HomeMy WebLinkAboutReso 2008-1254
RESOLUTION NO. 2008- 12.64
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN
AGREEMENT WITH CLEANING SYSTEMS, INC. FOR
JANITORIAL SERVICES FOR CITY FACILITIES, ON A
MONTH-TO-MONTH BASIS FOR A PERIOD OF UP TO SIX
(6) MONTHS, IN THE AMOUNT OF TEN THOUSAND TWO
HUNDRED EIGHTY DOLLARS ($10,280.00) PER MONTH,
A TT ACHED HERETO AS EXHIBIT "A" AND WAIVING THE
COMPETITIVE BIDDING REQUIREMENTS FOR SAME;
AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO EFFECTUATE THE
TERMS OF THE AGREEMENT; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City issued Bid No. 04-10-01 for Janitorial Services for Government
Facilities, and determined that Cleaning Systems, Inc. was the most responsive, responsible bidder;
and
WHEREAS, pursuant to Resolution No. 2005-767 adopted on January 13, 2005, the City
Commission approved a three-year agreement with Cleaning Systems, Inc. for Janitorial Services for
Government Facilities, which has now expired; and
WHEREAS, the City is currently preparing bid specifications for a formal bid for janitorial
services, but is in need of services during the interim; and
WHEREAS, Cleaning Services, Inc. has agreed to continue to provide janitorial services to
the City in the same terms, conditions, and pricing, on a month-to-month basis; and
WHEREAS, specifically Cleaning Services, Inc. has submitted a proposal for services to the
Government Center, Post Office, Library, Heritage Park, and the forthcoming Pelican Community
Park, in the amount ofTen Thousand Two Hundred Eighty Dollars ($10,280.00) per month; and
WHEREAS, additionally the City Commission wishes to waive the competitive bidding
requirements for said Agreement, as services it is in the best interest of the City to do so at this time.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1, Approval of Agreement. The Agreement with Cleaning Systems, Inc., for janitorial
services for city facilities, on a month-to-month basis for a period of up to six (6) months and in the
amount ofTen Thousand Two Hundred Eighty Dollars ($10,280.00) per month, attached hereto as
Exhibit "A", be, and the same, is hereby approved.
R2008- Cleaning Systems for Janitorial Srvs
Section 2. Waiver of Competitive Bidding Requirements. The City Commission is hereby
waiving the competitive bidding requirements for this Agreement, as it is in the best interest of the
City to do so at this time.
Section 3.
Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Agreement.
Section 5.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 1 ih day of April 2008.
7 man S. Edelcup, Mayor
ATTEST: .
:?~
~rtrl
Approved As ~o Form and
Leg"al'Suffi~iency:
. . .... " ~
Moved by: V i~ Ma.yo~ IhCllu
Seconded by: ComM~ SSiot1if !3r-e:z.ll'\
Vote: $-0
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
~(Yes)
~(Yes)
,/ (Yes)
~(Yes)
~(Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2008- Cleaning Systems for Janitorial Srvs
2
CITY OF SUNNY ISLES BEACH
AGREEMENT WITH CLEANING SYSTEMS, INC.
CONTRACT NO: C0708-056
TH~p~~NRACTUAL AGREEMENT (hereinafter referred to as the "Agreement")
is made in .lJ leA; , this I ~of.4\day of ~ &f.i I , 2008, by and between
the CITY OF SUNNY ISLES BEACH, londa, (hereinafter referred to as "CIty"), and
CLEANING SYSTEMS, INC. (hereinafter referred to as "Contractor") whose Federall.D. # is
65-0764773.
RECIT ALS
WHEREAS, the City is in need of janitorial services for the Sunny Isles Beach
Government Center and the Pelican Community Park, as more fully described in Attachment
"A"; and
WHEREAS, Contractor has expressed the ability and desire to provide these Services
subject to the terms and conditions contained in its proposal as more fully described in
Attachment "A", which is attached hereto and made a part hereof; and
WHEREAS, Section 62-12 of the City of Sunny Isles Beach Code of Ordinances
provides in relevant part that the City Commission may authorize the waiver of competitive
bidding procedures upon the recommendation of the City Manager that it is in the City's best
interest to do so, including insufficient time, the nature of goods or services, or other factors; and
WHEREAS, the City Manager has recommended waiving the competitive bidding
procedures in this case based on the City's best interests; and
WHEREAS, the City desires to enter into an Agreement with Contractor to provide the
Services, on a month-to-month basis for a period of up to six (6) months, in the amount of Ten
Thousand Two Hundred Eighty Dollars ($10,280.00) per month.
NOW THEREFORE, in consideration of the premises and the mutual covenants herein
names, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
2, SERVICES. Contractor agrees to furnish all labor and materials in a good workmanlike
and professional manner and to perform the Services designated in Attachment "A" attached
hereto, and incorporated herein by reference. The Services shall be performed by Contractor
to the full satisfaction of the City. Contractor agrees to have a qualified representative to audit
and inspect the Services provided on a regular basis to ensure all Services are being performed in
accordance with the City's needs and pursuant to the terms of this Agreement, and shall report to
the City accordingly. Contractor agrees to immediately inform the City via telephone and in
C0708-056 CLEANING SYSTEMS, INC. AGREEMENT
Exhibit "A"
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
writing of any problems that could cause damage to the City's property, improvements and
persons. Contractor will require its employees to perform their work in a manner befitting the
type and scope of work to be performed. In the event that the Contractor fails to complete the
Services pursuant to the terms of this contract and City must undertake the completion of
performance of Services, Contractor agrees to indemnify the City for all costs incurred with
respect to the completion of those Services and any damages the City may suffer as a result of
the Consultant's failure to perform the Services.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth hereunder, the term of this Agreement shall begin upon the execution of this Agreement
and shall continue on a month to month basis, The term of this Agreement shall terminate no
later than six (6) months from commencement date. Payment will be made only for work
completed to the satisfaction of the City. Contractor is to commence performance of work on the
Commencement Date and continue in a diligent manner until work is complete. Contractor
acknowledges that compliance with the commencement and completion schedule is the essence
of this Agreement. The terms of Sections 19 and 20 entitled "Indemnification and Waiver of
Liability," and "Compliance with Law," respectively, shall survive termination of this
Agreement.
4, COMPENSATION. Payment to Contractor for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Attachment "A", which fees shall be disbursed on a monthly basis and under the following
conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Consultant's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Consultant.
2
C0708-056 CLEANING SYSTEMS, INC. AGREEMENT
SfB
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant.
Contractor shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. AVAILABILITY OF FUNDS. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City Commission.
6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent Contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible
for any expense incurred by the Consultant. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Consultant, other than those set forth in this Agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this Agreement.
7, OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this Agreement and related Services to this Agreement are intended
and represented for the ownership of the City only, Any other use by Contractor or other parties
shall be approved in writing by the City. If requested, Contractor shall deliver the documents to
the City within fifteen (15) calendar days.
8, INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Consultant, its agents, sub-Consultants or employees, as indicated below:
o Comprehensive General liability insurance, including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with minimum limits of One Million Dollars ($1,000,000.00) per occurrence and
Two Million Dollars ($2,000,000.00) aggregate,
3
C0708-056 CLEANING SYSTEMS, INC. AGREEMENT
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
o Worker's Compensation, as required by law, but with no less than $1,000,000.00
for Employer's Liability.
o Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for minimum limits of not less than One Million Dollars
($1,000,000.00) per occurrence, One Million Dollars ($1,000,000,00) per accident
for bodily injury and Five Hundred Thousand Dollars ($500,000,00) per accident
for property damage.
o Umbrella/Excess Liability coverage in addition to the foregoing limits that when
combined with the foregoing limits provide total coverage of at least Five Million
Dollars ($5,000,000.00).
Insurance required of the Contractor shall be primary to, and not contribute with, any insurance
or self-insurance maintained by the City. Such insurance shall not diminish Consultant's
indemnification and obligations hereunder. The insurance policy(ies) shall be issued by
companies authorized to do business under the laws of the State of Florida and acceptable to the
City with a minimum A.M. Best rating of A-Excellent. Before any work under this
Agreement is performed, and at any time upon request, Contractor shall furnish to the
City certificates of insurance evidencing the minimum required coverage and shall be
appropriately endorsed for contractual liability, with the City named as additional insured.
All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall
be in forms and issued by insurance companies acceptable to the City's Risk Management
Department. All insurance policies and certificates of insurance shall provide that the policies
may not be canceled or altered without thirty (30) days prior written notice to the City. The City
reserves the right from time to time to change the insurance coverage and limits of liability
required to be maintained by Contractor hereunder. Contractor shall also require and ensure that
each of its sub-Consultants providing services hereunder (if any) procures and maintains, until
the completion of the services, insurance of the types and to the limits specified herein.
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION
MUST BE APPROVED IN WRITING BY THE CITY.
9, TERMINATION AND REMEDIES FOR BREACH.
A. If, through any cause within reasonable control, the Contractor shall fail to fulfill
in a timely manner or otherwise violate any of the covenants, agreements or
stipulations material to this Agreement, the City shall have the right to terminate
the Services then remaining to be performed. Prior to the exercise of its option to
terminate for cause, the City shall notify the Contractor of its violation of the
particular terms of the Agreement and grant Contractor ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate
4
C0708-056 CLEANING SYSTEMS, INC. AGREEMENT
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
this Agreement, and the City shall receive a refund from the Contractor in an
amount equal to the actual cost of a third party to cure such failure. If Contractor
fails, refuses or is unable to perform any term of this Agreement, City shall pay for
services rendered as of the date of termination.
(i.) In the event of termination, all finished and unfinished documents, data and
other work product prepared by Contractor (and sub Contractor(s)) shall be
delivered to the City and the City shall compensate the Contractor for all
Services satisfactorily performed prior to the date of termination, as provided
in Paragraph 4 herein. No other damages, whether for lost profits or any
resulting or consequential damages, other that the amounts provided for herein
shall be due or payable to contractor in the event of termination.
(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability
to the City for damages sustained by it by virtue of a breach of the Agreement
by Contractor and the City may reasonably withhold payment to Contractor
for the purposes of set-off until such time as the exact amount of damages due
the City from the Contractor is determined.
B, Termination for Convenience of City. The City may, for its convenience and
without cause terminate the Services then remaining to be performed at any time
by giving Contractor ten (10) days written notice. The terms of Paragraph 9 A(i)
and A(ii) shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors,
I 0, ARBITRATION. It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association,
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
II. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
5
C0708-056 CLEANING SYSTEMS. INC. AGREEMENT
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Contractor from violating such
prOVISIOns,
12. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City: A. John Szerlag, City Manager With a copy to:
City of Sunny Isles Beach Hans Ottinot, City Attorney
18070 Collins A venue City of Sunny Isles Beach
Fourth Floor 18070 Collins A venue
Sunny Isles Beach, Florida 33160 Fourth Floor
Tel: (305) 792-1701 Sunny Isles Beach, Florida
33160
Tel: (305) 792-1702
If to the Contractor: James Fisher, President
Cleaning Systems, Inc,
10330 NW 55th Street
Sunrise, Florida 33351
Tel: (954) 341-0000
Facsimile :(954) 341-6771
13, GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida. Venue shall be in Miami-Dade County,
Florida.
14. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
15. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community
Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order
11063, and with Executive Order 11248 as amended by Executive Orders 113 75 and 12086.
6
C0708-056 CLEANING SYSTEMS, INC. AGREEMENT
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor
other forms of compensation, and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Contractor agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.c. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
16. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if
fully set forth herein, in connection with the Agreement conditions hereunder.
The Contractor covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of the
Services. The Contractor further covenants that in the performance of this Agreement, no person
having any such interest shall knowingly be employed by the Consultant. The Contractor
guarantees that he/she has not offered or given to any member of, or delegate to the Congress of
the United States, any share or part of this contract or to any benefit arising therefrom.
17, CONFLICTING PROVISIONS. The terms and conditions in this Agreement
supersede any other conflicting provisions that are contained in any other document.
18, ENTIRE AGREEMENT, This Agreement and Attachment "A", which is expressly
incorporated herein by reference, contain the entire agreement of the parties, and may be
amended, waived, changed, modified, extended or rescinded only by a writing signed by the
party against whom any such amendment, waiver, change, modification, extension and/or
rescission is sought.
19. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to
the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents,
representatives, officers, directors, officials and employees from and against any claims,
damages, losses and expenses (including but not limited to attorney's fees, arbitration costs, and
costs of appellate proceedings) relating to, arising out of or resulting from the Consultant's
negligent acts, errors, mistakes or omissions relating to professional services in the performance
of this Agreement.
7
C0708-056 CLEANING SYSTEMS. INC. AGREEMENT
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
The Consultant's duty to defend, hold harmless and indemnify the City, its agents,
representatives, officers, directors, officials and employees shall arise in connection with any
claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or
injury to impairment, or destruction of tangible property including loss of use resulting
therefrom, caused by any negligent acts, errors, mistakes or omissions related to professional
services in the performance of this Agreement including any person for whose acts, errors,
mistakes or omissions the Contractor may be legally liable.
The parties agree that ONE HUNDRED DOLLARS ($100,00) represents specific consideration
to the Contractor for the indemnification set forth in this Agreement.
The Contractor hereby acknowledges receipt of ONE HUNDRED DOLLARS ($100.00) and
other good and valuable consideration from the City in exchange for giving the City the
indemnification provided herein.
20, COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and
ordinances of any federal, state, or local governmental authority having jurisdiction with respect
to this Agreement ("Applicable Laws") and shall obtain and maintain any and all material
permits, licenses, approvals and consents necessary for the lawful conduct of the activities
contemplated under this Agreement.
21. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are
discovered during the performance of this Agreement, the City shall have the right to cancel this
Agreement upon ten days (10) days written notice to Consultant.
22. MISCELLANEOUS.
A. In the event any prOVIsIOn of this Agreement is found to be void and
unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall nevertheless be binding upon the parties with the same effect as though the void or
unenforceable provisions had been severed and deleted,
B. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral
and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and
signed by the parties to this Agreement.
E, No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
8
C0708-056 CLEANING SYSTEMS, INC. AGREEMENT
City of Sunny Isles Beach
18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate
on the day and year first written above.
WITNESSES:
v1 ~ ~,?~(
Sign~ture \
YA<<-f~ ~p~
Pri;ftName
WITN~~k
Signature ( ,
\~,~~ ~.sc-rl~
Print Name
BY: ~ A:. ~~~
Jane A. Hines, CMC, City Clerk
CITY OF SUNNY ISLES BEACH
~ft1%/f/JtW 4:1/~~
/orman S. Edelcup, Mayor/
ATTEST:
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
9
C0708-056 CLEANING SYSTEMS. INC. AGREEMENT
~
CLEANING SYSTEMS, INC.
10330 NW 55TH STREET
SUNRISE, FL 33351
(954) 341-0000 FAX: 341-6771
65-0764773
Page I of I Pages
Proposal Submitted To Phone .IDate
CITY OF SUNNY ISLES BEACH 305-957-1311 4/9/2008
Street Job Name
18070 COLLINS A VENUE
City, State and Zip Code Job Location
SUNNY ISLES BEACH, FL 33160
Contact Job Phone I FAX
Victor Mercedes 305-792-1673
We hereby submit specifications and estimates for cleaning as follows:
Price for janitorial services are as follows:
Governmental Center
Post Office
Library
Pelican Park
1925 Collins
Total:
Monthl'
$4,244.0
$ 144.0
$ 712.01
$4,700.00
$4.800.00
$10,280.01
Annually
$50,928.00
$1,368.00
$8,550.00
$56,400.00
$5.760.00
$123,360.00
Window cleaning(Outside)$2,800.00 each clean(Quarterl
$11.200.00
$134,560.00
RE-CLEANS: ADDITIONAL CHARGE
PLEASE NOTE: All rices are sub'ed to state and local sales tax on services, unless exem t.
We propose hereby to furnish material and labor-complete in accordance with above specifications, for th
Payment made as follows: 0 IN FULL 10 DAYS FOLLOWING
All material is guaranteed to be as specified. All work to be
completed in a workmanlike manner. Any alteration or deviatiOl Authorized Signa
from above specifications will become an extra charge over and
above the estimate. Our workers are fully covered by
Workmen's Com ensation Insurance.
ACCEPTANCE - Signature indicates acceptance of the
proposal which will continue in effect unless Signature
terminated with 30 days written notice required
by either party. Payment will be made as outlined above.
Date of Acce tance '-\' ~ a ~ Si nature
ATTACHMENT "A"
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3 I I 3 Fax
(305) 792-1773 Engineering Department
(305) 792-1614 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
TO:
Honorable Mayor and City Commission
VIA:
John Szerlag, City Manager
FROM:
Jorge Vera, Assistant City Manager
Doug Haag, Assistant City Manager
Rick Conner, Director of Public Works
DATE:
April 17,2008
REGARDING:
Approval of Janitorial Services Agreement with Cleaning Systems, Inc
RECOMMENDA TION
It is recommended that the City Commission consider a Resolution approving a Janitorial Services
Agreement with Cleaning Systems, Inc., on a month-to-month basis for up to six months, in the amount
of Ten Thousand Two Hundred Eighty Dollars ($10,280.00) per month, and waiving the competitive
bidding requirements for said Agreement.
REASONS
The City's Janitorial Services Agreement with Cleaning Services, Inc. has expired, and we are currently
operating on a month to month basis for services. Staff is preparing bid specifications that will allow us
to approach this effort in much the same manner as we did the Landscaping Services Bid, We hope to be
done developing the documents within three (3) months, but so that we are covered in the meantime, we
would like to enter into an Agreement to continue the services at the costs described in the expired
contract, on a month-to-month basis.
ADDITIONAL INFORMATION
There are several City office buildings that were not in existence when the original contract was let and
therefore, they were not covered. The new Agreement would provide for services for the Government
Center, Post Office, Library, Heritage Park, and the forthcoming Pelican Community Park. Additionally,
the unit prices shown on the attached proposal are the same prices utilized under the original agreement,
with the single exception of weekend work.
Victor Mercedes of our staff has negotiated what I believe to be an appropriate rate for that additional
work. Funding is currently available in Account Numbers 10-573-5341 and 10-539-5341.
Funding available:
Approval:
Agenda Item No.:
IOF
L.\-\'l-O~
Finance Department
City Manager
Commission Meeting Date:
Cover Memo Cleaning Systems Janitorial Services Agrmt
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33 160
(305) 947-0606 City Hall
(305) 949-3 1 1 3 Fax
(305) 792-1 773 Engineering Department
(305) 792-1 614 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Allorney
Jane A. Hines, City Clerk
MEMORANDUM
TO:
Honorable Mayor and City Commission
VIA:
John Szerlag, City Manager
FROM:
Jorge Vera, Assistant City Manager
Doug Haag, Assistant City Manager
Rick Conner, Director of Public Works
DATE:
April 17,2008
REGARDING:
Approval of Janitorial Services Agreement with Cleaning Systems, Inc
RECOMMENDATION
It is recommended that the City Commission consider a Resolution approving a Janitorial Services
Agreement with Cleaning Systems, Inc., on a month-to-month basis for up to one year, in the amount of
Ten Thousand Two Hundred Eighty Dollars ($10,280,00) per month, and waiving the competitive
bidding requirements for said Agreement.
REASONS
The City's Janitorial Services Agreement with Cleaning Services, Inc. has expired, and we are currently
operating on a month to month basis for services, Staff is preparing bid specifications that will allow us
to approach this effort in much the same manner as we did the Landscaping Services Bid. We hope to be
done developing the documents within three (3) months, but so that we are covered in the meantime, we
would like to enter into an Agreement to continue the services at the costs described in the expired
contract, on a month-to-month basis.
ADDITIONAL INFORMATION
There are several City office buildings that were not in existence when the original contract was let and
therefore, they were not covered. The new Agreement would provide for services for the Government
Center, Post Office, Library, Heritage Park, and the forthcoming Pelican Community Park. Additionally,
the unit prices shown on the attached proposal are the same prices utilized under the original agreement,
with the single exception of weekend work,
Victor Mercedes of our staff has negotiated what I believe to be an appropriate rate for that additional
work. Funding is currently available in Account Numbers 10-573-5341 and 10-539-5341.
Funding available:
Approval:
Agenda Item No.:
Commission Meeting Date: ~
IOF
Cover Memo Janitorial Services
Cify Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
April 25, 2008
James Fisher, President
Cleaning Systems, Inc,
10330 N.W. 55 Street
Sunrise, Florida 33351
Re:
Approval of Janitorial Services Agreement
Dear Mr. Fisher:
At its regular meeting of April 17, 2008, the City Commission adopted Resolution No.
2008-1254, which approved a Janitorial Services Agreement with Cleaning Services,
Inc., for six months. Enclosed are two (2) original agreements for witnessing and
execution by your firm.
Upon completion, please return the originals and any and all insurances and/or bonds
required by said Agreement to me. A fully executed original Agreement will be mailed
to you once processing has been completed.
Thank you.
~yours,
"~~
Priscilla Walker, CMC
Deputy City Clerk
Enclosures
cc: Rick Conner, Public Works and Engineering Director (w/o attachments)
Office of the City Clerk (305) 792-1703 Phone (305) 949-3113 Fax
Cleaning Svcs - Six Month Janitorial Agrmt For Sig Ltr
ACORDN
CERTIFICATE OF LIABILITY INSURANCE
OPID
CLEASY1 03 31
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
08
PRODUCER
Moody & Associates, Inc.
www.moodyinsurance.com
22601 Gateway Center Drive
Clarksburg MD 20871-2002
Phone: 301-417-0001 Fax:301-417-0040
Cleaning Systems, Inc dba Home
Maid
10330 NW 55th Street
Sunrise FL 33351
INSURER A:
INSURER B:
INSURER C:
INSURER 0:
INSURER E:
Em 10 ers Ins Co of Wausau
Wausau Underwriters Ins Co
NAIC#
21458
26042
INSURERS AFFORDING COVERAGE
INSURED
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
'LTR 'NSRC TYPE OF INSURANCE POLICY NUMBER PD~If~1MM/DDIYY) DATE'/MM/DDIYY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE $1,000,000
f--
A X COMMERCIAL GENERAL LIABILITY YYC-Z51-287030-018 04/01/08 04/01/09 PREMISES (Ea occurence) $ 300,000
f-- :=J CLAIMS MADE ~ OCCUR
f-- MED EXP (Anyone person) $10,000
X ~500 f-rop Dmg Ded' PERSONAL & ADV INJURY , $1,000,000
f--
X Extended PD Amend GENERAL AGGREGATE $2,000,000
f--
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $2,000,000
rxl n PRO- n Emp Ben. 1,000 000
X POLICY JECT LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
f-- $ 1,000,000
B X ANY AUTO ASJ-Z51-287030-038 04/01/08 04/01/09 (Ea accident)
f--
ALL OWNED AUTOS BODILY INJURY
f-- $
SCHEDULED AUTOS (Per person)
f--
HIRED AUTOS BODILY INJURY
f-- $
NON-OWNED AUTOS (Per accident)
f--
~ $500 Ded Comp PROPERTY DAMAGE
$
X $500 Ded Coll (Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
R ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $5,000,000
A ~ OCCUR D CLAIMS MADE THC-Z51-287030-028 04/01/08 04/01/09 AGGREGATE $5,000,000
$
~ DEDUCTIBLE $
X RETENTION no 000 $
WORKERS COMPENSATION AND I Wl;::;IAIU-1 IOJ~-
TORY LIMITS
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE ~..L EACH ACCIDENT $
0FriCErt.ii,,'iEivlcci\ cALiLlJuED'( EL DISEASE - EA EMPLOYEE $
~~~~I~tS~~~v~~?~~s below EL DISEASE - POLICY LIMIT $
OTHER
A Fidelity Bonding YYC-Z51-287030-018 04/01/08 04/01/09 $25,000 $500 Ded
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
CERTIFICATE HOLDER
CANCELLATION
City of Sunny Isles Beach
Office of the City Clerk
Attn: Shaun S. Gelvez
18070 Collins Avenue
Sunny Isles Beach FL 33160
CITYSU2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
@ACORD CORPORATION 1988
ACORD 25 (2001/08)
. . Sunny Isles Beach, Florida 33160
305.947.0606
www.sibfl.net
. ..-... .......-
City Commission
Norman S. Ede\cup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
April 25, 2008
fi'd-~
James ~President
Cleaning Systems, Inc.
10330 N.W. 55 Street
Sunrise, Florida 33351
Re:
Approval of Janitorial Services Agreement
Dear Mr. Fisher:
At its regular meeting of April 17, 2008, the City Commission adopted Resolution No.
2008-1254, which approved a Janitorial Services Agreement with Cleaning Services,
Inc" for six months. Enclosed are two (2) original agreements for witnessing and
execution by your firm,
Upon completion, please return the originals and any and all insurances and/or bonds
required by said Agreement to me. A fully executed original Agreement will be mailed
to you once processing has been completed.
Thank you,
:;~ yours,
"~~
Priscilla Walker, CMC
Deputy City Clerk
Enclosures
cc: Rick Conner, Public Works and Engineering Director (w/o attachments)
Office of the City Clerk (305) 792-1703 Phone (305) 949-3113 Fax
Cleaning Svcs - Six Month Janitorial Agrmt For Sig Ltr
City Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
May 6, 2008
James Fischer, President
Cleaning Systems, Inc.
10330 N.W, 55 Street
Sunrise, Florida 33351
Re:
Approval of Janitorial Services Agreement
Dear Mr. Fisher:
At its regular meeting of April 17,2008, the City Commission adopted Resolution No.
2008-1254, which approved a Janitorial Services Agreement with Cleaning Services,
Inc., for six months. Enclosed are a fully executed original Agreement and a copy of the
approving legislation for your files.
Thank you.
Very truly yours,
~...m.... W~
Priscilla Walker, CMC
Deputy City Clerk
Enclosures
cc: Rick Conner, Public Works and Engineering Director
Anice Paul, Administrative Assistant to Finance Director
~
Office of the City Clerk (305) 792-1703 Phone (305) 949-3113 Fax
Cleaning Svcs - Six Month Janitorial Agrmt Exec Agrmt Ltr