HomeMy WebLinkAboutReso 2008-1238
RESOLUTION NO. 2008- I:J 3 <:i?
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE A MEMORANDUM OF AGREEMENT FROM
THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT),
ATTACHED HERETO AS EXHIBIT "A", FOR THE MAINTENANCE
AND LANDSCAPING OF SUNNY ISLES BOULEV ARD/SR-826;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on June 11, 1998, by Resolution No. 98-59, the City Commission approved
and authorized the City Manager to enter into an Florida Department of Transportation
Maintenance Landscaping Memorandum of Agreement ("FDOT Maintenance Agreement") for
maintenance and landscaping of median strips and roadside areas ofSR-A1A (Collins Avenue-
from 156th Street to N. W. 196th Street) and SR-826 (Sunny Isles Boulevard - east side of Sunny
Isles Bridge to Collins A venue), for a period of three years with an option to renew; and
WHEREAS, on April 17, 2001, by Resolution No. 2001-327, the City Commission
approved and authorized the City Manager to renew the FDOT Maintenance Agreement for an
additional three-year period, ending June 30, 2004; and
WHEREAS, on April 15, 2004, by Resolution No. 2004-663, the City Commission
approved and authorized the City Manager to renew the FDOT Maintenance Agreement for an
additional three-year period, ending June 30, 2007; and
WHEREAS, on May 17, 2007, by Resolution No. 2007-1101, the City Commission
approved and authorized the City Manager to renew the FDOT Maintenance Agreement for an
additional three-year period, ending June 30, 2010; and
WHEREAS, the City desires to enter into a FDOT Maintenance Memorandum of
Agreement for FDOT to install or cause to be installed landscape, sod, irrigation, landscape
lighting, decorative pavement, tree grates, and benches on SR836; and
WHEREAS, the City will maintain, in perpetuity and at no cost to FDOT, the landscape,
sod, irrigation, landscape lighting, decorative pavement, tree grates, and benches within the
medians and areas outside the travel way to the right-of-way of the landscaped areas of Sunny
Isles Boulevard/SR836 east side of Sunny Isles Bridge to Collins A venue; and
WHEREAS, the City Manager has determined it would be in the City's best interest to
enter into the FDOT Maintenance Agreement for the health, welfare and benefit of the citizens of
Sunny Isles Beach.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLO'VS:
R2008- FOOT Landscape Maintenance Memo of Agmt SlBlvd SR286 1
Section 1. Approval of Memorandum of Agreement. The City Commission hereby approves
the Memorandum of Agreement from the Florida Department of Transportation (FDOT),
attached hereto as Exhibit "A," for landscaping of SR-826 (Sunny Isles Boulevard).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to
execute the Memorandum of Agreement from FDOT, and to do all things necessary to effectuate
same.
Section 3.
Effective Date. This Resolution becomes effective upon adoption.
PASSED AND ADOPTED this 20th day of March 2008.
ATTEST:
~ A klw.-
Jane A. Hines, CMC, City Clerk
Moved by: Ct>~ ~\4DLL
Seconded by: Cn~ M~2JN
Vote: C;;-O
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
~(Yes)
_L~...cY es)
V(Y es)
V(Yes)
(/ (Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2008- FOOT Landscape Maintenance Memo of Agmt SlBlvd SR286 2
r--
FMNO.:
SECTION:
COUNTY:
S.R. NO.:
407630-1-52-01
87170
Miami-Dade
826
MAINTENANCE MEMORANDUM OF AGREEMENT
THIS AGREEMENT is made and entered into this ll~day of ~, 2008, between
the State of Florida Department of Transportation, a component agency of the State of Florida,
hereinafter referred to as the 'DEPARTMENT', and the CITY OF SUNNY ISLES BEACH, a
municipal corporation of the State of Florida, existing under the laws of the State of Florida,
hereinafter referred to as the CITY.
RECITALS:
WHEREAS, the DEPARTMENT has jurisdiction over and maintains the State Road 826
corridor as part of the State Highway System; and
WHEREAS, as part of the continual updating of the State of Florida Highway System, the
DEP ARTMENT, for the purposes of safety, protection of the investment and other reasons, has
constructed and does maintain a highway facility as described in Exhibit A, 'PROJECT LIMITS',
attached hereto and incorporated herein by reference, within the corporate limits of the CITY; and
WHEREAS, the CITY recognizes that said highway facility, which contains landscaped
areas outside the travel way to the right of way line, excluding standard concrete sidewalk, shall be
maintained in accordance with the provisions detailed in Section 2 of this Agreement; and
WHEREAS, the DEPARTMENT has drafted design plans for beautification improvements
on State Road 826, hereinafter referred to as the 'PROJECT', the individual elements of which are
outlined in the attached Exhibit B, 'PLANS AND SPECIFICATIONS', which is herein
incorporated by reference; and
WHEREAS, the parties hereto mutually recognize the need for entering into an Agreement
designating and setting forth the responsibilities of each party; and
WHEREAS, the CITY, by Resolution No~-/~3~ated P1.4iUtA 2Jl,20C1fattached
hereto as Exhibit C, 'CITY RESOLUTION', which is incorporated herein by reference, desires to
enter into this Agreement and authorizes its officers to do so;
NOW, THEREFORE, in consideration of the premises, the mutual covenants and other
valuable considerations contained herein, the receipt and sufficiency of which are hereby
Maintenance Memorandum of Agreement between the Florida Department of Transportation and the City of Sunny Isles Beach
Page I 01'8
acknowledged, the parties agree as follows:
1. The DEPARTMENT, hereby agrees to install or cause to be installed landscape, sod,
irrigation, landscape lighting, decorative pavement, tree grates, and benches on the highway
facility as specified in the PLANS AND SPECIFICATIONS.
2. The CITY agrees to maintain, in perpetuity and at no cost to the DEPARTMENT, the
landscape, sod, irrigation, landscape lighting, decorative pavement, tree grates, and benches
within the medians and areas outside the travel way to the right of way line by performing the
following activities:
A. Mow, cut and/or trim and edge the grass or turf in accordance with the latest edition of
the State of Florida "Guide for Roadside Mowing" and the latest edition of the
"Maintenance Rating Program".
B. Properly prune all plants, which include trees, shrubs and ground covers, in accordance
with the latest edition of the "Maintenance Rating Program" and the International Society
of Arboriculture. Prune, trim and/or edge such parts thereof which may present a visual
or other safety hazard for those using or intending to use the right of way including
growth around street lights and traffic signals.
c. Keep plants as free as possible from disease and harmful insects. Remove and properly
dispose of dead, diseased or otherwise deteriorated plants in their entirety, and replacing
those that fall below original project standards. All replacement material shall be
replaced, at minimum, by plants of the same size and grade as specified in the PLANS
AND SPECIFICATIONS.
D. Properly mulch all plant beds and tree rings.
E. Properly remove and dispose of all undesirable vegetation including but not limited to
weeding of plant beds and removal of invasive exotic plant materials.
F. Water and fertilize all plants properly.
G. Ensure that the irrigation system is fully functional by performing routine and regular
observations of irrigation performance; identifying damage and/or malfunctions;
repairing and/or replacing broken or missing irrigation equipment; and adjusting spray
heads to eliminate overspray of water onto paved areas. All costs associated with water
use will be the responsibility of the CITY.
H. Ensure decorative pavement and tree grates are fully functional for pedestrian use by
performing routine and regular observations of same, identifying damage and/or
malfunctions and repairing and/or replacing broken or damaged decorative pavement and
tree grates to ensure pedestrian access and tree health is maintained.
Maintenance Memorandum of Agreemcnt between the Florida Department of Transportation and the City of Sunny Isles Beach
Page 2 of 8
I. Remove and properly dispose of litter from roadside and median strips.
J. Remove and dispose of all trimmings, roots, branches, litter, etc., resulting from the
activities described by 2.A through 2.1 inclusively as described above.
The above-named functions to be performed by the CITY may be subject to periodic
inspections by the DEPARTMENT at its sole discretion. Such inspection findings will be
shared with the CITY and shall be the basis of all decisions regarding reworking or
agreement termination. The CITY shall not change or deviate from said plans without
written approval of the DEPARTMENT.
3. If at any time after the CITY has assumed the landscape installation and/or maintenance
responsibility above-mentioned, the DEPARTMENT finds that the PROJECT LIMITS or
a part thereof is not properly maintained pursuant to the terms of this Agreement, The
DEPARTMENT may, at it's option, issue a written notice that a deficiency or deficiencies
exist(s), by sending a certified letter to the CITY placing said CITY on notice thereof.
Thereafter, the CITY shall have a period of thirty (30) calendar days within which to correct
the cited deficiencies. If said deficiencies are not corrected within this time period, the
DEP ARTMENT may, at its option, proceed as follows:
(a) Maintain the landscape, sod, irrigation, landscape lighting, decorative pavement, tree
grates, and benches, or a part thereof, with DEPARTMENT or contractor's
personnel and invoice the CITY for expenses incurred; or
(b) Terminate the Agreement in accordance with Paragraph 5 of this Agreement and
remove, by DEPARTMENT or contractor's personnel, all of the landscape, sod,
irrigation, landscape lighting, decorative pavement, tree grates, and benches installed
under this Agreement or any preceding agreements and charge the CITY the
reasonable cost of such removal.
4. It is understood between the parties hereto that the landscape, irrigation, decorative pavement
and tree grates covered by this Agreement may be removed, relocated or adjusted at any time
in the future as determined to be necessary by the DEPARTMENT in order that the adjacent
state road be widened, altered or otherwise changed to meet with future criteria or planning
of the DEPARTMENT. The CITY shall be given sixty (60) calendar days notice to remove
said landscaping/hardscape after which time the DEPARTMENT may remove same.
5. This Agreement may be terminated under anyone (I) of the following conditions:
(a) By the DEPARTMENT, if the CITY fails to perform its duties under Section 2,
following thirty (30) days written notice.
(b) By the DEPARTMENT, for refusal by the CITY to allow public access to all
Maintenance Memorandum of Agreement between the Florida Department of Transportation and the City of Sunny Isles
Page 3 of 8
documents, papers, letters, or other material subject to the provisions of Chapter 119,
Florida Statutes, and made or received by the CITY in conjunction with this
Agreement.
6. The term of this Agreement commences upon execution.
7. To the extent permitted by law, the CITY shall indemnifY and hold harmless the
DEP ARTMENT, its officers and employees from all suits, actions, claims and liability
arising out of the CITY's negligent performance ofthe work under this Agreement, or due to
the failure of the CITY to maintain the PROJECT in conformance with the standards
described in Section 2 of this Agreement.
8. The CITY may construct additional landscape within the limits of the right of ways
identified as a result of this document, subject to the following conditions:
(a) Plans for any new and/or additional materials shall be subject to approval by the
DEP ARTMENT. The CITY shall not change or deviate from said plans without
written approval by the DEPARTMENT.
(b) All landscape, irrigation, decorative pavement and tree grates shall be developed and
implemented in accordance with appropriate state safety and road design standards.
(c) The CITY agrees to comply with the requirements ofthis Agreement with regard to
any additional materials installed.
9. This writing embodies the entire agreement and understanding between the parties hereto and
there are no other agreements and understanding, oral or written, with reference to the subject
matter hereof that are not merged herein and superseded hereby.
10. The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or
enter into any contract which, by its terms, involves the expenditure of money in excess of
the amounts budgeted as available for expenditure during such fiscal year. Any contract,
verbal or written, made in violation of this subsection is null and void, and no money may be
paid on such contract. The DEPARTMENT shall require a statement from the Comptroller
of the DEPARTMENT that funds are available prior to entering into any such contract or
other binding commitment of funds. Nothing herein contained shall prevent the making of
contracts for periods exceeding I year, but any contract so made shall be executory only for
the value of the services to be rendered or agreed to be paid for in succeeding fiscal years;
and this paragraph shall be incorporated verbatim in all contracts of the Department which
are for an amount in excess of TWENTY FIVE THOUSAND DOLLARS ($25,000.00) and
which have a term for a period of more than I year.
11. The DEPARTMENT'S District Secretary shall decide all questions, difficulties and disputes
of any nature whatsoever that may arise under or by reason of this Agreement, the
Maintenance Memorandum of Agreement between the Florida Department of Transportation and the City of Sunny Isles
Page 4 of 8
prosecution or fulfillment of the service hereunder and the character, quality, amount and
value thereof; and his decision upon all claims, questions and disputes shall be final and
conclusive upon the parties hereto.
12. This Agreement may not be assigned or transferred by the CITY in whole or part without the
consent of the DEPARTMENT.
13. This Agreement shall be governed by and construed in accordance with the laws of the State
of Florida. In the event of a conflict between any portion of the contract and Florida law, the
laws of Florida shall prevail.
14. Any and all notices given or required under this agreement shall be in writing and either
personally delivered with receipt acknowledgement or sent by certified mail, return receipt
requested. All notices shall be sent to the Following addresses:
If to the Department:
State of Florida Department of Transportation
1000 NW Illth Avenue
Miami, FL 33172
Attention: Ronald Steiner, P.E.
FDOT District VI Maintenance Engineer
If to the CITY:
CITY OF SUNNY ISLES
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention: City Manager
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and
year first above written.
CITY OF SUNNY ISLES
By:
~
Attest ~(A~~
City Clerk
STATE OF FLORIDA
DEP ARTMENT OF TRANSPORT A TION
(SEAL)
Attest: \
Executi~
B
(SEAL)
c~ ~'\~
J
By:
District General Counsel
Maintenance Memorandum of Agreement between the Florida Department of Transportation and the City of Sunny Isles
Page 5 of8
FMNO.:
SECTION:
COUNTY:
S.R. NO.:
EXHIBIT A
PROJECT LIMITS:
State Road 826, from MP 5.401 to MP 5.680
407630-1-52-01
87170
Miami-Dade
826
Maintenance Memorandum of Agreement between the Florida Department of Transportation and the City of Sunny Isles
Page 6 of 8
FMNO.:
SECTION:
COUNTY:
S.R. NO.:
407630-1-52-01
87170
Miami-Dade
826
EXHIBIT B
PLANS AND SPECIFICATIONS
The CITY agrees to maintain the PROJECT in accordance with the plans and specifications
incorporated by reference herein, to include:
1. Plans prepared by Marlin Engineering, Inc. under Project FM No. 407630-1-52-01
Maintenance Memorandum of Agreement between the Florida Department of Transportation and the City of Sunny Isles
Page 7of8
~ .
FMNO.:
SECTION:
COUNTY:
S.R. NO.:
407630-1-52-01
87170
Miami-Dade
826
EXHIBIT C
CITY RESOLUTION
Attached hereto and incorporated herein by reference once ratified by the City of Sunny Isles,
Board of City Commissioners.
Maintenance Memorandum of Agreement between the Florida Department of Transportation and the City of Sunny Isles
Page 8 of 8
TO:
VIA:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3 I I 3 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, CMC, City Clerk
MEMORANDUM
The Honorable Mayor and City Commission
A. John Szerlag, City Manager
om I.}
Douglas Haag, Assistant City Manager/Finance
March 20, 2008
FDOT MAINTENANCE AGREEMENT FOR LANDSCAPING OF SUNNY
ISLES BOULEVARD
RECOMMENDATION
It is recommended that the City Commission approve the attached resolution approving the
agreement from FDOT for the landscaping and other improvements on Sunny Isles
Boulevard/State Road 826 Eastbound.
REASONS
The City of Sunny Isles Beach will be responsible for maintaining these improvements once the
Sunny Isles Boulevard improvements are completed. The project is currently planned for
completion Summer, 2008. Maintenance is projected to be $15,000/year beginning with Fiscal
Year 2008/2009.
Approval:
Funding available:
Agenda Item No.:
lO
3- 20. O~
Finance Department
Commission Meeting Date:
Cover Memo FDOT Maintenance Agmt Siblvd
=9
=
.~
~I
.".. v
Florida Department of Transportation
CIIARLlE CRIST
GOVERNOR
IlISTlHCT MAINTENANCE OFFICE
1000 N.W. III A VENlIE, I{M 62058
1\IIA1\II, FL 33172
305.470-5354
STEI'IIANIE C. KOPELOllSOS
SECRETARY
January 29, 2008
Mr. George Fisher
Contracts Oftice
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33 160
RE: Maintenance Memorandum of Agreement
Dear Mr. Fisher:
I am enclosing a draft copy of a Maintenance Memorandum of Agreement for the maintenance of the section of SR-826
being constructed as Project No. 03-4122. D.
Please review this for general content and scope and return any comments to our oftice. We will then prepare the
necessary copies for execution.
Very truly yours,
~. SkJ~1\QA
Ron Steiner, r.E.
District Maintenance Engineer
RS/ro
www.doLstate.tl.us
I
TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3 I I 3 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis .J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Aflorney
.Jane A. Hines, CMC, City Clerk
MEMORANDUM
George Fisher, Grants Coordinator
Priscilla Walker, CMC, Deputy City Cler~o.J2J'.f'-
March 26, 2008
Approval of FDOT Maintenance Landscaping Memorandum of Agreement
At its regular meeting of March 20, 2008, the City Commission adopted Resolution No. 2008-
1238, which approved the above-referenced item. Attached are two (2) copies of the approving
resolution and two (2) original Agreements, which have already been executed by the
appropriate SIB parties, for processing with the State.
Upon completion, please forward a fullv executed original Agreement to the Office of the
City Clerk for the record.
Thank you.
/pw
Attachments
cc: A. John Szerlag, City Manager (w/o attachments)
Doug Haag, Assistant City Manager/Finance (w/o attachments)
FDOT Maintenance Landscaping Agrmt For Sig Memo
City Commission
Norman S. Edelcup
Mayor
April 2, 2008
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Ron Steiner, P.E.
District Maintenance Engineer
Florida Department of Transportation
District Maintenance Office
1000 N.W. 111 Avenue, Room 6205B
Miami, Florida 33172
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
A. John Szerlag
City Manager
Re:
Approval of Maintenance Memorandum of Agreement
Hans Ottino!
City Attorney
Jane A. Hines
City Clerk
Dear Mr. Steiner:
At its meeting of March 20, 2008, the City Commission approved Resolution No.
2008-1238, which approved the SR826 Maintenance Memorandum with the Florida
Department of Transportation for maintenance of a section of SR826. Attached is a
copy of the approving legislation and the two original agreements, which have already
been executed by the appropriate Sunny Isles Beach parties.
Upon execution by FDOT, please forward a fully executed original agreement to the
Office of the City Clerk for our records.
Thank you.
~rulY yours,
~~L()a.J21~
Priscilla Walker, CMC
Deputy City Clerk
Attachments
cc: George Fisher, Grant Coordinator
Office of the City Clerk (305) 792-1703 Phone (305) 949-3113 Fax
Fdot - Sr826 Maintenance Memo Agrmt Trans Ltr
~
.~
~J
Florida Department of Transportation
(]IARLlE CRIST
GOVERNOR
IlISTRICT MAINTENANCE OFFICE
1000 N.W. III A VENlIE. Ri\I 6205B
MIAMI. FL 33172
305-470-5354
STEI'HANIE C. KOI'ELOllSOS
SECRETARY
April 15,2008
Priscilla Walker, CMC
Deputy City Clerk
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Dear Ms. Walker:
Enclosed is a fully executed copy of the Memorandum of Agreement between the City
of Sunny Isles Beach and the State of Florida Department of Transportation as requested
in your letter of April 2, 2008.
If I can be of further assistance, please contact me at (305) 470-5354.
Very truly yours,
~.ste~M1
Ronald Steiner, P.E.
District Maintenance Engineer
RS/ro
xc: George Fisher, Guy Gladson, Hernan Villar
www.dot.state.fl.us
TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3 I I 3 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
A. John Szerlag, City Manager
Hans OUinol, City Attorney
Jane A. Hines, CMC, City Clerk
MEMORANDUM
George Fisher, Grants Coordinator
Priscilla Walker, CMC, Deputy City Cler~
April 25, 2008
Approval of FDOT Maintenance Landscaping Memorandum of Agreement
At its regular meeting of March 20,2008, the City Commission adopted Resolution No. 2008-
1238, which approved the above-referenced item. Attached is a copy of the approving
legislation and executed Agreement for your files.
Thank you.
/pw
Attachments
cc: A. John Szerlag, City Manager
Doug Haag, Assistant City Manager/Finance
Anice Paul, Administrative Assistant to Finance
Fdot Maintenance Landscaping Exec Agrmt Trans Memo
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