts
Deduct a 2% discount from all related vendor invoices, prior to paying their invoice
Disburse the discounted amount as follows: 1.5% rebated to Miami-Dade County on a quarterly basis,
along with the attached report form; and retain 0.5% by your entity as a rebate
We know that budget constraints are an issue for all of us. The UAP can add up to substantial dollars for your
entity in terms of saved administrative and personnel costs, plus the bonus of the revenue rebate.
I would like to point out that this deduction is similar to the method your Finance Department may currently use
to take a "prompt payment" discount from invoices. Additionally, many entities already have processes in place
to make payments to Miami-Dade County for support services provided by our County.
We welcome the opportunity to present this Program to your entity representative(s) in person. If you would like
to schedule a presentation or if you have any questions regarding this opportunity, please call my office and
speak with either Tom Blaine at (305) 375-5375 or Celia Hudson at (305) 375-2898. Thank you again for your
continued interest in accessing Miami-Dade County contracts.
Enclosure
January 7, 2008
Dear Colleagues:
I wanted to make you aware of an exciting revenue sharing opportunity for
Governmental, Quasi-Governmental and not-for-profit organizations. Your organization
can now take advantage of the purchasing power that Miami-Dade County (MDC) offers
through our User Access Program (UAP). This Program offers access to established
County contracts with favorable terms, conditions and pricing.
Utilizing established County contracts can provide organizations significant savings
through the purchase of goods and services. As an MDC purchasing partner,
organizations can share in revenue rebates for every dollar invoiced. In addition, your
organization will realize substantial savings in terms of value, and reduced administrative
and personnel costs currently invested in for purchasing functions.
Please take a moment to view the available UAP contracts on our website at
www.miamidade.qov/dpm. From the section "Doing Business with the County", select
User Access Program, click on "UAP Eligible Contracts." Award sheets and contract
documents are also posted on-line at this site.
In order to participate in the UAP and access Miami-Dade County contracts, you must
do the following:
Access the Miami-Dade County Joint Purchase and Entity Revenue Sharing
Agreement via the website. Sign, return and fax the agreement to (305) 372-
6099.
Agree to make reference to the specific County contract bid number in all
purchases orders.
Indicate your unique County assigned UAP number on all orders issued against
County established contracts. This number will be assigned after your
application is received.
Deduct a 2% UAP fee from all related vendor invoices, prior to paying the
invoice.
Disburse the deducted amount as follows: 75% rebated to Miami-Dade County
on a quarterly basis, along with the appropriate report form, and retain 25%
revenue share your entity as a rebate.
October 29, 2007
Page 2
Some entities already have processes in place to make payments to Miami-Dade
County for other support services. This deduction is also similar to the method most
finance departments use to take a discount from invoices for "prompt payment." If
managing the 2% deduction poses a hardship to you, we can arrange alternatives for
your organization.
We welcome the opportunity to present this Program in person to you and/or your
colleagues. If you would like to schedule a presentation, or if you have any questions
regarding this opportunity, please call Celia Hudson, DPM Division Director at (305) 375-
1966.
Thank you for your continued interest in accessing Miami-Dade County contracts. We
look forward to speaking with you and having you join us as our purchasing partner.
Sincerely,
Miriam Singer
Director
TO:
Via:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
The Honorable City Commission
A. John Szerlag, City Manager
Rick Conner, Engineering & Public Works Director l L
January 1 ih, 2008
Miami-Dade County User Access Program (UAP) Participation - Fuel Purchase
Recommendation:
Authorize the use of Miami-Dade County's User Access Program (UAP) for the City's fuel
purchase.
Background:
On March 15th, 2007, the City Commission approved Resolution No. 2007-1062 authorizing the
purchase and installation of a diesel fuel pump to keep the City's emergency fuel supply fresh
and also to be used for the City's buses. The diesel fuel pump has now been purchased and
installed on the 2,000 gallon above-ground tank located on the southwest corner portion of the
government center parking lot.
The City can now take advantage of the purchasing power that Miami-Dade County (MDC)
offers through the User Access Program (UAP). The UAP offers access to established County
contracts with favorable terms, conditions, and pricing. By using the established County
contracts, the City will see significant savings. Additionally, as a Miami-Dade County
purchasing partner, the City can share in revenue rebates for every dollar invoiced. (For
example, prior to paying any invoice from a UAP vendor, the City will deduct a 0.5% UAP fee
as revenue share rebate to the City.)
Additional Information:
Funding for fuel purchase is available in the FY 2007/08 Budget, Account Number 10-574-5523.
Thirty-two thousand dollars has been allocated. Competitive bidding requirements have been
met through Miami-Dade County's contract.
To be com leted by City Clerk's Office
To be completed by De artment Head
Funding available: 'D Y'V\ k!-
Finance Department
Agenda Item No.:
Commission Meeting Date:
TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin. Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, CMC, City Clerk
MEMORANDUM
Rick Conner, Public Works Director and Engineering Directo~u)cJLl~
Priscilla Walker, CMC, Deputy City Clerk
January 22, 2008
Approval of Joint Purchase and Entity Revenue Sharing Agreements with
Miami-Dade County
At its regular meeting of January 17,2008, the City Commission adopted Resolution No. 2008-
1200, which approved the above-referenced item. Attached is a copy of the approving resolution
and the original Agreement that has been signed by the Mayor for processing with the County.
Upon completion, forward the original, executed Agreement to the Office of the City Clerk
for the record.
Thank you.
/pw
Attachments
Mdc Joint Purchase & Revenue Sharing Agrmt Memo