HomeMy WebLinkAboutReso 2008-1251
RESOLUTION NO. 2008-J 2 S I
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA,
AUTHORIZING THE PURCHASE OF THREE (3) 2950
POWER EDGE SERVERS, TWO (2) NX1950 DATA
SERVERS, ONE (1) POWER VAULT MD3000 AND
VMW ARE ESX ENTERPRISE SOFTWARE FROM DELL
FOR PHASE TWO OF DISASTER RECOVERY PLAN, IN A
TOTAL AMOUNT NOT TO EXCEED SEVENTY-FIVE
THOUSAND DOLLARS ($75,000.00), AS OUTLINED IN
THE QUOTE ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THE TERMS OF
THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Information Technology Department is currently developing a Disaster
Recovery Plan for the City's present infrastructure; and
WHEREAS, the Disaster Recovery Plan will address the needs of the City and Police
Department in case of an emergency and the availability of our applications and communications
systems, and will be presented in five phases to allow more flexibility in budgeting, deployment
and support; and
WHEREAS, pursuant to Resolution No. 2007-1164 adopted on October 18,2007, the
City Commission approved the purchase of equipment from Dell for Phase One of the Disaster
Recovery Plan; and
WHEREAS, in order to assist the City in our continuation plan for Phase Two, there is a
need to purchase three (3) 2950 Power Edge Servers, two (2) NX 1950 Data Servers, one (1)
Power Vault MD 3000, and VMWare ESX Enterprise Software; and
WHEREAS, Staff has requested a quote from Dell, a leader in the computer industry, for
said equipment and associated software; and
WHEREAS, Dell has provided a quote under the State of Florida IT Hardware Contract
#250-000-03-1 and #255-001-01-1, for the purchase of three (3) 2950 Power Edge Servers, two
(2) NX 1950 Data Servers, one (1) Power Vault MD 3000, and VMWare ESX Enterprise
Software in a total amount not to exceed Ninety-Nine Thousand Two Hundred Four Dollars and
Eighteen Cents ($75,000.00), attached hereto as Exhibit "A", and will meet our needs of
managing, training, and continued support.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1.
Authorization of Purchase. The City Commission hereby authorizes the purchase
R2008-1251 Dell Computer Purchase for Disaster Recovery Phase 2
Page I of2
of three (3) 2950 Power Edge Servers, two (2) NX1950 Data Servers, one (1) Power Vault MD
3000, and VMWare ESX Enterprise Software, under State of Florida IT Hardware Contracts
#250-000-03-1 and #255-001-01-1, in a total amount not to exceed Seventy-Five Thousand
Dollars ($75,000.00), as outlined in the quote attached hereto as Exhibit "A", be, and the same, is
hereby approved.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 1 ih day of April 2008.
ATTEST:
? .J)~W
~(lOo~~
APPROVED AS TO FORM
AND L AL S ICIENCY:
~I
Moved by: QD4t.-tI.sS~ 0 AU bODdHM
Seconded by: ~OMHi.s.s.iOI\~ "'B("e.2.IJ')
Vote: .!5-0
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
~Yes)
-L-(Yes)
-L-(Yes)
~(Y es)
./ (Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2008- Dell Computer Purchase for Disaster Recovery Phase 2Page 2 of 2
Page 1 of2
DELL
QUOTA TION
Date: 3/19/08 10:25:37 AM
QUOTE #: 420550122
Customer #: 44243923
Contract #: 70137
CustomerAgreement #: Dell Std Terms
Quote Date: 3/19/08
Customer Name: CITY OF SUNNY ISLES BEACH
TOTAL QUOTE AMOUNT: $31,605.00
Product Subtotal: $31,605.00
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 0
SOFTWARE & ACCESSORIES
Product Quantity Unit Price Total
VI3 Enterprise-2 socket license-Includes ESX and all VI 3 Agent licenses (A0688675) 3 $5,080.00 $15,240.00
VI3 Enterprise-3yr Gold SNS-12x5 support and subscription (A0914247) 3 $3,080.00 $9,240.00
VirtualCenter Mgmt Server 2-license (A0688598) 1 $4,450.00 $4,450.00
VirtualCenter Mgmt Server 2-3yr Gold SNS-12x5 support and subscription (A0916409) 1 $2,675.00 $2,675.00
Number of S & A Items: 4 S&A Total Amount: $31,605.00
SALES REP: Jeremy Merz PHONE: 1800-981-3355
Email Address: jeremy merz@dell.com Phone Ext: 723-1433
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-607-6914. You may also
place your order online at www.dell.com/qto
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
to Dell's Terms of Sale.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order.
Please indicate-youOaxability_st~tus_onypurJ!_O_ If exempt, please fax exemption certificate to
Dell Tax Department at 888-863-8778, referencing your customer number.
If you have any questions regarding tax please call 800-433-9019 or email Tax_Department@dell.com. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
Exhibit "A"
file://C:\Documents and Setti
j Internet Files\OLK4D... 4/8/2008
Page 2 of2
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_Dell_ARS_Requests@dell.com. Minimum quantities may apply.
Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be
applied to your invoice as early as Jan 1, 2005. Prices in your cart do not reflect this fee. More Info: or
refer to URL www.dell.com/environmentalfee
file://C:\Documents and Settings\efonseca\Local Settings\Temporary Internet Files\OLK4D... 4/8/2008
Page 1 of2
DELL
QUOTA TION
Date: 3/17/0811:40:59 AM
QUOTE #:
Customer #:
Contract #:
CustomerAgreement #:
Quote Date:
Customer Name:
420134489
o
70137
Dell Std Terms
3/17/08
TOTAL QUOTE AMOUNT: $24,146.00
Product Subtotal: $24,021.00
Tax: $0.00
Shipping & Handling: $125.00
Shipping Method: Ground Total Number of System Groups: 2
GROUP: 1 I QUANTITY: 2 SYSTEM PRICE: $6,653.00 I GROUP TOTAL: $13,306.00
Base Unit: Quad Core Xeon E5430 Processor2x6MB Cache, 2.66GHz, 1333MHz NX1950 (223-5333)
Processor: Integrated Config, Windows Unified Data Storage Server - Enterprise Edition (341-4322)
Keyboard: 4GB Memory, 4X1GB, 667MHz (311-8155)
Video Card: LOM NICs are TOE Ready (430-2968)
Hard Drive Controller: Intel PRO Quad Port 1GbE NIC PCle-4 (430-2687)
CD-ROM or DVD-ROM Drive: 24X IDE CD-RWIDVD ROM Drive for PowerVault NX1950 All OS (313-4776)
Cable: SAS Cable, 2 Meter, MDxOOO (310-7083)
Cable: SAS Cable, 2 Meter, MDxOOO (310-7083)
Documentation Diskette: PowerVault NX1950, English Documentation (310-8476)
Feature Rack Chassis with Sliding RapidNersa Rails, Universal1000mm only Racks (310-8497)
Service: Premier Enterprise SupportService Gold Welcome Letter (310-3785)
Service: GOLD Enterprise Support: 4-Hour 7x24 Onsite Service with Emergency Dispatch, 2 Year
Extended (980-3352)
Service: GOLD Enterprise Support: 7x24Escalation Manager, HwlSw TechPhone Support, Enterprise
Command Center, 3 Year (980-3622)
Service: GOLD Enterprise Support: 4-Hour 7x24 Onsite Service with Emergency Dispatch, Init Year (980-
9870)
Service: Dell Hardware Warranty Plus OnSite Service Initial Year (985-5257)
Service: Dell Hardware Warran~ Plus Onsite Service Extended Year(s) (985-5258)
Installation: ONSITE INSTALLATldN: PowerEdgeHardware Installation only (984-1007)
Installation: Remote Installation and Implementation of a Dell PowerVault NAS (to schedule, call 800-945-
3355) (985-5307)
Misc: Redundant Power Supply with Y-Cord (310-9929)
GROUP: 2 I QUANTITY: 1 SYSTEM PRICE: $10,715.00 I GROUP TOTAL: $10,715.00
Base Unit: PowerVault MD3000 external RAID array with two dual-port controllers (222-4818)
Hard Drive: HD Multi-Select (341-4158)
Hard Drive Controller: Customer already has a SAS5e Host Bus Adapter (341-3989)
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Cable: HD Multi-Select (341-4158)
Additional Storage Products: HD Multi-Select (341-4158)
Feature Rapid Rails for Dell, or otherSquare Hole Racks, MDxxOO (310-7080)
Service: Premier Enterprise SupportService Gold Welcome Letter (310-3785)
Service: GOLD Enterprise Support: 4-Hour 7x24 Onsite Service with Emergency Dispatch, 2 Year
Extended (980-4292)
Service: GOLD Enterprise Support: 7x24Escalation Manager, HwlSw TechPhone Support, Enterprise
Command Center, 3 Year (980-4492)
Service: GOLD Enterprise Support: 4-Hour 7x24 Onsite Service with Emergency Dispatch, Initial Year
(981-0450)
Service: Dell Hardware Warranty, Extended Year(s) (985-5358)
Service: Dell Hardware Warranty Plus OnSite Service Initial Year (985-5387)
Installation: Rack Mount Service Consistingof Mounting One PowerEdge or PowerVault into a Previously
Assembled Dell Rack (985-5388)
300GB 15K RPM Serial-Attach SCSI3Gbps 3.5-in HotPlug HardDrive (341-4379) - Quantity 15
SAS Cable, 2 Meter, MDxOOO (310-7083)
SALES REP: Jeremy Merz PHONE: 1800-981-3355
Email Address: jeremy merz@dell.com Phone Ext: 723-1433
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-607-6914. You may also
place your order online at www.dell.com/qto
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
to Dell's Terms of Sale.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order.
eleasejrld{cate_y_ojJr taxability. status on y'ouL~Q. If exempt, please fax exemption certificate to
Dell Tax Department at 888-863-8778, referencing your customer number.
If you have any questions regarding tax please call 800-433-9019 or email Tax_Department@dell.com. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_Dell_ARS_Requests@dell.com. Minimum quantities may apply.
Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be
applied to your invoice as early as Jan 1, 2005. Prices in your cart do not reflect this fee. More Info: or
refer to URL www.dell.com/environmentalfee
file://C:\Documents and Settings\efonseca\Local Settings\Temporary Internet Files\OLK4D... 4/8/2008
Page 1 of2
DELL
QUOTATION
Date: 3/19/08 10:25:39 AM
QUOTE #:
Customer #:
Contract #:
CustomerAgreement #:
Quote Date:
Customer Name:
420550720
44243923
70137
Dell Std Terms
3/19/08
CITY OF SUNNY ISLES BEACH
TOTAL QUOTE AMOUNT: $15,921.00
Product Subtotal: $15,771.00
Tax: $0.00
Shipping & Handling: $150.00
Shipping Method: Ground Total Number of System Groups: 1
GROUP: 1 I QUANTITY: 3 SYSTEM PRICE: $5,257.00 I GROUP TOTAL: $15,771.00
Base Unit: Quad Core Xeon E5430 Processor2x6MB Cache, 2.66GHz, 1333MHz FSB, PE2950 (223-4489)
Processor: Quad Core Xeon E5430 Processor2x6MB Cache, 2.66GHz, 1333MHz FSB, PE2950 (311-7928)
Memory: 32GB 667MHz (8x4GB), Dual Ranked DIMMs (311-6327)
Video Card: LOM NICs are TOE Ready (430-2968)
Video Memory: Riser with 3 PCle Slots for PowerEdge 2950 (320-4607)
Hard Drive: 146GB 15K RPM Serial-Attach SCSI3Gbps 3.5-in HotPlug HardDrive (341-3031)
Hard Drive Controller: PERC6i SAS RAID Controller, 2x4 Connectors, Int, PCle, 256MB cache, x6 Bkpl (341-5734)
Floppy Disk Drive: No Floppy Drive for x6 Backplane (341-3685)
Operating System: No Operating System (420-6320)
Mouse: Mouse Option None (310-0024)
NIC: Embedded Broadcom Netxtreme 115708 GigabitEthernet NIC (430-1764)
CD-ROM or DVD-ROM Drive: 24X IDE CD-RWIDVD ROM Drive for PowerEdge 2950 (313-3934)
Sound Card: Bezel for PE 2950 (313-3920)
Speakers: 1x6 Backplane for 3.5-inch Hard Drives (311-7936)
Documentation Diskette: Electronic Documentation and OpenManage CD Kit, PE2950 (310-7415)
Additional Storage Products: 146GB 15K RPM Serial-Attach SCSI 3Gbps 3.5-in HotPlug HardDrive (341-3031)
Feature Integrated SASISATA RAID 1, PERC 611 IntegratedlSAS6/iR (341-5722)
Feature Universal Sliding RapidNersa Rails, includes Cable Management Arm (310-7412)
Service: Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Year
Extended (986-8232)
Service: Dell Hardware Warranty Plus Onsite Service Inital YR (984-1399)
Service: MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year (989-9238)
Service: Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, Initial Year
(987 -2830)
Service: ProSupport for IT: 7x24 HW / SW Tech Support and Assistance for Certified IT Staff, 3 Year (986-
8422)
Service: Dell Hardware Warranty, Extended Year(s) (984-1417)
Service: Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport
or call 1-800-945-33 (989-3439)
Installation: On-Site Installation Declined (900-9997)
Misc: Redundant Power Supply with Y-Cord (310-9897)
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Mise:
2 X Intel Pro 1000PT Dual PortCopper Gigabit PCI Express Network Adapter (430-0960)
SALES REP: Jeremy Merz PHONE: 1800-981-3355
Email Address: jeremy merz@dell.com Phone Ext: 723-1433
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-607-6914. You may also
place your order online at www.dell.com/qto
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
to Dell's Terms of Sale.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order.
ele;Js_e indicate_Y9uLta){~lJj1ity_staJuJ$ on y-o_ur PQ If exempt, please fax exemption certificate to
Dell Tax Department at 888-863-8778, referencing your customer number.
If you have any questions regarding tax please call 800-433-9019 or email Tax_Department@dell.com. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_Dell_ARS_Requests@dell.com. Minimum quantities may apply.
Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be
applied to your invoice as early as Jan 1, 2005. Prices in your cart do not reflect this fee. More Info: or
refer to URL www.dell.com/environmentalfee
file://C:\Documents and Settings\efonseca\Local Settings\Temporary Internet Files\OLK4D... 4/8/2008
TO:
VIA:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5 107 Fax
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, CMC City Clerk
MEMORANDUM
The Honorable City Commission
A. John Szerlag, City Manager
Doug Haag, Assistant City Manager/Finance Division
Edel Fonseca, Information Technology Director
April 17, 2008
Disaster Recovery Plan - Phase 2
RECOMMENDATION:
It is recommended that the City Commission adopt the attached resolution.
REASONS:
The Information Technology Department is currently developing a Technology Continuation
Plan for our present infrastructure. The proposal will address the needs of the City and the
Police Department in case of an emergency and the availability of our applications and
communications systems. On December 17, 2007, we completed the first phase of the
implementation, which involved the City infrastructure. We are now implementing Phase 2,
which involves the Police Department.
· Phase 2 - Police Department Infrastructure
o Domain Controller 2 servers
o DHCP/Print Server
o Email-Exchange 2003
o SQL-Server-Database (CAD and RMS) 2 servers
o Anti- Virus Server
o Black Berry Server
Cost $75,000
Funding available:
[)'N\~
Finance Department
J 0 C-
4-/7-0 fl
Agenda Item No.:
Cover Memo. Disater Recover Plan Phase 2
Commission Meeting Date:
Equipment needed for Phase 2:
. Three 2950 power edge servers
· Two NX1950 Data Servers
· One power vault MD300
. Software: VMWare ESX Enterprise
The project will begin the second week in May 2008 and will be completed by August 2008.
ADDITIONAL INFORMATION:
Funds are available and will be encumbered through the police forfeiture funds.
Page 1 of 1
Priscilla Walker
From:
Sent:
To:
Priscilla Walker
Friday, April 25, 2008 11: 13 AM
Anice Paul
Subject: FW: City Commission Items Approved in April 2008
Attachments: R2008-1260.PDF; R2008-1249.PDF; R2008-1250. PDF; R2008-1251. PDF; R2008-1252.PDF; R2008-
1258.PDF
Prisci{[a Wa{~r, CMC, Deputy City Clerk
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, FL 33160
(305) 792-1703 Phone (305) 949-3113 Fax
www.siofl.net
Please note:
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address
released in response to a public records request, do not send electronic mail to this entity.
Instead, contact this office by phone or in writing.
From: Priscilla Walker
Sent: Tuesday, April 22, 20084:07 PM
To: Mike Grandinetti; Edel Fonseca; Douglas Haag
Subject: City Commission Items Approved in April 2008
At its regular meeting of April 17,2008, the City Commission approved the following items.
R2008-1249
R2008-1250
R2008-1251
R2008-1252
R2008-1258
R2008-1260
Purchase of 12 handheld Police Radios
Forfeiture Ex enditure
Purchase of Dell Servers for Phase II
New World Su ort & Maintenance A reement
Bud et Amendment A ril
Florida Communities Trust Grant A lication
Attached are copies of the approving legislation for your files.
Prisci{[a Wa{~r, CMC, Deputy City Clerk
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, FL 33160
(305) 792-1703 Phone (305) 949-3113 Fax
www.sibfl.net
Please note:
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address
released in response to a public records request, do not send electronic mail to this entity.
Instead, contact this office by phone or in writing.
4/25/2008