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Home My WebLink AboutReso 2008-1223 1-- RESOLUTION NO. 2008-' 1~~3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, ENTERING INTO AN AGREEMENT WITH SOLID RESOURCES, INC. FOR EMERGENCY DEBRIS DISPOSAL MANAGEMENT SERVICES, IN RESPONSE TO REQUEST FOR QUALIFICATIONS NO. 07-10-01, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THREE THOUSAND SIX HUNDRED SIXTY DOLLARS ($103,660), ATTACHED HERE)'O AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUA TE THE TERMS OF THE AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach issued Request for Qualifications No, 07-10-01 for Emergency Debris Disposal Management Services to the City; and WHEREAS, the City received four (4) responses to said RFQ, which have been reviewed by staff; and WHEREAS, staff has determined that the firm of Solid Resources, Inc. is the most responsive responsible response; and WHEREAS, the City wishes to enter into an agreement with Solid Resources, Inc. for Emergency Debris Disposal Management Services, in an amount not to exceed One Hundred Three Thousand Six Hundred Sixty Dollars ($103,660.00), attached hereto as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Agreement. The agreement with Solid Resources, Inc. for Emergency Debris Disposal Management Services, in an amount not to exceed One Hundred Three Thousand Six Hundred Sixty Dollars ($103,660.00), attached hereto as Exhibit "A", be, and the same, is hereby approved. Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of this Agreement. Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 21st day of February 2008. R2008- Solid Resources Inc Emergency Debris Disposal Mgmt Agrmt (RFQ 07-10-01) Page 1 of2 L -"-- , \ CITY OF SUNNY ISLES BEACH AND SOLID RESOURCES INC. AGREEMENT CONTRACT NO. 0708-042 THIS SERVICE AGREEMENT ("Agreement") entered into this~~day of February 2008, by and between the CITY OF SUNNY ISLES BEACH (hereinafter referred as to "City"), a municipal corporation of the State of Florida, and, sQLiD RESOURCES INC. authorized to do business in the State of Florida (hereinafter referred to as "Consultant"), whose Federal 1.0. # is 6s-1 / c:J,J7Ibd- . RECIT ALS WHEREAS, the City wishes to employ Consultant to provide FEMA acceptable monitoring of disaster generated debris management and technical assistance, and manage the debris removal in the event of a natural disaster, as more particularly described in Attachment "A" which is attached hereto and made a part hereof; and WHEREAS, the Consultant is qualified, willing and able to provide the desired services on the terms and conditions set forth herein; and WHEREAS, the City desires to enter into an Agreement with Consultant to provide the Services in a total amount not to exceed One Hundred Three Thousand Six Hundred Sixty Dollars ($103,660.00); and NOW THEREFORE, in consideration of the premIses and the mutual covenants herein names, the parties agree as follows: TERMS 1. RECIT ALS: The recitals set forth above are hereby incorporated into this Agreement and made a part hereof. 2. SERVICES: Consultant agrees to furnish all labor and materials in a good workmanlike and professional manner and to perform the Services designated in Attachment "A" attached hereto, and incorporated herein by reference. The Services shall be performed by Consultant to the full satisfaction of the City. Consultant agrees to have a qualified representative to audit and inspect the Services provided on a regular basis to ensure all Services are being performed in accordance with the City's needs and pursuant to the terms of this Agreement, and shall report to the City accordingly. Consultant agrees to immediately inform the City via telephone and in writing of any problems that could cause damage to the City's property, improvements and persons. Consultant will require its employees to perform their work in a manner befitting the type and scope of work to be performed. In the event that the Consultant fails to complete the Services pursuant to the terms of this contract and City must undertake the completion of performance of Services, Consultant agrees to indemnify the City for all costs incurred with respect to the completion of those Services and any damages the City may suffer as a result of the Consultant's failure to perform the Services. C0708-002 Sol id Resources Inc. Agreement City of Sunny Isles Beach 18070 Collins A venue, Sunny Isles Beach, Florida 33] 60 (305) 947-0606 phone (305) 949-3113 Fax 3. COMPENSATION. Payment to Consultant for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Attachment "A", which fee shall be disbursed on a monthly basis and under the following conditions: a. Oisbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from, the Consultant pursuant to this Agreement will be reviewed by the initiating City Oepartment. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. c. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final Invoice. In order for both parties herein to close their books and records, the Consultant will clearly state "final invoice" on the Consultant's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Consultant. Consultant shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Consultant with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Consultant. Consultant shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 4. UNDISCLOSED CONDITIONS: In the event that undisclosed conditions are discovered during the performance of this Agreement, the City shall have the right to cancel this Agreement upon ten (10) days written notice to Consultant. Upon termination, the City may re-bid the project if the Consultant fails to perform under this Agreement due to the undisclosed conditions. 5. INSURANCE: Consultant shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance C0708-042 Solid Resources Inc. Agreement 2 ~ I City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3] 13 Fax coverage to protect the City and Consultant against all loss, claims, damage and liabilities caused by Consultant, its agents, sub-Consultants or employees, as indicated below: o Comprehensive General liability insurance, including broad form contractual liability coverage for all operations, including, but not limited to, contractual, products, and completed operations, personal injury and property damage liability with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate. o Worker's Compensation, as required by law, but with no less than $1,000,000 for Employer's Liability. o Business Automobile Liability which shall include coverage for all owned, non-owned and hired vehicles for minimum limits of not less than One Million Dollars ($1,000,000) per occurrence, One Million Dollars ($1,000,000) per accident for bodily injury and Five Hundred Thousand Dollars ($500,000) per accident for property damage. o Professional Liability (errors and omissions) insurance, with a combined single limit of not less than One Million Dollars ($1,000,000.00) per occurrence. o Umbrella/Excess Liability coverage in addition to the foregoing limits that when combined with the foregoing limits provide total coverage of at least Five Million Oollars ($5,000,000). Insurance required of the Consultant shall be primary to, and not contribute with, any insurance or self- insurance maintained by the City. Such insurance shall not diminish Consultant's indemnification and obligations hereunder. The insurance policy(ies) shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the City with a minimum A.M. Best rating of A-Excellent. Before any work under this Agreement is performed, and at any time upon request, Consultant shall furnish to the City certificates of insurance evidencing the minimum required coverage and shall be appropriately endorsed for contractual liability, with the City named as additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City's Risk Management Department. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to the City. The City reserves the right from time to time to change the insurance coverage and limits of liability required to be maintained by Consultant hereunder. C0708-042 Solid Resources Inc. Agreement 3 City of Sunny Isles Beach 18070 Collins A venue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Consultant shall also require and ensure that each of its sub-Consultants providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. 6. OWNERSHIP OF DOCUMENTS: The parties agree that all documentation and work product produced pursuant to this Agreement shall become the exclusive property of the City and shall be provided to the City upon request. 7. INDEPENDENT CONSULT ANT RELATIONSHIP: It is understood and agreed that nothing contained in this Agreement shall be deemed to create a partnership, joint venture, other association, or an employer/employee relationship between the Consultant and the City. Consultant shall be in the relation of an independent Consultant and is to have entire charge, control and supervision of the work to be performed hereunder. 8. COMPLIANCE WITH LAW: Consultant shall comply with all laws, regulations and ordinances of any federal, state, or local governmental authority having jurisdiction with respect to this Agreement ("Applicable Laws") and shall obtain and maintain any and all material permits, licenses, approvals and consents necessary for the lawful conduct of the activities contemplated under this Agreement. Specifically, Consultant shall comply with all applicable conflict of interest provisions as provided in state statutes, Miami-Oade County Code and the Code of the City of Sunny Isles Beach (Section 62-16 entitled "Ethics in Public Contracting"). As provided in Section 62-16, Code of the City of Sunny Isles Beach, the City Commission may terminate this Contract for violation of the above-referenced ethical standards. 9. INDEMNIFICATION AND WAIVER OF LIABILITY: The Consultant agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents, representatives, officers, directors, officials and employees from and against claims, damages, losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of appellate proceedings) relating to, arising out of or resulting from the Consultant's negligent acts, errors, mistakes or omissions relating to professional services in the performance of this Agreement. The Consultant's duty to defend, hold harmless and indemnify the City, its agents, representatives, officers, directors, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or injury to impairment, or destruction of tangible property including loss of use resulting therefrom, caused by any negligent acts, errors, mistakes or omissions related to professional services in the performance of this Agreement C0708.042 Solid Resources Inc. Agreement 4 City of Sunny Isles Beach 18070 Collins A venue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax including any person for whose acts, errors, mistakes or omissions the Consultant may be legally liable. The parties agree that ONE HUNORED OOLLARS ($100.00) represents specific consideration to the Consultant for the indemnification set forth in this Agreement. The Consultant hereby acknowledges receipt of ONE HUNORED OOLLARS ($100.00) and other good and valuable consideration from the City in exchange for giving the City the indemnification provided herein. 10. ASSIGNMENT: This Agreement shall be binding upon and shall inure to the benefit of the City and to any and all of its successors and assigns, whether by merger, consolidation, transfer of substantially all assets or any similar transaction. Notwithstanding the foregoing, this Agreement is personal to the Consultant and it may not, either directly or indirectly, assign its rights or delegate its obligations to City hereunder without first obtaining the City's consent in writing. Any such attempted assignment or delegation shall be deemed of no legal force and effect whatsoever. 11. TERM: The term of this Agreement shall begin upon the execution of this Agreement and is divided into three major services. Task 1 is the development of an emergency debris management plan and obtaining of FEMA approval. Task 2 is the development of an RFP to guarantee the services of a professional debris removal company. Task 3 is the management of debris removal in the event of a natural disaster. Task 1 and 2 shall end no later than August 31, 2008, and Task 3 shall be undertaken on an as need basis, as more particularly described in Attachment "A" which is attached hereto and made a part hereof. Payment will be made only for work completed to the satisfaction of the City. Consultant is to commence performance of work on the Commencement Oate and continue in a diligent manner until work is complete. Consultant acknowledges that compliance with the commencement and completion schedule is the essence of this Agreement. The terms of Sections 8 and 9 entitled "Compliance with Law" and "Indemnification and Waiver of Liability," respectively, shall survive termination of this Agreement. 12. TERMINATION: A. Termination for Cause. If, through any cause within its reasonable control, the Consultant should fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this agreement, the City shall have the right to terminate the services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of the agreement and grant Consultant ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this agreement and the City shall receive a refund from the Consultant in an amount equal to the actual cost of a third party to cure such failure. C0708-042 Solid Resources Inc. Agreement 5 City of Sunny Isles Beach 18070 Collins A venue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax (i). In the event of termination, all finished and unfinished documents, data and other work product prepared by Consultant (and sub consultant(s)) shall be delivered to the City and the City shall compensate the Consultant for all services satisfactorily performed prior to the date of termination, as provided in Paragraph 3 herein. (ii). Notwithstanding the foregoing, the Consultant shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the agreement by Consultant and the City may reasonably withhold payments to Consultant for the purposes of set- off until such time as the exact amount of damages due the City from the Consultant is determined. B. Termination for Convenience of City. The City may, for its convenience and without cause, terminate the services then remaining to be performed at any time by giving written notice which shall become effective seven (7) days following receipt by Consultant. The terms of Paragraphs 12 A (i) and (ii) shall be applicable hereunder. C. Termination for Insolvency. The City also reserves the right to terminate the remaining services to be performed in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. O. No Lost Profits/Consequential Damages. In no event shall the City be obligated to compensate consultant for lost profits or consequential damages. 13. NOTICES: All notices and other communications required or permitted to be given under this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: If to the City: A. John Szerlag With a copy to: City Manager Hans Ottinot, City of Sunny Isles Beach City Attorney 18070 Collins Ave. City of Sunny Isles Beach Fourth Floor 18070 Collins A venue Sunny Isles Beach, Florida 33160 Fourth Floor Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160 Tel: (305) 792-1702 C0708-042 Solid Resources Inc. Agreement 6 I City of Sunny Isles Beach 18070 Collins A venue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax If to the Consultant: Lynne Storz, Projcet Manager Solid Resources Inc. b/h?'1.J..snw,c..',r,~, 2201 Cantu Court, Suite 119 Sarasota, Florida 33126 Tel: (941) 379-8100 Fax: (941) 379-8113 14. GOVERNING LAW: The validity of this Agreement and the interpretation and performance of all of its terms shall be construed and enforced in accordance with the laws of the State of Florida, without regard to principles of conflict of laws thereof. The location of any legal action or proceeding commenced under or pursuant to this Agreement shall be in Miami-Dade County, Florida. 15. ARBITRATION: It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. 16. INCORPORATION INTO AGREEMENT: The City's Request for Qualifications No. 07 -10-01, as well as the Consultant's Response thereto, are expressly incorporated into this Agreement by this reference. 17. MISCELLANEOUS: A. In the event any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless be binding upon the parties with the same effect as though the void or unenforceable provisions had been severed and deleted. B. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. C. This Agreement shall constitute the entire agreement between the parties with respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral and written negotiations, commitments, agreements and understandings relating hereto. D. Any modification of this Agreement shall be effective only if in writing and signed by the parties to this Agreement. C0708-042 Solid Resources Inc. Agreement 7 City of Sunny Isles Beach 18070 Collins A venue, Sunny Isles Beach, Florida 33 160 (305) 947-0606 phone (305) 949-3113 Fax E. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party granting such waiver. 18. CONFLICTING PROVISIONS: The terms and conditions in this Agreement supersede any other conflicting provisions that are contained in any other document. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate on the day and year first written above. WITNESSES: JUiJf f(. f~~ Signature SOLID RESOURCES INC. -k tJT/T)t R-. f 0 lJ,f t f{ Print Name BY&'~~r G4Y"j J. S-r;;1:)J.lCcV/cl-f; ;?Z'c>, DeN; WITNESSES: '~e [~~ Signature /~~ ~. ( ~ F- L l'ltq L LEKFl) lIS Print Name BY;~ A ~ Jane A. Hines, CMC, City Clerk CITY OF SUNNY ISLES BEACH g &}1,.'1d.J ~ orman S. Edelcup, Mayor ATTEST: APPROVED AS TO FORM AND LEGAL SUFFICIENCY ~ ,ans Ottinot, City Attorney C0708-042 Solid Resources Inc. Agreement 8 SOLID 'f' RESOURCES INC E:--:\Wc':--::'dF:--:1.11. &. E\lIR( ;1..:'-:( 1 SIRII' b City of Sunny Isles Beach Contract Rates Project Manager $120 Administrative Supervisor $ 75 Debris Management Consultant $100 Debris Operations Manager $110 Field Monitor Supervisor $ 75 TDSR Site Supervisor $ 75 Damage Claims Supervisor $ 75 Debris Planning & Training Supervisor $ 75 Field Monitor $ 55 TEL: 941.379.8100 . FAX: 941.379.8113 . 2201 CANTU COURT. Sum: 119 . SARASOTA · FLORIDA . .14212 . """" 4 ,..,TT1\ ".171\.T'1' " A " 1- BENFIELD ~ CERTIFICATE OF LIABILITY INSURANCE 1/30/2008 PRODUCER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT BENFIELD CORPORATE RISK AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ONE NEW YORK PLAZA, SUITE 3210 COMPANIES AFFORDING COVERAGE NEW YORK, NY 10004 COMPANY NATIONAL LIABILITY AND FIRE INSURANCE COMPANY A COMPANY AMERICAN HOME ASSURANCE COMPANY B INSURED: COMPANY SOLID RESOURCES, INC. C 2201 Cantu Court, Suite 119 COMPANY Sarasota, FL 34232 D COMPANY UNITED STATES FIDELITY AND GUARANTY CO. E COMPANY F COMPANY G COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCES LISTED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITIONS AND EXCLUSIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. co L TF POLICY EFFECTIVE POLICY EXPIRATION TYPE OF INSURANCE POLICY NUMBER DATE (MMIDDIYY) DATE (MM/DDIYY) LIMITS A ~ENERAL LIABILITY GENERAL AGGREGATE $ 1,000,000 X COMMERCIAL GENERAL L1AB. PRODUCTS-COMP/OP AGG $ 1,000,000 f-- :J CLAIMS MADE 0 OCCUR. LNY -00052-2007 9/24/2007 4/8/2008 PERSONAL & ADV INJURY $ 1,000,000 f-- OWNER'S & CONTRACTOR'S PROTo EACH OCCURRENCE $ 1,000,000 f-- f-- FIRE DAMAGE (ANY ONE FIRE) $ 50,000 MED. EXP. (ANY ONE PERSON) $ 5,000 B ~TOMOBILE LIABILITY ANY AUTO CA 720-4883 9/24/2007 5/3/2008 COMBINED SINGLE LIMIT (each) $ 1,000,000 f-- ALL OWNED AUTOS BODILY INJURY (per person) f-- SCHEDULED AUTOS BODILY INJURY (per accident) f-- X HIRED AUTOS PROPERTY DAMAGE (per accident) f-- X NON-OWNED AUTOS f-- C EXCESS/UMBRELLA LIABILITY to CLAIMS MADE 0 OCCUR. EACH OCCURRENCE EXCESS OF UNDERL YING D U.S. LONGSHORE & HARBOR WORKERS (Compensation Risks) X I STATUTORY I I OTHER E WORKERS' COMPENSATION AND X I STATUTORY I I OTHER EMPLOYERS LIABILITY THE PROPRIETOR / PARTNERS / EL EACH ACCIDENT $ 1,000,000 EXECUTIVE OFFICERS ARE: D274W00445 9/28/2007 10/1/2008 EL DISEASE - EACH EMPLOYEE $ 1,000,000 R:NCLUDED EXCLUDED EL DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS: Certificate holder is an additional insured on GL and AL as required per written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 City of Sunny Isles Beach DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT 18070 Collins Avenue FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF Sunny Isles Beach, FL 33160 ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE BY: ~k'UkL -~Ck-~- ----I REQUEST FOR QUALIFICATIONS NO. 07-10-01 PROFESSIONAL SERVICES FOR EMERGENCY DEBRIS DISPOSAL MANAGEMENT CITY OF SUNNY ISLES BEACH MIAMI-DADE COUNTY, FLORIDA NOTICE TO CONSULTANTS NOTICE IS HEREBY GIVEN that the CITY OF SUNNY ISLES BEACH is seeking qualifications for the following: Professional Services for Emergency Debris Disposal Management Request for Qualifications (RFQ) No. 07-10-01 Pursuant to the Consultants' Competitive Negotiation Act, Section 287.055, Florida Statutes ("CCNA"), the City of Sunny Isles Beach, Florida (the "City") a municipality located in Miami-Dade County, requests qualified professional engineer consultants ("Consultants") to submit letters of interest and statements of qualifications and experience, including Standard Form 330, to act as the City's Consultants to provide Management Services for the preparation of a Federal Emergency Management Agency ("FEMA") approved Debris Management Plan, for the development of a Request for Proposals for Debris Removal, and Management Services to monitor and control debris removal. RFQ packages are available at no cost from Demandstar by calling 1-800-711-1712 or by accessing their website at www.demandstar.com. Sealed submittals will be received by the City Clerk until 10:00 a.m., Wednesday, November 14, 2007, at the Sunny Isles Beach Government Center located at 18070 Collins A venue, First Floor Meeting Room, Sunny Isles Beach, Florida, 33160. Submittals received after this time will not be accepted. Submittals will be opened publicly and read aloud at this time. A mandatorv Pre-Submittal Conference is scheduled for 10:00 a.m., Wednesday, October 24, 2007 at the Sunny Isles Beach Government Center located at 18070 Collins A venue, First Floor Meeting Room, Sunny Isles Beach, Florida. All Consultants planning to submit a submittal are required to attend this meeting. Consultants should allow sufficient time to ensure arrival prior to the indicated time, those arriving after the discussion has begun will not be considered to be in attendance. Submittals from those who have failed to attend will not be accepted. The envelope containing the sealed bid must be clearly marked: "IMPORTANT, BID ENCLOSED" RFQ # 07-10-01 PROFESSIONAL SERVICES FOR EMERGENCY DEBRIS DISPOSAL MANAGEMENT OPENING DATE AND TIME: WEDNESDAY, NOVEMBER 14,2007, 10:00 A.M. FEMA Approved Debris Management Plan: The Consultant will develop, with assistance from the City, a Debris Management Plan that is to be submitted to FEMA by the Consultant for approval. Request for Proposal for Debris Removal: The Consultant will develop, with assistance from the City, a Request for Proposals for Debris removal and disposal that conforms to the approved Debris Management Plan. This proposal shall then be offered by the City and Consultant to potential responders. The Consultant shall review the responses and make a recommendation to the City as to how to proceed with an award. Debris Removal Management Services: The Consultant will provide the necessary staff, on site and in satellite locations, equipment, trammg and all other necessary items to provide the City complete management of emergency generated debris removal and disposal that conforms to the approved Debris Management Plan. The City reserves the right to reject any or all submittals, with or without cause, and to waive technical errors and informalities, and to accept the submittal which best serves the interest of the City. For further information, please contact Rick Conner, Public Works Director, by phone at 305-792-1928 or by email at rconner@sibtl.net. Jane A. Hines, CMC, City Clerk City of Sunny Isles Beach CITY OF SUNNY ISLES BEACH, FLORIDA REQUEST FOR QUALIFICATIONS NO. 07-10-01 PROFESSIONAL SERVICES FOR EMERGENCY DEBRIS DISPOSAL MANAGEMENT 1.1 INTRODUCTION Pursuant to the Consultants' Competitive Negotiation Act, Section 287.055, Florida Statutes, ("CCNA") the City of Sunny Isles Beach, Florida, (the "City") a municipality located in Miami-Dade County, Florida, requests qualified professional engineer consultants ("Consultants") to submit letters of interest and statements of qualifications and experience, including Standard Form 330, to act as the City's consultants. The City intends to execute agreements with the consultants to provide support services for emergency debris management. 1.2 MANDATORY PRE-SUBMITTAL CONFERENCE & SUBMISSION DATE A mandatory Pre-Submittal Conference is scheduled for 10:00 a.m., Wednesday, October 24, 2007 at the Sunny Isles Beach Government Center, 18070 Collins Avenue, First Floor Meeting Room, Sunny Isles Beach, Florida. All Consultants planning to submit a submittal are required to attend this meeting. Consultants should allow sufficient time to ensure arrival prior to the indicated time, those arriving after the discussion has begun will not be considered to be in attendance. Submittals from those who have failed to attend will not be accepted. Submittals must be received by the City Clerk's Office no later than 10:00 a.m. Wednesday, November 14, 2007, at the Sunny Isles Beach Government Center, First Floor Conference Room, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Submittals will be opened publicly and read aloud at this time. 1.3 ELIGIBILITY In addition to the other requirements stated in this document, to be eligible to respond to this Request for Qualifications (RFQ), the Consultants must have successfully provided within the past five (5) years, services similar to those outlined in Section 1.5 of this RFQ. Each Consultant shall meet all legal, technical, and professional requirements for providing the requested services. The Consultants shall furnish such additional information as the City may reasonably require. This includes information that indicates financial resources as well as the ability to provide and maintain the requested services. The Consultant must have attended the pre-submittal meeting to be eligible to be considered for this project. No exceptions will be made. 1.4 RESERVATION OF RIGHTS While pursuing this RFQ process, the City reserves the right to: · Accept any or all responses, and the right, in its sole discretion, to accept the Consultants it considers most favorable to the City's interests. · Reject any and all qualifications and to seek new qualifications when such a procedure is reasonably in the best interest of the City. . Investigate the financial capability, integrity, experience, and quality of performance of each Consultant, including officers, principals, senior management, and supervisors, as well as staff identified in the response to RFQ. · Investigate the Consultants' qualifications or any of its agents, as it deems appropriate . Conduct personal interviews of any or all prospective Consultants prior to selection (the City shall not be liable for any costs incurred by the Consultant in connection with such interviews). . Waive any of the conditions or criteria set forth in this RFQ. 1.5 SCOPE OF SERVICES The Consultant is to prepare a Debris Management Plan, submit it to FEMA and receive FEMA approval. The Consultant will also develop, with assistance from the City, a Request for Proposals for Debris removal and disposal that conforms to the approved Debris Management Plan. The Consultant will supply this proposal to all potential service providers, review the submittals received, and make a recommendation to the City for award of a contract. As the last step in this process, the Consultant shall provide all necessary personnel (on site and off site), equipment, materials, and supplies for complete Management Services to monitor and control debris removal and disposal. The intent is to have the Consultants provide a viable holistic approach to the emergency recovery process, in a manner consistent with FEMA guidelines such that the maximum allowed reimbursements to the City will be realized. 1.6 SUBMITTAL REQUIREMENTS All submittals by Consultants shall contain no more than ten pages addressing the issues in the attached scoring sheet. In addition, the document should be submitted in a soft cover stack. No binders, or large hard bound documents will be accepted, All other required documentation (except for 5 and 6 below) will not be considered a part of the ten pages. Any Consultant wishing to provide the services described in Section 1.5 must submit one original and two additional complete copies that include, at a minimum, the following documentation: 1. Name, address and company, including, but not limited to, a business overview, financial state of the business, annual revenue for past two years, and names and addresses of persons having financial interest in the firm. 2. A list of all projects (including government projects) completed or in process for the past five years, and a corresponding list of client references with contact names and telephone numbers. 3. Proof of authorization to transact business in Florida from the Florida Secretary of State, from the prime Consultant as well as supporting firms. 4. Appropriate current Federal 330 form showing the Consultant firm's data and supporting the Consultant's firm's ability to perform each category of work described. (Note: These forms will not be counted as part of the ten page maximum). 5. The name, title, qualifications, experience, and all contact information of the proposed contact person for the consultant. 6. A listing of the proposed personnel to be assigned to the City's various potential projects, including their qualifications and experience. 7. Sworn statement pursuant to Section 287.133(3)(A), Florida Statutes, on Public Entity Crime, a copy of which is attached hereto. 8. Non-collusive Affidavit, a copy of which is attached hereto. 1.7 ADDITIONAL INFORMATION · The submittal must clearly be marked on the front of the envelope: "SEALED QUALIFICATIONS" RFQ # 07-10-01 PROFESSIONAL SERVICES FOR EMERGENCY DEBRIS DISPOSAL MANAGEMENT OPENING DATE AND TIME: WEDNESDAY, NOVEl\1BER 14, 2007, 10:00 A.M. . Questions regarding this RFQ must be directed, no later than five working days before the opening of the RFQ, to: Rick Conner Director of Public Works Telephone: (305) 792-1928 Email: rconner@sibfl.net · Responses to this RFQ must be delivered by the stated deadline to: Jane A. Hines, CMC City Clerk Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, FL 33160 . The opening of the submittals will be in the First Floor Conference Room, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 at the stated time. · Submittals will be opened publicly and read aloud at this time. . The City is under no obligation to return the submittals. . The City will not be liable for any cost incurred in the preparation of the response to RFQ. . The submittal shall be prima facie evidence that the Consultant has full knowledge of the scope, nature, quantity and quality of work to be performed; the detailed requirements of the specifications; and the conditions under which the work is to be performed. . The Consultants shall furnish the City with such additional information as the City may reasonably require. . Under no circumstance should any prospective Consultant, or anyone acting on their behalf, seek to influence or to gain the support of any member of the City Commission or City Staff favorable to the interest of the prospective Consultant. Likewise, contact with the City Commission or City Staff against the interest of other prospective Consultants is prohibited. Any such activities may result in the exclusion of the prospective Consultant from consideration by the City. Copy 2 of 2 RFQ # 07-10-01 .~.'t FEMA f~ Prepared for the CITY OF SUNNY ISLES BEACH November 14, 2007 10:00 a.m. EST us. Department of Tronsponalion Federal Highway Administration Prepared by SOLID RESOURCES, INC. ~NRCS A wholly-owned subsidiary of The O'BRIEN'S Group [I]] US Army Corps of Engineers@; Comprehensive assistance with FEMA, FHWA, NRCS and USACE related projects SOLID f\ RESOURCES INC E"\lRO:-':}.l!XTAI. &. I \.lFfl..GFSCY Sr-R\KJ~_" Headquarters Sarasota Office 2201 Cantu Court Suite 119 Sarasota, Florida 34232 Office: 941-379-8100 Cell: 714-307-3778 Fax: 941-379-8113 Miami Office 6505 Blue lagoon Drive Suite 435 Miami, Florida 33126 Office: 786-662-3145 Office: 786-662-3147 www.solid-resources.com Subconsultant Dewberry & Davis, llC 6135 lakeview Road Suite 400 Charlotte, North Carolina 28269 www.dewberry.com . Dewberry @2007 Solid Resources Inc., All rights reserved. CITY OF SUNNY ISLES BEACH Request for Qualificatio~s to Provide Professional Services for Emergency Debris Disposal Management RFQ No. 07-10-01 TABLE OF CONTENTS Section Page - Technical Competence 1 -- Project Understanding and Approach 4 -- Availability of Staff 7 -- Experience with FEMA Requirements 8 -- Performance Issues 10 -- Standard Form 330 11 - Submittal Requirements 29 Printed on recycled paper. SOLI D Q- RESOURCES E.'VlRa'I'<ENW.& fi.\\EJlc.hl"CY SEm1C.fS __ TECHNICAL COMPETENCE la. PROJECT TEAM'S OVERALL TECHNICAL COMPETENCE Solid Resources, Inc. (SRI) is an environmental and emergency consulting firm established in Florida in 1992 to provide superior disaster debris management and FEMA emergency recovery services to governmental cli- ents. Since its inception, SRI has expanded and specialized in worldwide disaster debris management, Public Assistance Program assistance, recovery services, grant administration as well as governmental accounting and auditing services. The company has significantly expanded during the past six years and has a proven record of accomplishment for rapid and effective emergency response to complex and catastrophic disasters. Solid Resources, Inc. works closely with local, state and federal emergency management agencies to monitor and expedite the cleanup of disaster debris and to maximize reimbursements and financial assistance from granting agencies, such as FEMA and FHW A. In every contract, establishing procedures for communication, planning, performance monitoring, quality and cost control have proven key to a project's success. SRI is able to provide superior services by assessing and evaluating each client's unique pre- and post-disaster situation including details into debris collection, communications, contracts, regulations and operational procedures. SRI has an excellent reputation due to the number and size of successfully completed projects, a refined busi- ness methodology and its extensive roster of qualified professionals. SRI has hired and trained over 800 ex- perienced employees who are prepared for deployment on extremely short notice. SRI has developed a team with a superior working knowledge of the eligibility guidelines for FEMA, FHW A, USACE and NRCS tech- nical programs to ensure the highest level of successful reimbursements to its clients. In addition, SRI has an extensive background in successful management and disaster debris monitoring services at the state and local levels. During Florida's devastating 2004 hurricane season, SRI's staff responded quickly and effectively, deploying over 415 employees who played a key role in managing, monitoring and measuring the removal of nearly 10 mill10n cubic yards of storm debris in 52 Florida communities generated by four major hurricanes. When Flor- illa was again severely impacted by hurricallesin LUUS: SRI provided debris management and monitoring ser- vices to verify the removal of over 6.5 million cubic ards of eligible debris and reconciling over $100 million in debris removal expenses. J The SRI Public Assistance (P A) Tea provided 60 Public Assistance Co~mators and Project Officers to as- sist with the post disaster recovery pro ~s in the State of Florid~vidmg services for pre-event positioning, Preliminary Damage Assessments (PDA)~l'pliGaJlt...gflefings;1GckoffMeetings, onsite inspections, Project Worksheets (PW), document review, applicant customer service, grants management, Detail Damage Inspec- tion Report (DDIR), technical assistance as well as [mal inspections and audit reviews by the Inspector Gen- eral. Our PA Team has extensive experienced with Project Worksheet appeals, advocating for local applicants and representing the State in negotiations that significantly and positively impact reimbursements. SRI is one of the only companies with Emergency Management Assistance Compact (EMAC) experience and assisted Florida by assembling $30 million in EMAC claims for their Mississippi Katrina mission. In addition, SRI helped Florida State agencies with approximately $150 million in Public Assistance funding. SRI re- viewed and wrote $48 million in PWs for four Florida Dept. of Transportation (FDOT) Districts 1,3,4 and 6- these FDOT Districts contain 35 of the State's 67 counties. SRI was tasked by the FDOT to assist applicants within those Districts with their FHW A Emergency Relief claims, preparing numerous Detailed Damage In- spection Reports (DDIR) for local applicants. The City will be served by SRI's specialized emergency management and disaster recovery offices in Miami and Sarasota to staff all planning and recovery activities. SRI's scalability and backing of their multi-billion dollar parent company (Seacor, headquartered in Fort Laurderdale, NYSE: CKH) will provide the City with the qualified personnel necessary to meet the demand of the its recovery efforts. SOLID <i RESOURCES El-~IL"''''AL tx a\U'J'GENCY SEIWlC1S ~ f " , ., " , , l" ' ~I; At the invitation of Division of Emergency Management, SRI staff presented a Project Closeout training work- shop for 75 state and federal recovery workers at the Long Term Recovery Office (L TRO) in Orlando and helped to create and staff the first State Debris Team. In coordination with FEMA, the SRI State Debris Team prepared training material and set up applicant debris management training workshops throughout South Flor- ida. The company has developed and delivered FHW A and FEMA program training to more than 700 state and local government personnel throughout the State of Florida. As demonstrated by the number of communities successfully served by SRI since 2001, the company is uniquely capable of handling multiple, large-scale projects and simultaneous work tasks while maintaining customized, individual responses to localized needs. Responding to emergency situations requires superior management leadership, quick yet deliberate decisions, dedicated and trained staff, and clear and effective communication with all the entities working in the field. Due to their expertise, SRI has teamed with Dewberry & Davis, LLC (Dewberry) in order to the provide highest possible level of professional services to the City of Sunny Isles Beach. For more than 20 years, Dew- berry has worked with clients on efforts to enhance mitigation, preparedness, response, and recovery from ma- jor disasters and emergencies. Dewberry's experience working with local, state, and federal departments and agencies has provided them with the knowledge and ability to help clients develop effective and robust strate- gies for all phases of the disaster management cycle. As one of the U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency's (FEMA) largest contractors, the firm actively supports the national effort to reduce the impact of both natural and manmade hazards on people, property and the econ- omy. Dewberry's emergency management specialists average more than 26 years of experience as local emergency managers, first responders, and consultants. They understand the critical differences between developing and publishing a national policy or program and implementing policies and programs at the state and local levels. Dewberry staff recognize that there are no "pre-scripted" answers to emergency management and tailor their efforts to meet the specific needs of clients. They are proud of our track record - particularly of helping clients build the capability to prepare, respond and recover from disasters and emergencies. lb. PROJECT MANAGER'S SPECIFIC TECHNICAL COMPETENCE For the debris removal management services portion of the Scope of Services, Ms. Lynne Storz has been se- lected to serve as the Project Manager for the City of Sunny Isles Beach project. Ms. Storz was SRI's Project Manager for Hurricane Wilma (2005) in Collier County, Florida (1,200,000 cubic yards) and for Hillsborough County, Florida (1,000,000 cubic yards) for three disasters (2004 storm season). During these projects her re- sponsibilities included overall project management of debris monitoring services in accordance with FEMA guidelines for reimbursement. This included supervision of up to 182 employees providing administrative/data management, field supervision, and field monitoring services. She oversaw the preparation of daily status re- ports, interim status reports, and the after action report. She provided technical expertise to county personnel on debris cleanup strategies and FEMA guidelines through daily coordination meetings. Her role involved en- suring accurate recordkeeping for debris collection and monitoring services to maximize FEMA reimburse- ment, conducting daily meetings with the debris contractor to ensure collection operations met contractual ob- ligations as well as county deadlines and coordinating with the county's Code Enforcement department to re- solve ineligible debris clean-up. Ms. Storz has 15 years of experience working for local government in the field of solid waste management. As the Solid Waste Management Coordinator for Washington County, Oregon, she managed the Cooperative Recycling Program, a consensus coalition of 11 cities and the unincorporated county areas. Her areas of ex- pertise include disaster management, public policy development, program development, program implementa- tion and franchise negotiation. Ms. Storz provided regulatory oversight of the 21 county franchised solid waste collectors and has in-depth knowledge of solid waste collection practices. SOLID Q RESOURCES E1. VIlla'<.u....."IAl N. E!.U'J'C,El'CY ~'Dl\'IO..' 2 Ms. Storz has a Master's degree in Urban and Regional Planning from Portland State University and on-going FEMA Disaster Debris Management training since 1999. Ms. Storz has completed following FEMA courses: IS-I, IS-3, IS-l 00, IS-200, IS-253, IS-393, IS-630, IS-632, IS-700, IS-800 and P A Operations I (lS-631). Ms. Storz has worked on the following disasters: TS Bonnie, Charley, Frances, Ivan, Jeanne, Dennis, Katrina and Wilma. Ms. Storz lead an SRI team that drafting a statewide Debris Management Plan for FDOT that was recently ap- proved by FEMA. With vast experience with large-scaie debris management projects during the 2004 and 2005 hurricane seasons in Florida, combined with her extensive background in solid waste management dem- onstrate that Ms. Storz possesses the necessary skills and experience to act as the City of Sunny Isles Beach's Project Manager for debris removal management for a disaster event of any magnitude. Mr. Robert Swan of Dewberry & Davis, LLC will be assigned as the Debris Management Consultant to assist SRI in the develop the Debris Management Plan and the Request for Proposals for Debris Removal and Dis- posal portions of the Scope of Services. Mr. Swan has 39 years experience in the emergency management field and is recognized as a leader in debris management planning. He is an experienced trainer and has been involved, at ground zero, in numerous post-disaster debris management situations. He knows, through actual experience, the issues and solutions to the debris management challenges experienced in a disaster event. Mr. Swan has developed Debris Management Plans for Pinellas, Palm Beach and Hillsborough Counties, Flor- ida; Mobile and Baldwin Counties, Alabama; Wake County, North Carolina; Fort Bend County, Texas; and the cities of Houston and Garland, Texas, and Washington, DC. He has also prepared Scopes of Work for De- bris Removal contracts for numerous counties and cities in Florida and Texas. Mr. Swan has provided technical review and recommendations on numerous FEMA applicant debris eligibility issue appeals and has a thorough understanding of the FEMA Public Assistance Pilot Program requirements. He recently updated the Debris Management Plans for Hillsborough County, Florida and the City of Garland, Texas to meet the requirements of the FEMA Public Assistance Pilot Program. His past experience proves his unparalleled qualifications to act as the City of Sunny Isles Beach's Debris Management Consultant to assist the City in the develop of a Debris Management Plan and a Request for Proposals for Debris Removal and Disposal. SOLI 0 Q RESOURCES E..,VlIla,"'f.NTAI. t.: fu,1EIlCf..'l(.-Y SEm'JCl'.S 3 _ PROJECT UNDERSTANDING AND APPROACH 2a. UNDERSTANDING OF THE SCOPE OF SERVICES I Task 1. Debris Management Plan Under the P A Pilot Program, FEMA will provide an additional five . ercent Fr cost share to municipali- ties that have a FEMA-approved Debris Management Plan and at lest two ~-qualified debris removal con- tractors. The SRI/Dewberry Team will follow the FEMA establishe Deb,?s Management Plan Outline and the Increased Federal Share Incentive Checklist to ensure compliance 'th the requirements of the FEMA Public Assistance Pilot Program. The following subtasks are envisioned to de elop the final Debris Management Plan: Needs Assessment: A Needs Assessment will be conducted that will include the following services: . Perform a three day on-site visit with City of Sunny Isles Beach staff to conduct interviews with key emer- gency management, public works, and solid waste management staff. . Review of the City's existing emergency management plans. . Review of the existing debris removal and disposal contracts. . Review of the existing Standard Operating Procedures. . Develop a written report describing the results of the Needs Assessment. . Conduct an on-site briefing to make recommendations based on the assessment findings. Debris Management Plan Development and Approval Process SRl will prepare a comprehensive Debris Management Plan based on the information gathered during the Needs Assessment. The plan will address the City's ability to respond to a disaster event based on personnel and equipment; and be consistent with the City's Comprehensive Emergency Management Plan. The plan will address the management and operational structures needed to prepare for, respond to and recover from either a natural or man-made (terrorist) debris-generating disaster event. The draft plan will be submitted to City staff for review and revised as required. Mr. Swan will assist the City in submitting the finalized Debris Manage- ment Plan to FEMA Region IV for their review and approval. Task 2. Develop a Request for Proposals for Debris Removal and Disposal Mr. Swan has developed detailed Requests for Proposals (RFP) for Debris Removal and Disposal for clients that have been used successfully in obtaining the services of qualified debris removal and disposal contractors. Mr. Swan will work closely with the City's contracting and legal staff to ensure that the RFP meets local and state procurement and legal requirements. The detailed Scope of Services required will conform to FEMA re- quirements, as outlined in the Debris Management Plan. Mr. Swan will assist the City to review the RFP re- sponses and assist in the identification and selection of pre-qualified contractors based on the current FEMA Pilot Program guidance. Task 3. Provide Debris Removal Management Services SRl follows the Incident Command System (ICS) protocol commonly used by other responders and agencies during recovery efforts. This structure, refmed as a result of SRl' s experience during the past 15 years in Flor- ida, ensures clear reporting relationships and eliminates confusion. SRl will mobilize a debris management project team sufficient to match the size and scale of the City's debris recovery effort. This team typically consists of: a project manager, assistance project mangers (as needed), a FEMAlFHW A coordinator, an operations/route manager, field supervisors, debris collection monitors, dis- posal site monitors, roving monitors, QAlQC inspectors, a GIS analyst, an environmental specialist, a safety officer, and data entry and support staff. SOLI 0 (i RESOURCES ", .;~ E:,VIRa'<~m-."AL& EMEl\GENCY SEIWlCE. . 4 The SRI debris team is experienced with all facets of debris planning, mitigation, response and recovery and is prepared to provide the City with comprehensive debris management and monitoring services. The fIrst step to any new project is to review the services the client expects and to make recommendations on what is needed pre-disaster, as well as after the storm. In order to ensure the City's debris management team is fully prepared to initiate a successful debris removal project, SRI will advise and train the City's selected staff in essential debris management and monitoring functions. SRI personnel will review load ticket protocol, collection vehi- cle standards and compliance factors, debris zone maps and procedures, reporting and documentation require- ments, obtain a list of Federal-Aid roads eligible for reimbursement by the Federal Highways Administration, review data reporting templates, discuss TDSR site preparations, and review current FEMA debris eligibility criteria and policy matters, among other vital tasks. Solid Resources, Inc. will work closely with City and state and federal emergency management agencies to monitor and expedite the cleanup of the disaster debris and to maximize reimbursements and fInancial assis- tance from granting agencies, such as FEMA and FHW A. In every contract, establishing procedures for com- munication, planning, performance monitoring, quality and cost control have proven key to a project's success. SRI will provide superior services by assessing and evaluating the City's unique pre- and post-disaster situa- tion including details into debris collection, communications, contracts, regulations and operational proce- dures. SRI will provide core management personnel responsible for all facets of debris management and will provide a Project Manager to be in consistent contact with City's Debris Manager, Emergency Operation Center, col- lection contractors, fIeld monitors and work crews. All disposal sites will be reviewed and the measurement, certifIcation and placarding of the debris removal contractor's trucks will begin as soon as trucks have arrived. SRI will also assist the City as needed with obtaining any necessary permits, licenses or certifIcates. SRI will initiate the truck certifIcation program in coordination with the debris removal contractors to accu- rately measure the volumetric capacity of each truck. SRI can supply certification forms which include the lat- est FEMA guidelines for measuring trucks. We will photograph each truck, attach a certifIcation placard to it, note any unique sideboards or tailgates which TDSR site managers should be alert to, and inspect the trucks to make sure they comply with minimum local, State and Federal standards. SRI also will periodically spot check and recertify trucks in order to prevent alteration of the volumetric capacity post-certification. SRI will manage the inspection of the disposal or unloading sites by providing monitors qualifIed to verify load capacity in order to provide accurate documentation and record keeping. At least two disposal site moni- tors will be assigned to each temporary or fmal disposal site the City designates. SRI will perform on-site, street-level loading area inspection and documentation of debris cleanup and collection. SRI will provide an adequate number of fIeld monitors to inspect and control debris collection (quantity dependent on the severity of the event and # of crews) utilizing manifest load tickets, field logs and other documentation as required. SRI will assist the City in the establishment of a contractor Damage Reporting and Remediation Program. Our monitors are trained to document and immediately report any damages to private resident property which oc- cur during the collection of debris, such as to mailboxes, cars, yards or other items. Each incident is docu- mented with photographs, logged on field reports and called into SRI management personnel, who in turn alert the debris removal contactor(s) and the City to the issue. SRI will facilitate daily meetings between the City, SRI and the debris removal contractor management staff each afternoon to report progress, review collection strategies, coordinate efforts, resolve problematic issues and make any necessary adjustments and improvements to operational procedures. SRI monitors and managers can greatly facilitate the debris removal program by mapping out where debris remains, locating 'hot spots' for immediate collection, marking ineligible debris piles and tracking progress for pass completions and zone clo- sures. This information can be used by contractors to plan collection strategies, and by City managers to track progress and report to the media. SOLID Q RESOURCES E;,,\~IENfAL& E."EI\G~""CY SERVlClS 5 As fieldwork is completed, SRI will produce, collect, and organize all paperwork such as load tickets. All data are then entered into the SRI database, which will later provide supporting invoice detail to ensure successful reimbursement from funding agencies. This will occur throughout the project but with particular focus early in the project to establish good practices of field personnel and a superior process. SRI will implement and maintain a disaster debris data management tracking software system that: . Ensures proper storage and organization of debris collection debris data; . Links load tickets to any parameter - contractors, trucks, TDSRS information, etc.; . Streamlines record reconciliation of each load of eligible debris; . Provides daily, weekly, montWy and project-wide customized reports as required by the City's Project Manager showing recovery status, schedule updates, and project completion forecasts; . Streamlines debris removal contractor invoice reconciliation, and cost projections; and . Provides the necessary details to submit to the FEMA and other funding agencies for use in Project Work- sheets and other types of reimbursement applications such as Detailed Damage Inspection Reports SRI's debris tracking software is extremely flexible as to its management, input, predetermined field selections and reporting output. Reports can be fully customized to meet any of the City's needs or requirements. 2b. IDENTIFICATION OF A SIGNIFICANT PROJECT ISSUE As was discovered during the 2004 and 2005 hurricane seasons, one of the main issues that can develop during the course of a disaster debris removal operation is the accurate monitoring and tracking of debris removed from Federal-Aid (FA) eligible roads. A~ederal benefits cannot be duplicated, any costs incurred by the City of Sunny Isles Beach for debris removed. om FA roads during first pass can only be reimbursed by the Fed- eral Highways Administration (FHW A) d cannot be reimbursed by FEMA. Numerous applicants throughout the state are currently attempting to segr~g te the FA eligible debris removal and monitoring costs in order to prepare Detailed Damage Inspection Re .0 (DDIR) for submission to the FHW A through the Florida Dept. of Transportation (FDOT). This pr~d al ~ep is required so that the FEMA Project Worksheets for the over- all debris removal proj7<*f'roe p/oce~s A4 appro\1'ed, obligated and funded throughout the project. Inability by some applicants to segr~g te do~as 7lfud in substantial funds being de-obligated at the time of project closeout. v\. /.. . . . . . . . SRI has developed a methodplog~n which the segregatIOn of the FA elIgIble costs IS accomplIshed automatI- cally through the use of F A c\e~.gnated debris removal contractor crews, monitors and load tickets. As soon as the first pass operations are d5"mpleted, a DDIR can be prepared for the City of Sunny Isles Beach for submis- sion to FDOT. The remaini~k debris recovery costs from roadways can then be submitted to FEMA. 2c. PRACTICALITY OF APPROACH Working from the Keys to the Panhandle, the practicality of the Solid Resources' technical approach has been demonstrated following the impacts of eight hurricanes in Florida during 2004 and 2005. Other debris manage- ment firms have mimicked SRI's use of the Incident Command System structure to mobilize, adjust and demo- bilize debris monitoring resources. The use of similar techniques by competing firms provides positive confir- mation that the SRI approach is practical in a real emergency situation and that its comprehensive but flexible structure provides a superior degree of quality control, minimizes monitoring costs and provides for rapid and complete reimbursement of all eligible debris removal costs. Daily processing and data entry of all load tickets, combined with daily mapping of the status of the debris re- moval activities is the most practical methodology to ensure successful reconciliation of load tickets and in- voices, while providing debris removal status updates to the City and its citizens. The use of SRI's proprietary software tracking program allows the City to request reports such as Daily and Cumulative breakdown of de- bris disposal by Type of Debris and Disposal Site location. SOLID ~ RESOURCES E>.~aNTAI.& E.\Il'J\(.ENCY SERVIC1.S 6 __ AVAILABILITY OF STAFF 3a. ABILITY TO HAVE STAFF READILY AVAILABLE SRI has a proven track record of responding immediately to our clients' emergency needs. In most instances we have had key management personnel positioned at disaster sites within 12-24 hours of a storm event, ready to assist with coordinating and monitoring the critical first push of debris from high priority roadways. If a storm event threatens southeastern Florida, SRI will plan to assign a Project Manager to the City of Sunny Isles Beach's Emergency Operations Center or Debris Management Center 24 - 48 hours before a storm sys- tem makes landfall. Within 24 hours of the Notice to Proceed, all key management personnel and first push roadway monitors will be mobilized to the City. Within 72 hours of the event, all trained roadway, disposal site and supervisory monitors, in numbers appropriate to the disaster event and as directed by the City, will be in position and ready to work. SRI will assign a Project Manager as the Department's Debris Manager's primary point-of-contact for the du- ration of the project. The Project Manager will be responsible for all SRI personnel and services provided, will also prepare reports on debris collection activities and will oversee all project activities. The staff listed in Standard Form 330 will be committed to, and available to the City of Sunny Isles Beach throughout the course of each hurricane season during the contract period. While other firms utilize inexperienced employees from temporary staffing agencies during emergency situa- tions, SRI maintains a cadre of over 800 experienced and trained disaster debris management and monitoring professionals who are on-call and available for immediate deployment. Employees and new hires residing in Miami-Dade County and its surrounding areas will be given fust hiring preference during the course of this project. When responding to and recovering from a disaster supported by the SRI Disaster Debris Management Team, the City of Sunny Isles Beach will know that it is receiving the best disaster management and recovery services available; provided by a company that is not over-obligated and is dedicated to making the City of Sunny Isles Beach's needs its priority. As demonstrated by the number of communities successfully served by SRI during the 2004 and 2005 hurri- cane seasons, Solid Resources, Inc. is uniquely capable of handling multiple, large-scale projects and simulta- neous work tasks while maintaining customized, individual responses to localized needs. 3b. ABILITY TO KEEP STAFF READILY AVAILABLE Solid Resources has a proven track record of providing every client with the appropriate level of debris moni- toring staff as required by event severity and requested by the client in order to satisfy FEMA monitoring re- quirements. In order to assure continuity of operations, all field and disposal monitors are SRI employees and committed to provide services to the client for whatever period is necessary to complete the debris removal operations. All supervisory and management staff are full-time employees of SRI and therefore are prepared to provide services to the City of Sunny Isles Beach both pre- and post-event until acceptance of the final load ticket reconciliation has been approved by City staff. Solid Resources, Inc. has signed a teaming agreement contract with Dewberry & Davis, LLC which ensures that Mr. Swan will be dedicated to the City's project until final completion and acceptance. SOLI 0 <l RESOURCES E:;YI.a,ML.",,"TALli EM1'J\CE.'lCY !icm'ICU 7 _ EXPERIENCE WITH FEMA REQUIREMENTS Solid Resources, Inc. (SRI) has developed a team of 40 full-time employees with a superior working knowl- edge of the eligibility guidelines for FEMA, FHW A, USACE and NRCS technical programs to ensure the highest level of successful reimbursements to its clients. SRI's Recovery Team Public Assistance Coordina- tors, Project Officers, Debris Specialists and other Technical Specialists are highly competent and experienced in all facets of FEMA grant management and disaster recovery services; with backgrounds and training in a wide variety of fields as well as in emergency management. We believe in going above and beyond our cli- ents' expectations when it comes to quality of work. SRI is uniquely suited to provide debris monitoring services to the City of Sunny Isles Beach because of: . Extensive experience providing disaster management services for the Florida DEM and DOT; . SRI has been tasked by the Florida Department of Transportation (FDOT) to provide emergency recov- ery training to FDOT staff, as well as Florida state agencies and local governments statewide; . Extensive FEMA and FHW A debris removal and disposal monitoring experience; . SRI has provided an entire array of emergency management services to the FDOT including prepara- tion of project worksheets, appeals, Summary of Documentation and assistance with final closeouts in conjunction with FEMA staff; . SRI's professional staff have an unparalleled knowledge of all FEMA, FHW A, USACE and NRCS reimbursement requirements; . Extensive experience developing and maintaining automated accounting systems and conducting audits of reimbursements for debris costs paid by FEMA and FHW A to local governments at the request of the Florida Department of Transportation and Florida Division of Emergency Management SRI is currently under contract with the Florida Department of Transportation to provide Public Assistance Coordinators and Project Officers to all Florida counties in which disasters have been declared since 2004. For the past 22 months SRI has assisted more than 800 FEMA Public Assistance applicants and have handled ap- proximately $4.3 billion in projects. SRI's staff are experienced in providing emergency management work at the federal, state and local levels. The SRI Public Assistance (P A) Team has provided sixty (60) Public Assis- tance Coordinators and Project Officers to assist with the post-disaster recovery process in the State of Florida. The FDOT has also tasked SRI to develop and execute an audit program that will meet the requirements of both the FHW A and the FDOT to verify that hurricane related FHW A Emergency Relief (ER) Program expen- ditures (specifically payments made to local governments) are in compliance with State and Federal require- ments. The audit program consists of reviewing approximately $500 million in FHW A-ER program related costs that were associated with the 2004 hurricanes; to verify that audited expenditures were in compliance with all applicable laws, rules, regulations and procedures. SRI was instrumental in forming the State's first Disaster Debris Team and assisted FEMA in the development ofFEMA's debris training seminar in 2006. Training materials prepared by SRI emphasized the environ- mental requirements of debris operations. No other emergency management firm has done more to assist flor- ida local governments recover and process their Federal reimbursements than SRI, and the depth and breadth of experience held by our professional staff is unmatched. Following Hurricane Wilma, SRI was responsible for monitoring the debris removal of approximately one mil- lion cubic yards of storm debris in Collier County. This included debris classifications of vegetative, C&D, SOLID (l RESOURCES E"VII.CN....ENTALIl. ~'\U<t;L"lC."Y SIJRVlCES 8 hazardous trees, leaners, tree stumps, white good and household hazardous waste. SRI provided all needed per- sonnel and was the only debris management and monitoring firm used by the County following Hurricane Wilma. At the height of operations, approximately 600 debris clearance personnel and 271 trucks provided debris collection. A total of 172 SRI personnel provided the County's monitoring, data management and FEMA-compliance services. Prior to and after Hurricane Wilma, SRI personnel were in constant response mode for Lee County. Immedi- ately after the storm, SRI installed project management and up to 60 field and site monitors that provided monitoring services to supervise over 150 trucks in the removal of 500,000 cubic yards of debris. SRI monitors also monitored the debris removal from waterways and barrier islands. Solid Resources, Inc. provided comprehensive debris monitoring services to Charlotte County following Hur- ricanes Charley and Ivan. Key personnel from SRI's team were on site a half hour after the eye wall ofHurri- cane Charley passed through the county. During the project, SRI provided 38 personnel to monitor the collec- tion of 1.9 million cubic yards of debris collected by 700 trucks. SRI assisted Lee County with debris removal monitoring by providing all personnel for the monitoring of the TDSR sites and the roadway debris removal operations following Hurricanes Charley, Ivan and Jeanne. In early 2004, Solid Resources, Inc. (SRI) in partnership with Malcolm Pimie, Inc., was awarded a pre-event contract by Hillsborough County to provide comprehensive debris management services following Hurricanes Charley and Frances. In this project, SRI supplied all 120 personnel to monitor the removal of 1 million cubic yards of debris by 1,100 debris removal trucks. Responding to Sarasota County's Solid Waste Department request following Tropical Storm Gabrielle in 2001, SRI provided 'real time' assistance to aid the county with its implementation of emergency storm debris removal operations. For more than 20 years, clients have depended on Dewberry's emergency management services. As one of the largest contractors to FEMA, Dewberry provides pre- and post-disaster assistance to federal, state and munici- pal clients nationwide. Dewberry, and Mr. Swan specifically, have been involved with FEMA Debris Policy and Training Activities since Hurricane Andrew. He has resolved appeals, developed FEMA's Debris Re- moval and Disposal Guidelines, developed FEMA's Debris Management Course, revised FEMA 325-Debris Management Guide, and served as an instructor for multiple debris management and debris operations course offerings at Emergency Management Institute (EMI) and in the field. Mr. Swan has worked in the field providing technical and management support to FEMA as a Technical Advi- sor for the following events: . The Pentagon (Virginia) Disaster . World Trade Center (NYC) Disaster . Hurricane Andrew (Florida) . Hurricane Marilyn (Virginia Islands) . Super Typhoon Paka (Guam) . Hurricane Georges (Puerto Rico) . Hurricane Floyd (South Carolina) . Ice and snow storms in New York, Maine, and Nebraska Solid Resources, Inc. and Dewberry & Davis' proven experience with the FEMA Public Assistance (P A) and the FHW A Emergency Relief (ER) programs' policies and procedures places SRI in a distinctive position to contribute unmatched resources to debris management and support services for the City of Sunny Isles Beach. SOLID Q: RESOURCES E...VIIlO'UollNW-..... Er.lUlc.E.'lCY SUR\'ICE-' 9 _ PERFORMANCE ISSUES SRI developed its superior post-disaster debris management and monitoring capabilities by managing and monitoring the removal, reduction and disposal of more than $150 million of eligible disaster related debris in Florida over the last six years. Our experienced staffhas written, reviewed, entered and/or approved more than 400,000 load tickets. SRI has provided all our clients with excellent service by utilizing our own highly trained and experienced staff, not over-committing our resources and delivering the highest levels of customer service. All of the debris removal and monitoring costs that have been submitted by SRI clients for reimbursement from FEMA have been obligated and the vast majority of the projects are currently in the final closeout proc- ess. Until the closeout process is completed and the final closeout versions of the Project Worksheets are for- mulated, reviewed, accepted and paid by FEMA; it is not possible to prepare a complete tabular summary il- lustrating requested funds as compared to reimbursements received by SRI clients. As all of the original ver- sions of the Project Worksheets were formulated based on estimates made the the FEMA Project Officer, the final reimbursement amounts reflect only the under-runs experienced and not a de-obligation of funds. The following table identifies debris removal and monitoring projects accomplished by Solid Resources, Inc. that have been fmalized by FEMA and the State of Florida: * Storm Client PWNo. Obligated Paid Amount Percentage Amount Success Charley City of Daytona Beach 248 $537,1 ]4.62 $471,490.10 87.8% Charley City of Daytona Beach 776 $76,827.50 $76,827.50 100.0% Charley City of Daytona Beach 5868 $893,093.30 $667,426.90 74.7% Charley City of Daytona Beach 6535 $82,278.59 $82,278.59 ] 00.0% Charley HiIlsborough County 5564 $2] 7,569.02 $217,569.02 100.0% Charley Charlotte County 2321 $]27,385.79 $127,385.79 ] 00.0% Charley Charlotte County 2265 $12],5]4.64 $121,514.64 ] 00.0% TOTAL $2,055,783.46 $1,764,492.54 85.8% Another example of the degree of success in obtaining complete reimbursements that has been achieved by Solid Resources, Inc. can be illustrated by an audit that was undertaken by FEMA in Collier County following Hurricane Wilma. SRI provided all needed debris removal monitoring personnel and was the only debris man- agement and monitoring firm used by Collier County. At the height of operations, approximately 600 debris clearance personnel and 271 trucks provided debris collection. A total of 172 SRI personnel provided the county's monitoring, data management and FEMA-compliance services. The Office of the Inspector General (DIG) conducted an audit of over $37 million dollars of Hurricane Wilma debris removal and monitoring projects undertaken by Collier County. In a report to the Director of the Florida Long Term Recovery Office in April 2006, the Acting Audit Director for FEMA Region IV stated that "the county had an effective system for accounting for disaster-related costs... ... .and had adequate monitoring pro- cedures for reviewing and approving debris removal activities and billings of the contractor." This project has been deemed a "model" debris management project by FEMA and Florida Division of Emergency Manage- ment officials. SOLI 0 Cl RESOURCES E,.'iVlllO.""'U."'"W.1> E.l.IDGENC"( Sm\"ICU 10 __ STANDARD FORM 330 ARCHITECT - ENGINEER QUALIFICATIONS PART I - CONTRACT-SPECIFIC QUALIFICATIONS CONTRACT INFORMATION TITLE AND LOCATION (City and State): Request for Qualifications to Provide Professional Services for Emergency Debris Disposal Mgmt. City of Sunny Isles Beach, Florida 33160 PUBLIC NOTICE DATE: October 10, 2007 SOLICITATION OR PROJECT NUMBER: RFQ No. 07-10-01 ARCHITECT-ENGINEER POINT OF CONTACT NAME AND TITLE: Tom Maher, Debris Program Manager NAME OF FIRM: Solid Resources, Inc. TLEPHONE NUMBER: (850) 528-0011 FAX NUMBER: (941) 379-8113 E-MAIL ADDRESS:tmallcrasolid-l"l.sourcl.s.com PROPOSED TEAM (Complete this section for the prime contractor and all key subcontractors.) 9a. PRIME (CHECK HERE): Solid Resources, Ine. 2201 Cantu Court, Suite 199, Sarasota, Florida 34232 9a. JOINT-VENTURE PARTNER (CHECK HERE): XX 9a. SUBCONTRACTOR (CHECK HERE): 9a. FIRM NAME: Dewberry & Davis, LLC 9a. IF BRANCH OFFICE CHECK HERE: XX lOa. ADDRESS 6135 Lakeview Road, Suite 400, Charlotte, NC 28269 11a. ROLE IN THIS CONTRACT Joint-Venture Partner D. ORGANIZATIONAL CHART OF PROPOSED TEAM (Attached; check here) XX SOLI 0 Q- RESOURCES E...VII,crlMINTAl.& E.Mlil'Gf.."CY SERvIc.u 11 City of Sunny Isles Beach Emergency Debris Disposal Management {D'~""."""'\ "~ ' . . . . . ~~ l" .. .... '/o HO"\) ~~ ~'" o. u" ...0 Director of Public WOrkS) Rick Conner Project Manager Lynne Storz Administrative Supervisor Vanessa Gatto "'-- -- Debris Management Consultant . Bob Swan ~ - - --- -- .1. Debris Operations Manager Thomas Maher T Field Monitor Supervisor Craig Schultz , ~ - TDSR Site Supervisor Jeff Kyte ~ Damage Claims Supervisor Jason Stoltzfus ~ ~ Debris Planning and Training Supervisor Cliff Campbell / SOLI D (i RESOURCES ESVD'O''',"UNTAU.. E-'lEI'GUCY SEro.'1Cf.S 12 ~~?tri'it ''''(.:'~, '.;Ef:.RES.uM'E~s'\orKEY"p'ERsb~NNELtlrRop~osID.FoR'T;Hls ~ON.TRACT' '.' : J~~ 'i1J."i;, ,:,:.. . ,;; . \ .;, :4'i'~'~' ,')r~)('~)~~ (Coinplete one Section EJor eaclJ key pelson.), (.,,', "..: ,', ,,;~'~+m l.W~t(~tt...~It~~'~o"~~~'-\~c.1.o....?~i"~~~lU.-.'.l.1i'.U::~"'.s.;.m{f1;Jf~'~t,.,.;u>~J'~;L"tr.im!'_,~~~;;.I.a.~::n'\iil-,Qa\.rltI\Y~,:' '_'. .....;1, ..: .... ~ t..J.'~ 2. NAME Lynne Storz 13. ROLE IN THIS CONTRACT Project Manager 14. YEARS EXPERIENCE a. TOTAL b. WITH CURRENT 15 FIRM 3 15. FIRM NAME AND LOCATION (City and State) Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, Florida 34232 16. EDUCATION (DEGREE AND SPECIALlZA TlON) 17. CURRENT PROFESSIONAL REGISTRATION Master's in Urban and Regional Planning 1992 Portland State (STATE AND DISCIPUNE) University Bachelor's in Sociol 1989 Portland State Universi 8. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.) Ms. Storz will be assigned as the Project Manager for the Debris Removal Management Services portion of the project. She has served in this capacity on four disasters during the 2004 and 2005 hurricanes in Florida, overseeing the debris monitoring of over 2.2 million cubic yards of debris. :~t(;~ '" ',.:. .,' '''19:. RELEVANT PROJECTS , .. '.""lJi ~ ~ .1 ... L~I.. L '.._~. ."~, J.._~...~d. ..~ (1) TITLE AND LOCATION FEMA Acceptable Monitoring of Disaster Generated Debris, Debris Management and Public Assistance Technical Assistance - Collier County (2) YEAR COMPLETED PROFESSIONAL SERVICES 2005 CONSTRUCTION (if applicable) a. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE [gJ Check ~ project performed with current finn As Project Manager, Ms. Storz provided the oversight and management of the debris removal contractors and debris monitoring services in accordance with FEMA Public Assistance guidelines for reimbursement. Ms. Storz supervised up to 182 employees providing administrative/data management, field supervision, and field monitoring services. (1) TITLE AND LOCATION Professional Engineering Services for Debris Management Hurricane Charley - Hillsborough County (2) YEAR COMPLETED PROFESSIONAL SERVICES 2004 CONSTRUCTION (if applicable) (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE [gJ Check ~ project pes1'onned with current finn b. As Project Manager, Ms. Storz's responsibilities included project oversight pertaining to debris monitoring services, supervision of three administrative staff, four field supervisors and up to 125 field and park site monitors. Ensured recruibnent, training, and deployment of field monitors for six temporary disposal storage and reduction sites. Prepared dally status updates for County and ensured coordination and communication with debris contractors and County Emergency Operation representatives.with technical assistance for final closeout, cost reimbursement, grants management as well as the county's appeals strategy. (1) TITLE AND LOCATION Professional Engineering Services for Debris Management Hurricane Frances - Hillsborough County (2) YEAR COMPLETED PROFESSIONAL SERVICES 2004 CONSTRUCTION (if applicable) C. (3) BRIEF DESCRIPTION (Brief scope, size, cos~ etc.) AND SPECIAC ROLE [gJ Check ~ project perfonned with current finn As Project Manager, Ms. Storz's responsibilities included project oversight pertaining to debris monitoring services, supervision of all debris removal operations. She ensured recruitment, training, and deployment of field monitors, prepared daily status updates for County and ensured coordination and communication with debris contractors and County Emergency Operation representatives. with technical assistance for final closeout, cost reimbursement, grants management as well as the county's appeals strategy. (1) TITLE AND LOCATION Professional Engineering Services for Debris Management Hurricane Jeanne - Hillsborough County (2) YEAR COMPLETED PROFESSIONAL SERVICES 2004 CONSTRUCTION (if applicable) d. (3) BRIEF DESCRIPTION (Brief scope, size, cos~ etc.) AND SPECIFIC ROLE [gJ Check ~ project perfonned with current finn As Project Manager, Ms. Storz's responsibilities included project oversight pertaining to debris monitoring services, Ensured accurate recordkeeping for debris and monitoring services cost reimbursement Provided debris contract management as necessary. Coordinated with County Customer Service to ensure complaint resolution. AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330 (1/2004) SOLI 0 Q- RESOURCES EI- "VIIICNMINTIIl.I>I E.MaIGENCY SER\'IC!S 13 E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT k: . " '.. ..' ,(Somplete one Section E :or e~ch key Py,:s~n.) , , 12. NAME Robert C. Swan 13. ROlE IN THIS CONTRACT Debris Management Consultant 14. YEARS EXPERIENCE a. TOTAL I b. WITH CURRENT 39 FIRM 20 15. FIRM NAME AND LOCATION (City and State) Dewberry & Davis LLC Fairfax, VA " Dewberry 16. EDUCATION (DEGREE AND SPECIAUZA TlON) 117. CURRENT PROFESSIONAL REGISTRATION (STATE AND DISCIPUNE) Masters I Administrative Science 8. OTHER PROFESSIONAL QUAUFICATIONS (Publications, Organizations. Training, Awards, etc.) Mr. Robert C. Swan will be assigned as our Senior Debris Management Consultant to develop the Debris Management Plan and the RFP for Debris Removal and Disposal. Mr. Swan has 39 years experience and is recognized as a leader in debris management planning and experienced trainer and has been involved. at ground zero. in numerous post-disaster debris management situations. He knows, through actual experience, the issues and solutions to the debris management challenges experienced in a disaster scenario. He has developed Debris Management Plans for Pinellas, Palm Beach. and Hillsborough Counties, FL; Mobile and Baldwin Counties, AL; Wake County, NC; Fort Bend County, TX; and the cities of Houston and Garland, TX, and Washington, DC. He has also prepared Scopes of Work for Debris Removal and Disposal contracts for numerous counties and cities in Florida and Texas. Mr. Swan has provided technical review and recommendations on numerous FEMA applicant debris eligibility issue appeals and has a complete understanding of the FEMA Public Assistance Pilot Program requirements. He recently updated Hillsborough County's, FL and the City of Garland's, TX Debris Management Plans to meet the FEMA Pilot Program requirement. I 19. RELEVANT PROJECTS (1) TITLE AND LOCATION Needs Assessment and Debris Management Plan Development for Palm Beach County Solid Waste Authority, FL. Palm Beach County Solid Waste Authority 7501 North Jog Road a. West Palm Beech, FL 33412 (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (if applicable) 2004 (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE 1:81 Check if project perfonned with ament finn Debris Management Consultant. Dewbeny developed a comprehensive disaster debris management plan for the Solid Waste Authority of Palm Beach County, FL. Also developed a GIS based debris estimating model that was used by the Authority following several hurricanes. Conducted training on debris monitoring responsibilities and FEMA documentation requirements. (1) TITLE AND LOCATION A Needs Assessment and Debris Management Plan Development for Pinellas County, FL. Pinellas County Department of Utilities 14 South Fort Harrison Avenue b. Clearwater, FL 33756 (2) YEAR COMPLETED PROFESSIONAL SERVICES 2004 CONSTRUCTION (if applicable) (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ~ Check if project perfonned with current finn Debris Management Consultant. Prepare a debris needs assessment that evaluated their ability to respond to a debris generating event. Based on the Needs Assessment DeVltleny developed a comprehensive Debris Management Plan for the county and its 24 independent municipalities. DeVltleny has provided debris monitoring and FEMA documentation training over the past 4 years. (1) TITLE AND LOCATION Debris Management GIS Support & Debris Management Plan Development for Hillsborough County, FL Malcolm Pimie 1300 E. 8th Avenue Tampa, FL (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (if applicable) 2007 c. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ~ Check if project peffonned with current finn Debris Management Consultant. Developed Disaster Assistance Response and Recovery Technology (DARRT) GIS Application. The DARRT GIS application is a technology solution for decision makers and planners to better prepare and respond before, during, and after a disaster event. DARRT utilizes Geographic Information System (GIS) technology to provide analysis and visualization tools for disaster response with an easy-to-use interface Reviewed and then revised County Debris Management Plan to meet the FEMA PA Pilot Program format to qualify for an increased SOlo of the federal share following a major debris generating disaster. SOLI D ~ RESOURCES E....VlI.cr.u.lClTAL& E.,tLIlGENCY SEll\'ICES 14 (1) TITLE AND LOCATION (2) YEAR COMPLETED Debris Management Plan for City of Garland, TX City of Garland Environmental Waste Services PROFESSIONAL CONSTRUCTION (if applica- 1434 Commerce Street SERVICES ble) Garland, TX 2007 (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE X Check if project performed with current firm d. Debris Management Consultant. Dewberry conducted a needs assessment and has developed a comprehensive dis- aster debris management plan for the City of Garland. The plan was developed following the FEMA PA Pilot Program format to ensure that the City meets the requirements to qualify for the 5% federal share increase. Develop Debris Re- moval and Disposal contract Scope of Work and conducted FEMA documentation training session. (1) TITLE AND LOCATION (2) YEAR COMPLETED Debris Management Plan for Fort Bend County, TX Fort Bend County Emergency Operations Center PROFESSIONAL CONSTRUCTION (if applicable) 307 Fort Street SERVICES Richmond, TX 77469 2004 e. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE X Check if project performed with current firm Debris Management Consultant. Dewberry conducted an extensive needs assessment and developed a comprehen- sive disaster debris management plan for Fort Bend County. Also developed Disaster Assistance Response and Recovery Technol- ogy (DARRT) GIS Application. The DARRT GIS application is a technology solution for decision makers and planners to better prepare and respond before, during, and after a disaster event. (1) TITLE AND LOCATION (2) YEAR COMPLETED Debris Management Planning Weapons of Mass Destruction Annex for City of Houston, TX City of Houston PROFESSIONAL Department of Solid Waste Management and SERVICES CONSTRUCTION (if applicable) Office of Emergency Management 2006 P.O. Box 1562 Houston, TX 77091 (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE X Check if project performed with current firm f. Debris Management Consultant. Dewberry has worked with the City of Houston since 1999 to develop and refine their Disaster Debris Management Plan and strategies, provide post disaster support during Tropical Storm Allison, and re- cently updated the City Debris Management Plan to include a Weapons of Mass Destruction Annex. The WMD Annex defines the actions necessary to respond to, remove, and dispose of debris caused by an act of terrorism or other WMD event within the City. The plan focused on the definition of the existing WMD procedures/protocols at the local, State and Federal level and the compilation of this information into an outline of existing first responder protocols that will become the basis for development of the final WMD Debris Annex and Standard Operating Guidelines. (1) TITLE AND LOCATION (2) YEAR COMPLETED Needs Assessment and Debris Management Plan Development for State of Alabama PROFESSIONAL Alabama Emergency Management Agency SERVICES CONSTRUCTION (if applicable) P.O. Drawer 2160 5898 County Road 41 2004 Clanton, AL 35046-2160 (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE X Check if project performed with current firm g. Debris Management Consultant. Dewberry conducted a Need Assessment for the State and Mobile and Baldwin Coun- ties. A draft plan was developed based on the Needs Assessment and was written in two sections. Section I - State of Alabama Debris Management Staff Responsibilities that identified the debris management responsibilities of State gov- ernment departments and agencies. Section 11- Debris Management Plan Development Template was developed as a means for Counties and municipalities to develop coordinated Debris Management Plans following the template and guidance contained within the total Plan and attachments AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330 (112004) SOLID ~ RESOURCES E....VIl.CNMINTAl to: 8.lEIlLE.'-'CY Ssu'lO.S 15 (1) TITLE AND LOCATION (2) YEAR COMPLETED Needs Assessment and Debris Management Plan Development for Metropolitan Washington Council of Governments PROFESSIONAL Metropolitan Washington Council of Governments SERVICES CONSTRUCTION (if appli- cable) 777 North Capitol Street, NE 2005 Washinqton, DC 20002-4239 (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm h. Debris Management Consultant. Dewberry was retained by the Metropolitan Washington Council of Govemments (MWCOG) to develop debris management tools associated with a debris management annex to the Emergency Support Function #3 (ESF #3) section of the existing National Capital Regional Emergency Coordination Plan. Dewberry devel- oped a template for a Debris Management Plan. The template plan provides a framework that was adapted and custom- ized by each member jurisdiction to develop a community Debris Management Plan (1) TITLE AND LOCATION (2) YEAR COMPLETED Disaster Debris Management Needs Assessment/Study for North Central Texas Council of Governments PROFESSIONAL North Central Texas Council of Governments SERVICES CONSTRUCTION (if appli- Centerpoint Two Building cable) 616 Six Flags Drive 2005 Arlinqton, TX 76011 i. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm Debris Management Consultant. Dewberry undertook a Disaster Debris Management Needs Assessment/Study at the request of the North Central Texas Council of Governments (NCTCOG). This study began with an evaluation of NCTCOG's existing Geographic Information System (GIS) platforms and GIS based digital data and simulation tools for the evaluation of debris impacts, debris estimates, and post-disaster debris removal activities (1) TITLE AND LOCATION (2) YEAR COMPLETED Regional Storm Debris Management Needs Assessment for Hous- ton.Galveston Council of Governments PROFESSIONAL Houston-Galveston Area Council SERVICES CONSTRUCTION (if appli- cable) 3555 Timmons Lane, Suite 500 2004 Houston, TX 77227-2777 (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm j Debris Management Consultant. PHASE 1 - Needs Assessment, Outreach, and Recommendations. The purpose of Phase 1 was to increase awareness among participating communities, gather and review information, evaluate the readiness of the region to respond to a major debris-generating event PHASE 2 - Regional Debris Management Capabilities. The purpose of Phase 2 was to develop a working plan for the 13 communities within the H-GAC limits so that the area can respond effectively and in a coordinated way to a debris- generating disaster event. AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330 (1/2004) SOLI D (l RESOURCES E:,V="'lCoo'TAI 6: E.'IEJl!.u.c:y SmVICES 16 15. FIRM NAME AND LOCATION (City and State) Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, Florida 34232 16. EOUCATlON (DEGREE AND SPECIALIZATION) Master's in Forest Entomology 1981 University of British Columbia Bachelor's in Forest Management 1979 Oregon State University 17. CURRENT PROFESSIONAL REGISTRATION (STATE AND DISCIPLINE) 18. OTHER PROFESSIONAL QUALIFICATIONS (Publications. Organizations, Training, Awards, etc.) Mr. Maher will be assigned as the Debris Operations Manager for the Debris Removal Management Services portion of the project. He has served in this capacity and similar capacities on three disasters during the 2004 and 2005 hurricanes in Florida, providing services as a major project supervisor for TDSR sites, field monitors, damage claims reporting and debris eligibility issues. r _,._ . . 19. RELEVANT PROJECTS 11 (1) TITLE ANO LOCATION (2) YEAR COMPLETED FEMA Acceptable Monitoring of Disaster Generated Debris, Debris PROFESSIONAL Management and Public Assistance Technical Assistance - Collier SERVICES CONSTRUCTION (if County 2005 applicabla) a. (3) BRIEF DESCRIPTION (Brief scope, size, cost etc.) AND SPECIAC ROLE C8J Check if project performed with current firm As the Debris Program Manager, Mr. Maher established the office operations, recruited monitors, managed four monitoring supervisors and provided the oversight and management of the debris removal contractors, reporting to the Project Manager. (1) TITLE AND LOCATION (2) YEAR COMPLETED Professional Engineering Services for Debris Management PROFESSIONAL Hurricane Charley - Hillsborough County SERVICES CONSTRUCTION (if 2004 applicable) (3) BRIEF DESCRIPTION (Brief scope, size. cost, etc.) AND SPECIFIC ROLE [81 Check ~ project perfonned wilh current firm b. As a Monitor Supervisor, Mr. Maher's responsibilities included supervision of up to 35 field and TDSR site monitors. He prepared dally summaries and mapping of debris removal status for public distribution. He also assisted the County regarding debris eligibility and reimbursement issues. (1) TITLE AND LOCATION (2) YEAR COMPLETED Professional Engineering Services for Debris Management PROFESSIONAL Hurricane Jeanne - Hillsborough County SERVICES CONSTRUCTION (if 2004 applicable) (3) BRIEF DESCRIPTION (Brief scope, size, cost. etc.) AND SPECIFIC ROLE [8J Check ~ project pelfonned with current firm c. As the Lead Monitoring Supervisor, Mr. Maher's responsibilities included training of field staff, and deployment of field and TDSR site monitors, prepared daily status updates for County and attending daily briefing with County Emergency Operation representatives. AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330 (112004) SOLI 0 (i RESOURCES E.... VllOO'''\C'.'T& t.: E..\\EIlCENCY 5ERVICE:i 17 mrr~ ~t.!1 ~:l'~'> ",~ .: " , . ': ;{ 'l'r. :y., _ >,;' ,,~~ , , ,..". , . . \ ~. . I -" - 41, .- . .E. RESUMES OF KEY PE.RSON.NEL PROPOSED FOR T~IIS CONTRACT ~:; i. (Complete one Section E for each key person.) . i 12. NAME Craig Schultz 13. ROLE IN THIS CONTRACT Field Monitor Supervisor 14. YEARS EXPERIENCE 3. TOTAL b. WITH CURRENT 14 FIRM 3 15. FIRM NAME AND LOCATION (City and State) Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, Florida 34232 16. EDUCATION (DEGREE AND SPECIALIZATION) 17. CURRENT PROFESSIONAL REGISTRATION Ph.D qualifying exams passed 1990 University of Florida (STATE AND DtSCIPLlNE) Master's in Political Science 1987 University of Florida Bachelor's (with honors In Political Science 1983 University of Florida 18. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.) Mr. Schultz will be assigned as the Field Monitor Supervisor for the Debris Removal Management Services portion of the project He has served in this capacity and similar capacities on five disasters in three counties during the 2004 and 2005 hurricanes in Florida, providing services as a Supervisor for all field monitoring activities. , 19. RELEVANT PROJECTS (1) TITLE AND LOCATION (2) YEAR COMPLETED FEMA Acceptable Monitoring of Disaster Generated Debris, Debris PROFESSIONAL Management and Public Assistance Technical Assistance - Collier SERVICES CONSTRUCTION (if County - Hurricane Wilma 2005 applicable) a. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE 181 Check if project performed with current firm As the Field Supervisor, Mr. Schultz established the office operations, recruited monitors, managed four monitoring supervisors and provided the oversight and management of the debris removal contractors, reporting to the Project Manager. (1) TITLE AND LOCATION (2) YEAR COMPLETED Professional Engineering Services for Debris Management PROFESSIONAL Hurricane Charley - Hillsborough County SERVICES CONSTRUCTION (if 2004 applicable) b. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE 181 Check if project performed with current firm As a Lead Supervisor, Mr. Schultz's responsibilities included consultation services regarding compliance with FEMA regulations, debris eligibility and logistical trends to those counties. Worked closely with FEMA and county personnel in the auditing of debris contractor's activities, the monitoring of mobile home demolitions and the enforcement of codes regarding illegal dumping on county right-of-ways. (1) TITLE AND LOCATION (2) YEAR COMPLETED Professional Engineering Services for Debris Management PROFESSIONAL Hurricane Frances - Hlllsborough County SERVICES CONSTRUCTION (if 2004 applicable) C. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE 181 Check if project performed with current firm As the Lead Monitoring Supervisor, Mr. Schultz's responsibilities included training of field staff, and deployment of field and TDSR site monitors, prepared daily status updates for County and attending daily briefing with County Emergency Operation representatives. (1) TITLE AND LOCATION (2) YEAR COMPLETED Professional Engineering Services for Debris Management PROFESSIONAL Hurricane Jeanne - Hillsborough County SERVICES CONSTRUCTION (if 2004 applicabte) d. (3) BRIEF DESCRIPTION (Briefscope, size. cost etc.) AND SPECIFIC ROLE 181 Check if project performed with current firm As the Lead Monitoring Supervisor, Mr. Schultz's responsibilities included training of field staff, and deployment of field and TDSR site monitors, prepared dally status updates for County and attending dally briefing with County Emergency Operation representatives. (1) TITLE AND LOCATION (2) YEAR COMPLETED Post-Disaster Debris Management and Monitoring Services - PROFESSIONAL Hurricane Ivan - Charlotte County SERVICES CONSTRUCTION (if applicable) 2004 e. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE 181 Check if project performed with current firm As the Monitoring Coordinator, Mr. Schultz's responsibilities included overseeing contract monitoring personnel; serving as a technical advisor and consultant to Charlotte County officials on FEMA reimbursement criteria and debris eligibility; assisted in the establishment and management of temporary debris storage and reduction sites. SOLID ~ RESOURCES E...,\~e<TAl. & 8.!Ellc.ENCV SERl,'X:'" 18 12. NAME Jeff Kyle 13. ROLE IN THIS CONTRACT TDSR Site Supervisor 14. YEARS EXPERIENCE a. TOTAL b. WITH CURRENT 19 FIRM 3 15. FIRM NAME AND LOCATION (City and State) Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, Florida 34232 16. EDUCATION (DEGREE AND SPECIALIZATION) 17. CURRENT PROFESSIONAL REGISTRATION (STATE AND DISCIPLINE) 8. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.) Mr. Kyle will be assigned as the TDSR Site Supervisor for the Debris Removal Management Services portion of the project. He has served in this capacity and similar capacities on four disasters in five counties during the 2004 and 2005 hurricanes in Florida, providing services ranging from field monitor and progressing to Supervisor for all TDSR site monitoring activities. Mr. Kyle has an extensive knowledge of marine and canal debris removal and eligibility criteria. '. . , 19. RELEVANT PROJECTS (1) TITLE AND LOCATION (21 YEAR COMPLETED Emergency Management Services - Monroe County - (Florida PROFESSIONAL Department of Transportation) - Hurricane Wilma SERVICES CONSTRUCTION (if 2005 applicable) a. (3) BRIEF DESCRIPTION (Briefscope, size, cost, etc.) AND SPECIFIC ROLE [gJ Check ff project performed with current ~rm As a State Project Officer, Mr. Kyle oversaw the removal of marine debris from beaches and canals. He provided Technical assistance to Applicants regarding the eligibility of this special debris type. (1) TITLE AND LOCATION (2) YEAR COMPLETED Emergency Management Services - Miami-Dade County (Florida PROFESSIONAL Department of Transportation) - Hurricane Wilma SERVICES CONSTRUCTION (if 2005 applicable) b. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE t8l Check ff project performed with current firm As a State Project Officer, Mr. Kyle oversaw the removal of marine debris from beaches and canals. He provided Technical assistance to Applicants regarding the eligibility of this special debris type. (1) TITLE AND LOCATION (2) YEAR COMPLETED FEMA Acceptable Monitoring of Disaster Generated Debris, Debris PROFESSIONAL Management and Public Assistance Technical Assistance - Collier SERVICES CONSTRUCTION (if County - Hurricane Wilma 2005 applicable) C. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE [gJ Check ff project performed with current ~rm Mr. Kyle oversaw the stump program insuring accuracy of measurements, monitor performance and FEMA compliance. Mr. Kyle supervised load ticket completion, managed teams of monitors and tracked the cumulative volume of debris removed and reduced, during his quality control and assurance position as a field supervisor. (1) TITLE AND LOCATION (2) YEAR COMPLETED Post-Disaster Debris Management and Monitoring Services - PROFESSIONAL Hurricanes Charley and Ivan - Charlotte County SERVICES CONSTRUCTION (if 2004 applicable) d. (3) BRIEF DESCRIPTION (Briefscope, size, cost, etc.) AND SPECIFIC ROLE t8l Check ff project performed With current ~rm Mr. Kyle worked as a Field Supervisor and directly overseeing monitors and contractors hauling the post.hurricane debris loads. Mr. Kyle inspected and measured the debris volume(s) on the trucks and trailers against the specifications of the work order contracts and to insure USACE and OSHA compliance, as well as FEMA rules, regulations and eligibility requirements. (1) TITLE AND LOCATION (2) YEAR COMPLETED Post-Disaster Debris Monitoring Services - Hurricanes Charley, Ivan PROFESSIONAl and Jeanne - Lee County SERVICES CONSTRUCTION (if applicable) 2004 and 2005 e. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE [gJ Check ff project performed with current firm Mr. Kyle assisted in the creation and organization of temporary post.hurricane debris storage and disposal site management, assessed and provided technical expertise regarding illegal right.of-way debris dumping and stump removal, addressed removal of post-hurricane debris in gated communities, and ensured the maximum reimbursement for eligible debris pick-up and removal activities. SOLI D Q RESOURCES E:1,\~m.-w.~ E.\\ac.ENCY SEm'lCf.S 19 E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Sectioll E for each key person.) 12. NAME Jason Stoltzfus 13. ROLE IN THIS CONTRACT Damage Claims Supervisor 14. YEARS EXPERIENCE a. TOTAL b. WITH CURRENT 8 FIRM 1 16. FIRM NAME AND LOCATION (City and State) Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, Florida 34232 16. EDUCATION (DEGREE AND SPECIALlZA TlON) Associates degree in Architectural Drafting and Design 2003 York Technical Institute. 17. CURRENT PROFESSIONAL REGISTRATION (STATE AND DISCIPLINE) 8. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.) Mr. Stoltzfus will be assigned as the TDSR Site Supervisor for the Debris Removal Management Services portion of the project. He has served as a Project Manager and as a Project Officer in Louisiana, providing services ranging from field monitor and progressing to Debris Specialist where he offered guidance to parish and city officials on Implementing debris removal operations in accordance with FEMA guidelines. In this position he managed the removal, trans ortation and dis osal of hurricane related debris and trained and su ervised debris monitors. (1) TITlE AND LOCATION Technical Assistance Contract Services - New Iberia Parish, Louisiana - Hurricane Katrina (2) YEAR COMPLETED PROFESSIONAl SERVICES 2006 CONSTRUCTION (if applicable) a. (3) BRIEF DESCRIPTION (Brief scope, size, cost. etc.) AND SPECIFIC ROLE 0 Check if project performed with amen! firm Mr. Stoltzfus trained and managed a team of site monitors to oversee demolition activities and maintain safety. (1) TITLE AND LOCATION (2) YEAR COMPLETED FEMA Project Officer - various locations throughout Louisiana PROFESSIONAL SERVICES 2004 and 2005 CONSTRUCTION (if applicable) b. (3) BRIEF DESCRIPTION (Brief scope, size, cost. etc.) AND SPECIFIC ROLE 0 Check if project performed with amen! firm Mr. Stoltzfus was responsible for developing project worksheets, which reimbursed local governments for eligible costs associated with the repair of hurricane related damage to roads, bridges, water control facilities, buildings, equipment, utility facilities and public parks. He also audited government spending to determine eligibility for Federal reimbursement. SOLI n Q- RESOURCES I2...VIllCfiMLl'-rALtA 12.\ILJll;f.N(:Y ~""lCC. 20 I' E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) I' 12. NAME Cliff Campbell 13. ROLE IN THIS CONTRACT Debris Planning and Training Supervisor 14. YEARS EXPERIENCE a. TOTAL b. WITH CURRENT 34 FIRM 3 15. FIRM NAME AND LOCATION (City and State) Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, Florida 34232 16. EDUCATION (DEGREE AND SPECIALIZATION) Associates in Arts degree in Building Codes and Construction Trades, an Associate in Arts degree in Business Administration and Civil Engineering. 17. CURRENT PROFESSIONAL REGISTRATION (STATE AND DISCIPLINE) Class A General Contractor certified in the State of Florida. 18. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.) Mr. Campbell will be assigned as the Debris Planning and Training Supervisor for the Debris Removal Management Services portion of the project. He has served as a Public Assistant Coordinator for the Florida Department of Community Affairs (DCA), Division of Emergency Management from 1994 thru 2002 as a Public Assistant Coordinator. His duties Included training of over 100 Project Officers, managing program plans to assure compliance with applicable federal and state regulations, providing project status reports and budgets, scheduling interim/final Inspections and providing technical assistance to applicants by participating in conferences, meetings, and workshops, and a IIcant briefin s. (1) TITLE AND LOCATION Dept. of Community Affairs, Division of Emergency Management (2) YEAR COMPLETED PROFESSIONAL SERVICES 1994 to 2002 CONSTRUCTION (if applicable) a. (3) BRIEF DESCRIPTION (Briefscope, size, cos~ etc.) AND SPECIFIC ROLE 0 Check ff project performed with current firm Mr. Campbell trained over 100 Projects Officers to serve in the Public Assistance Program. " , E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT I (Complete olle Section E for each key persoll.) 12. NAME Vanessa Gatto 13. ROLE IN THIS CONTRACT Administrative Supervisor 14. YEARS EXPERIENCE a. TOTAL I b. WITH CURRENT 12 FIRM 2.5 15. FIRM NAME AND LOCATION (City and State) Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, Florida 34232 16. EDUCATION (DEGREE AND SPECIALIZATION) 1,17. CURRENT PROFESSIONAL REGISTRATION (STATE Associates in Arts degree. I AND DISCIPLINE) 18. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.) Mrs. Gatto will be assigned as the Administrative Supervisor for the Debris Removal Management Services portion of the project. She has the primary responsibility for tracking project work hours and expenses, employee payroll, maintaining project personnel records and oversees all data entry staff. 19. RELEVANT PROJECTS (1) TITLE AND LOCATION Post-Disaster Debris Monitoring Services - Hurricane Wilma - Lee County (2) YEAR COMPLETED PROFESSIONAL SERVICES 2005 and 2006 CONSTRUCTION (if applicable) a. (3) BRIEF DESCRIPTION (Brief scope, size, cost etc.) AND SPECIFIC ROLE 12I Check l puject pefonre<iwlh current firm Mrs. Gatto was the lead SRI Administrative Assistant assigned to Lee County for Hurricane Wilma in 2005 and 2006. She was responsible for entering over 15,00 debris load tickets for Lee County (.5 million cubic yards), reconciled debris removal contractors' Invoices, kept track of monitoring employees' timesheet logs and completed all project documentation for reimbursement by FEMA. SOLI D Cl RESOURCES E..,,_:w.u."'ITAI..U E.\lUCL'lCY SLR\'lQS 21 ~.<' '..... F".' EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAMS QUALIFICATIONS FOR THIS CONTRACT '~~<.,: .. ., . '.' . .' (Complete one Section F for each project) 20. EXAMPLE PROJECT KEY NUMBER 1 21. TITLE AND LOCATION FEMA Acceptable Monitoring of Disaster Generated Debris, Debris Management and Public Assistance Technical Assistance - Collier County, FL 22. YEAR COMPLETED 2006 23a. PROJECT OWNER Collier County Solid Waste Management Department 23b. POINT OF CONTACT NAME Mr. Dan Rodriguez 23c. POINT OF CONTACT TELEPHONE NUMBER (239) 732-2508 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT SRI was responsible for monitoring the debris removal of approximately one million cubic yards of storm debris. This included debris classifications of vegetative, C&D, hazardous trees, leaners, tree stumps, white good and household hazardous waste. SRI provided all needed personnel and was the only debris management and monitoring firm used by the County following Hurricane Wilma. At the height of operations, approximately 600 debris clearance personnel and 271 trucks provided debris collection. A total of 172 SRI personnel provided the County's monitoring, data management and FEMA-compliance services. During this project, SRI provided Collier County with the following services: . Overall debris monitoring, management, coordination and scheduling . Site monitoring for four TDSR sites . Field monitoring for all debris removal trucks . Certification of a total of 1,021 trucks and other debris removal equipment . Residential drop-off site operation and monitoring . Stump verification, collection and measurement . Monitoring of illegal dumping . Zone clearance inspection . Monitoring the clearance of primary roads to critical facilities within the first 48 hours . Code compliance support . Customer service and call-in complaint response hotline 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT Solid Resources, Inc. - Prime Contractor SOLI 0 CJ RESOURCES c....VIIOL.r<..mTALIIo. E,\IUGf.."<CY ~rn>1CU 22 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAMS QUALlFICA TIONS FOR THIS CONTRACT 'I (Complete one Section F for each project) 20. EXAMPLE PROJECT KEY NUMBER 2 21. TITLE AND LOCATION Post-Disaster Debris Management and Monitoring Services - Charlotte County, FL 22. YEAR COMPLETED 2005 23a. PROJECT OWNER Charlotte County Environmental Services Department 23b. POINT OF CONTACT NAME Mr. Jim Thompson 23c. POINT OF CONTACT TELEPHONE NUMBER (941) 764-4380 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT Solid Resources, Inc. (SRI) provided comprehensive debris monitoring services to Charlotte County, the site of Hurricane Charley's landfall and the county that experienced the most intense wind speeds. SRI provided all requested personnel and was the only debris monitoring firm used by the county. Key personnel from SRI's team were on site a half hour after the eye wall of Hurricane Charley passed through the county. During the project, SRI provided 38 personnel to monitor the collection of 1.9 million cubic yards of debris collected by 700 trucks. Throughout the course of the debris removal project, SRI provided the county with an experienced team consisting of: . Project Management . Field Supervisors . Field Monitors . Quality Control Zone Monitors . Disposal Site Monitors . Residential Drop-off Site Monitors SRI was responsible for monitoring the debris removal of approximately two million cubic yards of storm debris. This included debris classifications of vegetative, C&D, hazardous trees, tree stumps, white goods, household hazardous waste, mobile home wreckage and marine debris. Uke many other Solid Resources monitoring projects, SRI provided Charlotte County with the following services: . Overall monitoring management, coordination and scheduling . Disposal site monitoring for three temporary storage and reduction sites . Field monitoring for 700 trucks and 42 quality control zones . Residential drop-off operations and monitoring at three sites . Certification of 700 trucks . Stump measurement for over 5000 stumps . Illegal dumping monitoring . Quality control zone inspection and debris mapping . Assistance with the Right-of-Entry program . Code compliance support and communications . Customer service and call-in complaint response Solid Resources' Field Supervisor met daily with county managers, FEMA personnel and contractors for progress updates and to coordinate debris removal, prioritize issues, tasks, troubleshooting and assignments for zones, trucks, crews and monitors. 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT Solid Resources, Inc. - Prime Contractor SOL I D " RESOURCES &'~I11""TAl"'. ""\fJlL;E.'CY SERVJClS 23 , F. EXAMPLE PROJECTS WHICH BEST IllUSTRATE PROPOSED TEAMS QUALIFICATIONS FOR THIS CONTRACT (Complete one Section F for each project) 20. EXAMPLE PROJECT KEY NUMBER 21. TITLE AND LOCATION 3 Post-Disaster Debris Monitoring Services - Lee County, FL 22. YEAR COMPLETED 2006 23a. PROJECT OWNER Lee County Solid Waste Department 23b. POINT OF CONTACT NAME Mr. Jason Fournier 23c. POINT OF CONTACT TELEPHONE NUMBER (239) 338-3302 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT Prior to and after Hurricane Wilma, SRI personnel were in constant response mode for Lee County. Immediately after the storm, SRI installed project management and up to 60 field and site monitors that facilitated the clean up of roads and staffed the county's five temporary debris storage and reduction sites. SRI monitors also monitored the debris removal from waterways and barrier islands. A total of 60 SRI personnel provided monitoring services to supervise over 150 trucks in the removal of 500,000 cubic yards of debris. Solid Resources' debris monitoring services included: . Project management . Debris classification . Field monitoring . Temporary debris storage and reduction (TDSR) site monitoring . Data entry . Truck certifications . Oversight of debris removal from salt and freshwater canals . Stump measurements . Coordination of all debris removal and reduction activities Field monitors assisted the county in determining the eligibility of debris, monitoring contractor productivity and performance, issuing load tickets, classifying debris, identifying field issues and special needs, documenting, tracking and mapping completed streets, cataloging debris quantities, types and locations. The SRI project manager was responsible for overall debris monitoring activity involving daily contact with the County debris manager, tracking and scheduling staff and crews, mobilizing, training and adding as many monitors as needed within 24 hours of all requests. 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT Solid Resources, Inc. - Prime Contractor SOLI D (i RESOURCES ~Vll'CiNMrr.."TA1./'; E.\ffilOGENCY SERVIO..~ 24 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAMS l QUALIFICATIONS FOR THIS CONTRACT f (Complete one Section F for each project) 20. EXAMPLE PROJECT KEY NUMBER 21. TITLE AND LOCATION 22. YEAR 4 Professional Engineering Services for Debris Management - Hillsborough County, COMPLETED FL 2005 23a. PROJECT OWNER Hillsborough County Solid Waste Management 23b. POINT OF CONTACT NAME Mr. Christopher Snow 23c. POINT OF CONTACT TELEPHONE NUMBER (813) 276-8408 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT In early 2004, Solid Resources, Inc. (SRI) in partnership with Malcolm Pirnie, Inc., was awarded a pre-event contract by Hillsborough County to provide comprehensive debris management services following Hurricanes Charley and Frances. In this project, SRI supplied all 120 personnel to monitor the removal of 1 million cubic yards of debris by 1,100 debris removal trucks. Other services supplied by SRI staff included: . Pre-event planning . County staff training . County-wide needs assessment and modeling . County debris management plan with standard operating procedures . General engineering and site permitting . Post-disaster project management . Mobilization and coordination of resources . Debris removal contract management . Operations management . Field monitoring . Disposal site monitoring . Customer service support and follow-up . Documentation summaries . Data management . Billing and invoicing review and reconciling . Public Assistance program expertise Shortly thereafter, the contract was activated and the county utilized all of the above services. SRI was tasked to mobilize debris managers and monitors two days before Hurricane Charley made landfall. At that time, the storm's track was projected to hit Hillsborough County. SRI's project manager remained in the Hillsborough County Emergency Operations Center, prepared to stay through the storm with county staff and provide real.time assistance. Other key SRI staff and a core team of debris monitors were prepared to join them immediately following the storm. Following Hurricanes Frances and Jeanne, SRI provided all field and tower monitors, residential drop off site monitors, field supervisors, operations manager and data entry personnel to assist the county in the recovery process. 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT Solid Resources, Inc. - Secondary Contractor SOLI D ~ RESOURCES E.......l.'%'lM1NW.1>.. E.\1EI'c.f,NCY SER\"ICC. 25 I G. KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS NAMES OF KEY PERSONNEL ROLE IN THIS CONTRACT EXAMPLE PROJECTS LISTED IN SECTION F (From Section E, Block 12) (From Section E, Block 13) (Fill in "Example Projects Key" section below before completing table. Place "X" under project key number for participation in same or similar role.) 1 2 3 4 5 6 7 8 9 10 Lynne Storz Project Manager X X Bob Swan Debris Management Consultant Thomas Maher Debris Operations Manager X X Craig Schultz Field Monitor Supervisor X X X Jeff Kyte TDSR Site Supervisor X X X Jason Stoltzfus Damage Claims Supervisor Cliff Campbell Debris Planning and Training Su- pervisor Vanessa Gatto Administrative Supervisor X I i I I i I I I EXMPLE PROJECTS KEY I NO. TITLE OF EXAMPLE PROJECT (FROM SECTION F) NO. TITLE OF EXAMPLE PROJECT (FROM SECTION F) I 1 FEMA Acceptable Monitoring of Disaster Generated Debris, Debris 6 I Management and Public Assistance Technical Assistance - Collier Countv, FL 2 Post.Dlsaster Debris Management and Monitoring Services. Char. 7 I lotte County, Fl Post-Disaster Debris Monitoring Services - lee County, Fl I 3 8 i i Professional Engineering Services for Debris Management - Hills. i 4 borough County, Fl 9 5 10 SOLI D () RESOURCES E......~<INT....t."EMuo!;ENC:Y ~ 26 I H. ADDITIONAL INFORMATION PROVIDE ANY ADDITIONAL INFORMATION REQUESTED BY THE AGENCY. ATTACH ADDITIONAL SHEETS AS NEEDED: None AUTHORIZED REPRESENTATIVE The foregoing is a statement of facts. SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE SIGNED: November 12,2007 NAME AND TITLE OF SIGNER: Gary Stankovich, President P7~/ ARCHITECT-ENGINEER QUALIFICATIONS PART IT - GENERAL QUALIFICATIONS (If a firm has branch offices, complete for each specific branch office seeking work.) SOLICITATION NUMBER (If any): RFQ No. 07-10-01 2a. FIRM (OR BRANCH OFFICE) NAME: Solid Resources, Inc. Corporate Office 2b. FIRM (OR BRANCH OFFICE) STREET: 2201 Cantu Court, Suite 119 2c. FIRM (OR BRANCH OFFICE) CITY: Sarasota 2d. FIRM (OR BRANCH OFFICE) STATE: Florida 2e. FIRM (OR BRANCH OFFICE) ZIP CODE: 34232 YEAR ESTABLISHED: Established 1992, Incorporated 2000 DUNS NUMBER: 05-128-8830 Sa. OWNERSHIP - TYPE: Corporation 5b. OWNERSHIP - SMALL BUSINESS STATUS: None 6a. POINT OF CONTACT NAME AND TITLE: Thomas Maher, Debris Program Manager 6b. POINT OF CONTACT TELEPHONE NUMBER: (850) 528-0011 6c. POINT OF CONTACT E-MAIL ADDRESS: tmaller a soliu-rt'soorres.('om NAME OF FIRM (If block 2a is a branch office): 8a. FORMER FIRM NAME(S) (If any) 8b. YR. ESTABLISHED 8c. DUNS NUMBER NODe Not applicable Not applicable 9. EMPLOYEES BY DISCIPLINE a. Function b. Discipline c(l). No. of Employees - c(2). No. of Employees - Code Finn Branch 02 Administrative 3 12 Civil Engineer 2 24 Environmental Scientist 31 29 Geographic Information System Specialist 1 48 Project Manager 3 Other Employee Total 40 SOLID Q RESOURCES E....\'Il.iNMENTAl.t>: E.\lEl<LENCY SER\'JCES ')7 1--- 10. PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS a. Profile Code b. Experience c. Revenue Index Number (see below) No ProfIle Codes match the firm's business category Debris management and Public Assistance consulting services 8 - PROFESSIONAL SERVICES REVENUE INDEX NUMBER Less than $100,000 $100,000 to less than $250,000 $250,000 to less than $500,00 $500,000 to less than $1 million $1 million to less than $2 million 6. 7. 8. 9. 10. $2 million to less than $5 million $5 million to less than $10 million $10 million to less than $25 million $25 million to less than $50 million $50 million or greater ANNUAL AVERAGE PROFESSIONAL SERVICES REVENUES OF FIRM FOR LAST 3 YEARS (Insert revenue index number shown above) Ila. Federal Work: None lIb. Non-Federal Work: 8 lIe. Total Work: 8 AUTHORIZED REPRESENTATIVE. The foregoing is a statement of facts. 12a. SIGNATURE: P7 ~/ 12b. DATE SIGNED: November 12.2007 SOLI 0 Q- RESOURCES E....VIl"== A J;.\IEJlG1."CY SEm'JCE< 28 _ SUBMITTAL REQUIREMENTS RFQ SECTION 1.6 - PART 1 Solid Resources Inc. (SRI) is a wholly-owned subsidiary of The O'Brien's Group whose parent company is SEACOR Holdings, Inc. SEACOR is a diversified, multi-national company that provides emergency environ- mental response solutions to governments and industry worldwide. Headquartered in Ft. Lauderdale, Florida. SEACOR is a publicly traded company on the New York Stock Exchange under the symbol CKH. SRI intends to team with Dewberry and Davis, LLC to provide the City of Sunny Isles Beach with unsur- passed experience in the preparation of debris management plans, debris removal contract scopes of work and debris removal monitoring and management. The two companies have successfully worked together on numer- ous projects since 2001. Since 2001, SRI has assisted hundreds of communities across the Southeast with their hurricane recovery ef- forts - in emergency planning, technical expertise with the FEMA Public Assistance program and the Federal Highways Administration Emergency Relief program, FEMA grant management, and debris removal project management. We have an extensive background supporting FEMA grant management, eligibility compliance, disaster planning and mitigation programs through federal grant agencies such as FEMA and FHW A. The un- derlying philosophy of SRI is to strive for, and achieve the utmost in client satisfaction. Solid Resources has developed its superior FEMA grant management capabilities by providing technical assis- tance to over 800 Public Assistance applicants throughout Florida. Our experienced staff has written, reviewed and submitted more than 650 Projects Worksheets for all categories of work. Additionally, SRI staff has as- sisted the Florida Department of Transportation's sub-grantees with the preparation of Detailed Damage In- spection Reports (DDIR) to obtain reimbursement from the Federal Highways Administration. SRI has pro- vided all our clients with excellent service by utilizing our own highly trained and experienced staff, not over- committing our resources and delivering the highest levels of customer service. In addition, SRI has an exten- sive background in FEMA grant management at the state and local levels. Dewberry is a privately-held firm with a staff of 1,870 nationwide. The firm maintains 35 offices and provides services in program management, planning, engineering, architecture, surveying, geographic information ser- vices and the environmental sciences. Clients include government agencies at all levels, corporations, real es- tate developers, colleges and universities, school districts and other commercial and institutional organizations. The financial state of this partnership is extremely stable. Between the two companies, annual revenue for the past two years is in excess of $300 million. Both firms continue to experience operational growth and expertise capabilities every year. The parent company of Solid Resources, Inc. (Seacor Holdings, Inc.) had revenue in excess of $1 billion dollars in 2006. RFQ SECTION 1.6 - PART 2 Please refer to Standard Form 330 which is located in Section 6. SOLID ~ RESOURCES !:.....VII=<hllNTAl.& r",IU<GL'lCY SEro'JCB 29 -, RFQ SECTION 1.6 - PART 3 State of Florida Department of State I certify from the records of this office that SOLID RESOl:~CES, INC. is a corporatioIl organized under the Im,vs of the State of Florida, filed on July 7, 2000. The dOclUllent number ofthi5 corporation is P00000066042. I fiJrther certify that said corporation has paid all fees due this office through De-ce1nber 31, 2007, that its most recent annual :report \vas filed .on JanutllJ' 5, 2007, and its status is active. I further certify that said corporation has not filed Art.ides of DissolutioIl. Gil'ell urrde.. 11/\' Trand ami rile 'Great Seal of nOfiau, at TaJ7allusue, rIle Capital, this tllt' TwelJl'}' Eig1/!1/ day oj Sl?pft'lIlbeJ~, 1007 Secretar.v fl.! State AmbanticarionDD:~OOlI005069~-092807-PDDDDD066042 To ac.l~.P-!Iticate ttistaific~t~.~i;jt tb~ :ollo\\i[.~ s:it~. entenb, ID, ~ mer. fo:Jow 11:~ m:!J11.CQOlI.> rli:pl~y~d.. - www.sunbiz.ol.giauth.htmI SOLID Q RESOURCES ~Vll'CNMENTAl.1>: El.lEI\GENCY SEnVlO.S 30 State oj' Florida Depal.tl11ellt of State I G~11lfv from t.he re~onJ.s of this of.fic(.,~ lluH DE\VBFRR"{ & DAVIS f.LC i~~:llirnilcd liahility cnrnllany organized under the hnvs ofl.lw Slalt; of Fluritb~ fikd On Augus[ 16~ 2000. Th..::: document nU:11her ~")f this limIted liabilily C(..llllpany IS L 00000009 842, T :-tll'thec cel1itY that said limi~d liabilily cornpJny has p:~id ,'311 r~cs dlla.; this o[1icc l.hrol.gh Dccemher :11, 2007, that tts most rcecm annual report W~lS fiftxi on l\.."larch 12~ 2007, and lIS ::::tatll:::: ;:::: active. T Ctlrtha2r ca.;rtit}, "(hat said limited liabLit): t~umpany hl~S nol. fikd Articles of Di':i-:::.ollll inn_ Gi~'e/~ IIwkr rli}'llam! MuJ. till] CJ'far S.~a' of Pl~tTir1u. at r,tllalu/.\...-=ee, tlu: CflpU,d, (hi.~ th(' F~{lh ~ki.'f 0.1" 1'\'Ol'etlt~(:r. ].(}fJ7 ~U Se(~ret(Jry OJ'Slllle ..),..lii:.:.""(:'I_.:': IU: !W1l112m 711f1X. 1 1 1l'!(Ii. I ,410UI:lIHI'.I~l'42 Tv ~1U:":I.:IlLi~.,:..'; 1I.i: l.:i..ILfJ:::.i.....(.~:..I:r.: i;JL'.J",,..;I~ ~II..:;. ..'J~('f UI~.. r.:. ;" :1.1 :-h.":fa i",~k,..t: 1....:-- iI'~lnlcril:I';;:~ :r.::y:d. w 'r+ w.s IJllhiJ:.lfr~"'l:IlJlh.iL 1 ml SOLID Q RESOURCES e. '1IWNMI'NW. A: r:..,tEIlGbN:Y SI!R\'IOS 31 RFQ SECTION 1.6 - PART 4 Please refer to Standard Form 330 which is located in Section 6. RFQ SECTION 1.6 - PART 5 The contact person for the City of Sunny Isles Beach will be Richard Harvey, the Director of Emergency Man- agement Operations for Solid Resources, Inc. As the Director of Emergency Management Operations for Solid Resources, Inc. over the past ten years, Mr. Harvey participated in the recruitment, training and management of emergency response teams. Mr. Harvey's business background and his exceptional ability to develop and manage teams was valuable in the company's pre-disaster planning and training, as well as post-storm mobili- zation and deployment of resources and personnel. Mr. Harvey has managed over 800 Solid Resources em- ployees. In 2004, Mr. Harvey's team provided immediate recovery services to 52 Florida communities hit by hurricanes. For these communities Mr. Harvey was instrumental in the initial response effort, estimating with extreme accuracy resource deployment needs and assisting with all facets of Florida disaster recovery efforts. In every project an understanding of FEMA, DOT, OSHA and FHW A policies, rule, regulations and proce- dures was critical to the successful reimbursement process for the communities. Mr. Harvey continues to build one of the most sought after emergency management teams in the United States. His team building skills have helped to create a large staff of seasoned emergency management professionals that have responded to more then 100 disasters and have managed over $4 billion in recovery costs and gov- ernment reimbursements in 2006 alone. Mr. Harvey is based out ofthe SRI main office in Sarasota, Florida. His contact information is as follows: Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, Florida 34232 941- 379-8100 Office 941-350-7100 Cell 941-379-8113 Fax RFQ SECTION 1.6 - PART 6 Please refer to Standard Form 330 which is located in Section 6. SOLI 0 Q: RESOURCES a'VII\C.""'INTAt N EJ.\UlQE.'CY SEro.'IQS 32 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Summary Minutes Request for Qualifications No. 07-10-01 Professional Services for Emergency Debris Disposal Management October 24, 2007, 10:00 a.m., 1st Floor Conference Room CALL TO ORDER. The meeting was called to order at 10:00 a.m. with the following City staff present: Rick Conner, City Engineer/Public Works Director Shaun Gelvez, Assistant to Public Works Director Mauricio Betancur, Administrative Coordinator, City Clerk's Office DISCUSSION. Rick Conner, City Engineer/Public Works Director, introduced himself and proceeded to explain the RFQ. Rick Conner stated that the City of Sunny Isles Beach ("City") is looking for a firm that can guide us through the bureaucracy, that can take us through the steps needed to get all the money due to us from FEMA in case of a disaster, and that can clean up the city in a safe and timely maimer. It was eXplained that the City wants the firm to be able to do three things: (1) develop an approved Debris Management Plan; (2) help the City prepare a Request for Proposals for Debris Removal; and (3) manage and execute the process in the event that we have to take those steps. Rick Conner proceeded to explain the scoring sheet and suggested that the firms strictly follow the criteria set forth in the scoring sheet. The firms should consider using the numbering system as it is shown on the scoring sheet. QUESTIONS. 1. The packet asks for the proposal to be submitted in a "soft cover stack." "soft cover stack"? at is meant by No three ring binders. Either put them together using a binder clip along the spine or bind them with a spiral roll. Page 1 of 2 SOLI D ~ RESOURCES f!.',\'IIlCNMENW. to EJ.1U>CE."CY SEm"lCC> 33 Regarding the requirements listed in Section 1.6, can they be listed as part of the Federal Form 330 or does it have to be part of the 10 pages? . It may be included as part of the Federal Form 330. Item 2 of Section 1.6 says: "A list of all projects..." Does this mean all debris management projects? Yes. All projects related to this request for Proposal. 4. Does the City have a Solid Waste Department or is the disposal contracted out? It is contracted out. Regarding item 5a in the scoring sheet under the Scoring Narratives, should we give a description of the reimburse- ments? @ Yes. Just something describing the firm's effectiveness of requesting and receiving reimbursements. Will there be a Cone of Silence and will questions asked be addressed and forwarded to the interested parties? The Cone of Silence ordinance was repealed by this city approximately five years ago. However, we will handle each firm as professionally as possible and respect their position as permitted by law. This question brought up two more points that Mr. Conner wanted to address. First, as the City receives questions they will be addressed and all the firms listed in the sign-in sheet will get a copy. Second, the City is willing to schedule debriefmgs for the firms that request them. 4. ADJOURNMENT. The meeting was adjourned at 10:26 a.m. Page 2 of2 Amendment acknowledged and received by Solid Resources, Inc. SOLID a RESOURCES D- 'VIRO'<\lINL\l. to: EMI,K,E....(.-y Sm\'JC1:i 34 RFQ SECTION 1.6 - PART 7 SWORN STATEMENT TO SECTION 287.133(3)(a), FJLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I. This sworn statement is submitted to the City of Sunny Isles Beach, Florida By Gary Stankovich {print individual's name and title} For Solid Resources. Inc. {print name of entity submitting sworn statement} whose business address is 220 I Cantu Court. Suite I ] 9 Sarasota.. Florida 34232 and (if applicable) its Federal Employer Identification Number (FEIN) is 65 - 1122462 2. 1 understand that a "public entity crime" as defined in Paragraph 287.I33(l)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(l)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without adjudication of guilt, in any federal or state trial court of record relating to chargcs brought by indictmcnt or information after July I, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287. I 33(1 )(a), Florida Statutes, means: a. A predecessor or successor ofa person convicted ofa public entity crime; or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers. directors, executives, partners, shareholders, employees, members, and agents who are active in the managemcnt of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons whcn not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into ajoint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(I)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the Icgal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. SOLI 0 (i RESOURCES a.. "Illa"IMINIAl. &: a,lUlCENC:Y Sl:R\1CfS 35 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. {indicate which statement applies.} X Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged Witll and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of tlle entity has been charged Witll and convicted of a public entity crime subsequent to July 1,1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of FIOIida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. {attach a copy of the final order} I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. ^~~~/ {signature l // "'- ::;-- 67 {date} PERSONALLY APPEARED BEFORE ME, the undersigned authority, Gary Stankovich who, after first being sworn by me, affixed his/her signature in the space provided above on this 5"f-?t. th day of November, 2007 - - Attest: .~&I!CL )f~~ Notary Public My commission expires: {) et: :z, d oQf / (Notary Seal) 4 a MU>>.l.l1RaIAS , COmmIIIIon" 1617457 ,. NoIarv N*c . CaIIfomla '~Cowttv MvComm. ExpnaOct 2,2008 SOLI D () RESOURCES E:.VlI'O'<J>lE'o"TAL..... E\lEl\GENCY Sm\T-fS 36 NON-COLLUSIVE AFFIDAVIT State of Florida County of Sarasota Gary Stankovich, being fIrst duly sworn, deposes and says that: (1) He/she is the President of Solid Resources, Inc., the Bidder that has submitted the attached Bid; (2) He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circwnstances respecting such Bid; (3) Such Bid is genuine and is not a collusive or shan1 Bid; (4) Neither the said bidder nor any of its offIcers, partners, owners, agents, representatives, affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham Bid in connection with the Work for which the attached Bid has been submitted; or to refrain from bidding in connection with such Work; or have in any maImer, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Bidder, fIrm, or person to fix the price or prices in the attached Bid or of any other Bidder, or to fIx any overhead, profit, or cost elements of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Sunny Isles Beach, Florida, or any person interested in the proposed Work; (5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this Affiant. .~~/ SIGNATURE OF AFFIANT C:;:hz7 I S~~~0V/cH (Printed or Typed Legal Name of Mfiant) State of Florida County of Sarasota Sworn to and subscribed before me this -Ttt ? day of November, 2007 by rM r:: L D17 LLE,l(EN/9 C; Notary's Name Notary Seal: Personally Known: ,/or Produced Identification Jij- ~"=:~7" J Nobv l'ubIIc . CaIItomIa ~ Olange County My Comm. Explre. Oct 2. ~~ Identification Produced SOLID Q RESOURCES E:.VII'O'lMlNtAl.l> El.IERGl-.NCY Sm\~ 37 City of Sunny Isles Beach Tasks and Hourly Estimate - Solid Resources Project Team Estimated Hours Hourly Rate Task #1 - Develop a FEMA Approved Debris Management Plan Determine In-House DM Team Project Manager Debris Operations Manager 10 10 120 110 $1,200.00 $1,100.00 Selection and Approval of TDSR's Project Manager Debris Operations Manager 40 80 120 110 $4,800.00 $8,800.00 Plan Write-up and Editing Project Manager Debris Operations Manager 40 120 120 110 $4,800.00 $13,200.00 In-house Training/Plan Implementation Project Manager Debris Operations Manager 80 120 120 110 $9,600.00 $13,200.00 FEMA Submittal/Revisions/Approval Project Manager Debris Operations Manager 20 40 120 110 $2,400.00 $4,400.00 Subtotal Task # 1 S60 $63,SOO.00 Task #2 - RFP/RFQ Development and Selection for Debris Collection Firm RFP Initial Meetings - City and SRI Project Manager Debris Management Consultant (Dewberry) 8 8 120 100 $960.00 $800 00 Draft RFP for Review Debris Management Consultant (Dewberry) 80 100 $8,000.00 Internal Review and Final RFP Development Project Manager Debris Management Consultant (Dewberry) 20 40 120 100 $2,400.00 $4,000.00 RFP Solicitations, Meetings, and Response Review Project Manager Debris Management Consultant (DewBerry) 80 80 120 100 $9,600.00 $8,000.00 Final Interviews and Selection Recommendations Project Manager Debris Management Consultant (DewBerry) 20 40 120 100 $2,400.00 $4,000.00 Subtotal Task # 2 376 $40,160.00 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Ory Commissioll Norman S. Edelcup, Mayor Lewis J. Thaler, Vi", M'gor Roslyn Brezin, Commis.rioner Gerry Goodman, Commissiontr George "Bud" Scholl, CommiJJioner A. John Szerlag, City Managtr Hans Ottinol, City Allorney Jane A. Hines, City Clerk (305) 947-0606 City Hall (305) 949-3113 Fax (305) 947-2150 Building Department (305) 947-5107 Fax TO: Honorable Mayor and City Commission VIA: A. John Szerlag, City Manager Jorge Vera, Assistant City Manager ~I' Rick Conner, Director of Public workif(V FROM: DATE: February 21, 2008 REGARDING: Approval of the award of a contract with Solid Resources, Incorporated for Engineering services to manage debris removal in a natural disaster RECOMMENDATION We recommend that the City Commission approve a contract with Solid Resources, Incorporated for Engineering services to manage debris removal in a natural disaster. There are firms, of which this is one, that specialize in managing natural disasters such as hurricanes, for cities. They have in depth knowledge of all FEMA requirements. By going through the steps in this proposed contract, not only will we maximize the return from FEMA for the cleanup, but FEMA will pay for their services as well. We reviewed the submittals of several qualified companies, and the five raters (City staff) clearly chose Solid Resources. We are therefore asking you to approve an hourly contract with an not-to-exceed limit of $103,660. REASONS If approved, this contract will require Solid Resources to provide the following three major services: 1) Develop an Emergency Debris Management Plan and obtain FEMA approval. 2) Develop an RFP to guarantee the services of a professional debris removal company. 3) Manage the debris removal in the event of a natural disaster. ADDITIONAL INFORMATION The total cost of this preparation project is estimated to be less than $103,660. There will not be an annual operation and maintenance cost. The expected time for completion of the project is Fall of 2008. Funds will need to be transferred from General Fund Contingency to Account Number 10-539-5344. Finance Department Agenda Item No.: I 0 F Funding r\W1W available: U Commission Meeting Date: c;:) - ~ ( - 0 g City of Sunny Isles Beach Bid Opening Request for Qualifications No. 07-10-01 Professional Services for Emergency Debris Disposal Management 18070 Collins Avenue, 1st Floor, Sunny Isles Beach, FL 33160 Opening Date and Time: Wednesday, November 28,2007,11:00 a.m. PRESENT: Jane A. Hines, CMC, City Clerk Shaun S. Gelvez, Assistant to Public Works Director Mauricio Betancur, Administrative Coordinator II, City Clerk's Office 5 responses to Bid No. 07-10-01 were received: 1. Metric Engineering, Inc. CLoriginal and ~ copies received) Attn: Carlos Duart, President and COO 13940 SW l36th Street Miami, FL 33186 Phone: 305-235-5098 Fax: 305-251-5894 Email: cduart@metriceng.com 2. Malcolm Pirnie, Inc. Cloriginal and ~ copies received) Attn: Samuel M. Rosania, Vice President 1300 E. 8th Avenue, Suite F-lOO Tampa, FL 33605 Phone: 813-248-6900 Fax: 813-248-8085 Email: SRosania@pirnie.com 3. Solid Resources, Inc. Attn: Lynne Storz, Project Manager 2201 Cantu Court, Suite 119 Sarasota, FL 34232 Phone: 941-379-8100 Cell: 941-350-7100 Fax: 941-379-8113 Email: 4. Target Engineering Group, Inc. Attn: Raj Rangaswamy, P.E. 8095 NW lih Street, Suite 105 Miami, FL 33126 Phone: 305-436-8877 Fax: 305-436-8885 E-Mail: rai@targetengineering.com C-Loriginal and ~ copies received) C-Loriginal and ~ copies received) *5. RAS Investments Corp. Attn: Pedro Pelaez, President 6955 NW tih Avenue, #204 Miami, FL 33166 Phone: 786-371-8091 Fax: 305-883-4560 Email: firminvestment@hotmail.com Submitted by: .~A-~ Jane A. Hines, CMC, City Clerk (.loriginal and 2 copies received) *Received at 11 :20 a.m. City Commission Norman S. Edelcup Mayor Lewis J. Thaler Vice Mayor Roslyn Brezin Commissioner Gerry Goodman Commissioner George "Bud" Scholl Commissioner A. John Szerlag City Manager Hans Ottinot City Attorney Jane A. Hines City Clerk February 25, 2008 Lynne Storz, Project Manager Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, Florida 33126 Re: Emergency Debris Disposal Management Services Agreement Dear Ms. Storz: At its regular meeting of February 21, 2008, the City Commission adopted Resolution No. 2008-1223, which approved the Emergency Debris Disposal Management Services Agreement with Solid Resources, Inc. in response to RFQ 07 -01-01. Enclosed are two (2) original agreements for execution and witnessing by your firm. Upon execution by your firm. please return both original Agreements and any and all insurances and/or bonds required by Agreement to my attention. An original, executed agreement and a copy of the approving resolution will be mailed to you once the Agreement has been completely processed. Thank you. ~]Q:'~ Priscilla Walker, CMC Deputy City Clerk Enclosures cc: Rick Conner, Public Works and Engineering Director (w/o attachments) Solid Resources Debris Removal Agrmt for Sig Ltr In SOLID (t) RESOURCES INC E0:VIR00:MEl"TAL &: EMERGE0:CY SER\'lCES Gary J. Stankovich President March 6, 2008 Priscilla Walker, CMC Deputy City Clerk City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles, Florida 33160 Re: Emergency Debris Disposal Management Services Agreement Dear Ms. Walker: Enclosed, please find two signed originals of the above-referenced contracts. You will note that the signature block and paragraph 13. Notices of the contract have been changed to my name as I am the company officer authorized to sign contracts on behalf of SRI. Our project manager for the contract remains unchanged. Also, I believe the current insurance certificate is attached as part of the contract. Thank you for choosing SRI for this most important project for the City of Sunny Isles. My staff and I are excited to work with you and the City staff. Should you have any questions or concerns pertaining to this contract and our performance, please don't hesitate to call me directly. Sincerely, / Gary Stankovich Enclosure cc: Gilberto Gonzales, Vice President, Consulting Services. TEL: 9+ 1.379..'\ 100 .. 1'.\:\: 941.379.8113 220 I C\~TU COER I. SlllI I 119 S\RASOT.\ FLlWlIlA 34232 City Commission Norman S. Edelcup Mayor Lewis J. Thaler Vice Mayor Roslyn Brezin Commissioner Gerry Goodman Commissioner George "Bud" Scholl Commissioner A. John Szerlag City Manager Hans Ottinot City Attorney Jane A. Hines City Clerk March 11, 2008 Lynne Storz, Project Manager Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, Florida 33126 Re: Emergency Debris Disposal Management Services Agreement Dear Ms. Storz: At its regular meeting of February 21, 2008, the City Commission adopted Resolution No. 2008-1223, which approved the Emergency Debris Disposal Management Services Agreement with Solid Resources, Inc. in response to RFQ 07 -01-01. Enclosed are an original agreement and a copy of the approving resolution for your files. Thank you. ~ uJ~ Priscilla Walker, CMC Deputy City Clerk Enclosures cc: Rick Conner, Public Works and Engineering Director Anice Paul, Administrative Assistant to Finance Department Solid Resources Debris Removal Agrmt Exec Ltr