HomeMy WebLinkAboutReso 2008-1282
RESOLUTION NO. 2008- J A ~-:z.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING BUDGET
AMENDMENTS TO THE FISCAL YEAR 2007/2008 BUDGET, TO
FUND VARIOUS NEW AND/OR ADDITIONAL GOODS AND
SERVICES NOT INCLUDED IN THE APPROVED BUDGET. THESE
INCLUDE ADDING SHELVING FOR HISTORICAL BOOKS
($1,400.00), MAKING EMERGENCY ROAD REPAIRS TO NORTH
BAY ROAD IN 2007 ($16,750.00), LANDSCAPING CONTRACT
AWARD FROM JANUARY AND INCREASED LEVEL OF SERVICES
BY PUBLIC WORKS STAFF ($429,730.00), FUNDING 172ND STREET
DRAINAGE PROJECT IN STORMW A TER FUND INSTEAD OF CIP
FUND ($339,000.00), CROSSING GUARDS FOR NEW SCHOOL
($15,000.00), ADDITIONAL COST OF REPLACING ALL NON-
COUNTDOWN PEDESTRIAN SIGNAL HEADS WITH COUNTDOWN
SIGNAL HEADS ($48,165.00), PURCHASING COLLECTION
CANISTERS FOR MASTER PARKING METERS ($3,400.00),
GOVERNMENT CENTER IMPROVEMENTS ($100,000.00), BEACH
MANAGEMENT INITIATIVES ($58,000.00); AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Commission has directed staff to provide for new and/or additional
goods and services that were not contemplated in the approved Fiscal Year 2007/2008 Budget;
and
WHEREAS, the implementation of these new and/or additional goods and services
requires certain minor budget amendment to the Fiscal Year 2007/2008 Budget;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Minor Budget Amendments. The City Commission hereby approves
the following minor budget amendments for the Fiscal Year 2007/2008 adopted budget:
A. Shelvin for Historical Books Re uested b
Transfer from Descri tion Amount
10-800-5990 General Fund $1,400
Contingency
Richard Schulman
Transfer to
10-539-5463
Descri tion
Building
Maint
Amount
$1,400
Total
$1,400
$1,400
R2008- Budget Amendments FY 07-08 061908
Page I of 4
B. Emergency Repairs to North Bay Road in October, 2007 by Tenex (Requested by Rick
Conner):
Transfer from Descriotion Amount Transfer to Description Amount
40-538-5635 Stormwater $16,750 40-538-5588 Road Repairs $16,750
Total $16,750 $16,750
C. Award of Landscaping Contract and Increased Level of Services by Public Works Staff
(As per Resolution Adopted at Commission Meeting on January 15, 2008)
Transfer from Description Amount Transfer to Description Amount
10-539-5348 Landscaping $429,730 10-539-5120 Regular Salaries $268,300
10-539-5210 FICA Taxes 20,520
10-539-5220 Retirement Contr. 26,430
10-539-5230 Health, Dental, etc 57,450
10-539-5230 Life, L TD, ADD 1,500
10-539-5240 Workers Comp 16,310
10-539-5441 Equipment Rental 2,460
10-539-5461 Vehicle Maint 4,210
10-539-5511 Spec Dept 3,070
10-539-5521 Supplies 4,910
10-539-5523 Uniforms 0
10-539-5525 Fuel 6,140
10-539-5642 Tools & 18,430
Equipment
Vehicles
Total $429,730 $429,730
D. Budget 172nd Street Drainage Project in Stormwater Fund (GMP Drainage will come
out of Central Island Draina e Account:
Transfer from Descri tion Amount Transfer to
40-538-5629 Gwen Margolis $339,000 40-538-5629
Park Drainage
Descri tion Amount
172n Street $339,000
Drainage Project
Total
$339,000
$339,000
E. Additional Funds Re uired for Crossin Guards for New School:
Transfer from Descri tion Amount Transfer to Descri tion
10-800-5990 General Fund $15,000 10-521-5317 Professional
Contingency Services
Amount
$15,000
Total
$15,000
$15,000
F. Additional Cost to Replace Non-Countdown Pedestrian Signal Heads with Countdown Signal
Heads:
Transfer from Description
20-600-5990 CIP Contingency
Amount
$48,165
Transfer to
20-600-5638
Description
Pedestrian
Si nals
Amount
$48,165
Total
$48,165
$48,165
R2008- Budget Amendments FY 07-08 061908
Page 2 01'4
G P h
C II
C . t f
P k. M t
urc ase o ectlon ams ers or master ar mg e ers:
Transfer from Description Amount Transfer to DescriDtion Amount
10-800-5990 General Fund $3,400 10-513-5641 Capital Outlay $3,400
Contingency
Total $3,400 $3,400
H. Additional Funds for Contract with Merkury Development for Government Center
I
mprovements:
Transfer from Description Amount Transfer to Description Amount
20-600-5990 CIP Contingency $100,000 20-600-5615 Government $100,000
Center
Improvements
Total $100,000 $100,000
I F d f C t t .th C tiS t
f B h M
tiT f
un s or on rac WI oas a sys ems or eac anagemen m la Ives:
Transfer from Description Amount Transfer to Description Amount
20-600-5990 CIP Contingency $58,000 20-600-5313 Consulting $58,000
Services
Total $58,000 $58,000
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of this Resolution.
Section 3.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 19t1l day of June 2008.
u
(
orman S. Edelcup, Mayor
ATTEST:
~l~
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM
AN 13 UF ICIENCY:
R2008- Budget Amendments FY 07-08 061908
Page 3 of 4
Moved by: CoY't\~ ~~21tJ
Seconded by: V\C.Q. m~t)Y- ~-A:1-~
Vote: 5-0
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
V(Y es)
:::J:Y es)
~Yes)
(Yes)
V (Yes)
_(No)
_(No)
(No)
_(No)
_(No)
R2008- Budget Amendments FY 07-08 061908
Page 4 0 r 4
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
(305) 947-2150 Building Department
(305) 947-5107 Fax
City Commission
Norman S. Edeleup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Selloll, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
TO: The Honorable City Commission
VIA: A. John Szerlag, City Manager
FROM: Douglas Haag, Assistant City Manager-Finance
DATE: June 19,2008
RE: Budget Amendments
RECOMMENDATION:
Approve the attached budget amendment that encompasses all of the transactions presented for
this commission meeting.
Part 1 - Budget Amendments that do not increase the Original Budget (i.e. interdepartmental
transfers, contingency transfers, etc)
A. City Engineer requested $16,750 to pay for emergency repairs made to North Bay Road last
year.
B. City Commission approved the landscaping contract with Luke's in January and increased
level of services for the Public Works Department to take over street and parks maintenance,
etc. The total transfer required for the balance of this year is $429,730. This measure
resulted in a cost savings because the City was able to perform these tasks at a lower cost
than the private sector.
C. Assistant City Manager-Finance recommends the Innd Street Drainage Project be
transferred from the CIP Fund to the Stormwater Fund. Estimated cost this fiscal year not to
exceed $339,000. Also, this will free up funds in the CIP Fund for other projects.
D. City Commission approved purchase and installation of additional pedestrian signals along
Collins Avenue. Additional funds in the amount of $48, 165 are required.
E. City Engineer requires an additional $100,000 to complete the government center
improvements contract being awarded to Merkury Development.
Part 2 - Budget Amendments that Increase the Original Budget because the items were not
included at all, insufficient amount, etc
To be comvleted bv Devartn]ent Head To be comvleted bv City Clerk's Oflice
Funding available: JJ IJV\~ Approval: Q 'A-\ t~ Agenda Item No.: \ () L-
Finance Department City Manager lo'lg-O~
Commission Meeting Date:
A. City Historian requested $1,400 to build shelving to store the City's historical books.
B. Community Development Director requested $3,400 to purchase additional collection
canisters for the master parking meters. This will allow for more frequent pickups during
busy holiday weekends, etc.
C. Police Chief requested $15,000 to provide crossing guard services to the new school, as is
required by law.
D. City Manager requires $58,000 for beach management initiatives contract with Coastal
Systems.
The total budget amendments by fund are as follows:
Fund Amendment
Amount
10 - General $ 449,530
20 - Capital Improvement Projects 206,165
40 - Stormwater 355,750
Total $ 1,011,445