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Home My WebLink AboutReso 2008-1227 RESOLUTION NO. 2008- J ~ ~':l A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF TEN (10) BUS SHEL TERS AND INTERNAL LIGHTS FROM TOLAR MANUFACTURING COMPANY, INC., PURSUANT TO CITY OF CORAL SPRINGS AGREEMENT #OS-B-136M, IN A TOTAL AMOUNT NOT TO EXCEED SEVENTY -EIGHT THOUSAND EIGHT HUNDRED DOLLARS ($78,800.00), AS QUOTED AND ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission has expressed a desire to replace the current bus shelters in the City with shelters that are more conducive to the City's Streetscape Plan; and WHEREAS, at a previous City Commission meeting staff presented several model bus shelters from which the City Commission could choose; and WHEREAS, the City Commission selected Model #13NADL-VICGL as the preferred bus shelter and the Four-Foot Perforated Metal Benches with privacy bar and no back; and WHEREAS, Tolar Manufacturing Company, Inc, ("Tolar") is the sole source vendor of bus shelter Model #13NADL-VICGL; and WHEREAS, Tolar has provided a quote for the purchase of ten (10) bus shelters and internal lights, in a total amount not to exceed Seventy-Eight Thousand Eight Hundred Dollars ($78,800,00), attached hereto as Exhibit "A"; and, WHEREAS, the quote from Tolar utilizes the same pricing, terms, and conditions as City of Coral Springs Agreement #05-B-136M; and WHEREAS, the City's procurement codes provides that purchases made under state, county or other governmental contracts, or competitive bids with other governmental agencies are exempt from the City's competitive bidding procedures; and WHEREAS, the City desires to purchase said bus shelters and internal lights from Tolar. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section I. Authorization of Purchase, The City Commission hereby authorizes the purchase of ten (10) bus shelters and internal lights from Tolar Manufacturing Company, Inc" in a total amount not to exceed Seventy-Eight Thousand Eight Hundred Dollars ($78,800,00), as quoted R2008- Bus Shelter Purchase from Tolar Page I of2 and attached hereto as Exhibit "A", pursuant to City of Coral Springs Agreement # 05-B-136M. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution, Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 21st day of February 2008. ATTEST: ~ 4 J.~ Jane A. Hines, CMC, City Clerk APPROVED AS TO FORM AND LEG L FICIENCY: Moved by: (' 1)~~ Sc.H() LL Seconded by: C.f)~~J~j ~ fS~cz.'2.}yJ Vote: z...l-o- \ Mayor Edelcup Vice Mayor Thaler Commissioner Brezin Commissioner Goodman Commissioner Scholl ~(Yes) kt>~Yes) -1L- (Yes) t::1Y es) _(Yes) _(No) _(No) _(No) _(No) _(No) R2008- Bus Shelter Purchase from Tolar Page 2 of2 Thursday, JanlJary 17, 2008 2: 11 PM Richard Clements 7166884908 p.02 Corporate otficM 238 M/lri<l.h Cln:lc:. COl'OI'3. ('.~Iilocnb 92.!l79 PkaM ((IS I) 608 0081 . 1".." (9:'1) llull UU41 USA (Y110) 3SP-G I 65. \\oww,tDlur",rg.com . --- .- ~ " TOLAR SHELTERS E.astern Regionlll Offlc.e 7\154 Tr..."it no.,d. Sul~ 31 Ii Wi1l;o1,~Yillc. N"... \'01'1. I 41!2 I Phun" (710) 681\.49u6 . Fax (7IS) 688 41101\ ..~ . - , '~l,..l~ "tNNMO'V"lit'\ OOMrN.V. !lie January 17, 2008 Shaun Glevez City of Sunny Isles Beach 18070 Collins Ave. Sunny Isles Beach, FI 33160 Quote: 13461 Dear Shaun: Thanks for calling today for an updated quote on the 13' bus shelters as recently purchased. We are pleased to submit the following for your approval on the same shelters and solar lighting sets as were sent to you In the llIutumn: 10 13' Dome roof, non-advertising transit shelter (Model 13NAlD-VICGL) featuring: Roof design with two dr[;ular shapes running horizontally with one serving as a rain gutter and the other as a raceway for electric wiring for any optional overhead security lighting, bronze tint Lexan Thermoclear roof panels, roof ends closed off with bronze tint acrylic; 3/8" clear tempered Victorian style safety glass in the rear and 30" end walls; end wall glass is framed within the end leg set and the rear wall glass is supported by adjustable stainless steel glass stands which anchor to the concrete and glass rail; durable baked powder coat finish color RAL 9017 Traffie Black, adjustable leveling shoes, zinc anchors and all installation hardware - no seating or lighting- engineered for Florida Building Code @ $ 5,800.00 eB[;h $ 58,000.00 12 0301354 Tolar/SOL TSSL security light, NEC Article 690 compliant, dusk to dawn lED solar illumination ~ S 1,500,00 per shelter S 15,000,00 Product Total $ 73,000.00 Delivery to Sunny Isles Beach - client supplied forklift and labor required S 5.800.00 Total FOB destination. $78,800.00 Detailed chop and erection drawingc are provided to allow for field inctallation or repair. Shelterc are shipped knockdown, unassembled. Our current lead-time is approximately 8-10 weeks from receipt of a signed purchase agreement or purchase order and color selection, Terms are Net 30 days. This quote is valid for 30 days. Thank you for the opportunity to provide this quote. Please contact me with any questions at 800-339- 6165 x-229 or Pmerrlck~tolarmf~,com. Sincerely, ; ..'; .......',....w-..-. .... . :~:...~.:.... "," ,':', '..-; .. Richard Clements for Patrick Merrick Vice President Sales/Product Development Exhibit "A" " C.l 1 t .... I i I Y ~-, I r (' (' l I 1.1 r n I r II r ( . ~.~ i n ,-,=.. I c) ') I .. BUS STOP LOCATIONS January 16, 2008 LEGEND D Bus Stops With Shelters D First Priority For A Shelter D Second Priority For A Shelter D Bus Stops Without Shelters City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Ciry Commission Nonnan S. Edelcup, Mayor Lewis J. Thaler, Vi,~ Mayor Roslyn Brezin, Commirsioner Gerry Goodman, CommirJioner (305) 947-0606 City IIall (305) 949-3113 Fax (305) 947-2150 Huilding Department (305) 947-5107 Fax George "Bud" Scholl, CommirJioner A. John Szerlag, Ci!Y Manager Hans Ottinot, Ci!Y Allomey Jane A, Hines, Ci!y Clerk TO: Honorable Mayor and City Commission VIA: A. John Szerlag, City Manager FROM: Jorge Vera, Assistant City Manager Rick Conner, Director of Public Works DATE: February 21, 2008 REGARDING: Approval of the purchase of ten new City of Sunny Isles Beach standard Bus Shelters RECOMMENDATION We recommend that the City Commission approve the purchase of ten new Bus Shelters (the larger standard size), eight of them for placement as per the attached map and two for inventory. As an update, we purchased an additional twelve shelters last year. Lack of available manpower has delayed the installation date for all of them, but six have been placed and six will be placed as quickly as possible (based on future availability of manpower). The location of these remaining six is indicated in green on the attached map. This contract would be with Tolar Manufacturing our current supplier, in an amount not to exceed $78,800. REASONS We would like to order the next set so that when we have people available, we can start the next phase without the delay of the ordering process. Eight would be placed as shown on the attached map in yellow, and two would be for replacement or immediate expansion. ADDnlONALINFORMATION We did complete a plan of which this is part. We will have to acquire some easements if we proceed with construction of all of the units. The total cost of the project is estimated to be less than $78,800. There will be an annual operation and maintenance costs, which is partially budgeted. The expected time for completion of the project is Spring of 2009. Funding is not currently available, a budget transfer will be required from Contingency Account 20- 600-5990 to Capital Account 20-600-5620 in the amount of $78,800. Funding a\'ailable: Appro\'al: To be com leted b Ci Clerk's Office Agenda Item No.: to '2-21-0~ Finance Department Commission Meeting Date: \l D D D D BUS STOP LOCATIONS January 16, 2008 LEGEND Bus Stops With Shelters First Priority For A Shelter Second Priority For A Shelter Bus Stops Without Shelters TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3 II 3 Fax (305) 947-2150 Building Department (305) 947-5107 Fax City Commission Norman S, Edelcup, Mayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner George "Bud" Scholl, Commissioner A. John Szerlag, City Manager Hans Ollino!, City Attorney Jane A, Hines, CMC, City Clerk MEMORANDUM Susan Simpson, Cultural & Human Services Director Priscilla Walker, CMC, Deputy City Cler;t?~-<...9- February 26, 2008 Approval of Purchase of Bus Shelters and Lights At its regular meeting of February 21, 2008, the City Commission adopted Resolution No. 2008-1227, which approved the purchase of bus shelters and lights from Tolar Manufacturing Company, Inc. Attached is a copy of the approving legislation to assist you in processing this item, Thank you, /pw Attachments cc: Anice Paul, Administrative Assistant to Finance Department Bus Shelter Purchase (Tolar) Memo