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Home My WebLink AboutReso 2008-1299 I RESOLUTION NO. 2008 - J 2.. qq A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE FOURTH AMENDMENT TO CONSULT ANT AGREEMENT WITH BEISWENGER, HOCH AND ASSOCIATES, INC. (BH&A), TO PROVIDE ADDITIONAL PRE-CONSTRUCTION AND CONSTRUCTION ENGINEERING AND INSPECTION (CEI) SERVICES FOR THE CONSTRUCTION OF THE CENTRAL ISLAND DRAINAGE PROJECT, IN AN AMOUNT NOT TO EXCEED FOUR HUNDRED THIRTY-NINE THOUSAND NINE HUNDRED NINETY-FIVE DOLLARS ($439,995.00), A TT ACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID FOURTH AMENDMENT TO AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THE AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has continuously experienced problems with flooding in the Central Island area, and was in need of engineering services for drainage improvements in the Central Island area; and WHEREAS, on December 18, 2003 the City Commission, via Resolution No. 2003-628, approved an agreement with Beiswenger, Hoch & Associates for Storm water System Design, Technical Assistance and Bidding Process for Central Island Stormwater Drainage for a total fee of One Hundred Sixty-Seven Thousand Forty Dollars ($167,040.00); and WHEREAS, pursuant to Resolution No. 2006-1025, adopted on December 14, 2006, the City Commission approved the First Amendment to the Agreement to provide necessary updates to the existing plans and technical assistance required to incorporate the undergrounding utilities information for the Central Island Drainage Project, for a total fee of Twenty-Four Thousand Ten Dollars ($24,010.00); and WHEREAS, pursuant to Resolution No. 2008-1202, adopted on January 17, 2008, the City Commission approved the Second Amendment to the Agreement to provide additional design services to incorporate curbs and gutters to all of the streets for the Central Island Drainage Project, for a total fee of One Hundred Sixteen Thousand Eight Hundred Forty Dollars ($116,840.00); and WHEREAS, pursuant to Resolution No. 2008-1220, adopted on February 2 I, 2008, the City Commission approved the Third Amendment to the Agreement to provide project management, engineering testing, and quality control services for the construction of this project, for a total fee of Two Hundred Seventy-Eight Thousand Three Hundred Fifty-Five Dollars ($278,355.00); and R2008- BHA - 4th Amend to Central Island Drainage Agrmt Page I 01'3 r WHEREAS, the City is now in need of additional pre-construction and construction engineering and inspection (CEI) services for this project to include curb and guttered streets with increased parking, street lighting, landscaping, and additional improvements to Gwen Margolis Park; and WHEREAS, Beiswenger, Hoch and Associates has submitted a proposal to provide these services for the Central Island Drainage Project, for a total fee of Four Hundred Thirty-Nine Thousand Nine Hundred Ninety-Five Dollars ($439,995.00); and WHEREAS, the City wishes to enter into an agreement with Beiswenger, Hoch and Associates to provide these services for the Central Island Drainage and Street Improvements Project, in an amount not to exceed Four Hundred Thirty-Nine Thousand Nine Hundred Ninety- Five Dollars ($439,995.00), attached hereto as Exhibit "A", bringing the total contract amount not to exceed One Million Twenty-Six Thousand Two Hundred Forty Dollars ($ I ,026,240.00), unless amended by prior approval of the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Fourth Amendment to Consultant Agreement. The Fourth Amendment to Consultant Agreement with Beiswenger, Hoch and Associates, Inc., to provide additional pre-construction and construction engineering and inspection (CEI) services for the construction of the Central Island Drainage Project, in an amount not to exceed Four Hundred Thirty-Nine Thousand Nine Hundred Ninety-Five Dollars ($439,995.00), attached hereto as Exhibit "A", be and the same, is hereby approved. Section 2. Authorization of Mavor. The Mayor is hereby authorized to execute said Fourth Amendment to Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of the Agreement. Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 1 ih day of July 2008. ATTEST: ~k~ Jane A. Hines, CMC, City Clerk R2008- BHA - 4th Amend to CcntraI Island Drainagc Agrmt Pagc 2 of3 APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ~MAP ~p rt>~ Hans Ottinot, City Attorney r Vote: 5....0 Mayor Edelcup Vice Mayor Thaler Commissioner Brezin Commissioner Goodman Commissioner Scholl ~Y es) ~(Y es) vty es) ~Y es) _(Yes) R2008- BHA - 4th Amend to Central Island Drainage Agrmt Moved by: Co ~ 9..\-\0 LL Seconded by: $ \ Q V'f\ ~ $ v Ut ~ <c.vL _(No) _(No) _(No) _(No) _(No) Page 3 01'3 CITY OF SUNNY ISLES BEACH FOURTH AMENDMENT TO CONSULTANT AGREEMENT WITH BEISWENGER, HOCH & ASSOCIATES, INC. CONTRACT NO.: C0708-079 THIS FOURTH AMENDMENT is made and entered into this _day of 2008, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a municipal corporation of the State of Florida, (hereinafter referred to as "City") and BEISWENGER, HOCH & ASSOCIATES, INC., a Florida corporation located at 1190 N.E. 163rd Street, North Miami Beach, Florida 33162, (hereinafter referred to as "Consultant"), whose Federall.D. # is 59-0751610. WHEREAS, pursuant to Resolution No. 2003-628, adopted on December 18, 2003, the City Commission approved an Agreement with Consultant ("Consultant Agreement"), to provide stormwater system design, technical assistance and bidding process services for the City's Central Island Drainage and Street Improvement Project ("Central Island Drainage Project"), in an amount not to exceed One Hundred Sixty Seven Thousand Forty Dollars ($167,040.00); and WHEREAS, pursuant to Resolution No. 2006-1025 adopted on December 14, 2006, the City Commission approved a First Amendment to the Consultant Agreement to provide the necessary updates to the existing plans and technical assistance required to incorporate the undergrounding utilities information for the Central Island Drainage Project, in an amount not to exceed Twenty-Four Thousand Ten Dollars ($24,010.00); and WHEREAS, pursuant to Resolution No. 2008-1202 adopted on January 17, 2008, the City Commission approved a Second Amendment to the Consultant Agreement to provide additional design services for the Central Island Drainage Project in order to place curb and gutters to all of the streets for the Central Island Drainage Project, in an amount not to exceed One Hundred Sixteen Thousand Eight Hundred Forty Dollars ($116,840.00); and WHEREAS, pursuant to Resolution No. 2008-1220 adopted on February 21, 2008, the City Commission approved a Third Amendment to the Consultant Agreement to provide project management, engineering testing, and quality control services for the construction of the Central Island Drainage Project in an amount not to exceed Two Hundred Seventy-Eight Thousand Three Hundred Fifty-Five Dollars ($278,355.00); and WHEREAS, the City is now in need of additional pre-construction and construction engineering and inspection (CEI) services for the construction of the Central Island Drainage Project to include curb and guttered streets with increased parking, street lighting, landscaping, and additional improvements to Gwen Margolis Park; and WHEREAS, the Consultant has submitted a proposal dated July 9, 2008, to provide these additional services for the Central Island Drainage Project, in an amount not to exceed Four Hundred Thirty-Nine Thousand Nine Hundred Ninety-Five Dollars ($439,995.00), as more fully described in Attachment "A". NOW THEREFORE, in consideration of the premises and the mutual covenants herein stated, the pal1ies hereto agree as set forth below: 1. ADDITIONAL SCOPE OF SERVICES: The Consultant shall provide additional services to include curb and guttered streets with increased parking, street lighting, landscaping, and additional improvements to Gwen Margolis Park, as more fully described in Attachment "A". I C0708-079 Fourth Amendment - Central Island Drainage ~__n_ City of Sunny Isles Beach 18070 Collins A venue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 2. COST: The Consultant agrees that services shall be provided strictly on a hourly basis per Attachment "A", and under no conditions shall the total cost exceed Four Hundred Thirty-Nine Thousand Nine Hundred Ninety-Five Dollars ($439,995.00), unless amended by prior approval of the City. 3. TERM: The term to this Fourth Amendment to Consultant Agreement shall begin upon the execution of this Fourth Amendment and shall end upon the completion of the Central Island Drainage Project, with an estimated construction end date of July 3 1,2009. 4. INCORPORATION OF TERMS AND CONDITIONS: Except as expressly amended or modified by this Fourth Amendment to Consultant Agreement, all of the terms and conditions of the original Consultant Agreement between the parties dated December 18, 2004, and all amendments subsequent thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the pal1ies hereto have executed this Agreement in double on the day and year first written above. ~ ( . . r1TlJ \/A ~f,jl 1..1)(11. BEISWENGER, HOCH & ASSOCIATES, INC. By: ~f).l)~ Print Name: 'ec.~r -g. DGu$eR... Print Title: VIce P~'PGfJT WITNESS: ctd6JgS~ Print Name: j..,{(ldfu S. Stv~&e. Print Name: Horl,m P, IU5Ch ATTEST: ~ BY:~ ~ ' Jane A. Hines, CMC, City Clerk P F SUNjY I~ES ~EACH By: /();1t#Jf 'd / h(/#~ layo, No,man S. Ede1cup APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: ~-1,A/' ~.P' ~t4. Hans Ottinot, City Attorney 2 C0708-079 Fourth Amendment - Central Island Drainage lBe~swenge!r, Hoch and Associates CONSUL TING ENGINEERS. ARCHITECTS AND PLANNERS July 9, 2008 Mr. Rick Conner Engineering and pUblic Works Director City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach. FL 33160 RE: Additional Pre-Construction and CEI Services Central Island Drainage and Street Improvements Dear Mr. Conner: This letter presents our additional cost estimate to provide pre-construction and construction engineering and inspection (CEI) services for the referenced construction project. This cost estimate is summarized as follows from the attached Exhibit A: 1. Bidding assistance and technical services in support of legal challenge to bid process (in excess of First Amendment) ................................................................$10,080 2. CEI services on NE 183rd Street (MCM Contractors)...................................................$46,800 3. Technical services for pre-construction and CEI services for initial construction on Central Island drainage (Southeastern). .............................................$39,600 4. CEI services on Central Island drainage including landscaping, lighting and Gwen Margolis Park (Southeastern) (in excess of Third Amendment) ...................... $245,643 5. Design services for Central Island lighting, landscaping, park and drainage improvements.................................................................. .......................... ................... $97,872 6. Total- Additional CEI fee requested .......................................................................... $439.995 The above items are to be administered and invoiced as hourly contracts with their respective not-to- exceed limiting amounts. Due to the increase in the Scope of Work and additional construction items, the CEI will now require two positions (to be staffed by Pat Hayes and George Sokola). The additional construction items involve construction of curb and gutter, park drainage, landscaping, street lighting and NE 183rd Street. Because of the initial construction delays, we are showing an additional 3 months to the construction time making the overall construction schedule to be an estimated 16 months. (NTP to the contractor was issued April 1, 2008; estimated construction end date is July 31, 2009.) The contractor has not yet made a time extension request. A contingency of 15% is being shown in the additional fee for Item NO.4. Should you need additional information on the project, or have any questions, please do not hesitate to contact me at (305) 944-5151. Sincerely yours, BEISWENGER, HOCH AND ASSOCIATES, INC. '? U- t1. D~____ Robert B. Deuser Vice President RBDllss xc: Pat Hayes Hugo Guevara ATTACHMENT "A" 1190 NE 163<<j Street, SUite :!03. North Mlarrll Beacn. F~ 33' 62 0 (30:'! ~;JJ :,1 :,1 0 rea' 1:$5) $48;~290 0 www hhiJp.n~Hlp.er!' cmn ACORDm CERTIFICA TE OF LIABILITY INSURANCE OP ID E~ DA TE (MMlDDIYYYY) BEISW 1 02/14/08 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICA TE BROWN & BROWN OF FLORIDA INC HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 8000 GOVERNORS SQUARE BLVD 400 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. MIAMI LAKES FL 33016-1588 Phone: 305-364-7800 Fax: 305-822-5687 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A: FCCI ADVANTAGE INSURANCE CO INSURER B: FCCI COMMERCIAL INSURANCE CO 33472 BEISWENGER HOCH & ASSOC. INC. INSURER c: FCCI INSURANCE COMPANY 10178 NORONA LTD 510 SHOTGUN ROAD INSURER D: SUNRISE, FL 33326 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTV'vlTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT Vv1TH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ~~~( POLICY NUMBER POLl~i~EFFECTI~E LIMITS TYPE OF INSURANCE DA TE MMIDD/YV DATE (MM/DDIY() GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 - A X X COMMERCIAL GENERAL LIABILITY CPPOO07805 12/31/07 12/31/08 PREMISES lEa occurence) $ 300,000 - =:J CLAIMS MADE ~ OCCUR MED EXP (Anyone person) $ 10,000 - PERSONAL & ADV INJURY $1,000,000 - GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 1,000,000 I !Xl PRO- nLOC POLICY X JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 - B X ANY AUTO CAOO09879 12/31/07 12/31/08 (Ea aCCIdent) f-- ALL OWNED AUTOS BODILY INJURY f-- $ SCHEDULED AUTOS (Per person) f-- B ~ HIRED AUTOS BODILY INJURY $ B X NON-OWNED AUTOS (Per accident) f-- B X PIP- $10,000 PROPERTY DAMAGE $1,000,000 (Per accident) $ B X UM- GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ R ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESSJUMBRELLA LIABILITY EACH OCCURRENCE $2,000,000 B ~ OCCUR D CLAIMS MADE UMBOO06097 12/31/07 12/31/08 AGGREGATE $2,000,000 $ ~ DEDUCTIBLE $ X RETENTION $10,000 $ WORKERS COMPENSATION AND X I TORY LIMITS I IU~~- C EMPLOYERS' LIABILITY WC07A-58910 12/31/07 12/31/08 500,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? EL DISEASE - EA EMPLOYEE $ 500,000 ~~EMtS~~~v'!s16~s below EL DISEASE - POLICY LIMIT $ 500,000 OTHER DESCRIPTION OF OPERA TIONS I LOCA TlONS / VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS *10 Day Non-Payment Cancellation clause applies. Certificate Holder named as an Additional Insured for General Liability coverages with regard to project work being conducted in the City. CERTIFICATE HOLDER CANCELLATION CIT3160 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRA TION DATE THEREOF, THE ISSUING INSURER Will ENDEAVOR TO MAil * 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE lEFT, BUT FAILURE TO DO SO SHAll IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. ~. CITY OF SUNNY ISLES BEACH 18070 COLLINS AVE. SUNNY ISLES BEACH FL 33160 ACORD 25 (2001/08) @ACORDCORPORATION1988 .ACORD CERTIFICATE OF LIABILITY INSURANCE I DATE IMM/DDIYYYY) TM 03/26/2008 PRODUCER (305)822-7800 FAX (305)362-2443 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Collinsworth, Alter, Fowler, Dowling & French ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P. O. Box 9315 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Miami Lakes, FL 33014-9315 Anna Ramirez 305-503-9120 aramirez@cafdf.com INSURERS AFFORDING COVERAGE NAIC# INSURED Beiswenger, Hoch & Assoc., Inc. INSURER A: Lexington Ins Co A+ XV 2350 510 Shotgun Road, Suite 400 INSURER B: Sunrise, FL 33326 INSURER c: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. '~f: ~~~~ TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS GENERAL LIABILITY EACH OCCURRENCE $ - DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY $ I CLAIMS MADE D OCCUR MED EXP (Anyone person) $ PERSONAL & ADV INJURY $ - GENERAL AGGREGATE $ - GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $ I n PRO- nLOC POLICY JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - (Ea accident) $ ANY AUTO - ALL OWNED AUTOS BODILY INJURY - (Per person) $ SCHEDULED AUTOS - HIRED AUTOS BODILY INJURY - (Per accident) $ NON-OWNED AUTOS - - PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ =l ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ ~ OCCUR D CLAIMS MADE AGGREGATE $ $ =1 DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I T"Xg-7T ~J,~~ I IOJ~- EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E. L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT SPECIAL PROVISIONS below $ OTH~ 0530787 03/21/2008 03/21/2009 $1,000,000 Each Claim Pro essional Liab/ A laims-Made Form/Full $2,000,000 Policy Aggregate Prior Acts $100,000 Ea Claim Deductible RIESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS E: Margolis Park Drainage ssuing company will provide 30 days written notice of cancellation. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL City of Sunny Isles Beach ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 17070 Coll ins Avenue BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY Suite 250 OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Sunny Isles Beach, FL 33160 AUTHORIZED REPRESENTATIVE OM-~J0~ Meade Collinsworth/ZO ACORD 25 (2001/08) @ACORD CORPORATION 1988 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3 II 3 Fax (305) 792-1773 Engineering Department (305) 792-1614 Fax City Commission Norman S. Edelcup. Mayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner George "Bud" Scholl, Commissioner A. John Szerlag, City Manager Hans Ottinot, City Allorney Jane A. Hines, City Clerk MEMORANDUM TO: Honorable Mayor and City Commission VIA: John Szerlag, City Manager FROM: Jorge Vera, Assistant City Manager Rick Conner, Director of Public Works DATE: July 17, 2008 RE: Approval of 4th Amendment to Beiswenger Hoch and Associates, Inc. Design Services Agreement for the Central Island Drainage Project, in an amount not to exceed $439,995.00 RECOMMENDATION It is recommended that the City Commission adopt the attached resolution approving the 4th Amendment to the Beiswenger Hoch and Associates, Inc. Design Services Agreement for the Central Island Drainage Project, in an amount not to exceed Four Hundred Thirty-Nine Thousand Nine Hundred Ninety-Five Dollars ($439,995). This is one of two amendments that will expand the scope of the original project to include curb and guttered streets with increased parking, street lighting, landscaping, and additional improvements to Gwen Margolis Park. REASONS The Central Island Drainage Project was designed several years ago and was a rather basic project. The main focus was on drainage and not much if any concern was given to roadway cross sections, parking, lighting, or landscaping. Since beginning the project, it has become very obvious that the City Commission desires a product that defines, beautifies, and enhances the City. This expanded scope of work will put curb and gutter on every street in the project. Under the original design, less than twenty-five percent would have curb and gutter. It will double the available parking while creating landscaped sections to enhance and beautify of the streetscape. It will add about two hundred decorative street lights (like the ones on North Bay Road just south of 172nd). Also included are improvements to Gwen Margolis Park, such as fencing to control the use of the soccer field, new restroom facilities (like the ones in Town Center Park), a hiking and jogging path around the perimeter, angle parking, and connecting sidewalks. Another critical part of this expanded scope is the modification to the underground drainage system for the park. The original park drainage design (again, done several years ago) is not up to the same standards we have set for the rest of the area. These changes will significantly improve the removal of water from the park and surrounding area. To be completed by Department Head To be comoleted bv Citv Clerk's Office Funding available: \)VV\~ Approval: D~Y\~ Agenda Item No.: \0 tV Finance Department City Manager -, - If ~ 0'2 Commission Meeting Date: Cover Memo BHA Central Island Drainage 4th Amendment ADDITIONAL INFORMATION We did a preliminary plan of which this is part. We will not have to acquire any easements. The total cost of the expanded scope of work is estimated to be less than $4,542,550. The revised total cost of this project with the changes is $8,200,000 There will be an annual operation and maintenance costs, which is budgeted. The expected time for completion of the design is summer of 2009 (to ensure smooth operation of the school). Funding is available in the Stormwater Fund Capital Account 40-538-5635 and will be re-appropriated in FY 2008/09 as needed. ~ City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax (305) 792-1773 Engineering Department (305) 792-1614 Fax City Commission Norman S. Edelcup, Afayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner George "Bud" Scholl, Commissioner A. John Szerlag, City Manager Hans Ottinot, City Attomey Jane A. Hines, City Clerk MEMORANDUM TO: John Szerlag, City Manager VIA: Jorge Vera, Assistant City Manager FROM: Rick Conner, Director of Public Works DATE: July 9, 2008 REGARDING: The request from BHA to amend their contract for the Central Island Drainage Project As background, the scope of work on the Central Island Project has grown considerably when the project was first designed. That design was a rather basic project. The main focus was on drainage and not much if any concern was given to roadway cross sections, parking, lighting, or landscaping. Since beginning the project, it has become very obvious that the City Commission desires a product that defines, beautifies, and enhances the City. This expanded scope of work will put curb and gutter on every street in the project. Under the original design, less than twenty-five percent would have curb and gutter. It will double the available parking while creating landscaped sections to enhance and beautify of the streetscape. It will add about two hundred decorative street lights (like the ones on North Bay Road just south of 172nd). Also included are improvements to Gwen Margolis Park, such as fencing to control the use of the soccer field, new restroom facilities (like the ones in Town Center Park), a hiking and jogging path around the perimeter, angle parking, and connecting sidewalks. Another critical part of this expanded scope is the modification to the underground drainage system for the park. The original park drainage design (again, done several years ago) is not up to the same standards we have set for the rest of the area. These changes will significantly improve the removal of water from the park and surrounding area. BHA (our consulting engineer on the project) submitted a request to charge us additional fees for the design of this expanded scope and the City Commission approved that request. BHA is now asking for additional funds to monitor this additional work, test materials and quality of the products, make field design changes as necessary, and most importantly, work with the residents in the area on a one-on-one basis to answer questions and proVide information on upcoming work. They will, under this proposal, put two people on the project full time. I have reviewed their proposal. In my opinion, as a profeSSional engineer, find the costs to be reasonable and appropriate. In fact, most of the hourly rates are less than we are paying other consultants on other City projects. Their estimate of the hours might be on the high side of reasonable, but because this will be an hourly billing with a not to exceed amount, I feel we will be able to obtain a good product at a reasonable rate. Please feel free to let me know if you have any questions. unny 5 es eac I on a 305.947.0606 www.sibfl.net City Commission Norman S. Edelcup Mayor Lewis J. Thaler Vice Mayor Roslyn Brezin Commissioner Gerry Goodman Commissioner George "Bud" Scholl Commissioner A. John Szerlag City Manager Hans Ottinot City Attorney Jane A. Hines City Clerk August 4, 2008 ~~.~ ,,0"'''' 1S1(O.\ U ~:I: ... .~ r... _ ...... . .' ....--_..... /~ ~ ~(' 9~~FLo~\O ~<<.,'V;" C"/ "'"" r'y Of suN i' Victor Hugo Guevara Beiswenger Hoch & Associates, Inc. 1190 N.E. 163rd Street North Miami Beach, FL 33162 Re: Fourth Amendment to Central Island Drainage Consultant Project Dear Mr. Guevara: At its regular meeting of July 17,2008, the City Commission adopted Resolution No. 2008-1299, which approved the Fourth Amendment to the Central Island Drainage Consultant Agreement. Enclosed are two (2) original agreements for execution and witnessing by Beiswenger Hoch & Associates, Inc. Upon completion, please return the originals and any and all insurances and/or bonds required by said Agreement to my attention. A fully executed original Agreement will be mailed to you once processing has been completed. Thank you. Very truly yours, ~~~ Priscilla Walker, CMC Deputy City Clerk/Office Manager Enclosures cc: Rick Conner, Public Works and Engineering Director (w/o attachments) BH&A - Central Island 4th Amendment Agrmt for Sig Trans Ltr ~ Beiswenger, Hoch and Associates CONSUL TING ENGINEERS, ARCHITECTS AND PLANNERS August 15,2008 Ms. Priscilla Walker, CMC Deputy City Clerk City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Re: Fourth Amendment to Central Island Drainage Consultant Project Dear Ms. Walker: Please find enclosed two (2) signed originals of the Fourth Amendment for the above referenced project. Once fully-executed, please furnish one (1) copy for our files. Sincerely yours, BEISWENGER, HOCH AND ASSOCIATES, INC. ~~ Robert B. Deuser Vice President RBD/lss Enclosures 510 Shotgun Road SUite 400 Sunrise. FL 33326 . (954) 334-9000 . Miami-Dade (305) 944-5151 . Fax (954) 334-2800 . www.bhaengineers.com City Commission Norman S. Edelcup Mayor Lewis 1. Thaler Vice Mayo, Roslyn Brezin Commissioner Gerry Goodman Commissioner George "Bud" Scholl Commissione, A. John Szerlag City Manager Hans Ottino! City Attorney Jane A. Hines City Clerk August 21, 2008 Robert B. Deuser, Vice President Beiswenger Hoch & Associates, Inc. 1 190 N.E. 163rd Street North Miami Beach, FL 33 I 62 Re: Fourth Amendment to Central Island Drainage Consultant Project Dear Mr. Deuser: At its regular meeting of .July 17,2008, the City Commission adopted Resolution No. 2008-1299, which approved the Fourth Amendment to the Central Island Drainage Consultant Agreement. Enclosed are a copy of the approving legislation and a fully-executed original Agreement for your files. Thank you. Very truly yours, ~-,"""'\ '-~~ W0-~ Priscilla Walker, CMC Deputy City Clerk/Office Manager Enclosures cc: Rick Conner, Public Works and Engineering Director BH&A - Central Island 4th Amendment Agrmt Exec Trans Ltr