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Home My WebLink AboutReso 2008-1359 RESOLUTION NO. 2008- J.3 59. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF SEVEN (7) VEHICLES AND ASSOCIATED EQUIPMENT FOR THE POLICE DEPARTMENT, IN AN AMOUNT NOT TO EXCEED TWO HUNDRED FIVE THOUSAND EIGHT HUNDRED SIX DOLLARS AND EIGHTY-EIGHT CENTS ($205,806.88), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Sunny Isles Beach Police Department rotates a portion of the Police fleet annually to assure the safety and reliability of its equipment to its officers; and WHEREAS, the Police Department now needs to purchase seven (7) vehicles from Duval Ford under the Florida Sheriffs Association of Counties Purchasing Contract No. 08-16- 0908, and associated equipment which will be purchased from various vendors as a result of a competitive bid process, in an amount not to exceed Two Hundred Five Thousand Eight Hundred Six Dollars and Eighty-Eight Cents ($205,806.88), attached hereto as Exhibit "A"; and WHEREAS, staff determined that the above charges were reasonable and customary for said purchase and recommends that the Commission approve the purchase; and WHEREAS, funding in the amount of $205,806.88 is available in the budgeted account No. 10-700-5152. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorizing the Purchase of Vehicles and Equipment. The City Commission hereby authorizes the purchase of seven (7) vehicles and their associated equipment in an amount not to exceed Two Hundred Five Thousand Eight Hundred Six Dollars and Eighty-Eight Cents ($205,806.88), as outlined in Exhibit "A", attached hereto. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 18th day of December 2008. QV>>vJd ~ ~ j R2008- Police Vehicles (7) And Assoc Equip Purchase Page I of2 ATTEST: ~~~ Jane A. Hines, CMC, City Clerk Vote: Y. -0 - \ Mayor Norman S. Edelcup Vice Mayor Lewis Thaler Commissioner Roslyn Brezin- ~~ Commissioner Gerry Goodman Commissioner George "Bud" Scholl R2008- Police Vehicles (7) And Assoc Equip Purchase Page 2 of2 Moved by: ~ L~ m~ 1'1 ~ Seconded by: C1~d:x)~'l"r\A1J 0Yes) a..--:1Y es ) _(Yes) ~Y es) V(Y es) _(No) _(No) _(No) _(No) _(No) CITY OF SUNNY ISLES BEACH FLEET MANAGEMENT VEHICLES TO BE PURCHASE FY 2008/2009 PRICE PER QUANTITY SPEC # VEHICLE TYPE MODEL ORDER CODE OPTIONS UNIT TOTAL PRICE 5 1 FORD CROWN VICTORIA $20,444.00 $102220.00 61H IGNITION POWERED TRUNK BUTTON $60.00 $300.00 64N FULL WHEEL COVERS $45.00 $225.00 478 COURTESY LIGHT DISABLED $20.00 $100.00 68N LEFT HAND SPOTLIGHT $190.00 $950.00 948 REAR WINDOW INOPERATIVE $25.00 $125.00 98G LOCKING GAS CAP $10.00 $50.00 67B REAR DOORS & LOCKS INOPER. $25.00 $125.00 $20,819.00 $104,095.00 2 18 FORD EXPLORER 4X4 POLICE PACKAGE $21 099.00 53G HEAVY DUTY TOWING PACKAGE $385.00 $21,484.00 $42,968.00 $147,063.00 Special thanks to the Florida Sheriff Association of Counties who's contract we were able to piggyback on in order to get the best price avalable. This order was written base on the specifications, order code, options and price from the Florida Sheriff's Association of Counties purchasing contract # 08-16-0908 Duval Ford, the authorized dealer for the Southern District, will be supplying us wiith the following vehicles. 5 2009 Crown Victorias go to Police Department 2 2009 Explorer go to Police Department The amount of $147,063.00 is for the purchase vehicles only and not for the equipments that will be required to outfit them. TO OBTAIN POLICE RADIOS, WE WILL PIGGYBACK ON THE MIAMI-DADE COUNTY CONTRACT TO GET THE BEST PRICE FOR SEVEN CALIBRATED RADIOS AND ANTENNAS $23,765.00 The following three bids were received for purchasing and installing equipment Inlo all the vehicles. POLICE NON-POLICE TOTAL BID1 DANA SAFETY SUPPLY 1 1 4747 SAN JUAN AVE 1$34 978.88 I $34 978.88 JACKSONVILLE FL 32210 1 1 BID 2 EMERGENCY EQUIPMENT INSTALLATION I I PO BOX 352435 1$37202.50 1 MIAMI FL33135 I I $37.202.50 BID 3 MORGANELLI & ASSOCIATES INC. 1$39428.00 1 1401 SARA TOGA Sf. 1 1 DELAND, FL32724 1 I $39 428.00 $34.978.88 Using the lowest bidder, DANA SAFETY SUPPLY would give us a grand total of I $205,806.881 Exhibit "A" 12/10/20083:59 PM To: Via: From: Date: Re: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City Commission Norman S. Edelcup, Mayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner George "Bud" Scholl. Commissioner (305) 947-0606 City Hall (305) 947-2150 Building Department (305) 949-3 II 3 Fax A. John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, CMC, City Clerk MEMORANDUM The Honorable Mayor and City Commission A. John Szerlag, City Manager Jorge Vera, Assistant City Manager Rick Conner, Director of Public Works December 18, 2008 Approval to Purchase Five (5) Ford Crown Victoria and Two (2) Ford Explorer SUV Police Vehicles and Associated Equipment Not to Exceed $205,806.88. RECOMMENDATION: It is recommended that the City Commission adopt the attached resolution authorizing the City Manager to purchase five (5) Ford Crown Victoria and two (2) Ford Explorer SUV Police Vehicles and associated equipment in an amount not to exceed $205,806.88. REASONS: The City Commission carefully analyzed the need for new Police Department vehicles during the last budget process, and authorized the purchase of new units. The Police Department now needs new vehicles to replace the older units that have served their purpose. Five (5) new Ford Crown Victoria and two (2) new Ford Explorer SUV Police vehicles will be purchased from Duval Ford under the Florida Sheriff's Association of Counties Purchasing Contract No. 08-16- 0908, and associated equipment which will be purchased from various vendors as a result of a competitive bid process, in an amount not to exceed $205,806.88. Staff has researched this matter and found this to be the most cost effective way to obtain these units and associated equipment. ADDITIONAL INFORMATION: Funding for the above vehicles and associated equipment were budgeted and IS currently available in Account No.1 0-700-5}8'f 6:J. \~ Cover Memo Purchase Police Vehicles Finance Department - Funding available: Agenda Item No.: Commission Meeting Date: _I '2 - \ ~ - 0 '2 Page 1 of 1 Jane Hines From: Douglas Haag Sent: Thursday, December 18, 2008 9:09 AM To: Jane Hines; Rick Conner; John Szerlag; Jorge Vera Subject: Agenda Item re: Police Vehicles All - The account number for this purchase is 10-700-5212, not 10-700-5152. Doug Haag Assistant City Manager City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Phone 305-792-1775 Fax 305-792-1641 dhaag@Sibjl.net www.sibJl.nflJ 12/24/2008 TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax (305) 947-2150 Building Department (305) 947-5107 Fax City Commission Norman S. Edelcup, Mayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner George "Bud" Scholl, Commissioner A. John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, CMC, City Clerk MEMORANDUM Rick Conner, Public Works Director Jane A. Hines, CMC, City Clerk ~ I\. ~ December 24, 2008 Approval of Resolution No. 2008-1359 At its regular meeting of December 18, 2008, the City Commission adopted Resolution No. 2008-1359 authorizing the purchase of seven (7) vehicles and associated equipment for the Police Department. Enclosed is a copy of the adopted Resolution for your handling. Thank you. Attachments cc: Doug Haag, Assistant City Manager/Finance Memo Rick Conner Re Purchase Police Vehicles 121808