HomeMy WebLinkAboutReso 2008-1225
RESOLUTION NO. 2008 - I d ~ 5
A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA,
APPROVING A FIRST ADDENDUM TO AGREEMENT WITH SPILLIS
CANDELA DMJM FOR ADDITIONAL SERVICES FOR THE HERITAGE
PARK AND PARKING GARAGE PROJECT, IN AN AMOUNT NOT TO
EXCEED FIFTEEN THOUSAND DOLLARS ($15,000.00), ATTACHED
HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE
SAID FIRST ADDENDUM TO AGREEMENT; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE
TERMS OF THE AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach issued Request for Qualifications No. 07-08-01
for Professional Design Services for Heritage Park and the Parking Garage; and
WHEREAS, on December 13,2007 via Resolution No. 2007-1186, the City Commission
approved an agreement with Spillis Candela DMJM for the purpose of designing Heritage Park and
the Parking Garage, in an amount not to exceed One Million One Hundred Sixty-Seven Thousand
Four Hundred Dollars ($],] 67,400.00); and
WHEREAS, the City now desires that Spillis Candela provide additional services for
boundary mapping and underground utility locations; and
WHEREAS, Spillis Candela DMJM has provided the City with a proposal for these services
in an amount not to exceed Fifteen Thousand Dollars ($] 5,000.00); and
WHEREAS, the City wishes to enter into an agreement with Spillis Candela to provide these
services for the Heritage Park and the Parking Garage Project, in an amount not to exceed Fifteen
Thousand Dollars ($15,000.00), attached hereto as Exhibit "A", bringing the total contract amount
not to exceed One Million One Hundred Eighty-Two Thousand Four Hundred Dollars
($1,182,400.00), unless amended by prior approval of the City.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of First Addendum to Consultant Agreement. The First Addendum to
Agreement with Spillis Candela DMJM, to provide boundary mapping and underground utility
locations for the Heritage Park and Parking Garage Project, in an amount not to exceed Fifteen
Thousand Dollars ($] 5.000.00), attached hereto as Exhibit "A", be and the same, is hereby
approved.
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said First
Amendment to Agreement.
Spillis. Candela Agmt lIeritage Park/Parking Garage
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Agreement.
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 21st day of February 2008.
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ATTEST:
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FORM
CIENCY:
Moved by:
Co~S~LL
Co~ lSRCZ:."2./V
Vote: ~-O-I
Seconded by:
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
1L-(Yes)
~Yes)
~(Y es)
V (Yes)
V(Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
2
Spillis, Candela Agml Heritage Park/Parking Garage
FIRST ADDENDUM TO CITY OF SUNNY ISLES BEACH
AND SPILLIS CANDELA & PARTNERS. INC. AGREEMENT
CONTRACT NO. C0708-046
o~ ~\JN
THIS FIRST ADDENDUM TO THE SPILLIS CANDELA & PARTNERS, INC. d/b/a
SPILLIS CANDELA DMJM AGREEMENT, executed this ~I $I'" day of February, 2008, is hereby
attached to and is made a part of said Spillis Candela & Partncrs, Inc. d/b/a Spillis Candela DM.lM
Contract No. C0708-026 by and between the City of Sunny Isles Beach ("City") and Spillis Candcla &
Partners, Inc. d/b/a Spillis Candcla DMJM ("Consultant") a business corporation licensed in the State of
Florida, whose Federal Identification # is , The City and Consultant hereby agree as
follows:
1. ADDITIONAL SCOPE OF WORK: The City wishes to add addition services for the Heritage
Park and Parking Garage, including boundary and topographic design survey and underground utility
designations, as more fully described in Attachment "A".
2. COST: The Consultant agrees to charge a total amount not to exceed Fifteen Thousand Dollars
($15,000.00) for said services.
3. TERM: The services to be rendered by the Consultant shall commence upon execution of this
First Addendum and shall be completed within the time specified in Attachment "A",
4. INCORPORATION OF TERMS AND CONDITIONS: Except as expressly amended or
modified herein, all of the terms and conditions of the original Agreement between the Parties, Contract
No. C0708-026, adopted on January 17,2008, shall remain in full force and effect.
IN WITNESS WHEREOF, the
mentioned above,
WITNESSES:
~~J~~
Signature
/G~/U:5 ~~
Print Name
parties hereto have executed this document as of the date
SPILUS CANDELA & PARTNERS, INC
WITNESSES(
BY~~~.
Pa~l Reinarman, Ptincipal
\
.~
~
Signature
- ~"1~~~
. ,
PrInt Name
ATTEST: .'
CITY OF SUNNY ISLES BEACH
~. j
BY: t:?J11t1r/,,;!
N rman S, Edelcup, Mayor
:'8Y':': ~ A ~
: Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFIC NCY
Exhibit "A"
BY:
Spillis Candela DMJM
800 Douglas Entrance, North Tower, Second Floor
Coral Gables, Florida, 33134
T 305.444.4691 F 305.447.3580
Memorandum
Date: 2-14-08
To: Jorge Vera
From: Nina Gladstone
Subject: Site Survey
Distribution: File
Jorge, Pursuant to our conversations and the scope of services identified in the proposal from Keith and
Associates, dated 1/31/2008, Spill is Candela DMJM will be contracting with Keith and Associates for site survey
services. Their fee associated with the work is considered an additional service, and will be billed to you according
to our prime contract.
Thank you,
Nina Gladstone
SPILUS CANDELA DMJM
ATTACHMENT "A"
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consulting engineers
301 East Atlantic Boulevard. Pompano Beach, Florida 33060-6643
Tel: 954-788-3400 Fax: 954-788-3500
January 31,2008
Nina Gladstone, Senior Associate
SPILLlS CANDELA DMJM
800 Douglas Entrance
North Tower, 2nd Floor
Coral Gables, FL 33134
T 305.447-3584 F 305.447-3580
RE: Agreement for Professional Services
Project Name: Heritage Park Parking Garage
Project Location: City of Sunny Isles Beach
Our Project/Proposal Number: 07058.MO
Dear Nina Gladstone:
In accordance with your request and subsequent discussions between members of our
association and yourself, this agreement between Keith & Associates, Inc.
("CONSULTANT"), and SPILLlS CANDELA DMJM ("CLIENT") for professional services
is submitted for your consideration and approval, CONSULTANT will begin work within
ten (10) days after receipt of a fully executed copy of this Agreement. Such receipt shall
constitute written notice to proceed.
I. PURPOSE OF AGREEMENT/PROJECT DESCRIPTION
The purpose of this Agreement is to outline the scope of services recommended by
CONSULTANT and accepted by CLIENT, and to establish the contractual conditions
between CONSULTANT and CLIENT with respect to the proposed services.
CONSULTANT is to provide professional services associated with the design of the
Heritage Park Parking Garage Property, situated in Section 2, Township 52 South, 42
East, within the City of Sunny Isles Beach, Miami-Dade County, Florida, containing
approximately 4 acres (the "Project").
II. SCOPE OF SERVICES
Section 1 - Enqineerinq Services
Not a part of this Agreement.
Section 2 - Planninq Services
Not a part of this Agreement.
Section 3 - Survevinq Services
TASK 001 BOUNDARY & TOPOGRAPHIC DESIGN SURVEY
The CONSULTANT shall prepare a Boundary and Topographic Design Survey for
the 4 acre site of the future Sunny Isles Heritage Park / Parking Garage project site,
lying west of Collins Avenue between N.E. 192nd Avenue to Gallahad Dade
Boulevard (N,E.193rd Avenue). Topographic data shall be obtained throughout the
site on a 50-foot grid with obvious intermediate high and low areas obtained. The
Survey will include location of all visible improvements on site and within the right of
way of Gallahad Dade Boulevard (N,E.193rd Avenue) and to the centerlines of
Collins Avenue and N.E. 192nd Avenue. As-built measurements of all visible utility
structures will be obtained. The Boundary and Topographic Survey shall conform to
Minimum Technical Standards as set forth by the Florida Board of Professional
Surveyors and Mappers in Chapter 61 G17 -6 of the Florida Administrative Code,
pursuant to Section 472.027 Florida Statutes.
CONSULTANT'S Lump Sum Fee for this service shall be ...... ........ .$1 0,000,00
TASK 002 UNDERGROUND UTILITY DESIGNATIONS
The CONSULTANT shall provide underground utility locations to be utilized for the
design of proposed garage entrance. The utility designation will be performed by
our sub-consultant F.R. Aleman & Associates within the Gallahad Dade Boulevard
(N.E.193rd Avenue) right of way.
CONSULTANT'S Lump Sum Fee for this service shall be .. ....,..,.. ...$5,000.00
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Section 4 - Additional Services
The undertaking by CONSULTANT to perform professional services defined within this
Agreement extends only to those services specifically described herein. If upon request
of CLIENT, CONSULTANT agrees to perform additional services hereunder, CLIENT
shall be obligated to pay CONSULTANT for the performance of such additional services
an amount (in addition to all other amounts payable under this Agreement) based on an
hourly fee in accordance with CONSULTANT'S current professional fee schedule, plus
reimbursable expenses as incurred by CONSULTANT, unless a lump sum addendum to
Agreement is executed by the parties to this Agreement which addresses the additional
services.
Additional services shall include revisions to work previously performed that are required
due to a change in the data or criteria furnished to CONSULTANT, a change in the scope
or concept of the project initiated by CLIENT, or services that are required by changes in
the requirements of public agencies after work under this Agreement has commenced.
If the preceding scope of services includes public agency permitting, our quoted
fees/hours include services to respond to the agency's first RAI (Request for Additional
Information). Additional agency requests or requirements shall be considered an
increase to our scope of services.
III. COMPENSATION
A). Payments and Invoicing:
Invoices will be submitted by CONSULTANT to CLIENT monthly for services
performed and expenses incurred pursuant to this Agreement during the prior month.
Payment of such invoice will be due upon presentation. CONSULTANT'S standard
invoice format shall apply and such format shall be acceptable to CLIENT for
payment, unless otherwise agreed to in writing hereunder. Invoices shall be
submitted monthly based on a percentage completed for lump sum contracts. On a
Time and Material contract, invoices shall be submitted in accordance with our
current professional service fee schedule as seen on "Exhibit A" attached.
In the event of any dispute concerning the accuracy of content of any invoice,
CLIENT shall within seven (7) days from the date of said invoice, notify
CONSULTANT in writing stating the exact nature and amount of the dispute. Any
invoice that is not questioned within seven (7) days shall be deemed due and
payable, In the event an invoice or portion of an invoice is disputed within seven (7)
days, CLIENT shall be obligated to pay the undisputed portion of the invoice as set
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consulting engineers
forth in below.
If CLIENT fails to make any payment due to CONSULTANT for services and
expenses within forty five (45) days from the date of invoice, CONSULTANT may,
after giving seven (7) days written notice to CLIENT, apply the retainer to the unpaid
balance of the account and/or suspend services under this Agreement until the
account has been paid in full. There will be a fee charged for suspended work, which
will be negotiated when work is resumed,
In the event any invoice or any portion thereof remains unpaid for more than sixty
(60) days following the invoice date, CONSULTANT may, following seven (7) days
prior written notice to CLIENT, initiate legal proceedings to collect the same and
recover, in addition to all amounts due and payable, including accrued interest, its
reasonable attorneys' fees and costs.
The invoices referenced above, will be sent in accordance to the information as
reflected on the "Billing Information Form" attached hereto.
B). Reimbursable Expenses:
CONSULTANT shall be reimbursed for direct charges as itemized in "Exhibit B". For
those out-of-pocket expenses directly chargeable to the project but not itemized in
"Exhibit B", CONSULTANT shall be reimbursed at actual cost incurred, plus a 10%
carrying charge.
IV. PROVISIONS RELATIVE TO THE SERVICES RENDERED
A). Re-use of Documents:
All original documents, including, but not limited to, drawings, sketches,
specifications, maps, as-built drawings, reports, test reports, etc., that result from
CONSULTANT'S services pursuant or under this Agreement remain the sole
property of CONSULTANT and are not intended or represented to be suitable for re-
use by CLIENT or others.
CLIENT may, at their expense, obtain a set of reproducible copies of any maps
and/or drawings prepared for them by CONSULTANT, in consideration of which
CLIENT agrees that no additions, deletions, changes or revisions shall be made to
same without the express written consent of CONSULTANT. Any re-use without
written verification of adaptation by CONSULTANT mandates that CLIENT indemnify
and hold CONSULTANT harmless from all claims, damages, losses and expenses,
including, but not limited to, attorney's fees, arising out of or resulting there from.
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consulting engineers
Photographs of any completed project embodying the services of CONSULTANT
provided hereunder may be made by CONSULTANT and shall be considered as its
property, and may be used for publication,
B), Performance:
CONSULTANT shall not be considered in default in performance of its obligations
hereunder if performance of such obligations is prevented or delayed by acts of God
or government, labor disputes, failure or delay of transportation or by subcontractors,
or any other similar cause or causes beyond the reasonable control of
CONSULTANT. Time of performance of CONSULTANT'S obligations hereunder
shall be extended by time period reasonably necessary to overcome the effects of
such force majeure occurrences.
C), Professional Standards:
All work performed by CONSULTANT will be in accordance with its professional
standards and in accordance with all applicable government regulations,
CONSULTANT will exercise its best efforts to obtain all governmental approvals
contemplated under this Agreement. However, CONSULTANT does not warrant or
represent that any government approval will be obtained.
Unless the Scope of Services of this Agreement includes an investigation into the
applicable land use, zoning and platting requirements for the Project, CONSULTANT
shall proceed on the assumption that the Project as presented by CLIENT, is in
accordance with all applicable governmental regulations.
D), Opinions of Cost:
Since CONSULTANT does not have control over the cost of labor, materials,
equipment or services furnished by others, or over methods of determining prices, or
over competitive bidding, or market conditions, any and all opinions as to costs
rendered hereunder, including, but not limited to, opinions as to the costs of
construction and materials, shall be made on the basis of its experience and
qualifications and represent its best judgment as an experienced and qualified
CONSULTANT, familiar with the construction industry. CONSULTANT cannot and
does not guarantee that proposals, bids or actual costs will not vary from opinions of
probable cost. If, at any time, CLIENT wishes greater assurance as to the amount of
any cost, CLIENT shall employ an independent cost estimator to make such
determination, Engineering services required to bring costs within any limitation
established by CLIENT will be paid for as additional services hereunder by CLIENT.
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consulting engineers
If the services under this Agreement continue for a period of more than one (1) year
from the notice to proceed, CONSULTANT shall be entitled to renegotiate the terms
of this Agreement. CONSULTANT shall not be bound under this Agreement jf
modifications to the terms contained herein are made without the written consent of
CONSULTANT (such consent to be signified by CONSULTANT'S initials next to
each modification, and if a fully executed copy hereof is not received from CLIENT by
CONSULTANT on or before sixty (60) calendar days from the date of execution by
CONSULTANT.
E). Termination:
This Agreement may be terminated by either party upon seven (7) days written notice
in event of the substantial failure by the other party to perform in accordance with the
terms of this Agreement through no fault of the terminating party. For the purpose of
this Agreement, the failure to pay any invoice submitted by CONSULTANT within
sixty (60) days of the date of said invoice, shall be considered a substantial failure on
behalf of CLIENT. In the event of any termination, CONSULTANT shall be paid for
all services rendered to the date of termination including all reimbursable expenses.
F). Liability:
CONSULTANT is protected by Workmen's Compensation Insurance, Professional
Liability Insurance and by Public Liability Insurance for bodily injury and property
damage and will furnish certificates of insurance upon request. CONSULTANT
agrees to hold CLIENT harmless from loss, damage, injury or liability arising solely
from the negligent acts or omission of CONSULTANT, its employees, agents,
subcontractors and their employees and agents, but only to the extent that the same
is actually covered and paid under the foregoing policies of insurance. If CLIENT
requires increased insurance coverage, CONSULTANT will, if specifically directed by
CLIENT, secure additional insurance obtained at CLIENT'S expense.
CLIENT agrees that CONSULTANT'S aggregate liability to CLIENT and all
construction and professional contractors and subcontractors employed directly or
indirectly by CLIENT on the Project, due to or arising from CONSULTANT'S services
under this Agreement or because of the relation hereby of CONSULTANT, its agents,
employees or subcontractors, or otherwise, is and shall be limited to
CONSULTANT'S total fees under this Agreement or $50,000.00 whichever is
greater. In no event shall CONSULTANT be liable for any indirect, special or
consequential loss or damage arising out of the services hereunder including, but not
limited to, loss of use, loss of profit, or business interruption whether caused by the
negligence of CONSULTANT or otherwise.
CLIENT agrees that CONSULTANT shall have no liability to CLIENT, or to any
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consulting engineers
person or entity employed directly or indirectly by CLIENT in the project for damages
of any kind from services rendered by CONSULTANT relating to the testing for,
monitoring, cleaning up, removing, containing, treating, detoxifying or neutralizing of
pollutants, whether or not, caused by the negligence of CONSULTANT.
G), Litigation:
In the event litigation in any way related to the services performed hereunder is
initiated between CONSULTANT and CLIENT, the non-prevailing party shall
reimburse the prevailing party for all of its reasonable attorney's fees and costs
related to said litigation.
V. CLIENT'S OBLIGATIONS:
CLIENT shall provide CONSULTANT with all data, studies, surveys, plats and all other
pertinent information concerning the Project. CLIENT shall designate a person to act with
authority on CLIENT'S behalf with respect to all aspects of the Project. CLIENT shall be
responsible for all processing fees or assessments required for the completion of the
Project. CLIENT shall provide CONSULTANT access to the Project site at reasonable
times upon reasonable notice,
VI. GENERAL PROVISIONS:
A). Persons Bound by Agreement:
The persons bound by this Agreement are CONSULTANT and CLIENT and their
respective partners, successors, heirs, executors, administrators, assigns and other
legal representatives. This Agreement and any interest associated with this
Agreement may not be assigned, sublet or transferred by either party without the
prior written consent of the other party, such consent not to be unreasonably
withheld. Nothing contained herein shall be construed to prevent CONSULTANT
from employing such independent consultants, associates and sub-consultants as
CONSULTANT may deem appropriate to assist in the performance of the services
hereunder. Nothing herein shall be construed to give any rights or benefits arising
from this Agreement to anyone other than CONSULTANT and CLIENT.
B). No Waiver or Modifications:
No waiver by CONSULTANT of any default shall operate as a waiver for any other
default or be construed to be a waiver of the same default on a future occasion. No
delay, course of dealing or omission on the part of CONSULTANT in exercising any
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consulting engineers
right or remedy shall operate as a waiver thereof, and no single or partial exercise by
CONSULTANT of any right or remedy shall preclude any other or further exercise of
any right or remedy.
This Agreement, including all requests for additional services placed hereunder,
express the entire understanding and agreement of the parties with reference to the
subject matter hereof, and is a complete and exclusive statement of the terms of this
Agreement, and no representations or agreements modifying or supplementing the
terms of this Agreement shall be valid unless in writing, signed by persons authorized
to sign agreements on behalf of both parties,
C). Governing Laws or Venue:
This Agreement shall be governed, construed and enforced in accordance with the
laws of the State of Florida. Venue for any litigation shall be Broward County,
Florida.
VII. CLOSURE
If you concur with the foregoing and wish to direct us to proceed with the aforementioned
work, please execute the agreement in the space provided and return same to the
undersigned,
We appreciate the opportunity to submit our proposal. Mr. Mike Mossey has been
selected to serve as project manager. Please contact Mr. Mossey or me if you have any
questions.
IN WITNESS WHEREOF, CONSULTANT and CLIENT have executed this agreement
the day and year indicated below.
As to CONSULTANT
Keith & Associates, Inc.
Consulting Engineers
As to CLIENT
SPILUS CANDELA DMJM
Dodie Keith-Laz wick
President
Name:
Title:
DATED:
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consulting engineers
EXHIBIT A
PROFESSIONAL SERVICE FEE SCHEDULE
Hourly Rate
01 Administrative Assistant.. ...,.".,....,.....,......"...................",'.,.,.",..,......,.,.,......,..... ,.... ..$50.00
02 Community Liaison......, .......".,....,........... ... ...".."..,.......'.'"",..."...,.............,.............. .$75.00
03 Economic/Financial Analyst. ...... ..... ............ .......... ........."..,.",."....,. ,... ,......,....,.., ,.......$90.00
21 Administrative / Contracts Manager ..................................,..,.,.".""........,.....,....,.......$100.00
11 Technician.. ............,... ......,........,..... ......... ,............ ....................,.. ..........,............... .....$80,00
15 Senior Technician............,........,....,........,... ........... ...... ..............,.....,... ..........,...., ........$90.00
36 GIS Specialist...,.. ..... ......,......,..,....,...... ....., ................,........,.... .......... ........,....'..,. .....$1 00.00
30 Associate Planner ,............, ................ .......... ............. ...... .......................................... ...$90.00
32 Senior Planner (AICP) ......,........... ......... ............ ...... ......... ..... ..........,..,.... ....,..........., ,$115.00
53 Junior Field Inspector............... .................................................................................$75.00
54 Field Inspector / Representative.,..,....,. ............,..,...... .......,....,.,...................... ......"." .$90.00
50 Project Engineer..,.,.....,...........".,.,....."".,. ...................,.........",.,.,....". .., ............,'..', $100.00
51 Senior Project Engineer...........,.,.............................. ...."..,......,.,..,..,.......,. ............... .$115.00
53 Professional Engineer (PE)...........,.............,.......................,...."",.......... ...... ........,.... $120.00
78 Project Surveyor ...".""..........."...."..,..,....,.,......,.............,........,.",........,."..,....,...,..... $95.00
79 Senior Project Surveyor. ........,.......,.... .............. .... ..................................................... $11 0,00
80 Surveyor & Mapper (PSM). .... ........,..........,..,... ........... ............ ..........,.. ................ ...., .$120,00
81 Survey Party (2) person"......,..... ...........,..'......, ...........,.... ................,.. ...........,......... ,$1 00.00
82 Survey Party (3) person.....,............,..................... ......... _. ......................................... .$125.00
83 Survey Party (4) person ....... ,.........,.... .......,.... ...............................,...,................... ....$150.00
85 Survey Party wlWatercraft................,.......,..,..................... ..........."....,....,.......,........ ,$160,00
60 Project Manager......",.,..".,.,.....,...... .............."..."'..',.,...."......,, ......,..,...................., $125,00
59 Risk Manager. . ........ ...... .", ......., .... .... ..... .... ..... .......,.", ,.......... .... ,. ....,...... ....... ........., ,$135,00
61 Senior Project Manager..,. .... .......,..... .........'".,.,..,.,... ...".............."...,...".............,.." $150.00
62 Vice President, Corporate Manager,... .......,........................................,.,........ ..........., $170.00
70 Principal...,. .......... ...........................,." .......,.,.."...,..,.,....................,...,...................... .$200.00
72 Expert Witness Testimony".....................,.,.""."..."...,...............,........,.................... .$250.00
Effective 08/01/07
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EXHIBIT B
Direct Expenses
Cost per Unit
Photographic Copies
Color Copies
a) 8.5" x 11"
b) 8.5" x 14 or 11"x 17"
c) 24"x 36"
$ 1.00
$ 2.00
$18.00
Black & White Copies
a) Any Size up to 11 "x17"
b) 24"x 36" Blackline
c) 30" x 42" Blackline
d) 24"x 36" Mylar
$ 0.15
$ 2.00
$ 2,00
$15.00
$ 2.00
Laminatingrrransparency Film Covers
Display Boards
Mounted (Foam) 30"x 40"
Mounted (Foam) 40"x 60" and larger
$42.00
$70.00
3 Ring Binders 1"
Dividers (Tabs) Set of 10
Acco/GBC Binding
$ 1.00
$ 0,80
$ 1,50
$ 2,00
per service
per service
Current US Postal rate
Facsimiles
Overnight Packages
Courier & Delivery Services
Postage: 1 st Class
Mileage:
$ 0.50 / mile
Any other expenses will be billed at cost plus 10% carrying charge.
**NOTE: Typical other reimbursable expenses include travel, lodging, and meals when
traveling on CLIENT'S behalf, identifiable communication expenses, all reproduction
costs, and special accounting expenses not applicable to general overhead,
Effective 08/01/07
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BILLING INFORMATION FORM
PROJECT NAME:
PROJECT ADDRESS:
SUBDIVISION NAME:
LAND OWNER:
OWNER ADDRESS:
OWNER PHONE NO.:
OWNER CELL PHONE NO.:
E-MAIL:
JOB SITE SUPERINTENDENT:
JOB SITE PHONE:
PURCHASE ORDER #:
INVOICE:
Company Name
ATTN:
NamefTitle
COMPANY ADDRESS:
Street Address/Post Office Box
City/State/Zip Code
PHONE:
Area Code/Number
FAX:
Area Code/Number
SPECIAL BILLING INSTRUCTIONS:
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consulting engineers
To:
Via:
From:
Date:
Re:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler" Vice Mayor
Roslyn Brezin Commissioner
Gerry Goodman Commissioner
George "Bud" Scholl, Commissioner
(305) 947-0606 City Hall
(305) 792-1565 Fax
(305) 947-2150 Building Department
A. John Szerlag, Cily Manager
Hans Ottinot, Cily Altorney
.Jane A. Hines, Cily Clerk
MEMORANDUM
Honorable Mayor and City Commission
A. John Szerlag, City Manager
Jorge L. Vera, Assistant City Manager/ Service Division
February 21, 2008
Amendment to Spillis Candela contract
RECOMMENDATION
It is recommended that the City Commission approved the attach resolution rarifying an
amendment the Spillis Candela DMJM contract for the design of Heritage Park.
REASONS
The City Commission approved an agreement with Spillis Candella DMJM for the design of the
Heritage Park. There were some professional services that were not part of their contract. These
additional services consist of boundary mapping and location for underground utilities. Spillis
Candella DMJM has contracted with Keith & Associates Consulting Engineers the above referenced
services. The fee for the scope of their services is $15,000 dollars. This will be an amendment to
the prior contractual amount of$1,167,400,OO,
Funds are budgeted in 20-600-56~c.,'3
Funding available:
,\pproval:
Commission Meeting Date:
I~
2- 2 1- D1
;\genua Item No.:
Finance Department
City Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
A. John Szerlag
City Manager
Hans Ottino!
City Attorney
Jane A. Hines
City Clerk
February 25, 2008
Ms. Laura Perez-Carralero
Spill is Candela DMJM
800 Douglas Road, Suite 300
Coral Gables, FL 33134
Re:
1 st Addendum to Heritage Park and Parking Garage Design Services
Agreement
Dear Ms. Perez-Carralero:
At its regular meeting of February 21, 2008, the City Commission adopted
Resolution No. 2008-1225, which approved the 1st Addendum to the Heritage
Park and Parking Garage Design Services Agreement with Spillis Candela
DMJM. Enclosed are two (2) original agreements for execution and witnessing
by your firm.
Upon execution. please return both ori!!inal Addendums and any and all
insurances and/or bonds reQuired to my attention. An original, executed
Addendum and a copy of the approving resolution will be mailed to you once the
Addendum has been processed.
Thank you.
Sincerely yours,
~~
Priscilla Walker, CMC
Deputy City Clerk
Enclosures
cc: Rick Conner, Public Works Director (w/o attachments)
City Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
A. John Szerlag
City Manager
Hans Ottinol
City Attorney
Jane A. Hines
City Clerk
March 27,2008
Ms. Laura Perez-Carralero
Spillis Candela DMJM
800 Douglas Road, Suite 300
Coral Gables, FL 33134
Re:
1 st Addendum to Heritage Park and Parking Garage Design Services
Agreement
Dear Ms. Perez-Carralero:
At its regular meeting of February 21, 2008, the City Commission adopted
Resolution No. 2008-1225, which approved the 15t Addendum to the Heritage
Park and Parking Garage Design Services Agreement with Spillis Candela
DMJM. Enclosed are an original agreement and a copy of the approving
resolution for your files.
Thank you,
Sincerely yours,
~UJ~
Priscilla Walker, CMC
Deputy City Clerk
Enclosures
cc: Rick Conner, Public Works and Engineering Director
Anice Paul, Administrative Assistant to Finance Department