HomeMy WebLinkAboutReso 2008-1281
RESOLUTION NO. 2008- Joz.)?/
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, APPROVING A JOINT PROJECT AGREEMENT
FROM THE FLORIDA DEPARTMENT OF TRANSPORT A TION (FDOT),
ATTACHED HERETO AS EXHIBIT "A", FOR THE CONTINUING TURF
AND LANDSCAPE MAINTENANCE OF SR-AIA (COLLINS A VENUE) AND
SR-826 (SUNNY ISLES BOULEVARD); AUTHORIZIING THE MAYOR TO
EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THE
AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, as part of the continual updating of the State of Florida Highway System,
Florida Department of Transportation (FDOT), for the purpose of safety, has created roadside
areas and median strips on Collins A venue from 156th Street to 196th Street and Sunny Isles
Causeway from the east side of Sunny Isles Boulevard to Collins Avenue; and
WHEREAS, the City of Sunny Isles Beach renews annually the Florida Department of
Transportation Joint Project Agreement for Turf and Landscape Maintenance for maintenance
and landscaping of median strips and roadside areas of SR-A 1 A (Collins Avenue - from 156th
Street to 196th Street) and SR-826 (Sunny Isles Boulevard - east side of Sunny Isles Bridge to
Collins Avenue); and
WHEREAS, said FDOT Maintenance Agreement shall commence on July 1, 2008, and
end on June 30, 2009, and has a renewal option which provides for a renewal if mutually agreed
to by both parties, on a yearly basis for a maximum of two (2) years after the initial term for a
period no longer than the term of the original agreement, subject to the same terms and
conditions set forth in this Agreement; and
WHEREAS, the City Manager has determined it would be in the City's best interest to
renew the FDOT Maintenance Agreement for the health, welfare and benefit of the citizens of
Sunny Isles Beach.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Joint Proiect Agreement. The City Commission hereby approves the
Joint Project Agreement from the Florida Department of Transportation (FDOT), attached hereto
as Exhibit "A," for continuing the turf and landscape maintenance of SR-AIA (Collins Avenue)
and SR-826 (Sunny Isles Boulevard), commencing July 1,2008 through June 30, 2009.
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Agreement.
Section 4.
Effective Date. This Resolution becomes effective upon adoption.
R2008- FDOT Contract Renewal
PASSED AND ADOPTED this 19th day of June 2008.
ATTEST:
~IL~
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM AND
LEGAL StJFFICIENCY:
Vote: ~-D
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
R2008- FDOT Contract Renewal
v (Yes)
\./"(Y es )
0Yes)
~Yes)
_(Yes)
Moved by: ~J)~ Sc.~OLL.
Seconded by: y\ ~ vY\~w T\i AL1.i?.
_(No)
_(No)
_(No)
_(No)
_(No)
2
CONTRACT # AP581
JOINT PROJECT AGREEMENT
BETWEEN
THE FLORIDA DEPARTMENT OF TRANSPORTATION
AND
CITY OF SUNNY ISLES BEACH
TURF AND LANDSCAPE MAINTENANCE
This Agreement is made and entered into this day of , 2008,
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a
component agency of the State of Florida, hereinafter called the DEPARTMENT, and
the CITY OF SUNNY ISLES BEACH, a municipal corporation of the State of Florida,
existing under the Laws of the State of Florida, hereinafter called the CITY.
WITNESSETH:
WHEREAS, as a part of the continual updating of the State of Florida Highway
System, the DEPARTMENT, for the purpose of safety, has created roadside areas and
median strips on that part of the State Highway System described by Attachment "A",
which by reference hereto shall become a part hereof, within the corporate limits of the
CITY; and
WHEREAS, the hereto is of the opinion that said median strips and roadside
areas shall be attractively landscaped with various flora; and
WHEREAS, the parties hereto mutually recognize the need for entering into an
agreement designating and setting forth the responsibilities of each party; and
WHEREAS, the CITY, by Resolution No. 2.DD 8- I d ~ l
dated U ~ D$'S ,attached hereto as Attachment "B", which by reference hereto
shall become a part hereof, desires to enter into this Agreement and authorizes its
officers to do so.
NOW, THEREFORE, for and in consideration of the mutual benefits to flow each
to the other, the parties covenant and agree as follows:
1. CITY'S MAINTENANCE RESPONSIBILITIES
The CITY shall be responsible for the maintenance of all landscaped and/or
turfed areas within the DEPARTMENT'S right-of-way having the limits described
by Attachment "A". The CITY shall be responsible for performing the work
described below with a minimum frequency of twelve (12) times per year:
Contract Number: AP581
Financial Project Number: 4033931780/
Page I of II
1.1. Mow, cut, and/or trim and edge the grass or turf in accordance with the
latest edition of the State of Florida "Guide for Roadside Mowing" and the
latest edition of the "Maintenance Rating Program".
1.2. Properly prune all plants which include plant and tree trimmings in
accordance with the latest edition of the "Maintenance Rating Program".
Pruning such parts thereof which may present a visual or other safety
hazard for those using or intending to use the right-of-way.
1.3. Remove and dispose of dead, diseased or otherwise deteriorated plants.
1.4. Keep litter removed from roadside areas and median strips.
1.5. Remove and dispose of all trimmings, roots, branches, litter, etc., resulting
from the activities described by (1.1) through (1.4) inclusively as described
above.
1.6 All work by the CITY pursuant to (1.1) through (1.5) above on the
Department's right of way (having the limits described by Attachment "A")
shall be executed on the roadway under a traffic control plan in
accordance with DEPARTMENT'S latest edition of the "FOOT Design
Standards" .
2. WORK SCHEDULE
The CITY shall submit a schedule to the DEPARTMENT containing the dates
when the CITY is planning to perform the mowing work. In addition, before the
CITY starts the work, the DEPARTMENT shall be notified via fax of the state
road(s) and day(s) in which the CITY will be working. The fax shall be sent to the
attention of the "North Dade Maintenance Engineer", at FAX # (305) 654-7163
3. NATURAL DISASTERS
The CITY shall not be responsible for the clean-up, removal and disposal of
debris from the DEPARTMENT'S right of way having limits described by
Attachment "A", following a natural disaster (i.e. hurricane, tornados, etc.).
However, the cost of any cycle or part thereof that could be impaired by any such
event may be deducted from the DEPARTMENT'S affected quarterly payment to
the CITY.
4. MAINTENANCE DEFICIENCIES
If, at any time while the terms of this Agreement are in effect, it shall come to the
attention of the DISTRICT MAINTENANCE ENGINEER that the CITY'S
responsibilities, as established herein or a part thereof, are not being properly
Contract Number: AP581
Financial Project Number: 40339317801
Page 2 of II
accomplished pursuant to the terms of this Agreement, said DISTRICT
MAINTENANCE ENGINEER may, at his option, issue a written notice in care of
the CITY MANAGER, to place said CITY on notice thereof. Thereafter, the CITY
shall have a period of thirty (30) calendar days within which to correct the cited
deficiency or deficiencies. If said deficiencies are not corrected within this time
period the DEPARTMENT may, at its option, proceed as follows:
4.1. Maintain the median or roadside area(s) declared deficient with
DEPARTMENT and/or a Contractor's material, equipment and personnel.
The actual cost for such work will be deducted from the DEPARTMENT'S
affected quarterly payment to the CITY; or
4.2. Terminate this Agreement.
5. NOTICES
All notices, requests, demands, consents, approvals, and other communication
which are required to be served or given hereunder, shall be in writing and shall
be sent by registered mail or certified U.S. mail, return receipt requested,
postage prepaid, addressed to the party to receive such notices as follows:
To DEPARTMENT:
Florida Department of Transportation
1000 Northwest 111th Avenue, Room 6205-B
Miami, Florida 33172-5800
Attention: District Maintenance Engineer
To CITY:
Mr. John Szerlag
City Manager
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
6. LANDSCAPE MODIFICATION
It is understood between the parties hereto that the landscaping covered by this
Agreement may be removed, relocated or adjusted at any time in the future as
found necessary by the DEPARTMENT in order that the adjacent state road be
widened, altered or otherwise changed and maintained to meet with future
criteria or planning of the DEPARTMENT.
7. FINANCIAL PROVISIONS
7.1 The total maximum appropriation of this Agreement is SEVEN THOUSAND
FIFTY THREE DOLLARS AND TWELVE CENTS ($7,053.12) per year. Eligible
Contract Number: AP581
Financial Project Number: 40339317801
Page 3 of 11
project costs may not exceed this amount. The CITY shall submit quarterly
invoices for DEPARTMENT review, approval, and payment in accordance with
the terms of this Agreement. Quarterly lump sum payments will be made upon
invoice approval in the total amount of SEVEN THOUSAND FIFTY THREE
DOLLARS AND TWELVE CENTS ($7,053.12) This Agreement is a
reimbursement contract. No advance funding payments are authorized herein.
7.2 The DEPARTMENT agrees to pay the CITY for the herein described
services at a compensation as detailed in this Agreement.
7.3 Bills for fees or other compensation for services or expenses shall be
submitted in detail sufficient for a proper pre-audit and post-audit thereof.
7.4 Travel costs will not be reimbursed.
7.5 Records of costs incurred under the terms of this Agreement shall be
maintained and made available upon request to the DEPARTMENT at all times
during the period of this Agreement and for five (5) years after final payment is
made. Copies of these documents and records shall be furnished to the
DEPARTMENT upon request. Records of costs incurred include the CITY'S
general accounting records and the project records, together with supporting
documents and records, of the contractor and all subcontractors performing work
on the project, and all other records of the Contractor and subcontractors
considered necessary by the DEPARTMENT for a proper audit of costs.
7.6 In the event this Agreement is for services in excess of $25,000.00 and a
term for a period of more than 1 year, the provisions of Section 339.135(6)(a),
F.S., are hereby incorporated:
"The Department, during any fiscal year, shall not expend money, incur any
Liability, or enter into any contract which, by its terms, involves the expenditure of
Money in excess of the amounts budgeted as available for expenditure during
Such fiscal year. Any contract, verbal or written, made in violation of this
Subsection is null and void, and no money may be paid on such contract. The
Department shall require a statement from the Comptroller of the Department
that such funds are available prior to entering into any such contract or other
Binding commitment of funds. Nothing herein contained shall prevent the making
of contracts for periods exceeding 1 year, but any contract so made shall be
Executory only for the value of the services to be rendered or agreed to be paid
for in succeeding fiscal years; and this paragraph shall be incorporated verbatim
in all contracts of the Department which are for an amount in excess of
$25,000.00 and which have a term for a period of more than 1 year."
7.7 The DEPARTMENT'S obligation to pay is contingent upon an annual
appropriation by the Florida Legislature.
Contract Number: AP581
Financial Project Number: 40339317801
Page 4 of II
8. PAYMENT ADJUSTMENT
In the event temporary work by the DEPARTMENT'S forces or by other
Contractors temporarily prevent the CITY from performing the work described in
this Agreement, the DEPARTMENT shall deduct from the affected quarterly lump
sum payment(s) the acreage of the affected area and only compensate the CITY
for the actual work it performs.
The DEPARTMENT shall initiate this procedure only if the temporary work
described in this section is for a period of one (1) month or longer. Adjustment to
the CITY'S payment shall also be done as noted in Section Three (3). In the
event this Agreement is terminated as established by Section Nine (9) herein, no
payment will be prorated for the quarter in which termination occurs for the work
that has been completed.
9. TERMINATION
This Agreement, or part thereof, is subject to termination under anyone of the
following conditions:
9.1. In the event the DEPARTMENT exercises the option identified by Section
Four (4) of this Agreement.
9.2. As mutually agreed to by both parties.
9.3. In accordance with Section 287.058(1) (c), Florida Statutes, the
DEPARTMENT shall reserve the right to unilaterally cancel this
Agreement if the CITY refuses to allow public access to any or all
documents, papers, letters, or other materials made or received by the
CITY pertinent to this Agreement which are subject to provisions of
Chapter 119, of the Florida Statutes.
10. TERMS
10.1. The term of this Agreement shall only commence when the
DEPARTMENT issues the CITY the Notice to Proceed Letter.
10.2. In accordance with Section 287.058(1)(e), Florida Statutes, this
Agreement is for a term of one (1) year beginning on the date stated in
the Notice to Proceed.
10.3. In accordance with Section 287.0582, Florida Statutes, the DEPARTMENT
shall only appropriate the annual amount of SEVEN THOUSAND FIFTY
THREE DOLLARS AND TWELVE CENTS ($7,053.12) per year at the
beginning of each DEPARTMENT Fiscal Year (July 1).
10.4 This Agreement shall commence on July 1,2008, and end on June 30th,2009.
Contract Number: AP 581
Financial Project Number: 40339317801
Page 5 of 11
10.5 In accordance with Section 287.058(1)(f), Florida Statutes, this Agreement
may be renewed on a yearly basis for a maximum of two (2) years after the initial
term for a period no longer than the term of the original contract, whichever period is
longer, only if mutually agreed to in writing by the DEPARTMENT and the CITY,
subject to the same terms and conditions set forth in this Agreement. Said renewals
shall be contingent upon both satisfactory CITY performance evaluations by the
DEPARTMENT and the availability of future funding.
11. ATTACHMENT "A" AMENDMENT
It is further understood that Attachment "A" may be amended or changed at any time,
as mutually agreed to in writing by both parties. Payment as specified in Item Seven
(7) above shall reflect such amendment or change.
12. TIME EXTENSION
In accordance with Section 287.012(14), Florida Statutes, this Agreement may be
extended if mutually agreed to in writing by both parties, for a period not to exceed six
(6) months and shall be subject to the same terms and conditions set forth in this
Agreement; provided the DEPARTMENT may, in its discretion, grant a proportional
increase in the total dollar amount based on the method and rate established herein.
There shall be only one extension of this Agreement.
13. ADDITIONAL LANDSCAPING
The CITY may construct additional landscaping within the limits of the right-of-way
identified as a result of this Agreement, subject to the following conditions:
13.1. Plans for any new landscaping shall be subject to approval by the
DEPARTMENT. The CITY shall not change or deviate from said plans
without the prior written approval of the DEPARTMENT.
13.2. All landscaping shall be developed and implemented in accordance
with appropriate state safety and road design standards;
13.3. All requirements and terms established by this Agreement shall also
apply to any additional landscaping installed under this item;
13.4. The CITY agrees to complete, execute and comply with the
requirements of the DEPARTMENT'S standard permit provided as
Attachment "c" (not to actual size) to this Agreement, which by
reference hereto shall become a part hereof.
13.5. No change will be made in the payment terms established under
Contract Number: AP581
Financial Project Number: 40339317801
Page 6 of II
Section Seven (7) of this Agreement due to any increase in cost to
the CITY resulting from the installation and maintenance of
landscaping added under this item;
13.6. In the event this Agreement is terminated as established under Section (9)
herein, the CITY agrees to accept full responsibility for all maintenance
activities within the entire area(s) defined by the plans and permits
established as a result of this Section. The CITY shall provide this
maintenance at no cost to the DEPARTMENT.
14. This writing embodies the entire Agreement and understanding between the
parties hereto and there are not other agreements and understanding, oral or
written, with reference to the subject matter hereof that are not merged herein and
superseded hereby.
15. This Agreement is nontransferable and non-assignable in whole or in part without
consent of the DEPARTMENT.
16. This Agreement, regardless of where executed, shall be governed by and
constructed in accordance with the laws of the State of Florida.
- REMAINDER OF PAGE INTENTIONALLY LEFT BLANK -
Contract Number: AP581
Financial Project Number: 40339317801
Page 7 of II
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed the day and year above written.
CITY OF SUNNY ISLES BEACH, FLORIDA STATE OF FLORIDA
DEPARTMENT OF
TRANSPORTATION
BY:
District Secretary
ATTEST~ A. ~
Jane A. Hines, City Clerk
ATTEST:
Executive Secretary
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
LEGAL REVIEW:
BY:
District General Counsel
Contract Number: AP 581
Financial Project Number: 40339317801
Page 8 of 11
A TTACHMENT "A
Below is the state road, the limi ts, length and acreage of the
areas to be maintained by the Ci ty of Sunny Isles Beach under
t his AGREEMENT
STATE ROAD NAME FROM TO LENGTH ACREAGE
ROAD (MILES) (MEDIANS)
AlA Collins Avenue 156 Street 196 Street 2.625 3.13
Sunny Isles East side
826 of Sunny Collins Avenue 0.5 1.61
Causeway
Isles
TOTAL 3.125 4.74
Contract Number: AP581
Financial Project Number: 40339317801
Page 9 of 11
ATTACHMENT "B"
A TTACH CITY RESOLUTION
Contract Number: AP581
Financial Project Number: 40339317801
Page ] 0 of II
RESOLUTION NO. 2008- J~<Rl
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, APPROVING A JOINT PROJECT AGREEMENT
FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT),
ATTACHED HERETO AS EXHIBIT "A", FOR THE CONTINUING TURF
AND LANDSCAPE MAINTENANCE OF SR-AIA (COLLINS AVENUE) AND
SR-826 (SUNNY ISLES BOULEVARD); AUTHORIZIING THE MAYOR TO
EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THE
AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, as part of the continual updating of the State of Florida Highway System,
Florida Department of Transportation (FDOT), for the purpose of safety, has created roadside
areas and median strips on Collins Avenue from 156th Street to 196th Street and Sunny Isles
Causeway from the east side of Sunny Isles Boulevard to Collins Avenue; and
WHEREAS, the City of Sunny Isles Beach renews annually the Florida Department of
Transportation Joint Project Agreement for Turf and Landscape Maintenance for maintenance
and landscaping of median strips and roadside areas of SR-A 1 A (Collins A venue - from 156th
Street to 196th Street) and SR-826 (Sunny Isles Boulevard - east side of Sunny Isles Bridge to
Collins Avenue); and
WHEREAS, said FDOT Maintenance Agreement shall commence on July 1, 2008, and
end on June 30, 2009, and has a renewal option which provides for a renewal if mutually agreed
to by both parties, on a yearly basis for a maximum of two (2) years after the initial term for a
period no longer than the term of the original agreement, subject to the same terms and
conditions set forth in this Agreement; and
WHEREAS, the City Manager has determined it would be in the City's best interest to
renew the FDOT Maintenance Agreement for the health, welfare and benefit of the citizens of
Sunny Isles Beach.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Joint Proiect Agreement. The City Commission hereby approves the
Joint Project Agreement from the Florida Department of Transportation (FDOT), attached hereto
as Exhibit "A," for continuing the turf and landscape maintenance of SR-AIA (Collins Avenue)
and SR-826 (Sunny Isles Boulevard), commencing July 1,2008 through June 30, 2009.
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of the Agreement.
Section 4.
Effective Date. This Resolution becomes effective upon adoption.
R2008- FDOT Contract Renewal
PASSED AND ADOPTED this 19th day of June 2008.
ATTEST:
~A~
. Jane A. Hines, CMC, City Clerk
Vote: 5-0
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
v (Yes)
\/"'(Y es )
viY es)
~Yes)
_(Yes)
R2008- FOOT Contract Renewal
Moved by:
C.b~ Sc.~OL.L
\! \ UL ml'UAW T \i At. l.le..
o
Seconded by:
_(No)
_(No)
_(No)
_(No)
_(No)
2
ATTACHMENT "C"
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
SPECIAL PERMIT
District Six
6/95
DATE:
SECTION NO:
COUNTY:
STATE PROJECT NO. .
(if applicable)
PERMIT NO.:
STATE ROAD NO.:
MILEPOST FROM
RECORD NO.:
TO:
APPLICANT:
ADDRESS:
CITY:
TELEPHONE NO.:
STATE:
ZIP CODE
Applicant requests permission from the State of Florida Department of Transportation, hereinafter called the Department, to construct, operate, and
maintain the facility shown in the accompanying engineering as described here:
Location of Construction, Street Name, and Nearest Intersection:
1. Is the proposed work within the corporate limits of a municipality: Yes ( ) No ( )
Name of municipality: Local Government Contact:
2. Prior to filing this application, the location of all existing utilities, both aerial and underground, has been ascertained, and the accurate
locations are shown on the drawings (as applicable). A letter of notification was mailed on to the following
util ities/munici pal iti es:
3. It is expressly stipulated that this permit is a license for permissive use only and that the construction within and/or upon public property
pursuant to this permit shall not operate to create or vest any property right in said holder.
4. Whenever it is determined by the Department that it is necessary for the construction, repair, improvement, maintenance, safe and/or
efficient operation, alteration, or relocation of any or all portion of said highway and/or transportation facility; the Permittee shall immediately
remove any and all installed facilities from said highway and/or transportation facility, or reset or relocate thereon as required by the
Department at the Permittee's expense.
5. All work shall meet Department's Roadway and Traffic Desion Standards, Specifications for Road and Sridoe Construction, and other
applicable criteria in effect at the time of permit issuance. The work shall be performed under the inspection supervision of
, Permit/Maintenance Engineer located at , Telephone No
This designated engineer shall be notified forty-eight (48) hours prior to the pre-construction meeting
and again immediately before commencement of work. All material and equipment shall be subject to inspection by the designated engineer
or his authorized representative.
6. All Department property shall be restored to its original condition as far as practical in keeping with Department Specifications, and in a
manner satisfactory to the Department, within thirty (30) days of the installation of the permitted work, unless otherwise approved by the
Department:
7. A drawing covering details of this work shall be made a part of this permit: This drawing shall inClude plan, profile, and cross sections as
appropriate, and may be required to bear the seal of a professional engineer licensed in the State of Florida As built drawings are required:
Yes ( ) No ( )
8. The Permittee shall commence actual construction in good faith within days from the date of said permit approval and shall
compete construction within days from the commencement of work unless the permittee shows good cause for delay and the
Department approves an extension. No extension beyond one (1) year from the date of issuance of this permit will be granted.
9. This construction and maintenance shall not interfere with the property and rights of a prior Permittee.
10. Special Conditions and Instructions by the Department:
11.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the State's right, title, and interest in
the land to be entered upon and used by the Permittee, his heirs, assigns, and successors in interest, and the Permittee will, at all times,
assume all risk of and indemnify, defend, and save harmless the State of Florida and the Department from and against any and all loss,
damage, cost, or expense arising in any manner on account of the exercise or attempted exercise by said Permittee of the aforesaid rights
and privileges.
During construction through Department acceptance of the permitted work, all safety regulations of the Department shall be observed and
the holder must take measures, including placement and display of safety devices, that may be necessary in order to safely conduct the
public through the project area in accordance with the Department's current edition of the Roadway and Traffic Desion Standards, Index
Series 600, and the Manual of Uniform Traffic Control Devices.
In case of non-compliance with the Department's requirements in effect as of the approved date of this permit, this permit is void and the
work will be brought into compliance of'rem ved f m the right-of-way at no cost to the Department:
/i~ " cO::drporat s~eal A:~'
Signatur~ of Ptl,fQ'littf;e ~ __
orman ~. ~aeLCUp,
Name and Title (typed) Attested
12.
13.
Submitted and Agreed to by:
Recommended for approval:
Title:
Date:
Approved by:
District Permit Engineer or Authorized Representative
Date:
Contract Number: AP581
Financial Project Number: 40339317801
Page II of J I
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler" Vice Mayor
Roslyn Brezin Commissioner
Gerry Goodman Commissioner
George "Bud" Scholl, Commissioner
(305) 947-0606 City Hall
(305) 792-1565 Fax
(305) 947-2150 Building Department
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
To: Honorable Mayor and City Commission
Via:
From:
Date:
Re:
...
A. John Szerlag, City Manager
Jorge L. Vera, Assistant City Manager/ Service Divisi~
June 19,2008 "-J
FDOT maintenance agreement
RECOMMENDATION
This resolution is brought forth for your consideration
BACKGROUND
The City of Sunny Isles Beach landscapes and maintains all of the medians at the cost of the City.
The Florida Department of Transportation (FDOT) has an agreement with the City of Sunny Isles
Beach in which FDOT provides $7,053.12 a year to the City for the maintenance of the medians
within FDOT right of way.
r\ pproval:
Funding available:
I\genda Item No.:
~-Ig-D~
Finance Department
Commission ~Ieeting Date:
-=-""="'".'.;.',i..).~ ~::..~." '~~..~-~..~': - f-;'~--'~-~~~:;'-'~~ -- -,
-'- -, : ':'/ ...~.. J ~
:i
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11
Florida Department of Transporta ion JUN 1 6 2008
DISTRICT SIX
OJ ,:-r: -..
t., ~?~., ..~_'-.
CHARLIE CRIST
GOVERNOR
1000 Northwest 1111h Street
Miami, FL 33172
STEPHANIE C. KOPELOUSOS
SECRETARY
Where a request for service is an opportunity to serve you!
June 13th, 2008
Mr. John Szerlag
City Manager
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
RE: New Joint Project Agreement for Turf and Landscape
Contract Number: AP 581- Financial Number: 40339317801
Dear Mr. Szerlag:
The Department was not able to renew Memorandum of Agreement BDH 38 for the job noted in the
reference. New Department procedures required this type of agreement between Agencies to have a
different contract and financial number. Therefore a new agreement will need to be executed by the
City and the Department.
The new Joint Project Agreement has the same terms as the one that it replaces. If your City agrees,
enclosed are five copies to be executed by the City. Please include the City's Resolution.
The existing agreement expires June 30, 2008. To assure continuity of services and payments, please
return the executed agreement to our office before June 27, 2008.
If you have any questions, you may call me at (305)470-5354.
Sincerely,
f~
SHANY IA OTTI
Assistant Project Manager
cc: Khaled AI-Said, Guy Gladosn, Hernan Villar, Shany lanotti.
City Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City AHorney
Jane A. Hines
City Clerk
June 24, 2008
Shany Ianotti, Assistant Project Manager
Florida Department of Transportation
District Six
1000 N. W. 111 th Street
Miami, Florida 33172
Re:
Approval of Joint Project Agreement for Turf and Landscape
FDOT Contract No. AP 581 FDOT Financial No. 40339317801
Dear Shany Ianotti:
At its regular meeting of June 19,2008, the City Commission adopted Resolution No.
2008-1281, which approved the above-referenced agreement with the Florida
Department of Transportation. As requested, enclosed are the five (5) original
Agreements, which have been executed by the appropriate Sunny Isles Beach parties.
Upon approval by the Department, please forward a fully-executed original
Agreement to me for our record.
Thank you.
~truIY_Yours,
~c.CXJta.. W~
Priscilla Walker, CMC
Deputy City Clerk
Enclosures
cc: Doug Haag, Assistant City Manager/Finance (w/o attachments)
Office of the City Clerk (305) 792-1703 Phone (305) 949-31 13 Fax
FOOT Joint Project Agrmt For Turf And Landscape For Sig Ltr