HomeMy WebLinkAboutReso 2008-1233
RESOLUTION NO, 2008- J :::2 3 ~
.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING ADDITIONAL
CODE ENFORCEMENT STAFF POSITIONS FOR THE
COMMUNITY DEVELOPMENT DEPARTMENT AND EXTENDING
THE AGREEMENT WITH CALVIN, GIORDANO, AND
ASSOCIATES FOR A CONTRACT CODE ENFORCEMENT
OFFICER; AUTHORIZING THE CITY MANAGER TO INCLUDE
THESE POSITIONS IN THE CURRENT AND FUTURE BUDGETS,
PROVIDED FUNDING IS A V AILABLE; FURTHER AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission has publicly stated its desire for increased
enforcement and beautification efforts throughout the city; and
WHEREAS, On November 15,2007, the City Commission approved a pilot program for
a contract Code Enforcement Officer to increase enforcement services throughout the City; and
WHEREAS, additionally, an existing employee was temporarily transferred to the
Community Development Department to serve as a Code Enforcement Clerk; and
WHEREAS, as the temporary Code Enforcement Clerk was able to assume the bulk of
the clerical duties for the Code Enforcement Division, the code enforcement officers were able to
increase the time and energy expended in the field; and
WHEREAS, statistics show that the additional staffing has yielded higher percentages of
code enforcement activity throughout the City; and
WHEREAS, the City Commission is pleased with these results and wishes to make said
additional staff positions permanent in nature; and
WHEREAS, specifically, the City Commission would like to authorize the City Manager
to one (1) code enforcement officer position and one (1) code enforcement clerk position
permanent positions to the City's Code Enforcement Division; and
WHEREAS, as such, these positions will be added to the Community Development
Department's Code Enforcement Division's Organizational Chart and these positions will be
included in the current and future budgets, provided funding is available; and
WHEREAS, the City Commission realizes there will be a transitional period before these
staff members can be hired, but wishes the enforcement levels to remain the same; and
WHEREAS, the City Commission is authorizing staff to extend the Agreement with
Calvin, Giordano, and Associates for a contract Code Enforcement Officer, for a period of up to
ninety (90) days, at a cost of Six Thousand Five Hundred Dollars per month, in the same terms
and conditions as previously approved.
R2008- Code Enforcement Organization Amendment
Page lof2
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Additional Code Enforcement Staff Positions. The City Commission
hereby approves addition of one (1) Code Enforcement Officer and one (1) Code Enforcement
Clerk for the Community Development Department's Code Enforcement Division.
Section 2. Approval of Extension of Code Enforcement Agreement. The City Commission
hereby approves an extension of the Agreement with Calvin, Giordano, and Associates, Inc. for a
contract Code Enforcement Officer for a period of up to ninety (90) days, in the amount of Six
Thousand Five Hundred Dollars per month.
Section 3. Authority of City Manager. The City Manager is hereby authorized to include
said staff positions in the current and future budgets, provided funding is available.
Section 4. Further Authorization of City Manager. The City Manager is further authorized to
do all things necessary to effectuate the terms of this Resolution.
Section 5.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 21 5t day of February 2008.
ATTEST:
~(hj ~
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM
AND LEG S FIC ENCY:
Vote: 4"'0-1
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
Moved by: C...Rl~ ~~E2~1V
Seconded by: C1~ C;OODm.!\tJ
~(Y es)
kb~Yes)
-1L(Yes)
~Yes)
_(Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2008- Code Enforcement Organization Amendment
Page 2 of2
FIRST AMENDMENT TO CITY OF SUNNY ISLES BEACH
AND CALVIN, GIORDANO & ASSOC. INC. AGREEMENT
CONTRACT NO. C0708-047
THIS FIRST AMENDMENT TO THE CALVIN, GIORDANO & ASSOC. INC
AGREEMENT, executed this ~ ,~ day of February, 2008, is hereby attached to and is made a part of
said Calvin, Giordano & Associates, Contract No, C0708-021, by and between the City of Sunny Isles
Beach ("City") and Calvin, Giordano & Associates ("Contractor") a business corporation licensed in the
State of Florida, whose Federal Identification # is hf; - cP013~0 cl . The City and Contractor hereby
agree as follows:
1. ADDITIONAL SCOPE OF WORK: The City wishes to extend the term of the original Calvin,
Giordano & Associates, Inc. Contract No. C0708-021 by ninety (90) days, as more fully described in
Attachment "A".
2. COST: The total cost for this First Amendment shall not exceed Six Thousand Five Hundred
Dollars ($6,500,00) per month for said services.
3. TERM: The term of this First Amendment shall commence upon the expiration of Contract No.
C0708-021 and shall end no later than ninety (90) days following the execution of this First Amendment.
4. CONFLICTING PROVISIONS: If there is any contlict between any provision(s) of this First
Amendment and the original Contract No. C0708-021, the term(s) of this First Amendment shall prevail.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date
mentioned above.
WITNESSES:
CONTRACTOR:
CALVIN, GIORDANO & ASSOCIATES, INC.
J
801------
[(LQ
ATTEST
~A~
Jane Hines, CMC, City Clerk
BY:
C0708-0 19 Amendment Marlin Engineering, Inc. Agreemen
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commissior.
Norman S. Edelcup, Mayo1
Lewis J. Thaler, Vice May01
Roslyn Brezin, Commissione1
Gerry Goodman, Commissione1
George "Bud" Scholl, Commissione1
(305) 947-2150 Phone
(305) 792-1565 Fax
A. John Szerlag, City Manage1
Hans Ottinot, City AI/orne)
Jane A. Hines, City Cieri
OF SU~
MEMORANDUM
To:
Jorge Vera, Assistant City Manager (Administrative Services) /
From:
Rohert C. Solera, Community Development Director
Date:
January 28, 2008
Re:
Code Enforcement Officers and Code Enforcement Clerk Position Study (Rev.l)
CC:
Douglas Haag, Assistant City Manager (Finance)
Helena Forbes, Assistant Code Enforcement and Licensing Director
Following the City Manager's philosophy on positive reduction in expenditure for the 2007 - 2008
Departments' budget, the Community Development Department consolidated two positions. In
response to the needs identified by the City Commission, and based on their approval, two
temporary positions were created to achieve two specific tasks:
1) The up keep of East / West side of Collins Avenue, Sunny Isles Boulevard, the beach area
and beach accesses,
2) Necessary administrative support for the Code Enforcement Officers.
Task number one was accomplished with the hiring of a Certified Code Enforcement Officer, thru
the outside consulting provided by Calvin Giordano, and task number two was accomplished by re-
assigning an employee from the Cultural and Human Services Department to our Community
Development Department on a full time basis.
HISTORY (CODE ENFORCEMENT SECTION)
Prior to this consolidation proposal:
. As indicated above, the Department had a total of (3) Code Enforcement Officers. The
three Code Enforcement Officers would cover the entire City, spending 40% of their time
performing field inspections and 60% performing administrative office work, to support
and follow up their open cases.
CURRENT DEPARTMENT STATUS (CODE ENFORCEMENT SECTION)
The partial implementation of the Department's 07/08 Budget proposal, due to the conditions that
were outlined above, has provided the following benefits to the City of Sunny Isles Beach:
. One Code Enforcement Officer (provided by Calvin Giordano), has been assigned to the
Collins Avenue, Sunny Isles Boulevard corridor as well as the beach area exclusively; the
officer performs daily walks and early morning drives on the Beach Area. The constant
interaction with business owners and close work with the Public Works Department, has
translated into a cleaner great looking main Avenue, as he has constantly notified the Public
Works Department of the focal points where debris, graffiti, and damaged streetscape
equipments were found. Prompt response from the Public Works Department, resulted into
correction of all the issues. The patrol of the beach has provided a stronger enforcement
presence along the coastal area, and objects such as chairs and equipments have been
removed from the area located east of the erosion control line on a daily basis, This in turn
has created a cleaner beach for the enjoyment of residents and visitors. The monitoring of all
the locations registered with the City of Sunny Isles Beach, as required by the Beach Chairs
and Equipment Ordinance, has resulted on none or few chairs being pre-set prior to the
allowed time of 8:00 a.m., and none or few items being left overnight.
. The three remaining Code Enforcement Officers (two at this time, hiring of a third one
upcoming), have been able to perform inspections via walking and driving on their
respective zones, (8) hours of the work day versus (4) hours of the work day;
. The transfer of a Clerk from the Human and Cultural Services Department has provided
total administrative support to the Code Enforcement Officers. Attached is a list of cases
that Yasrninia Essabba has entered and organized for the officers since December 7, 2007
when she officially started the task, as prior training was required. Total of (112) cases were
process during 34 working days, for an average of 4 cases per day. Yasminia Essabba
has handled the bulk of the citizens complaints that come into the Department for a
total of (86) complaints in December and (84) complaints so far in January,
translating into (170) possible new cases or (5) complaints per day. All complaints
create a new case to be investigated by the officer, some are valid some are bogus.
BENCHMARK
The Community Development Department performed a study of the various adjacent Cities to
determine if the Officer's salaries are within the acceptable range. The reason for this study is to
demonstrate the fact that our base salary is not competitive and attractive to potential applicants.
Below is a table with the starting salary of the surrounding Cities and where the City ranks in relation
to other locations:
City Minimum Salary Level Required Comments
City of Miami $43,167.07 Level I
City of Coral Gables $42,057.60 Level I
City of Sunny Isles $36,219.94 Level I Currently we have the
Beach following:
. Code
Enforcement
Officer I(no
certification) (1)
$31,616.00
. Code
Enforcement
Officer 11(1)
$34,135
. Code
Enforcement
Officer I
(position vacant
/ interviews)
. Code
Enforcement
Officer II (1),
( outsourced)
$43,000.00
City of Miami $35,320.00 Level I
Gardens
City of Dacia Beach $32,364.00 Level I
As the table above indicates, our officers' compensation can be ranked 3,d in comparison to five
other cities.
PROPOSAL
Code Enforcement Officer. The time frame for the outsource Code Enforcement Officer is
ending on February 15, 2008, as the contract was ratified by City Commission for a period of (3)
months. At this time the Department is proposing to either extend the time frame tryout for a
period of (3) more months or request the creation of an additional Code Enforcement position that
will continue the process that has been successfully established in the area of Collins Avenue, beach
accesses, the beach area, and Sunny Isles Boulevard, where the City Commission indicated the bulk
of the problem existed. This would be a full time position and will carry all the benefits associated
with it. The extension of the test period will have to be ratified again by City Commission as
$19,575.00 of expenditure for a (3) month period requires Commission approval. Please be aware
that the Department would spend $36,219,00 on a regular salary for a Code Enforcement Officer
for the entire fiscal year. The City of Sunny Isles Beach will have substantial savings as the amount
that is being paid to the outsource employee is triple the amount the City would have to pay for a
regular employee.
Code Enforcement Clerk: In reference to the Code Enforcement Clerk, the tryout time will expire
on March 1, 2008, The Department is proposing to create, as originally requested during our 07/08
Budget meetings, a Code Enforcement Clerk position with a salary of $15.00 and hour, and all the
benefits associated with it. Even though Yasminia Essabba has indicated interest in the position thru
the attached letter provided to me, it would be necessary to advertise the position internally. She will
be our lead candidate as she has been performing the task on a daily basis and, I must say, we are
extremely pleased by her performance and professionalism.
As we are in the process of hiring a Code Enforcement Officer, your prompt positive response on
these issues would be appreciated. Let me know if we could be of any help by providing further
clarifica tions,
l
Functional Organizational Chart
I City Manager
I Assistant City Manager,
Service Division
I Community Development Director
I
I Assist. Code Enforcement and ................................
LicensinQ Director
Planning and Zoning I
Technician
Administrative Permit and Licensing
Coordinator Licensing Inspector
Clerk
Code Code Code Code Code
Enforc. Enforc. Enforc. Enforc. Enforce
Officer Officer Officer Officer Clerk
I I I I I
Parking Parking Parking Parking Parking Parking
Enforce, Enforce, Enforce. Enforce Enforce Enforce
Adooted 07/08
New Positions
,,-
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
Cify COII/II/issio/l
'orman S. Edelcllp, .I/ayor
l.ewis ,J. Thaler. I 'ice .I/ayor
Roslyn Brezin, COllllI/iss/{J/ler
Gerry Goodman, COII/II/iss/{}//er
I>anny Iglesias, COII/II/issioner
A. ,Iohn Szerlag, Cif)' ,1/al/aKer
IIans Ottinol, Cify.-Illorne\'
,lane A. IIines, Cif)' ('/ak
MEMORANDUM
TO:
Jorge L. Vera, Assistant City Manager, Service Division
Rick Conner, Engineer and Public Works Director
Robert Solera, Community Development Director
Helena Forbes, Assistant Director Code Enforcement and Licensing
Thomas Acquaro, Human Resources Director
FROM:
A. John Szerlag, City Manager
DATE:
November 2, 2007
RE: Temporary Modifications to Table of Organization; Code
Enforcement, and Public Works
Collins A venue is our major corridor. Tens of thousands of vehicles pass through daily,
and thousands of pedestrians traverse it. The corridor houses thousands of
condominium units, and it's our major employment and retail area. All of our hotels are
on this strip and three of our parks (two completed, one in planning). The Collins
A venue medians are landscaped in such a fashion as to set the example for other
property owners to follow, And by the way, it's also a construction zone.
Now, having said this. we can't expect the corridor to be maintained like a Japanese
Garden. However. it can look better than it does. And this will take enforcement on a
more frequent basis than we currently perform, as well as a more rigorous maintenance
schedule in the right-of-way by Public Works. Please know that I'm going to expand
the standard operational definition of right-of-way to include the public beach area.
Further, I realize that an increased level of service in these areas will result in increased
staffing, Our task is to develop a cost benefit analysis to determine if the increases in
personnel costs justify the increased level of service, Of course, the City Commission
will make the final determination, I'm just going to run the experiment.
Given the above, the following changes to the table of organization will be made on a
temporary basis for the next three months;
1. Code Enforcement - add an additional Code Enforcement Officer bringing our
total from three to four. The extra Enforcement Officer will be obtained though
one of our engineering consulting firms and will be considered an independent
D. II. \loJiliclliolls Tahle ( It" (lrgalli/:llioll CL' & I'w \kmo
y
i\. John Szerlag
Nm"cmbcr 2,2007
Pagc 2
contractor working 40 hours per week. The estimated cost over a 90 day
timeframe is $19.575 and this will thus need to be an agenda item.
Funding for the additional Code Enforcement Officer will come from our consultant
account. Number 10-515-5313.
2. Transfer of a Cultural and Human Affairs Office Assistant from Pelican Park
Community Center to Code Enforcement so as to provide clerical support to the
Enforcement Officers.
3. Creation of new division within Public Works called it Right-of-Way. This
division will be staffed by transferring two part-time maintenance workers in
Public Works to Right-of-Way and giving them more hours. The extra cost will
be roughly $5,000.
Once we have our complement of four Code Enforcement Officers on board, the City
will be divided into four enforcements zones as shown on the attached map, and
described below:
Zone One - This area includes the Collins A venue Corridor. beach area and beach
accesses. This area has the most visibility. It also has the most Right-of-Way. which
necessitates a need for a team of Zoning Code Enforcement and Public Works to
physically inspect this area and take appropriate enforcement/cleanup action. In terms
of enforcement, this area will be canvassed five times per week. The two individuals
who will be assigned to this corridor in Public Works will canvas the area five times
per week as well.
Zone Two - This area includes all properties on the west side of Collins A venue and
properties on the east side of Collins Avenue from 183rd street to north city limits.
Zone Three - This area includes all properties on the west side of Collins A venue and
properties on east side of Collins Avenue from 171 SI street to 183rd street.
Zone Four - This area includes all properties on the west side of Collins A venue and
properties on the east side of Collins A venue from south city limits to 171 sl street.
About two and half months into our experiment we'll make an assessment to determine
if we should continue the high level of service or abandon it. And by way of this
communication. I"m asking the City Commission to be active participants not only in
the final decision. but in the assessment process as well.
AJ S/j w
To:
Via:
From:
Date:
Re:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler" Vice Mayor
Roslyn Brezin Commissioner
Gerry Goodman Commissioner
George "Bud" Scholl, Commissioner
(305) 947-0606 City Hall
(305) 792-1 565 Fax
(305) 947-2150 Building Department
A. John Szerlag, City Manager
lIans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
Honorable Mayor and City Commission
A. John Szerlag, City Manager
Jorge L. Vera, Assistant City Manager/ Service DivisionA-
Robert Solera, Community Development Director U
February 21, 2008
Code Enforcement and Code Enforcement Clerk Recruitment
RECOMMENDATION
This resolution is brought forth for your consideration
REASONS
On November 2007 the City Commission approved a pilot program to contract a Code
Enforcement Officer to increase enforcement service throughout the City and in addition a existing
City employee was temporarily transferred to the Community Development Department to serve as
a Code Enforcement clerk. The clerk assumed the bulk of the clerical work that was being done by
the enforcement offices, thereby allowing them to increase the time in the field. The City is pleased
with results that have come from additional personnel. Statistics show that the additional staffing
has yielded a higher percentage of code enforcement activity, with the help of the additional officer
and clerk.
I
I
I
I
I
I
I
I
City management is requesting that the City Commission approve an additional Code Enforcement
Officer and a Code Enforcement Clerk to be added to the department personnel. The department
wishes to maintain the levels of service that they have been provided during the past months.
Therefore, during the time that the new staff members are hired we would like to extend the
agreement with Calvin Giordano and Associates for a contract Code Enforcement Officer for a
period of up to 90 days. Once the department hires a new code enforcement officer the agreement
with Calvin Giordano and Associates will be terminated.
Finance Department
Commission ,\leeting Date:
Funding al'ailable:
To be com leted b City Clerk's OUice
lOP
2-21-c1
,\genda Item No.:
To:
From:
Date:
Re:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
(305) 947-0606 City Hall
(305) 792-1565 Fax
(305) 947-2150 Building Department
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
A. John Szerlag, City Manager
Jorge L. Vera, Assistant City Manager Service Division
February 13,2008
Code Enforcement Officer and Code Enforcement Clerk recruitment
Attach per your request is the analysis and recommendation regarding the full time recruitment for
the above positions. As you may recall the two positions was done on a trial basis for the
Community Development department and as you can see per the report the additional personnel
was able to address and assist the existing personnel achieve the standard that the Commission
desired.
TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, CMC, City Clerk
MEMORANDUM
Robert Solera, Community Development Director
Priscilla Walker, CMC, Deputy City Cle~~
February 26, 2008
Approval of Additional Code Enforcement Staff and Extension of Contract Code
Enforcement Officer Agreement
At its regular meeting of February 21, 2008, the City Commission adopted Resolution No.
2008-1233, which approved the above-referenced items. Attached is a copy of the approving
legislation for your files.
The Addendum is being processed with Calvin Giordano, and we will forward a copy to you
upon completion.
Thank you.
/pw
Attachments
Code Enforcement Staff Increase Memo
, ~
~ Sunny Isles Beach, Florida 33160
305.947.0606
www.sibfl.nel
---- -
City Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
A. John Szerlag
City Manager
Hans Ottinol
City Attorney
Jane A. Hines
City Clerk
February 26,2008
Dennis J. Giordano, President
Calvin Giordano and Associates, Inc.
1800 Eller Drive, Suite 600
Ft. Lauderdale, Florida 33316
Re:
1 st Addendum to Code Enforcement Services Agreement
At its regular meeting of February 21, 2008, the City Commission adopted
Resolution No. 2008-1233, which approved the above-referenced Addendum to
the Agreement with Calvin Giordano and Associates, Inc. Enclosed are two (2)
original Addendums for execution and witnessing by your firm.
Upon execution, please return both of the Addendums and any and all
insurances and/or bonds required to my attention. An original, executed
Addendum and a copy of the approving resolution will be mailed to you once
processing has been completed.
Thank you,
~~IYYOUrs,
, f.. (2Q9. W~
Priscilla Walker, CMC
Deputy City Clerk
Attachments
cc: Robert Solera, Community Development Director (w/o attachments)
City Commission
Norman S, Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
March 7, 2008
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
Dennis J. Giordano, President
Calvin Giordano and Associates, Inc.
1800 Eller Drive, Suite 600
Ft. Lauderdale, Florida 33316
George "Bud" Scholl
Commissioner
A John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A Hines
City Clerk
Re: 1 sl Addendum to Code Enforcement Services Agreement
At its regular meeting of February 21, 2008, the City Commission adopted
Resolution No. 2008-1233, which approved the above-referenced Addendum to
the Agreement with Calvin Giordano and Associates, Inc. Enclosed are an
original Addendum and a copy of the approving resolution for your files,
Thank you.
~ruly yours,
~~ LOo..ili
Priscilla Walker, CMC Y"-
Deputy City Clerk
Attachments
cc: Robert Solera, Community Development Director
Anice Paul, Administrative Assistant to Finance Department
CGA - Code Enforcement Contract Agrmt Extension Exec Ltr