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Home My WebLink AboutReso 2008-1330 RESOLUTION NO. 2008- 1'330 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING BUDGET AMENDMENTS TO THE FISCAL YEAR 2007/2008 BUDGET, TO FUND VARIOUS NEW ANDIOR ADDITIONAL GOODS AND SERVICES NOT INCLUDED IN THE APPROVED BUDGET TO INCLUDE AN ADDED POSITION OF GIS TECHNICIAN IN INFORMATION TECHNOLOGY (IT) DEPARTMENT ($23,030), MESSAGE BOARD FOR POLICE DEPARTMENT ($6,444), AUTOMATED AGENDA, WEBCASTING, AND ANNOTATED MINUTES SYSTEMS AND SERVICES FOR CITY CLERK ($36,466), DIGIT AL CONFERENCE RECORDING EQUIPMENT FOR CITY CLERK ($12,190), AGREEMENT WITH SETH BRAMSON FOR VOICEOVER OF CITY HISTORY FILM ($1,500), AGREEMENT WITH FRED SINGER TO PRODUCE A CITY HISTORY FILM ($4,750), POSTAGE FOR CITYWIDE MAILING IN JUNE 2008 ($3,600), REINST A TE TUITION REIMBURSEMENT PROGRAM ($25,500), INCREASED UTILIZATION OF HUMAN RESOURCES (HR) INTERN ($5,500), ADDITIONAL ENGINEERING AND PLANNING CONSUL TING SERVICES FROM KEITH & SCHNARS ($24,000), MEDIAN FENCING ON COLLINS AVENUE ($85,400), LIFE SIZE BRONZE STATUE FROM AUCTION GALLERY OF AMERICA ($2,500), COMPLETION OF ELECTRICAL WORK FOR NORTH BAY ROAD AND 159TH STREET LIGHTING CONTRACT BY HORSEPOWER ELECTRIC ($20,691.42); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission has directed staff to provide for new andlor additional goods and services that were not contemplated in the approved Fiscal Year 2007/2008 Budget; and WHEREAS, the implementation of these new andlor additional goods and services requires certain minor budget amendment to the Fiscal Year 2007/2008 Budget; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Minor Budget Amendments. The City Commission hereby approves the following minor budget amendments for the Fiscal Year 2007/2008 adopted budget: GENERAL FUND A Add d 'f f GIS T h " . IT e POSI .on 0 ec mClan III Transfer from Description Amount Transfer to Description Amount 10-539-5348 Landscaping $23,030 10-559-5120 Salaries $19,500 10-559-5210 FICA 1,490 10-559-5220 Retirement 1,920 10-559-5240 Work. Comp 120 Total $23,030 $23,030 R2008- Budget Amendments FY 07-08 091808 Page I of 4 B. Messa e board for Police De artment Transfer from Descri tion Amount 10-800-5990 General Fund $6,444 Contin ency Transfer to 10-521-5511 Descri tion Spec Dept Su lies Total $6,444 Amount $6,444 $6,444 C. Automated aJ:!enda, webcastin2, and annotated minutes systems/services for City Clerk Transfer from Description Amount Transfer to Description Amount 10-516-5401 Mileage $ 300 10-516-5511 Spec Dept $36,466 10-516-5475 Codification 7,806 Supplies 10-516-5480 Advertising 2,860 10-516-5540 Election Expense 22,000 10-516-5541 Dues, Subs, Mem 500 10-516-5543 Education & Trng 3,000 Total $36,466 $36,466 D. Di ital conference record in e ui ment for Ci Transfer from Descri tion Amount 10-800-5990 General Fund $12,190 Contin ency Clerk Transfer to 10-516-5511 Descri tion Spec Dept Su lies Total $12,190 E. A reement with Seth Bramson for voiceover of Ci histo film Transfer from Descri tion Amount Transfer to Descri tion 10-800-5990 General Fund $1,500 10-519-5314 PRlPromotions Contin enc Total $1,500 F. A reement with Fred Sin er to roduce a Ci Transfer from Descri tion Amount 10-800-5990 General Fund $4,750 Contingency Descri tion PRlPromotions Total $4,750 Transfer to 10-519-5420 Amount $3,600 Descri tion Postage Total $3,600 R2008- Budget Amendments FY 07-08 091808 Page 2 of 4 Amount $12,190 $12,190 Amount $1,500 $1,500 Amount $4,750 $4,750 Amount $3,600 $3,600 Transfer to 10-518-5544 Descri tion Educ.. Reimb. Amount $25,500 Total $25,500 $25,500 I. Increase utilization of HR intern Transfer from Description Amount Transfer to Description Amount 10-800-5990 General Fund $5,500 10-518-5340 Temp. $5,500 Contingency Personnel Total $5,500 $5,500 CIP FUND J Add.. d I I . f K .th & S h ItlOna en~ meermg an p anmng consu hng services rom el c nars Transfer from Description Amount Transfer to Description Amount 20-600-5990 CIP Fund $24,000 20-600-5313 Engineering $24,000 Contingency & Planning Services Total $24,000 $24,000 K M d' ~ C Ir A elan encmg on o ms venue Transfer from Description Amount Transfer to Description Amount 20-600-5990 CIP Fund $85,400 20-600-5667 Median $85,400 Contingency Fencing Total $85,400 $85,400 L L.~ . b t t f A f GII fA I e size ronze s a ue rom uc IOn a er 0 menca Transfer from Description Amount Transfer to Description Amount 20-600-5990 CIP Fund $2,500 20-600-5643 Other Capital $2,500 Contingency Total $2,500 $2,500 M. Completion of electrical work, North Bay Road & 159th Street Lighting Contract by H EI t' orsepower ec nc Transfer from Description Amount Transfer to Description Amount 20-600-5990 CIP Fund $20,692 20-600-5643 Other Capital $20,692 Contingency Total $20,692 $20,692 Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. R2008- Budget Amendments FY 07 -08 091808 Page 3 of 4 1-- - ATTEST: ~~~ Jane A. Hines, CMC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Moved by: ~~ Sc..\\OLL Seconded by: '1\ U MftYoQ. T \-t~cr.R- Vote: S-D Mayor Ede1cup Vice Mayor Thaler Commissioner Brezin Commissioner Goodman Commissioner Scholl ~(Y es) t::1Y es) ~Yes) ~(Yes) -1.L(Y es) _(No) _(No) _(No) _(No) _(No) R2008- Budget Amendments FY 07-08 091808 Page 4 of 4 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3 II 3 Fax (305) 947-2150 Building Department (305) 947-5107 Fax City Commission Norman S. Edelcup, Mayor Lewis J. Thaler, Vice Mayor Roslyn Brezin, Commissioner Gerry Goodman, Commissioner George "Bud" Scholl, Commissioner A. John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, City Clerk MEMORANDUM TO: The Honorable City Commission VIA: A. John Szerlag, City Manager FROM: Douglas Haag, Assistant City Manager-Finance DATE: September 18, 2008 RE: Budget Amendments RECOMMENDATION: Approve the attached budget amendment that encompasses all of the transactions presented for this Commission meeting. REASONS: Part 1 - Budget Amendments that do not increase the Original Budget (i.e. interdepartmental transfers, contingency transfers, etc) General Fund A. City Commission approved the landscaping contract with Luke's in January and increased level of services for the Public Works Department to take over street and parks maintenance, etc. Also included in the justification was a GIS position in the IT department. A previous budget amendment covered the new public works positions but not this one. The total amount of the transfer requested is $23,030. Overall, there is still a significant cost savings realized by bringing these services in-house. B. $6,444 for purchase of a message board for traffic alerts, etc. [This money has already been reimbursed to the City via a Justice Assistance grant] C. $36,466 for the automated agenda, webcasting, and annotated minutes systems and services. Funding available: OM~ Finance Department Agenda Item No.: Commission Meeting Date: Part 2 - Budget Amendments that Increase the Original Budget because the items were not included at all, insufficient amount, contingency has been used up, etc General Fund D. $12,190 for Digital Conference Recording Equipment from BIS Digital E. $1,500 for an agreement with Seth Bramson for voiceover of City history film F. $4,750 for an agreement with Fred Singer to produce a City history film. G. $3,600 in postage for citywide mailing in June 2008 H. $25,500 to reinstate tuition reimbursement program for FY 2007/08. I. $5,500 for increased hours & workload for intern now that HR Director position has been eliminated. CIP Fund J. $24,000 for additional consulting services from Keith & Schnars for several projects including traffic management study, median fencing consulting, RK shopping center signal warrant traffic survey, North Bay Road bridge environmental study, etc. K. $85,400 for median fencing on Collins A venue. L. $2,500 for life size bronze statue from Auction Gallery of America. M. $20,691.42 for final completion of electrical work for the North Bay Road and l59th Street Lighting Contract by Horsepower Electric which includes a reimbursement to Porto Bellagio. The total budget amendments by fund are as follows: Fund Amcndmcnt Amount 10 - General 20 - Ca itallm rovement Pro'ects 40 - Storm water Total $118,980 132,592 o $251,572 Page 1 of 1 Priscilla Walker From: Priscilla Walker Sent: Wednesday, September 24, 2008 11 :09 AM To: Douglas Haag Cc: Linda Dosal; Anice Paul Attachments: Reso 2008-1315.PDF; Reso 2008-1314.PDF; Reso 2008-1313.PDF; Reso 2008-1330.PDF; Reso 2008-1329. PDF At its regular meeting of September 18, 2008, the City Commission approved the following resolutions. 1. Resolution 2008-1313 DEP Grant Application for Central Island Drainage ($250,000) 2. Resolution 2008-1314 FRDAP Application for Development of Bella Vista Park ($200,000) 3. Resolution 2008-1315 FRDAP Application for Acquisition of Heritage Park ($200,000) 4. Resolution 2008-1329 Renewal of Workers' Compensation Insurance w/Florida Municipal Trust ($136,555) 5. Resolution 2008-1330 Budget Amendments for Fiscal Year 2007/2008 Attached is a copy of the approving legislation to assist you in processing these items and/or for your records. Thank you. Prisci{Ca 'Wa{Rgr, CMC Deputy City Clerk/Office Manager City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 (305) 792-1703 Phone (305) 949-3113 Fax www.sibfl.net 9/24/2008